SAP SD

Types of Copy Control

1. Sales Order to Sales Order

2. Sales Order to Delivery Document

3. Sales Order to Billing Document

4. Delivery Document to Billing Document

5. Billing Document to Sales Order

6. Billing Document to Billing Document

1. Copying Control for Sales Document to Sales Document

TCode VTAA
Source: Sales Document Type Quotation (QT)
Target: Sales Document Type Sales Order (OR)
Features
Header Level Item Level Schedule Line Level
Copy Requirement Copy Requirement Copy Requirement
Data Transfer Routine Data Transfer Routine Data Transfer Routine
Copy Item no Copy Schedule line
Complete Reference Update Document flow
+ / - Quantity
Copy Quantity
Price type
Re-explode Structure / Free Goods

2. Copying Control for Sales Document to Delivery Document

TCode VTLA
Source: Sales Document Type Sales Order (OR)
Target: Delivery Document Type Delivery (LF)
Features
Header Level Item Level
Combination Combination requirement
Copy item no Update Document Flow
Header Level Item Level
Data Transfer Routine + / - Qty
Item data
Business Data

3. Copying Control for Sales Document to Billing Document

TCode VTFA
Source: Sales Document Type Sales Order (OR)
Target: Billing Document Type Order related Billing (F1)
Features
Header Level Item Level
Copy Requirement Copy Requirement
Determine export data Data Transfer Routine
Allocation No Billing Qty (which qty - order / delivery)
Reference no + / - Qty
Copy Item No Pricing Type (which pricing type)
Price Exchange Rate Type (at what exchange rate)
Price Source (source of price - order / delivery)

4. Copying Control for Delivery Document to Billing Document

TCode VTFL
Source: Delivery Document Type Delivery (LF)
Target: Billing Document Type Delivery related Billing (F2)
Features
Header Level Item Level
Copy Requirement Copy Requirement
Determine export data Data Transfer Routine
Allocation No Billing Qty
Reference no + / - Qty
Copy Item No Pricing Type
Price Exchange Rate Type
Cumulative Cost
Price Source

5. Copying Control for Billing Document to Sales Document

TCode VTAF
Source: Billing Document Type Delivery related Billing (F2)
Target: Sales Document Type Invoice Correction Request(RK)
Features
Header Level Item Level Schedule Line
Level
Copy Requirement Copy Requirement Copy Requirement
Data Transfer Data Transfer Routine Data Transfer
Routine Routine
Copy Item no Copy Schedule line
Complete Reference Update Document flow
+ / - Quantity
Copy Quantity
Price type
2nd pricing type (only for invoice correction
request)
Campaign Deter.

6. Copying Control for Billing Document to Billing

TCode VTFF
Source: Billing Document Type Delivery related Invoice (F2)
Target: Billing Document Type Cancellation Invoice(S1)
Features
Header Level Item Level
Copy Requirement Copy Requirement
Determine export data Data Transfer Routine
Allocation No Billing Qty
Reference no + / - Qty
Price Exchange Rate Type
Price Type
Price Source
Copying Requirements In SAP Standard System

Check copy control settings

Copy Control is used

Copy control is basically used to transfer information from one document to

another. In other words it helps in connecting and sharing information between
two documents in a cycle like from example between quotation and a sales
order. The following controls available at copy control configuration:

You can store copying requirements at every level in copying control. Copying
requirements contain the specific requirements for each business process and
can be stored at every level. The reference document can only be created if
all these requirements have been met.

Examples of copying requirements that have been included in SAP

standard system are:

a. Header level copying requirement 001 checks, for instance, whether the
sold to party in the source and the target document are the same.

b. Item level copying requirement 301 checks, for instance, whether the item
that is to be used as a copy has a reason for rejection or completed status.

c. Schedule line level copying requirements 501 ensures that only schedule
lines with an open quantity greater than zero are copied.

To control the copying procedure, at each level you create:

a. Data transfer routines these routines control how fields are copied from
the preceding document.

b. Copying requirements you define requirements that are checked when

you create a document with reference. If these requirements are not met in
any particular case, the system issues a warning or error message and if
necessary terminates processing.
c. Switches there are switches for setting specific controls for each
transaction. for example, you can activate or deactivate the transfer of item
numbers from the preceding document at the header level for sales
documents..

Possible scenarios:

1 - Sales document - sales doc - VTAA

e.g.: inquiry - quotation

inquiry - order

quotation - order

quantity contract - order

2 - Sales doc - delivery doc - VTLA

e.g.: sales order - deliver ( OR- LF)

returns order - return delivery

3 - Sales doc - billing doc - VTFA

e.g.: Cash sales - cash sales billing

credit memo req - credit memo

4 - Delivery - billing - VTLF

e.g.: standard del - invoice ( LF- F2)

5 - Billing - sales - VTAF

e.g.: standard invoice - credit memo req

Invoice - Invoice correction req

6 - Billing - Billing - VTFF

e.g.: Invoice - credit memo