BOARD OF SUPERVISORS REGULAR MEETING OF FAUQUIER COUNTY

Warren Green Building, 10 Hotel Street, Warrenton, VA 20186

MINUTES
A MEETING OF THE FAUQUIER COUNTY BOARD OF SUPERVISORS WAS HELD JANUARY
14, 2016 IN WARRENTON, VIRGINIA

Mr. Granger called the meeting to order at 11:01 A.M.

FAUQUIER COUNTY SERVICE AWARDS (HARVEY PEARSON ARMORY) - Presentation of
service awards for Fauquier County employees. (Paul S. McCulla, County Administrator, Sponsor;
Janelle Downes, Director, Staff )
AGENDA REVIEW Agenda Review
(Christopher N. Granger, Center District Supervisor, Sponsor; Renee P. Culbertson, Deputy Clerk,
Staff )
ADDITION: A CLOSED SESSION PURSUANT TO CODE OF VIRGINIA SECTION 2.23711(A)(3) TO DISCUSS POTENTIAL ACQUISITION AND DISPOSITION OF REAL
PROPERTY AT BISHOPS RUN AND PURSUANT TO SECTION 2.2-3711(A)(7) TO DISCUSS
SPECIFIC LEGAL ISSUES REQUIRING THE ADVICE OF COUNSEL RELATED TO THE
BISHOP'S RUN PROFFERS A closed session related to the above topic.
(R. Holder Trumbo, Jr., Scott District Supervisor, Sponsor; Kevin J. Burke, County Attorney, Staff
)
Motion: Go into a Closed Meeting, Moved by Supervisor Chris Granger, Seconded by Supervisor
Rick Gerhardt. Passed. 5-0. Supervisors voting Aye: Chris Butler , Rick Gerhardt , Chris Granger ,
Mary Leigh McDaniel , Holder Trumbo.
WORKING LUNCH Working Lunch
(Paul S. McCulla, County Administrator, Sponsor; Renee P. Culbertson, Deputy Clerk, Staff )
A WORK SESSION TO DISCUSS PUBLIC HEALTH DEPARTMENT FEES LOCAL
ORDINANCE FEES - In a recent review of local ordinance fees charged by the Fauquier Public
Health Department, administered by the Virginia Department of Health through the
Rappahannock-Rapidan Health District, a recommendation had been made to update the fees
based current State Code and County Code. This work session will provide on overview of the
current fee schedules implemented in 2003 and recommend changes to the fee
schedule. (Christopher N. Granger, Center District Supervisor, Sponsor; Erin M. Kozanecki,
Director , Staff )

A WORK SESSION TO DISCUSS THE DESIGN AND CONSTRUCTION OF A TERMINAL

BUILDING AT THE WARRENTON-FAUQUIER AIRPORT - A terminal building is one of the
projects included in the Airport Master Plan and the County's Capital Improvement Plan, both
approved by the Board of Supervisors. Federal and state monies are available for the project and
a County match is required. This is a work session to discuss the design and construction of the
terminal building and the required funding for the County match. (Paul S. McCulla, County
Administrator, Sponsor; David Darrah, Airport Director, Staff )
A WORK SESSION TO DISCUSS AIRPORT INFRASTRUCTURE - In the Spring of 2015, the
Board of Supervisors requested that an infrastructure study be performed to determine how to
improve/expand the water and sewer infrastructure at the Warrenton Fauquier Airport. This study
was conducted by the Timmons Group and was presented to the former Board of Supervisors in
the Fall of 2015. At that time, the Board voted to accept the study and include it as a project for
consideration in the FY2017 Capital Improvements Plan. This is a work session to familiarize the
new Board with the findings. There is a resolution on the evening agenda to formally include this
project in the CIP. (Paul S. McCulla, County Administrator, Sponsor; Miles Friedman, Director of
Economic Development, Staff )
A WORK SESSION TO BRIEF THE BOARD ON THE PROPOSED STRATEGIC PLANNING
PROCESS, "COMMUNITY CONVERSATIONS FOR FAUQUIER COUNTY: STEPPING STONES
TO THE FUTURE" - The Department of Community Development is initiating a broad-based
strategic planning process with the community during 2016. As the County looks ahead to the
next few decades, this strategic planning process is intended to help County leadership to:

Ensure continuity of the County's vision and almost 50-year legacy of careful planning in
the face of potential change in the coming decades;
Understand and prepare for external forces that could affect the County;
Understand the physical conditions and constraints that affect how we can accommodate
and manage growth; and
Build a strategic plan to capitalize on opportunities, prepare for threats and define a series
of positive actions as "stepping stones" to achieve our future vision.

(Paul S. McCulla, County Administrator, Sponsor; Kimberley P. Fogle, Director of Community

Development, Staff )
A WORK SESSION TO BRIEF THE BOARD ON DEVELOPING A GROUNDWATER
RESOURCE ASSESSMENT AND MONITORING PROGRAM FOR THE LONG-TERM
MANAGEMENT OF THE COUNTY'S WATER RESOURCES - Following the Water Summit in
2014, staff with the Department of Community Development initiated discussion with staff in the
Virginia Water Science Center of the U.S. Geological Survey (USGS) regarding approaches to
comprehensively assess the County's groundwater resources. They have developed a study
proposal with the overall objective to develop an assessment of groundwater availability that is
useful for the active management of the County's fractured-rock aquifers. Specific objectives of
the study are to:

Develop a county-wide water-budget model to adequately characterize the range of past

and current hydrologic conditions affecting aquifers;
Undertake groundwater and surface water monitoring to permit assessment of the
relationships between groundwater withdrawals and base flow in streams, and the effect of
new or increased groundwater withdrawals; and
Initiate the development of tools and data to help estimate the impacts of development and
population growth on water resources and contribute to future decision-making.

(Paul S. McCulla, County Administrator, Sponsor; Kimberley P. Fogle, Director of Community

Development, Staff )
INVOCATION
Mr. Trumbo offered the Invocation.
PLEDGE OF ALLEGIANCE
Mr. Granger led the Pledge of Allegiance.
ADOPTION OF THE AGENDA
Motion: Adopt, Moved by Supervisor Rick Gerhardt, Seconded by Supervisor Chris Butler.
Passed. 5-0. Supervisors voting Aye: Chris Butler , Rick Gerhardt , Chris Granger , Mary
Leigh McDaniel , Holder Trumbo.
CITIZENS' TIME
PROCLAMATIONS AND RECOGNITIONS

A Proclamation Honoring Samuel M. Butler for His Service to the Citizens of Fauquier
County (Christopher N. Granger, Center District Supervisor, Sponsor; Paul S. McCulla,
County Administrator, Staff )

CONSENT AGENDA
Motion: Adopt as Amended, Moved by Supervisor Rick Gerhardt, Seconded by Supervisor Holder
Trumbo. Passed. 5-0. Supervisors voting Aye: Chris Butler , Rick Gerhardt , Chris Granger , Mary
Leigh McDaniel , Holder Trumbo.
a.

A Resolution Directing The County Administrator To Schedule A Public Hearing To

Consider The Amendments To The Local Health Department's Environmental Fee
Schedule (Christopher N. Granger, Center District Supervisor, Sponsor; Erin M. Kozanecki,
OMB Director, Staff )

b.

A Resolution To Formally Include The Recommendations Made By Timmons Group

Regarding Improvements To The Septic And Water Systems At The Warrenton
Fauquier Airport As Projects In The Fauquier County 2017 Capital Improvements
Plan (Paul S. McCulla, County Administrator, Sponsor; Miles Friedman, Director of
Economic Development, Staff )

c.

A Resolution To Accept And Appropriate Grant Funding For Obstruction Removal

Easement Acquisition Through Federal Aviation Administration (FAA) And Virginia
Department Of Aviation (DOAV) (Paul S. McCulla, County Administrator, Sponsor; David
Darrah, Airport Manager and Erin M. Kozanecki, Director OMB, Staff )

d.

A Resolution In Support Of The Governors Proposed Bond Package To Enhance

Science, Health And Cyber Programs At Lord Fairfax Community College (Paul S.
McCulla, County Administrator, Sponsor; Catherine M. Heritage, Deputy County
Administrator, Staff )

e.

A Revised Resolution Of Support For An Application For Fiscal Year 2016 - 2017
Virginia Department Of Transportation (VDOT) Revenue Sharing Program Funds For
The Extension Of Salem Avenue (Mary Leigh McDaniel, Marshall District Supervisor,
Sponsor; Marie Pham, Transportation Planner, Staff )

f.

A Resolution To Approve WAIV-15-004338 - A Waiver Of Zoning Ordinance Section 7302.1.A.2 To Allow A Private Street That Does Not Connect Directly To A State

Maintained Street; Section 7-302.1.A.3 To Allow A Right-Of-Way Less Than 50 Feet In

Width; And Section 7-450.1 To Allow A Private Street Greater Than 700 Feet In Length
Inside A Service District (PIN 6985-71-2316-000, Center District) (Wallace F. & Patricia
V. Smith, Owners/Brent & Lindsey Henderson, Applicants, Sponsor; Heather Jenkins,
Planner II, Staff )
g.

A Resolution To Approve WAIV-15-004461- A Request To Reduce The Ten-Year Sale

Restriction For A Family Subdivision Lot (PIN 6996-37-0475-000, Scott
District) (Warren B. Early, Jr. Owner/Applicant, Sponsor; Heather Jenkins, Planner II, Staff
)

h.

A Resolution To Authorize The Warrenton-Fauquier Airport To Apply For Grant

Funding For Terminal Design Through The Virginia Department Of Aviation
(DOAV) (Paul S. McCulla, County Administrator, Sponsor; David Darrah, Airport Manager
and Erin M. Kozanecki, OMB Director, Staff )

i.

A Resolution To Authorize The Award Of A Contract For Airport Fuel And Fuel Truck
Leasing At The Warrenton-Fauquier Airport, Eastern Aviation Fuels, Inc. (Richard
Gerhardt, Cedar Run District Supervisor, Sponsor; David T. Darrah, Airport Director,
Warrenton-Fauquier Airport, Staff )

j.

ADDITION: A Resolution To Initiate A Zoning Ordinance Text Amendment To Section

5-1106 Of The Zoning Ordinance Related To Setbacks For Fairground
Structures (Richard Gerhardt, Cedar Run District Supervisor, Sponsor; Kimberley Johnson,
Chief of Zoning/Development Services, Staff )

k.

ADDITION: A Resolution Making Appointments To The Board Of The Northwestern

Regional Adult Detention Center (Christopher N. Granger, Center District Supervisor,
Sponsor; Catherine M. Heritage, Deputy County Administrator, Staff )

A RESOLUTION TO APPROVE A CONTRACT WITH THE U. S. GEOLOGICAL SURVEY FOR

A GROUNDWATER RESOURCE ASSESSMENT AND MONITORING PROGRAM FOR THE
LONG TERM MANAGEMENT OF WATER RESOURCES Following the Water Summit in 2014, staff with the Department of Community Development
initiated discussion with staff in the Virginia Water Science Center of the U.S. Geological Survey
(USGS) regarding approaches to comprehensively assess the County's groundwater
resources. They have developed a study proposal with the overall objective to develop a Countywide assessment of groundwater availability that is useful for the active management of the
County's fractured-rock aquifers. Previous assessments over the years have been done on small
service district areas and specific sites. This project is designed to cover the entire County and
includes multi-year monitoring of the resource. The project would be undertaken over a five-year
period. Specific objectives of the study are to:

Develop a county-wide water-budget model to adequately characterize the range of past

and current hydrologic conditions affecting aquifers;
Undertake groundwater and surface water monitoring to permit assessment of the
relationships between groundwater withdrawals and base flow in streams, and the effect of
new or increased groundwater withdrawals; and
Initiate the development of tools and data to help estimate the impacts of development and
population growth on water resources and contribute to future decision-making.

The attached resolution authorizes the County Administrator to enter into a contract with the
USGS to undertake this County-wide assessment and monitoring program.

(Paul S. McCulla, County Administrator, Sponsor; Kimberley P. Fogle, Director of Community

Development, Staff )
Motion: Adopt, Moved by Supervisor Mary Leigh McDaniel, Seconded by Supervisor Rick
Gerhardt. Passed. 5-0. Supervisors voting Aye: Chris Butler , Rick Gerhardt , Chris Granger ,
Mary Leigh McDaniel , Holder Trumbo.
A RESOLUTION OF SUPPORT FOR A TRAFFIC IMPROVEMENT AT THE INTERSECTION OF
CATLETT ROAD (ROUTE 28) AND BRISTERSBURG ROAD (ROUTE 616)/BASTABLE MILL
ROAD (ROUTE 603) - On December 10, 2015, Delegate Lingamfelter hosted a town hall meeting
with the Virginia Department of Transportation (VDOT) and residents in the Catlett area to discuss
their concerns regarding the intersection of Catlett Road (Route 28) and Bristersburg Road (Route
616)/Bastable Mill Road (Route 603). Residents unanimously expressed concern in trying to
safely cross or enter Catlett Road (Route 28) from both Bristersburg Road (Route 616) and
Bastable Mill Road (Route 603). The location of the Claverton Market and Country Store block
visibility, which is further reduced by parked vehicles and delivery trucks. Concern for the safety of
students, parents and employees trying to access H. M. Pearson Elementary School is another
priority. An overwhelming majority of the residents that spoke at the meeting requested that a
traffic signal be installed at this intersection. (Richard Gerhardt, Cedar Run District Supervisor,
Sponsor; Marie Pham, Transportation Planner, Staff )
Motion: Adopt, Moved by Supervisor Rick Gerhardt, Seconded by Supervisor Chris Butler.
Passed. 5-0. Supervisors voting Aye: Chris Butler , Rick Gerhardt , Chris Granger , Mary
Leigh McDaniel , Holder Trumbo.
A RESOLUTION TO AUTHORIZE THE INCREASE OF CONTRACT 17-13KHC, PROJECT
MANAGEMENT & COMMUNITY FACILITATION SERVICES, CATLETT-CALVERTON
WASTEWATER COLLECTION & TREATMENT SYSTEM, WITH ELDON JAMES AND
ASSOCIATES, INCORPORATED - RFP #17-13kh was released June 25, 2012, and awarded to
Eldon James & Associates, Inc. on August 15, 2012. Contract Modification #1, dated August 5,
2013, updated the previous cost proposal with a revised version, anticipating a two-year
timeframe, with an additional per-month cost for any work exceeding that estimated timeframe.
Due to the complexity of this project and the time required to negotiate the Comprehensive
Agreement and address other project requirements and issues, in October 2015, Contract
Modification #2 increased the original contract amount of $103.200, by an additional $20,000. With
the Board of Supervisor November 12, 2015 approval authorizing execution of the Comprehensive
Agreement and proceed with Northwest Cascade on this project, Contract Modification #3 is
required to update the contract with services for the next one-year period.
Section VI, I4, Modification of the Contract, of Procurement Policy FDP-01 requires Board of
Supervisor approval for increases of more than 25% or $50,000, whichever is greater, to a
contract. The attached resolution requests approval to increase Contract 17-13khc with Eldon
James and Associates, Incorporated, by $ 107,400 per Contract Modification #3, to provide
required services for an additional twelve (12) months. (Richard Gerhardt, Cedar Run District
Supervisor, Sponsor; Gary Schwartz, Staff )
Motion: Adopt, Moved by Supervisor Rick Gerhardt, Seconded by Supervisor Mary Leigh
McDaniel. Passed. 5-0. Supervisors voting Aye: Chris Butler , Rick Gerhardt , Chris Granger ,
Mary Leigh McDaniel , Holder Trumbo.
POSTPONED: MINUTES OF THE FAUQUIER COUNTY BOARD OF SUPERVISORS Consider adoption of the attached minutes of the Fauquier County Board of Supervisors.
(Paul S. McCulla, County Administrator, Sponsor; Renee P. Culbertson, Deputy Clerk, Staff )
Motion: Postpone Action, Moved by Supervisor Chris Granger, Seconded by Supervisor Mary
Leigh McDaniel. Passed. 5-0. Supervisors voting Aye: Chris Butler , Rick Gerhardt ,
Chris Granger , Mary Leigh McDaniel , Holder Trumbo.

APPOINTMENTS

Committee Appointments for Consideration (None, Sponsor; Renee P. Culbertson, Deputy

Clerk, Staff )

By unanimous consent, the following appointments were made:

Airport Committee, Marshall District: Mr. Leo Schefer was appointed for a 4-year term that
ends 12/31/2019
Airport Committee, Lee District: Mr. Micah Meadows was appointed for a 4-year term that
ends 12/31/2019
Airport Committee, Cedar Run District: Mr. John Clark was appointed for a 4-year term that
ends 12/31/2019
Architectural Review Board, Cedar Run District: Ms. Reta Rodgers was appointed to fill an
unexpired 4-year term that ends 12/9/2018
Architectural Review Board, Lee District: Mr. Bryan Jacobs was appointed for a 4-year
term that ends 1/14/2020
Economic Development Authority Board, Cedar Run District: Mr. Dennis Taylor was
appointed to fill an unexpired 4-year term that ends 10/14/18
Parks & Recreation Board, Marshall District: Mr. David Graham, Jr. was reappointed to fill
an unexpired 4-year term that ends 9/30/2019
Planning Commission, Cedar Run District: Mr. Matthew Smith was appointed for a 4-year
term that ends 1/14/2020
Purchase of Development Rights Selection Review Committee, Marshall District: Ms. Ann
McCarty was reappointed for a 4-year term that ends 12/31/2019
Purchase of Development Rights Selection Review Committee, Cedar Run District: Mr.
John Schied was reappointed for a 4-year term that ends 12/31/2019
Transportation Committee, Marshall District: Mr. Matthew Sheedy was appointed for a 4year term that ends 12/31/2019
Transportation Committee, Lee District: Mr. David Newman was appointed for a 4-year
term that ends 12/31/2019
Transportation Committee, Cedar Run District: Mr. Jim Stone was appointed for a 4-year
term that ends 12/31/2019

SUPERVISORS' TIME
Mr. Butler: I like to support our civic organizations and the Sumerduck Ruritan Club is having
their monthly fish fry on January 23, 2016, and if you are down in Sumerduck it is a pretty good
meal for a good price and it really helps support the Ruritans. On February 14, 2016, the
Remington Volunteer Fire Department is having a Sweethearts Breakfast, so if you will take your
sweetheart to the Remington Fire Department and have a good breakfast and support your fire
department.

Mr. Trumbo: I just want to take this opportunity to welcome the three new Board members and
thank you for your willingness to step up. I really appreciate you all jumping in here with us. I
think you have no idea what you have jumped into but I am grateful to you for doing it. I am really
looking forward to working with all of you and I am very excited about the things we will be doing in
the next four years. Thank you.

Mr. Gerhardt: First of all I would like to thank the citizens of Cedar Run District and also Fauquier
County for entrusting me with this position. I look forward to serving the County and the folks of
Cedar Run and I have no doubt that we will have some significant accomplishments in the next
four years, one of which, Mr. Chairman, I spoke with the Board about earlier that we wanted to at
some point launch an ad hoc committee focusing on a broadband initiative in this county, and I
hope that in February we are able to have that in line and ready to go. Other than that, I would like
to say thank you very much to you Mr. Chairman and to you Mr. Trumbo. Your guidance thus far
has been, I cant even describe it, I couldnt even function without you at this point and I certainly
appreciate everything you have done to bring me up to speed as best as possible. And also to the
staff, Katie, Paul, Kevin, and especially Renee, you guys have been a tremendous help. Thank
you.

Ms. McDaniel: I would like to say how honored I am to have the opportunity to serve in this
position and I am looking forward to working with my fellow Supervisors and I think we will be able
to accomplish a lot in the next four years. I would also like to give a special thank you to the
County Administration. They took four rooky Supervisors and they had us in an all-day orientation
three days after the election, and they spent the last eight weeks getting us up to speed so that we
would be able to serve you all well, so I thank you very much for all of the hard work that you have
done on our behalf.

Mr. Granger: I would like to start off by thanking the residents of Center District for returning me
to office and putting your trust in me. I would also like to thank the four of you for trusting me with
the gavel this year. I will try to do my best representing the County and you all up here. I dont
know if you all know what you got yourself into. And also I would like to thank Mr. McCulla. We
had a great program this morning honoring our County staff at the Service Awards. I think we
honored 1,300 years of service to the County and the various departments and constitutional
officers, so I would like to thank our staff and our constitutional officers for that great program this
morning and all of your staffs for everything they are doing for the citizens of Fauquier County.

ANNOUNCEMENTS
Mr. McCulla:

I am pleased to announce that we had our annual bond review and the Fitch rating agency
has confirmed our AA+ bond rating, so we are very happy about that.
I am happy to announce that we now have a new District Health Director, after many
months of waiting for a new one, Dr. Wade Kartchner. Dr. Kartchner comes to us from
Arizona where he was a Public Health Director in Arizona.
The third matter to announce is that the Board of Supervisors regularly scheduled February
meeting, which would have been scheduled for February 11th has been moved to
Wednesday, February 10, 2016, for the next regularly scheduled Board meeting. It will be
at the same time as the normal one.
It was moved because on February 11, 2016, the Board of Supervisors members will be
going to Richmond for the annual VACo Legislative Day, so the Board will be out.

1.

The final announcement is that staff looks forward to working with this Board over the next
four years to accomplish its goals and to help in any way we can for the Board to do what it
wishes to accomplish in the next four years.
A RESOLUTION TO APPROVE SPEX-15-004031 - HUNT COUNTRY PROPANE, LLC AN APPLICATION FOR A CATEGORY 15 SPECIAL EXCEPTION TO ALLOW THE BULK
STORAGE OF PETROLEUM PRODUCTS AND PARKING OF DELIVERY TRUCKS
(PORTION OF PIN 6979-17-6651-000, MARSHALL DISTRICT) - The applicant is seeking
approval of a Category 15 Special Exception to allow bulk storage of petroleum products and
parking of delivery trucks. The property is located on Whiting Road, Marshall. On
December 2, 2015, the Planning Commission unanimously recommended approval of the
application. (17/66, LLC, Owner/Hunt Country Propane, LLC, Applicant, Sponsor; Don Del
Rosso, Planner II, Staff )

Motion: Adopt, Moved by Supervisor Mary Leigh McDaniel, Seconded by Supervisor Rick
Gerhardt. Passed. 5-0. Supervisors voting Aye: Chris Butler , Rick Gerhardt , Chris Granger ,
Mary Leigh McDaniel , Holder Trumbo.
2.

A RESOLUTION TO APPROVE SPECIAL EXCEPTION SPEX-15-003885 - THE RETREAT

AT EASTWOOD FARM - AN APPLICATION FOR A CATEGORY 18 SPECIAL
EXCEPTION TO ALLOW FOR THE ADAPTIVE RE-USE OF SEVERAL EXISTING
STRUCTURES LOCATED ON THE PROPERTY (PORTION OF 6993-48-1217-000,
CEDAR RUN DISTRICT) - The applicant seeks approval of a Category 18 Special Exception
to allow for the adaptive re-use of several existing structures located on the property. The
property is located at 6195 Eastwood Drive, Warrenton. On December 2, 2015, the
Planning Commission unanimously recommended approval of the application. (Grover, LC,
Owner/Applicant, Sponsor; Holly Meade, Chief of Planning, Staff )

Mr. Butler announced he would abstain due to a close association with the applicant.
Motion: Adopt, Moved by Supervisor Rick Gerhardt, Seconded by Supervisor Holder Trumbo.
Passed. 4-0. Supervisors voting Aye: Rick Gerhardt , Chris Granger , Mary Leigh McDaniel ,
Holder Trumbo. Supervisors voting Abstain: Chris Butler.
ADJOURNMENT
With no further business, the meeting was adjourned at 7:04 P.M