7 Basic tools of Quality (From Wikipedia)

2) Check sheet
The check sheet is a form (document) used to collect data in real time at the location where the
data is generated. The data it captures can be quantitative or qualitative. When the information is
quantitative, the check sheet is sometimes called a tally sheet.

The check sheet is one of the so-called Seven Basic Tools of Quality Control.

Format

The defining characteristic of a check sheet is that data are recorded by making marks ("checks") on
it. A typical check sheet is divided into regions, and marks made in different regions have different
significance. Data are read by observing the location and number of marks on the sheet.

Check sheets typically employ a heading that answers the Five Ws:

Who filled out the check sheet

What was collected (what each check represents, an identifying batch or lot number)

Where the collection took place (facility, room, apparatus)

When the collection took place (hour, shift, day of the week)

Why the data were collected.

Function

Kaoru Ishikawa identified five uses for check sheets in quality control:

To check the shape of the probability distribution of a process

To quantify defects by type

To quantify defects by location

To quantify defects by cause (machine, worker)

 To keep track of the completion of steps in a multistep procedure (in other words, as
a checklist)

To assess the shape of a process's probability distribution

When assessing the probability distribution of a process one can record all process data and then
wait to construct a frequency distribution at a later time. However, a check sheet can be used to
construct the frequency distribution as the process is being observed.

This type of check sheet consists of the following:

A grid that captures

The histogram bins in one dimension

The count or frequency of process observations in the corresponding bin in the other
dimension

Lines that delineate the upper and lower specification limits

Note that the extremes in process observations must be accurately predicted in advance of
constructing the check sheet.

When the process distribution is ready to be assessed, the assessor fills out the check sheet's
heading and actively observes the process. Each time the process generates an output, he or she
measures (or otherwise assesses) the output, determines the bin in which the measurement falls,
and adds to that bin's check marks.

When the observation period has concluded, the assessor should examine it as follows:

Do the check marks form a bell curve? Are values skewed? Is there more than one peak?
Are there outliers?

Do the check marks fall completely within the specification limits with room to spare? Or are
there a significant number of check marks that fall outside the specification limits?

If there is evidence of non-normality or if the process is producing significant output near or beyond
the specification limits, a process improvement effort to remove special-cause variation should be
undertaken.
For defect type
When a process has been identified as a candidate for improvement, it's important to know what
types of defects occur in its outputs and their relative frequencies. This information serves as a guide
for investigating and removing the sources of defects, starting with the most frequently occurring.

This type of check sheet consists of the following:

A single column listing each defect category

One or more columns in which the observations for different machines, materials, methods,
operators are to be recorded

Note that the defect categories and how process outputs are to be placed into these categories must
be agreed to and spelled out in advance of constructing the check sheet. Additionally, rules for
recording the presence of defects of different types when observed for the same process output
must be set down.

When the process distribution is ready to be assessed, the assessor fills out the check sheet's
heading and actively observes the process. Each time the process generates an output, he or she
assesses the output for defects using the agreed-upon methods, determines the category in which
the defect falls, and adds to that category's check marks. If no defects are found for a process
output, no check mark is made.

When the observation period has concluded, the assessor should generate a Pareto chart from the
resulting data. This chart then determines the order in which the process is to be investigated and
sources of variation that lead to defects removed.

For defect location

When process outputs are objects for which defects may be observed in varying locations (for
example bubbles in laminated products or voids in castings), a defect concentration diagram is
invaluable. Note that while most check sheet types aggregate observations from many process
outputs, typically one defect location check sheet is used per process output.

This type of check sheet consists of the following:

A to-scale diagram of the object from each of its sides, optionally partitioned into equally-
sized sections
When the process distribution is ready to be assessed, the assessor fills out the check sheet's
heading and actively observes the process. Each time the process generates an output, he or she
assesses the output for defects and marks the section of each view where each is found. If no
defects are found for a process output, no check mark is made.

When the observation period has concluded, the assessor should reexamine each check sheet and
form a composite of the defect locations. Using his or her knowledge of the process in conjunction
with the locations should reveal the source or sources of variation that produce the defects.

For defect cause

When a process has been identified as a candidate for improvement, effort may be required to try to
identify the source of the defects by cause.

This type of check sheet consists of the following:

One or more columns listing each suspected cause (for example machine, material, method,
environment, operator)

One or more columns listing the period during which process outputs are to be observed (for
example hour, shift, day)

One or more symbols to represent the different types of defects to be recordedthese

symbols take the place of the check marks of the other types of charts.

Note that the defect categories and how process outputs are to be placed into these categories must
be agreed to and spelled out in advance of constructing the check sheet. Additionally, rules for
recording the presence of defects of different types when observed for the same process output
must be set down.

When the process distribution is ready to be assessed, the assessor fills out the check sheet's
heading. For each combination of suspected causes, the assessor actively observes the process.
Each time the process generates an output, he or she assesses the output for defects using the
agreed-upon methods, determines the category in which the defect falls, and adds the symbol
corresponding to that defect category to the cell in the grid corresponding to the combination of
suspected causes. If no defects are found for a process output, no symbol is entered.
When the observation period has concluded, the combinations of suspect causes with the most
symbols should be investigated for the sources of variation that produce the defects of the type
noted.

Optionally, the cause-and-effect diagram may be used to provide a similar diagnostic. The assessor
simply places a check mark next to the "twig" on the branch of the diagram corresponding to the
suspected cause when he or she observes a defect.

Checklist
While the check sheets discussed above are all for capturing and categorizing observations, the
checklist is intended as a mistake-proofing aid when carrying out multi-step procedures, particularly
during the checking and finishing of process outputs.

This type of check sheet consists of the following:

An (optionally numbered) outline of the subtasks to be performed

Boxes or spaces in which check marks may be entered to indicate when the subtask has
been completed

Notations should be made in the order that the subtasks are actually completed.

ANNEX A

Photo 1
Example for Check Sheet