Job Questionnaire

Name: STARLENE ANDAN

ADMINISTRATION SPECIALIST
Department: FINANCE DEPT.
Supervisors Name: RAJESH UDDANDARAO
MANAGER

Job Title: ACCOUNTS

Job Number: __________________________
Supervisors Title: FINANCE

1. SUMMARY OF DUTIES: State in your own words briefly your main duties. If you
are responsible for filling out reports/records, also complete Section 8.
Provide administrative support to accountants, undertaking clerical tasks such as typing, filing,
making phone calls, handling mail and basic bookkeeping.

2. SPECIAL QUALIFICATIONS: List any licenses, permits, certifications, etc.

required to perform duties assigned to your position.
Degree holder
3. EQUIPMENT: List any equipment, machines, or tools (e.g., typewriter,
calculator, motor vehicles, lathes, fork lifts, drill presses, etc.) you normally
operate as a part of your positions duties.
MACHINE
HOURS PER WEEK
Computer
Calculator
Printer
Copier

AVERAGE NO.
40
30
30
20

4. REGULAR DUTIES: In general terms, describe duties you regularly perform.

Please list these duties in descending order of importance and percent of
time spent on them per month. List as many duties as possible and attach
additional sheets, if necessary.
1. Maintaining records of invoices, payments and transactions
2. Preparing accounts payable, invoices and purchase orders, petty cash and payroll.
3. Process cheques and keep filing and invoice monitoring systems up to date .

5. CONTACTS: Does your job require any contact with other department
personnel, other departments, outside companies or agencies? If yes, please

define the duties requiring contacts and how often.

Operations Department issuance of cash advances/cheques weekly
Marketing Department issuance of cheques - monthly
6. SUPERVISION: Does your position have supervisory responsibilities? ( ) Yes
(x ) No.
If yes, please fill out a Supplemental Position Description Questionnaire for
Supervisors and attach it to this form. If you have responsibility for the work
of other but do not directly supervise them, please explain.
__________________________________________________________________________
__________________________________________________________________________
__________________________________________________________________________
7. DECISION MAKING: Please explain the decisions you make while performing
the regular duties of your job.
Decide on how to prioritize tasks. What is urgent and top priority.
(a) What would be the probable result of your making (a) poor judgement(s)
or decision(s), or (b) improper actions?
Delay in paying suppliers.
Delay in issuing payroll cheques.
8. RESPONSIBILITY FOR RECORDS: List the reports and files you are required to
prepare or maintain. State, in general, for whom each report is intended.
(a)
REPORT
INTENDED
FOR
Not applicable
(b)

FILES MAINTAINED

Cash and Cheque Deposit Register

Cheques Issued Register

9. FREQUENCY OF SUPERVISION: How frequently must you confer with your

supervisor or other personnel in making decisions or in determining the
proper course of action to be taken?
( ) Frequently
(X ) Occasionally
( ) Seldom
( ) Never
10. WORKING CONDITIONS: Please describe the conditions under which you work
inside, outside, air conditioned area, etc. Be sure to list any disagreeable or
unusual working conditions.
We work in an air conditioned building. Our company is a wonderful place to
work.

11.JOB REQUIREMENTS: Please indicate the minimum requirements you believe

are necessary to perform satisfactorily in your position.
(a) Education
Minimum schooling: Degree holder
Number of years: ______________________________________________________
Specialization or major: _________________________________________________
(b) Experience
Type: _______________________________________________________________
Number of years: 8
(c) Special Training
TYPE
NUMBER OF
YEARS
____________________________________________________________________
____________________________________________________________________
(d) Special Skills
Typing: 85 w.p.m
Shorthand: not applicable
Other: ______________________________________________________________
12.ADDITIONAL INFORMATION: Please provide additional information, not
included in any of the previous items, which you feel would be important in a
description of your position.
_______________________________________________________________________
_______________________________________________________________________

Starlene Andan
EMPLOYEES
NAME and SIGNATURE
DATE
________________

BACKGROUND DATA
FOR JOB DESCRIPTION

Job Title ________________________

____________________________
Job Number _____________________
_____________________________
Todays Date ____________________
____________________

I.

Department
Written by
Applicable DOT codes

Applicable DOT Definitions (s):

II. Job Summary:

(List the more important or regularly performed tasks)
1. Maintaining records of invoices, payments and transactions
2. Preparing accounts payable, invoices and purchase orders, petty cash and payroll.
3. Process cheques and keep filing and invoice monitoring systems up to date .

4. Reports to: Finance Manager

5. Supervises:

not applicable

6. Job Duties: _______________________________________________________________

(Briefly describe, for each duty, what employee does and, if possible, how
employee does it. Show in parentheses at end of each duty the
approximate percentage of time devoted to duty.)

A. Daily Duties:
1. Provide administrative support to accountantsundertaking clerical tasks such as typing,
filing, making phone calls, handling mail and basic bookkeeping.
2. Issue cheques
3. Deposit cash & cheque collections

B. Periodic Duties:
(Indicate whether weekly, monthly, quarterly, etc.)
Petty Cash Report - monthly

C. Duties Performed at Irregular Intervals:

1. Processing of senior management expense forms
2. Onsite collection