Clifffwood Scho

ool Council
Meeeting Minu
utes November 29, 20016
6:51
1 to 8:58p.m.

Atttendees:

Ellizabeth Addo (Superintendent), Sarah Frosst (Principal), A

Allyson Watts ((Vice-Principal)), Eric Fung,
Co
olin Ryckman, Melanie Ryckm
man, Tirso Belttran, Esther Ch
hung, Julie Kwo
ok, Anthony Du
uward
(TTDSB School Nu
utrition), Maryy Lee (TDSB Schhool Nutrition))

Reegrets:

Paaul Kang, Lindaa Liu

Ch
hairperson:

Erric Fung

Locatioon:

Cliffw
wood Public School

1. Welcome
2. Adoption of
o minutes fro
om October 26,
2 2016
3. Chair's Rep
port
3.1. Electio
on of School Council
C
Secre
etary
3.2. Classroom Contact Lists
er Lunch-Term
m Programs
3.3. Winte
4. School Rep
port
4.1. Roofin
ng project upd
date
4.2. Walkthrough of Sch
hool Budget
F
Requests for 2016-2017
4.3. New Fundraising
4.4. Nutrition Program Update
4.5. Date for
f Superinten
ndent visit
5. Treasurer'ss Report
5.1.1. Dance-a-thon goals
6. Other busin
ness
7. Adjournme
ent
1. Welcome
1.1. Introd
duction of Sup
perintendent Elizabeth Add
do:
1.1.1. Overview of
o Learning Ce
entre configu
uration
1.1.1.
Cliffw
wood is part of Learning Centre
C
2 and ssupports morre decision-m
making at a loccal level
1.1
1.1
1.1.2.
Execcutive Superin
ntendent with
hin the Learn ing Centre haas authority tto make decissions
1.1
1.1.3.
Old model used to
t have 30-32
2 schools per superintendeent. The new model decreases this
to ap
pproximatelyy 20 schools per
p superintenndent.
1.1
1.1.4.
Learrning Centre 2 roughly enccompasses weest to Jane Stt, north to Steeeles Ave, easst to DVP,
soutth to approaching Lawrencce Ave.
1.1
1.1.5.
Elizaabeth's responsibilities covver 12 schoolss in the Cliffw
wood/Steelesvview area + 8 schools in
the Yonge/Shepp
Y
pard neighbou
urhood, with a couple morre near Jane//Wilson.
Cliffw
wood School Council
C

1.1.2.

QUESTION: Cliffwood has asked the TDSB for support to install partitions in open-concept schools.
Is there an update on how TDSB is looking to address this issue?
1.1.2.1.1. There is a pilot plan in discussion to pilot drywall partitions across 2-3 schools,
including Cliffwood
2. Adoption of Minutes of October 26, 2016
2.1.
4.2.5 amended to clarify that primary organizers receive honorarium, not all volunteers
2.2.
DECISION: Melanie Ryckman moves to accept minutes of October 26 as amended. Esther Chung
seconds. Motion is carried
3. Chairs Report
3.1.
Election of School Council Secretary:
3.1.1. DECISION: Linda Liu is acclaimed as School Council Secretary
3.2. Classroom Contact Lists
3.2.1. Lists were distributed for all classrooms over the past 2 weeks. Anyone who would like a copy can
email School Council to sign-up.
3.3. Winter-Term Lunch Programs
3.3.1. Mad Science and Chess will be offered
3.3.2. Chess on Tuesdays
3.3.3. Mad Science on Thursdays
3.3.4. Registration information will be distributed once permits are received
3.4. York Mills CI PART
3.4.1. Decision to move Grade 9 to York Mills CI starting 2018/2019
4. School Report
4.1. Roofing Project Update
4.1.1. Asphalt work is complete. Some metal flashing is still to be installed
4.1.2. Pavement damage will likely be repaired in the Spring
4.2. Walkthrough of School Budget:
4.2.1. School has some discretion to move budget around line items. Not strictly tied to allocations as
noted on the TDSB website
4.2.2. School Office covers consumables, emergency kits, supplies/rewards for clubs
4.2.3. Learning Opportunities Supplement is based on an index for socio-economic and other factors
4.2.4. Baseline technology, with 10% tied to student/technology ratio
4.2.5. Photocopier, Telephone, Office Supplies, School Council, Furniture/Equipment costs cannot be
altered
4.2.6. Occasional Teacher costs $15,000
4.2.6.1.
Covers teachers going to sporting events, or professional development
4.2.6.2.
If teachers are sick, supply teachers don't come out of this budget
4.2.7. We've given $22/23 per student for each classroom to purchase supplies
4.2.8. Team Bussing $1,000 for cross-country
4.2.9. Any funding that doesn't get spent, gets rolled over into future years. We are anticipating ~$5000
rollover into this year
4.3. New Fundraising Requests for 2016-2017
4.3.1. Ladybugs have been ordered and are expected before end of calendar year
4.3.2. Ukeleles have arrived
4.3.3. Laptops for JK/SK classes have arrived, but projectors pending
4.3.4. New Funding Requests:
4.3.4.1.
Bike racks (ranging from $500-$1000 each depending on model). Ideally 1 at front and 1 at
back.
Cliffwood School Council

4.3.4.1.1. QUESTION: Weren't bike racks being offered free for eco-schools?
4.3.4.1.1.1. If we ordered via that process, we wouldn't receive them until Fall 2017, and
would need to meet several requirements, such as ongoing eco-initiatives,
descriptions for how we'll use them, who will use them etc. Eco-school
committee is not currently running this year, as the teacher who previously ran
it left Cliffwood.
4.3.4.2.
Large Bunker ($6,080) to be shared by both JK/SK and upper grades for storage of outdoor
equipment
4.3.4.2.1. Dimensions of proposed bunker: 12'8"x7'x6'10"
4.3.4.2.2. Installation location pending confirmation, but likely at rear of school away from walls
4.3.4.2.3. Only teachers would be allowed into the bunker and would never be left open
unsupervised
4.3.4.2.4. DECISION: Colin Ryckman moves to allocate $6,200 towards purchase of an outdoor
bunker. Tirso Beltran seconds. Motion carried
4.3.4.3.
Raised planters for courtyard (3x$300 each (4"x4"))
4.3.4.3.1. 1 each for JK/SK, Primaries, Juniors
4.3.4.4.
Classroom computer speakers (2 per classroom, 19 sets required)
4.3.4.4.1. Staff have not finalized on model/cost
4.3.4.4.2. DECISION: Eric Fung moves to allocate up to $2,000 towards the purchase of
computer speakers for each homeroom class. Tirso Beltran seconds. Motion is carried.
4.3.4.5.
Prologue performances ($1,000)
4.3.4.6.
Sign for front of the school (similar to Highland/Arbor Glen) $8,500-$9,000
4.4. Nutrition Program Update:
4.4.1. Roll-out had glitches and communication was not as smooth as we would have liked
4.4.2. Anthony Duward School Nutrition Liaison Officer
4.4.2.1.
Advise/Consult on the School Nutrition Program in alignment with MoE and TDSB policy
4.4.3. Mary Lee Supports organizers/co-ordinators
4.4.4. Intentional attempt to introduce children to new foods and provide foods that represent the
school community
4.4.5. 60% of parents have contributed to the program
4.4.5.1.
Funding is provided by a combination of provincial/municipal agencies and covers ~20% of
costs
4.4.5.2.
QUESTION: If there is a shortfall, where does it get covered?
4.4.5.2.1. The program is very budget-conscious, so if there was a shortfall, it would be clawed
back through smaller portions or reduced frequency of servings. It would never be
covered by the school budget
4.4.5.2.2. Emergency funding is available if there is an unplanned shortfall, but coordinators are
constantly planning and monitoring
4.4.5.3.
QUESTION: Is this intended to be a meal replacement? It feels like a lot of food for students
4.4.5.3.1. Initial focus was on having adequate serving sizes, but the coordinators should be
applying judgement to adjust portion size appropriate to students
4.4.5.4.
QUESTION: Is serving size equal across all classes, or do coordinators have discretion to
scale back portion sizes for younger grades?
4.4.5.4.1. Portion sizes should be adjusted to minimize wastage
4.4.5.5.
Highland, Zion Heights, Georges Vanier, Woodbine also running programs
4.5. Volleyball
4.5.1. G5 Boys won their quarter-final and are moving to semi-final
4.5.2. Girls tryouts will be happening soon
Cliffwood School Council

4.6. Student Council 31 students signed-up

4.6.1. Will be involved in special events like Cliffwood Colour Day
4.6.2. Organizing 4 projects for WE day
4.6.2.1.
WE scare hunger Food Drive in December with North York Harvest
4.6.2.2.
WE create change Collect coins for families overseas
4.6.2.3.
WE take charge about environmental awareness
4.6.2.4.
WE stand together sharing awareness of indigenous culture
4.6.3. Can also assist with School Council initiatives
4.7. Staffing changes:
4.7.1. Ms. Lee has been hired for P/T prep teacher
4.7.2. Mrs. Mercurio will be absent for an extended time Chris Alexopoulos has been hired as an LTO
backfill
4.7.3. Steven Blackwood caretaker will be leaving this Friday. Marilyn Tobian will be joining as the new
afternoon caretaker
4.8. QUESTION: Will there be a school concert in December?
4.8.1. Not in December, but in May because we've permitted stage for 2 evenings
5. Treasurer's Report
5.1. Dance-a-thon Goals:
5.1.1.QUESTION: What happened to Outdoor Learning Centre?
5.1.1.1.
More consultations/meetings with TDSB are required to determine scope and need, but
likely best to plan for next year.
5.1.2. DECISION: Dance-a-thon to be dedicated to Bunker, Bike Rack, and Outdoor Education Equipment
5.2. ACTION: Eric to work with Melanie/Colin to review line items in jeopardy for 2017/2018 due to lack of
organizers/volunteers
5.3. Proposal for popcorn maker to support fundraising
5.3.1. DECISION: Julie Kwok moves $520 towards purchase of a commercial-grade popcorn machine.
Esther Chung seconds. Motion carried
5.4. ACTION: Sarah Frost to investigate digital rights for movie fundraising
5.5. ACTION: Sarah Frost to discuss with teachers on idea of movie fundraising during last week of school
before holiday break
5.6. ACTION: Sarah Frost to remind teachers to use classroom allocations before Jan. 31.
6. Other Business
7. Meeting Adjourned at 8:58pm

Actions
Action ID
66.

84.

Description
Solicit teacher input into
preferred configuration for
partition pilot once job
action resolved
Draft a role description for
classroom parent
representatives

Cliffwood School Council

Date Raised
Jun 17, 2015

Assigned to
Sarah Frost

Status
Open

Dec 2, 2015

Paul Kang

Open

Action Taken:
Teacher input to be provided by
next meeting.

Deferred to 2016-2017

Actions
Action ID
85.
88.

103.

113.

115.

116.

117.

118.

119.

120.
121.
122.

Description
Provide timeline for revised
5-year ICT plan
Investigate implementation
of a formal School Council
Constitution
Request introduction to
new Superintendent
Elizabeth Addo for School
Council
Provide further information
on next steps to submit
partition proposal to TDSB
Confirm Linda Liu's
interest/nomination for
School Council Secretary
and confirm appointment
by email vote
Follow-up with Alexander
Brown to ensure York Mills
CI PART updates for
Cliffwood parents
Follow-up with teachers
who have not yet
submitted classroom
contact list forms:
- Mirel
- Rajah
- Siu
- Weisz
- Woodland
Finalize and distribute
classroom contact lists to
registered parents
Review school council
programs in jeopardy for
2017/2018 due to lack of
organizers/volunteers
Investigate digital rights for
movie fundraising
Discuss movie fundraising
concept with teachers
Remind teachers to utilize
classroom allocations
before Jan 31

Date Raised
Jan 20, 2016

Assigned to
Sarah Frost

Status
Closed

Action Taken:

Jan 20, 2016

Eric Fung

Open

Deferred to 2016-2017

May 18, 2016

Sarah Frost

Closed

Sept 28, 2016

Sarah Frost

Open

Oct 26, 2016

Eric Fung

Closed

Linda Liu acclaimed as School

Council Secretary Nov 29

Oct 26, 2016

Eric Fung

Closed

Changes to York Mills CI ward

approved, with full
implementation in 2018/2019

Oct 26, 2016

Sarah Frost

Closed

Oct 26, 2016

Eric Fung

Closed

Nov 29, 2016

Eric Fung

Open

Nov 29, 2016

Sarah Frost

Open

Nov 29, 2016

Sarah Frost

Open

Nov 29, 2016

Sarah Frost

Open

Decisions
Decision ID

Description

Cliffwood School Council

Date

Decisions
Decision ID
83.
84.
85.
86.
87.
88.

Description
Melanie Ryckman moves to accept minutes of October 26 as amended. Esther Chung
seconds. Motion is carried
Linda Liu is acclaimed as School Council Secretary
Colin Ryckman moves to allocate $6,200 towards purchase of an outdoor bunker. Tirso
Beltran seconds. Motion is carried
Eric Fung moves to allocate up to $2,000 towards the purchase of computer speakers for
each homeroom class. Tirso Beltran seconds. Motion is carried
Dance-a-thon objective will be dedicated towards funding purchase of outdoor bunker,
bike racks, and outdoor education equipment
Julie Kwok moves to allocate $520 towards the purchase of a commercial-grade popcorn
machine to support School Council fundraising initiatives. Esther Chung seconds. Motion
is carried.

Cliffwood School Council

Date
Nov 29, 2016
Nov 29, 2016
Nov 29, 2016
Nov 29, 2016
Nov 29, 2016
Nov 29, 2016