For Further Information contact Lettings on 01620 825368 or

lettings@gsbproperties.co.uk

Page 1

Choose the package thats right for you

Advertising
Property valuation
Advert on GSB
website and offices
Advert on lettings
portals Lettingweb,
Zoopla
To Let board
Tenant Finding
Handle enquiries
and arrange
viewings
Undertake viewings
if required
Tenant referencing
Tenancy negotiation
Leasing
Draw up and have
signed all legal
documents required
for tenancy
Collection of first
months rent and
deposit
Lodging of deposit
with LPSS
Management
Pre-tenancy, interim
and final inspections
of property
Collect monthly rent
Organise renewal of
safety certificates
Organise repairs
with permission from
Landlord
Act as liaison
between tenant and
landlord

Managed

Unmanaged

Advertising
Only

Lease Only

350 + VAT &

10% rent +
VAT

400 + VAT

For Further Information contact Lettings on 01620 825368 or

lettings@gsbproperties.co.uk

250 + VAT

150 + VAT

Page 2

I/WE WILL REQUIRE THE FOLLOWING SERVICE:

YES
1. Unmanaged Lease 400 + VAT

2. Managed Lease/Fees 350 + VAT and 10% of Rent + VAT

3. Lease Only/Fees 150 + VAT

4.

Advertising only/Fee 250 + VAT

Note 2: Once GSB Properties have been instructed to market a property for let, and
that property is subsequently withdrawn, or a tenant is found privately, an
administration charge of 150 + VAT will be made to cover our costs, and will be
payable immediately along with any other agreed advertising/viewing expenses.
PRINT NAME:

SIGNED:

DATE:

For Further Information contact Lettings on 01620 825368 or

lettings@gsbproperties.co.uk

Page 3

Landlords Check List

THINGS FOR GSB PROPERTIES
Inform us of which service you would like us to provide (page 3)
Inform us of your contact and bank details and Landlords Registration number (pages 5 & 6)
Provide us with the property details e.g. bedrooms, appliances, energy supplies (pages 7 & 8)
Inform us of any viewing requirements and availabilities

LANDLORD REQUIREMENTS
Arrange your mortgage for buy-to-let if you have one (page 9)
Arrange Landlords insurance. (page 9)
Register yourself as a Landlord and your property for rental with your local council. (we can
arrange this for you if required) (page 9)

PROPERTY SAFETY (these can be arranged by GSB Properties if required)

Ensure that the property has an Energy Performance Certificate (EPC) valid in the last 10 years.
(page 9)

Ensure that the property has an Electrical Installation Conditions Report (EICR) valid in the last 5
years. (page 10)

Ensure that the property has a Gas Safety Certificate valid in the last year. (page 9/10)
Ensure that any appliances have been Portable Appliance Tested (PAT) in the last year. (page 10)
Install interlinked & mains-wired smoke detectors in the main living space and hallways and heat
alarm in the kitchen. (page 10)

Provide the property with a Carbon Monoxide monitor in the kitchen and near the boiler (page 10)
Provide the property with an in date fire extinguisher and fire blanket (page 10)

For Further Information contact Lettings on 01620 825368 or

lettings@gsbproperties.co.uk

Page 4

Landlords Information

PERSONAL DETAILS
(Please complete all details)
1.

Account No:
(Internal Use Only)

2.

Full name of Owner(s):

3.

Home Address:

Postcode:
4.

Tele No:
Mobile No:
Fax No:

5.

Email Address:

6.

Preferred Contact Method:

7.

Contact Name: (If Different From

Above):

8.
9.

Telephone No:
Leased Property:
Address:
Postcode:

10.

Lenders/Mortgage :
Company Name:
Account No:

Insurance

_____________________________________

______________________________________

11.
Policy No:

Building

Contents

Both

11. Who Deals With Letting

For Further Information contact Lettings on 01620 825368 or
lettings@gsbproperties.co.uk

Page 5

Income Tax:

12.

Landlord Abroad:

Have you completed Form IR140 to receive

Rental income with no tax deduction?
Yes No

Bank Details:
13. Bank Name:
Bank Address:
Sort Code:
Account No:
Account Name:

----------------------------------------------------__________________________________
______________________________________
______________________________________________

14.
Law Society Regulations
Occupation
Nationality
Date of Birth
N.I. No.
Passport Number
Mothers Maiden Name
Proof of address
Landlord registration No.
Authority under Anti-Social
Behaviour etc ( Scotland ) Act
WE CANNOT ADVERTISE THE
PROPERTY UNTIL WE HAVE
THIS NUMBER

For Further Information contact Lettings on 01620 825368 or

lettings@gsbproperties.co.uk

Page 6

Property Information

PROPERTY DETAILS:
Please complete all details

1.

Detached Semi Terraced Flat

Description of Property:
Type:
Keys:
No. of Bedrooms:
Kitchen Appliances:

Lounge:
Bathroom:
Garage:
Heating:
Double Glazing:
Contents:
Other:

2.

Garden:
Maintenance:
Tools:

Yes - Please supply 2 sets of keys

1 2 3 4
Cooker/Hob Electric or Gas
Fridge/Freezer
Washing Machine Tumble Dryer
Dishwasher
Other:

Gas Fire Electric Fire Other

Shower: Yes No
Yes No
Gas Central Heating Electric Other
Yes No
Full Or Partial:
Furnished/Inventory enclosed
Unfurnished

Yes Front/Rear/Side
Yes
Yes - See Inventory

No
No
No

Location of Gas Meter:

Name of Gas Supplier:
Tele No:
Location of Electric Meter:
Name and No. of Electrical Supplier

3.

Location of Mains Water

Stopcock

4.

Gas/Electric Safety Certificates:

Yes Attached

No

Yes Attached

No

Date of Last Check:

5.

Inventory:

For Further Information contact Lettings on 01620 825368 or

lettings@gsbproperties.co.uk

Page 7

6.

Council Tax Banding:

Band:

7.

Refuse Collection Day:

-Mon -Tue -Wed -Thurs -Fri -Sat

Bin Located:

8.

Recycling/Food Waste

-Mon -Tue -Wed -Thurs -Fri -Sat

Bin located:

9.

Specific Requirements:
Pets:
Smokers:
Children:
LHA:

10.

Yes
Yes
Yes
Yes

Amount/Month:

No
No
No
No

Deposit Required

Certain Circumstances

Any additional information

you feel would be helpful
to know

GSB Properties will treat all personal information as private and confidential except where we are permitted by Law or where
disclosure is made at your request or with your consent in relation to arrange the Lease of your Property. You have the right
of access under the Data Protection Act 1998 to your personal records held on our files.

For Further Information contact Lettings on 01620 825368 or

lettings@gsbproperties.co.uk

Page 8

Essential Matters
Mortgaged Properties: If your property is mortgaged you must let your lender know that you intend to
let it and obtain their approval. Some lenders may have restrictions that apply, or may make additional
charges - either way it is better to know what to expect in advance of any decision making. A copy of
this letter must be provided to us so that we may keep this on file.
Insurance: Insurance companies must be advised of the proposed let. Both Buildings and Contents
policies will be affected when a property is leased. Please be advised that any claims may be void if
you have not advised your Insurer of your proposal to let the property.
The Energy Performance Certificate (EPC): From 4 January 2009 private landlords must provide all
new tenants with an Energy Performance Certificate (EPC) under the Energy Performance of Buildings
Directive 2002/91/EC (EPBD).
As the landlord, you will be responsible for ensuring that an energy certificate is:

produced by an accredited energy surveyor,

provided for each of your rented properties,
available from the first change of tenancy following the 4 January 2009.

Each energy certificate will be valid for 10 years, but if improved insulation or a more efficient heating
system is installed in a property you as the landlord will have the choice of having an updated energy
certificate produced at any time.
It is the responsibility of you as the Landlord, to affix the certificate to the building this is a legal
requirement. The EPC should be clearly marked and located in a position that is readily accessible
protected from the weather and not easily obscured.
Anti Social Behaviour ( Scotland ) Act 2004: From March 2006 you will be affected by Parts 7 and 8
of the above Act. Under Part 7 you as Landlord will have a responsibility for your Tenants behaviour
and the local authority are empowered to serve you with an Anti-Social Behaviour Notice if you fail to
deal with serious breaches.
Under Part 8 you will be required to register as a private landlord with the local authority in your area.
From the end of April 2006 therefore, it will become an offence to be an unregistered private landlord.
Further details can be obtained from Mr Ewan Ritchie, Development Officer ( Private Sector ) 01620
828775 ( Direct Line ) from East Lothian Council, or go online to register on
www.landlordregistrationscotland.gov.uk Please contact Edinburgh City Council if your property
falls within the Edinburgh area. Contact name and number, Mr Bruce Spinney, Implementation Coordinator, Environmental & Consumer Services 0131 469 5293.
Our registration No. for the Landlord Registration site is 00816/210/09400. This must be quoted when
registering on the Registration site if we are to manage your property.
Gas Safety Certificates: The Landlord must comply with current Gas Safety (Installation and Use)
Regulations (which also cover Liquid Propane Gas installations) by;

arranging for annual gas safety checks to be carried out by a Gas Engineer registered on the
Gas Safe Register which is the official stamp for gas safety in Great Britain and the Isle of Man.
ensuring all servicing, repairs and replacements to be carried out by a Gas Safe registered
contractor;
providing tenants with a copy of the servicing certificate; and
retaining records of safety checks for at least 2 years

Any Gas Engineers registered on the Gas Safe Register can undertake the certification work. Visit
www.GasSafeRegister.co.uk or call 0800 408 5500.
For Further Information contact Lettings on 01620 825368 or
lettings@gsbproperties.co.uk

Page 9

The landlord should provide the tenant with clear, written instructions of how to operate the central
heating system safely and what action to take with a suspected gas leak or faulty gas appliance.
Where gas, including liquid propane gas, is supplied to the accommodation, the landlord should provide
suitably located mains wired with battery back up carbon monoxide alarm(s)
Before the start of the tenancy, and at regular intervals thereafter, the landlord should test that the
carbon monoxide alarm(s) is operating properly.
Electricity: The landlord should ensure that all reasonable steps are taken to ensure that all electrical
appliances supplied as part of the let are safe to use.
The Landlord should arrange for a qualified electrician or qualified person holding the appropriate
Portable Appliance certificate to carry out:

an annual, portable electrical appliances safety test (PAT); and

a regular 5 year check of electrical wiring circuits and mains board ( EICR )

Any new tenancies entered into on or after 1 December 2015 must have an EICR report in place and
any existing tenancies must have this in place by 1 December 2016.
In each case, an electrical safety report should be obtained from an approved electrical contractor to
ensure equipment or circuits conform to current relevant Electrical Regulations. Any NIC EIC registered
electricians are able to do these
Fire Safety: Under the Housing (Scotland) Act 2006: All furnishings and furniture supplied as part of
the let must comply with relevant parts of the Furniture and Furnishings (Fire) (Safety) Regulations.
These regulations set fire resistance standards for domestic upholstered furniture, furnishings and other
upholstered goods including;

beds, headboards and mattresses;

sofa-beds, futons and other convertibles;
nursery furniture
scatter cushions and seat packs; and
pillows

While loose covers and stretch covers are not included within the regulations, consideration should be
given to fire resistance when such items are purchased or replaced.
The accommodation should have installed a mains-wired (with battery back up) smoke detection system
on each floor, main public room and a mains-wired (with battery back-up) heat alarm in the kitchen.
These must also be interlinked.
A fire blanket should be provided in the kitchen, or kitchens. If unsure, please seek advice from your
local Fire Service.
The accommodation should have a carbon monoxide detection system in any area with a combustible
device.
The accommodation should have secure window locks and secure front and rear access doors (where
appropriate) that do not prejudice means of escape in the case of the fire.

For Further Information contact Lettings on 01620 825368 or

lettings@gsbproperties.co.uk

Page 10

General Matters
Payment of Rent: It is a good idea to open a separate bank account which can be used for all matters
relating to the rented property. This ensures that you can easily and quickly check to see that the rent
has been paid on time each month. It also allows you to keep a note of all expenses incurred in the
servicing of the property. Make sure your account provides monthly statements to you.
Inventory of Contents: At the start of the tenancy, the tenant should be provided with an inventory.
The tenant should be given up to seven days to check and agree the inventory. A Revised inventory
should be given to the tenant when there is an agreed change to the contents of the original inventory.
At the end of the tenancy, the Agent should check the inventory. The tenant should be invited to attend
the inventory check, and if they wish to, a mutually suitable time should be arranged. (Where the
property is not managed by us the list should be compiled by someone who will be readily available to
check the inventory when the tenant leaves the property)
Documentation: It will be helpful if you can provide your tenants with a folder containing details of
Council Tax Banding and Charges, recent Gas / Electricity bills, and any Manuals, Maintenance
Certificates, Service Agreements and Guarantees for Central Heating / Appliances etc.
Keys: We will require 3 sets of keys - Two sets will be given to the tenant and one set will be retained
by ourselves for use in an emergency.
The Business Element: Owning a rented property and being a landlord should be treated like a
business and like any other business the idea is to make a profit. A landlord can achieve this in two
ways. Firstly it is important to try to cover all regular outlays and bills with the rent received. Secondly,
and probably more important in the long term, is the rise in the value of your property. Whichever way
you look at it, a well presented and maintained property is always going to be a much better investment
for the landlord.
First Impressions really do count and if your property looks good it is far more likely to appeal to a
tenant and not lie vacant for long - remember an empty property is not bringing in any money. Also a
tenant is more likely to take greater care of a property that is already clean and well presented.

An empty property should have heating and lighting available for viewing purposes.
Windows should be cleaned inside and out.
Any tired rooms or marked walls/woodwork should be freshened-up and redecorated.
Broken floor or wall tiles should be repaired or replaced.
Carpets should be replaced or cleaned as necessary and always vacuumed.
Curtains and blinds should be clean and operational.
Bathrooms should be clean and disinfected. Pay attention to seal round the bath.
Kitchen appliances must be clean and operational. If not, replace them.
All work surfaces, cupboards etc should be clean and free of debris.
Any broken items should be repaired or replaced.
If there is a garden it should be tidy and free of debris.
If there is a common stair keep it clean and tidy at least while the property is viewed.

External Maintenance is important not only for keeping the tenant happy but also for looking after your
major long-term investment.

Regularly have the roof, gutters and drainpipes checked and repaired as necessary.
Doors and windows should be repainted regularly.
If a tenant alerts you to a problem have it attended to without delay.

Please remember, GSB Properties act exclusively in the interest of the Landlord.

For Further Information contact Lettings on 01620 825368 or

lettings@gsbproperties.co.uk

Page 11