GRADE 12

OFFICE ADMINISTRATION GRADED WORKSHEET

NAME . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
DATE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

PART A MATCH THE TERM WITH THE CORRECT DEFINITION.

TERM DESCRIPTION ANSWER

A. Stock-on- The process and controls used by a business to ensure that it .......
hand has sufficient stock for its purposes. .

B. Finished The amount of money a business has available to conduct its .......
goods day-to-day activities. .

C. Minimum Stock waiting to be sold. .......

stock level .

D. Just-in-Time The total demand of all consumers for a product or service. .......
.

E. Inventory Goods that have completed the manufacturing process but not . ......
yet sold. .
. ......
F. Stock Items required for regular maintenance. .
. ......
G. Spare parts The basic inputs used in a manufacturing process. .
. ......
H. Pilferage A reserve of various goods. .
. ......
I. Market The highest amount of stock to be kept by a business. .
demand
.......
J. Maximum Purchasing stock just before it is needed. .
stock level
.......
K. Stock control How often stock is sold during a period of time. .
.......
L. Consumables Stealing small quantities of something over a period of time. .
.......
M. Stock The level that stock must not fall below. .
turnover
.......
N. Working Goods purchased for resale. .
capital
.......
O. Raw materials Supplies that need to be replaced as they are used up. .

PART B

Examine the stock card below and answer the questions which follow.

STOCK CONTROL CARD

ITEM: A4 White paper Maximum: 200
Stores ref: B3628 Minimum: 80
Location: B3
BALANC
DAT
RECEIPTS ISSUES E IN
E
STOCK
201 QTY INVOICE SUPPLIER QTY REQUISITI DEPT.
2 RCVD NO ISSUED ON
NO
1 110
SEP
2 20 361 Account 90
SEP s
3 10 362 Sales 80
SEP
4 100 45001 Wenham Ltd 180
SEP
 5 30 363 Account 150
SEP s

a) What is the item of stock that the record relates to?

b) What is the minimum number of items to be held in stock?

c) What is the maximum number of items to be held in stock?

d) What is the balance in stock on September 1?

e) What does the receipt side of the stock card record?

f) What does the issue side of the stock card record?

g) What arithmetic operation is carried out on the balance when stock is issued?

h) What arithmetic operation is carried out on stock when stock is received?

i) The balance of stock is updated after each transaction, what type of balanced is being
maintained?

j) Examine the movement of stock on September 2.

i. To which department was the stock issued?

ii. How many items of stock were issued?

iii. What was the name and number of the document to which the issue relates?

k) Examine the movement of stock on September 4.

i. What is the name of the supplier from which the goods were sourced?

ii. How many items of stock were received?

iii. What is the name and number of the document to which this movement of stock
relates?

PART C

a) Use the information provided to complete the stock card provided below. (9 marks)

ITEM A4 paper MAX 20 REAMS MIN 8 REAMS

September 6 Balance in stock (20 reams)

September 7 Invoice no 108 (11 reams)
September 11 Purchasing Department requisition no. 26 (3 reams)
September 22 Typing pool requisition no. 34 (9 reams)
September 10 Invoice no. 123 (12 reams)
September 5 Invoice no. 367 (13 reams)
September 12 Personnel Department requisition no. 12 (4 reams)
September 3 Sales department requisition no. 81 (1 ream)
September 28 Typing pool requisition no. 101 (8 reams)

ITEM: MAX STOCK:

MINIMUM STOCK:
DATE RECEIPTS ISSUES
BALANCE IN
Suppli Order Quanti Departm Requisition quanti STOCK
er no. ty ent number ty

PART D - REVIEW QUESTION

PART E - REVIEW QUESTION

Frett & Smith Ltd received quotations from three suppliers:

Supplier A $850 ex works

Supplier B $925 CF
Supplier C $975 CIF

Determine the best deal if transportation cost is $100 and insurance is $30. Clearly show all
working.

PART F REVIEW QUESTION

FORM FOR PART H

PART G REVIEW QUESTION

PART H REVIEW QUESTION

Parts E, F and G are to be written on a binder sheet.