Robotic Service Systems Ltd

Hospital Integrated Delivery and Asset Management

Service: Project 7075.151.04

Engineering Safety Report: Robot Moving in the

Workplace

Version 1.0
Hospital Integrated Delivery and Asset Management Service (HIDAMS) Version: 1.0
Engineering Safety Report: Robot Moving in the Workplace Date: 08 May 2015
7057.151.04-ER-HS-003-WHS

Revision History
Date Version Description Author
21/04/2015 0.1 First draft, section 1 and 4 completed IA, ZW, KS, YS
24/04/2015 0.2 Section 3 completed, updated section 1 and IA, ZW, KS, YS
4
07/05/2015 0.3 updated section 4.2, amended section 5 ZW, KS

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Table of Contents
1. Introduction 4
1.1 Purpose 4
1.2 Scope 4
1.3 Definitions, Acronyms, and Abbreviations 4
1.4 References 4

2. Report Summary 5

3. Task Description 5
3.1 Background/Context 5
3.2 Task Statement 5
3.3 Importance of the Task 6

4. Levels of Regulation 6
4.1 Work Health and Safety Act 2012 6
4.1.1 Purpose of the Work Health and Safety Act 2012 6
4.1.3 The meaning of reasonably practicable 7
4.2 Work Health and Safety Regulations 2012 7
4.2.1 The purpose of regulations 7
4.2.2 Relevant sections 7
4.3 Code of Practice Managing Risk in Workplaces 8
4.3.1 General Purpose of the Code of Practice 8
4.3.2 Specific Purpose of this Code 8
4.3.3 General Duties of Responsible Personnel 8
4.3.4 The Risk Management Process 9

5. Recommendations to Company Officers/Managers 9

5.1 Noise 9
5.2 Robot Path 9
5.3 Warning devices 9

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Hospital Integrated Delivery and Asset Management Service (HIDAMS) Version: 1.0
Engineering Safety Report: Robot Moving in the Workplace Date: 08 May 2015
7057.151.04-ER-HS-003-WHS

Engineering Safety Report:

Robot Moving in the Workplace

1. Introduction

1.1 Purpose

The purpose of this engineering safety report is to provide an overview of the Work Health and Safety
(WHS) regulatory implications of operating mobile robotic plant in the workplace, where the members of
the general public may also be present. This document will offer brief recommendations to RSSL
managers about how to provide a safe working environment for the inspection/maintenance workers who
will conduct this work.

1.2 Scope

This engineering safety report has brought certain regulatory and ethical requirements which are placed
on RSSL personnel to provide safe working conditions. The document describes the important aspects of
the South Australian legislation, which are relevant to the topic Robot Moving in the Workplace. Hence
the report includes a brief of Work, Health and Safety Act, Work Health and Safety Regulations and
Code of Practice for Managing the Risks of unsafe use of mobile plant in the workplace relevant to the
topic. The report also includes specific recommendations made for the RSSL personnel based on the
Codes of practice.

This report is limited to the WHS aspects of operating mobile robotic equipment in the Royal Adelaide
Hospital.

1.3 Definitions, Acronyms, and Abbreviations

BMS Business Management System

HIDAMS Hospital Integrated Delivery and Asset Management Service
RAH Royal Adelaide Hospital
RSSL Robotics Service Systems Ltd
WHS Work Health and Safety

1.4 References

RSSL Business Brief HIDAMS: Project 7057.151, 31 January 2015

COR 050 HBK Work Health and Safety (Handbook)

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PCX 005 CWI Numbering of Project Documents (Work Instruction)

EPC 001 EPR Document Version Control (Engineering Process)

PEM 004 TPL Engineering Safety Report (Template)

7057.151.00-G-PE5-003 SOW Work Health and Safety_V1.1

Work Health and Safety Act 2012 South Australia

Managing the Risks of Plant in the Workplace Code of Practice July 2012

Review of the Operation of Work Health and Safety Act 2012 Report November 2014

Work Health and Safety Regulations 2012 (SA) A guide to chapter 10 - Mines

7057.142-ER-PE6-001- Group09 September 2014

2. Report Summary

Summarise the contents of this report so that a busy manager can quickly understand the essential messages of the
report and also understand the level of significance that it has for the business.

3. Task Description

3.1 Background/Context

RSSL is developing a new business stream in pharmaceuticals handling. This new business stream is a
robotic hospital delivery and asset management service for advanced healthcare applications. The
HIDAMS will provide a full service to hospitals for the internal delivery of pharmaceuticals.
By requiring workers (including hospital workers and members of the general public) to conduct their
work in an environment where mobile plant is present, certain regulatory and ethical requirements are
placed on employers (persons) to provide safe working conditions, so as far as reasonably practicable.
The regulations require persons who control work to reduce safety risks by taking appropriate risk
minimisation steps that in themselves do not introduce new risks.

There are severe penalties for persons who do not comply with these requirements so it is essential that, in
addition to ethical considerations, RSSL ensures a safe workplace for all people present in the workplace.

3.2 Task Statement

The tasks that are addressed in this report are listed below
The first task of the report is to identify and highlight the specific requirements of the South Australian
work health and safety legislation relevant to robot moving in the workplace. The work health and
safety legislation includes the work health and safety act, work health and safety regulations code of
practice for managing the risks of unsafe use of mobile plant at workplaces.

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The second task of the report is to provide recommendations according to the code of practice for
managing the risks of falls at workplaces to the RSSL personnel to prevent them from potential falling
incidents.

3.3 Importance of the Task

Preventing injury and illness in the workplace, where mobile plant is present, is essential. That is why the
tasks mentioned in this safety report plays a significant role to help employers and employees understand
the potential hazards they are exposed to on a daily basis. This report also educates workers effectively on
the benefits of practicing proper workplace behaviors. Companies must take an active approach in
educating workers on the importance of practicing safe habits in order to maintain a healthy and safe
working environment.

4. Levels of Regulation

4.1 Work Health and Safety Act 2012

4.1.1 Purpose of the Work Health and Safety Act 2012

The purpose of Act 2012 is to provide a healthy and safe environment for persons at work, provide a fair
and effective workplace, provide reasonable issue solutions, provide a framework for improving higher
standards of work health and safety, and encourage improvement from legal organisations.

4.1.2 The primary duties of the company

The primary duties of the company include these parts:
The company must:
o understand all meanings of the Work Health and Safety Act 2012 accurately
o make sure all workers under a good physical and mental condition before working
o provide a safe workplace for workers
o provide specific equipment in workplace to solve emergencies
o ensure the product is legal and safe
o ensure all workers know how to deal with different emergencies
o have departments to solve different emergencies
o train workers to use machines safely
o provide insurance for workers
o shoulder the responsibility after emergency happening

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4.1.3 The meaning of reasonably practicable

In this document, reasonably practicable, related to a duty to ensure health and safety, means that at a
particular place, time and situation, all relevant matters can be taken into consideration to make sure that
health and safety can be guaranteed, which is including:
o The possibility of the risk or the hazard is happening.
o The disadvantage which may be caused by the risk or hazard.
o What relevant persons should do when the risk or the hazard is happening.
o What relevant persons should do to prevent the risk or the hazard.
o What relevant persons should do after the risk or the hazard.
o Find a balance between cost and efficiency way of ensuring the safety and health of work.

4.2 Work Health and Safety Regulations 2012

4.2.1 The purpose of regulations

The purpose of regulations is to constrain how we live in order to provide protection in the workplace and in
the general life. Also, Manageable and compliance with laws in all areas ensures an excellent life for all and
regulations create an environment of trust where people can feel confident that their interests will be protected.
The Work Health and Safety Regulations 2012 (SA) identify the control measures that must be applied to
specific work activities and hazards, for example machine guarding and noise exposure.

4.2.2 Relevant sections

The relevant sections in the regulations that pertain to safe work in relation to provide safe work and
health according to robots moving in the hospital environment are in the following points.
4.2.2.1 Noise
1. According to regulation 57 a person conducting a business or undertaking at a workplace must
manage risks to health and safety relating to the risk of hearing loss associated with noise.
2. According to regulation 57 a person conducting a business or undertaking at a workplace must
ensure that the noise that a worker is exposed to at the workplace does not exceed the exposure
standard for noise.

4.2.2.2 Movement of Mobile Plant

1. In complying with regulation 617, the operator must manage risks to health and safety associated
with the movement of mobile robot at the work place.
2. In managing risks to health and safety associated with the movement of mobile robot at the
workplace, the operator must have regard to all relevant matters including the following:
a) The design, layout, construction and maintenance of all surfaces and other areas at the place
used by mobile robot;
b) Interactions between mobile robot, especially between large and small mobile robots;
c) Interactions between mobile robot and pedestrians (including the use of pre-movement
warnings for mobile robot in working time);
d) The operation of remotely controlled mobile robot;
e) The maintenance, testing and inspection of brakes, steering, lights and other safety features
of the mobile robot.

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4.2.2.3 Specific Requirements

There are specific requirements that RSSL Company needs to consider
1. The company must minimize all risks in the workplace to 0 % in order to achieve high save work.
2. The company must provide all safety requirements for workers such as Personal Protective
Equipment (PPE).
3. The company should provide a course of training in work health and safety for all workers.
4. The company should give a course of all regulations of the company.
5. The company must make sure that the concentration of any flammable gas, vapor or mist in the
atmosphere of the space is less than 5% to avoid fire risks.
6. The company must ensure that a worker does not perform any work unless the person provides a
system of work that includes:
a) Continuous communication with the worker from outside the space.
b) Monitoring of conditions within the space by a standby person who is in the vicinity of the
space and, if practicable, observing the work being carried out.

4.3 Code of Practice Managing Risk in Workplaces

4.3.1 General Purpose of the Code of Practice

The general purpose of code of practice is to provide a practical guide to achieving the standards of
health, safety and welfare required under the WHS Act and the Work Health and Safety Regulations (the
WHS Regulations). The Code of Practice was formulated by the Safe Work Australia which is an
Australian Government statutory agency.

4.3.2 Specific Purpose of this Code

The specific purpose of this code is to provide practical guidance on how to manage health and safety
risks of plant once it is in the workplace. In addition, this code is also to provide practical guidance to
persons who conduct a business or undertaking and have management or control of plant in the
workplace, as well as to persons who install and commission plant. It includes information about specific
control measures required under the WHS Regulations for plant generally.

4.3.3 General Duties of Responsible Personnel

The general duty of responsible personnel is to ensure that workers and other persons are not exposed to
health and safety risks from the business or undertaking. Specifically, in terms of the HIDAMS project,
relevant hospital staff, operators, maintainers of plant should guarantee that the plant is without risks to
health and safety.

In order to manage risk under the WHS Regulations, responsible personnel must:
o identify reasonably foreseeable hazards that could give rise to the risk
o eliminate the risk so far as is reasonably practicable
o if it is not reasonably practicable to eliminate the risk, minimize the risk so far as is reasonably
practicable by implementing control measures in accordance with the hierarchy of control
o maintain the implemented control measure so that it remains effective
o review, and if necessary revise, risk control measures so as to maintain, so far as is reasonably
practicable, a work environment that is without risks to health and safety.

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4.3.4 The Risk Management Process

This code provides guidance by identifying the specific requirements relevant to the work health and
safety of RSSL personnel.
o Identifying Hazards
o Identifying hazards includes discovering all of the things and situations that may generate hazards
to people. For example, hazards associated with a robot would involve hazards relating to its
mobility, noise and its drug-delivering capacity. The robot may have hazards arising from the size
of areas in which it is used.
o Assessing the Risks
o Assessing the risks involves considering what would happen if somebody encounters a hazard
combined with the likelihood of it happening. In addition, it is important to identify the potential
impact of the hazard and its probability to cause harm.
o Controlling Risks
o Duty holders work through this hierarchy to select the control that most effectively eliminates or,
where that is not reasonably practicable, minimizes the risk in the circumstances.
o Maintaining and Reviewing Risk Control Measures
o In order to protect workers and other people from the hazards associated with plant, control
measures should be maintained. It is necessary to review and revise the control measures before
they are implemented.

5. Recommendations to Company Officers/Managers

5.1 Noise

As it is known that patients in the hospital must feel quit, and thus ensuring the absence of noise in the
place. In order to ensure the normal operation of robots, it is necessary make sure that robots movement in
the hospital does not issue any noise.
For company managers, they must make sure that the RSSL Company should manufacture robots which
move without annoying in the hospital environment. They should make sure that robots are provided by
safety system that enables operators to control robots in case of any problem without annoying patients.

5.2 Robot Path

The hospital is a public place with a large flow of people. It should be noted that these people would have
an adverse impact on robot moving in workplace. In order to ensure the normal operation of the robots, it
is necessary to set up a robot path in the hospital. This will not only improve the efficiency of the robots,
but also reduce conflicts between robots and human.

For company managers, they should design a special path for robot moving in the hospital. The special
path should be set with warning signs to remind patients or visitors. In addition, it is necessary to set up
noticeboard to introduce the function of robot path.

5.3 Warning devices

A person with management or control of plant at a workplace must ensure that an emergency warning
device is positioned on the plant to ensure that the warning device will work to best effect. Warning

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devices should be used where there is a likelihood of moving plant colliding with other plant or workers
in the vicinity of the plant.

For company managers, they must make sure there are a number of warning devices that can be fitted to
moving plant to alert the operator and others in the workplace such as: automatic audible alarms, motion
sensors, flashing lights, radio sensing devices, air horns.

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