Practice - Create Accounting

Distribution
R12 Oracle Payables Management Fundamentals

Ownership
The Job Title [list@YourCompany.com?Subject=LABxxxxx] is responsible for ensuring that this
document is necessary and that it reflects actual practice.

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Practice - Create Accounting

Overview
The Create Accounting process generates a journal entry for each of the transactions (validated
invoices and payments) that youve done so far in the Payables application. These journal
entries can be transferred to the General Ledger immediately, as a part of the Create
Accounting process, or transferred at a later date using a separate transfer program.
The Create Accounting process can be run using any one of three methods: Online for a
single transaction (using the Actions button), or from the Batch Header window (for all the
invoices in a batch), or by using the Concurrent Requests SRS window for all validated invoices
and payments that have not yet had journal entries generated for them.
In this practice, you will run the Create Accounting process for a single invoice (XX3000), and
then use the Concurrent Requests SRS window to run the Create Accounting process for the
rest of the invoices in your XX Invoice Batch 1.

Assumptions
Replace XX with your terminal number or initials.
These practices build on the other practices in this curriculum. Please ensure you have
completed the previous practices before attempting this practice.
You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

Tasks
1. Navigate to the Invoices Entry window and find Invoice XX3000.
2. Submit the Create Accounting Process Online by using the Create Accounting options on
the Actions button.
3. View the new journal entry for Invoice XX3000.
4. View the accounting (the journal entry) in a T-Account format available online.
5. Exit back to the Navigator window.
6. Submit the Create Accounting process using the Concurrent Request SRS Window for the
balance of your validated invoice and saved payment transactions, and view the resulting
journal entries online.

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Solution - Submit the Create Accounting Process

Tasks

Query up Invoice XX3000

1. Navigate to the Invoices window:
(N) Invoices > Entry > Invoice Batches
Query up XX Invoice Batch 1
(B) Invoices
2. By now youre familiar with using the Find icon to search for an invoice, so this time, lets
use Query (also known as Query by Example) instead:
<F11>
Invoice Number = XX3000
3. <Ctrl-F11> to execute the search

Create Accounting for the Invoice

4. Once the invoice is displayed, (B) Actions:
Create Accounting = Check
Final = Select

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5. (B) OK. You should receive a pop-up note that the process completed successfully.

View Accounting
6. You can view the journal entry that was generated for a single invoice using one of two
methods:
(M) Reports > View Accounting > (B) Journal Entry
(M) Tools > View Accounting Events > (B) Journal Entries

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7. (B) View T-Accounts
Instructor Note: The T-Accounts window opens in a separate window. You will need the
correct version of jinitator on your client machine to view this window.

8. Close the T-Accounts window, then (I) Show Navigator to return to the Navigator.

Submit the Create Accounting process using the Concurrent Request SRS window
9. Navigate to the Submit Requests window:

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 (M) View > Requests
(B) Submit a Request
Single request? - (B) OK
Name = Create Accounting
10. In the Parameters window:
Ledger = Vision Operations
End Date = Todays Date (DD-MMM-YYYY)
Mode = Final
Errors Only = No
Report = Detail
Transfer to General Ledger = Yes
Post in General Ledger = No
Include User Transaction Identifiers = No
11. (B) Submit
12. (B) Find to monitor your request until it completes successfully. Review the output once it
has finished using (B) View Output.
Note that all validated invoices are accounted for (a journal entry has been generated for
each validated invoice, as well as any payment transactions).
13. (I) Show Navigator

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