How To...

Guide
Check Printing

Overview ......................................................................................................................................... 2
Setup ............................................................................................................................................... 2
Payment Type ............................................................................................................................. 3
Check Assignment - Sequence Number ..................................................................................... 5
Check Assignment - Sequence Number Value ........................................................................... 6
Check Printing Address assignment ........................................................................................ 7
Functional ..................................................................................................................................... 10
Example of Check Report Output ............................................................................................. 12

October 2008 Sage Page 1 of 12

 Check Printing

Overview
This document explains how to setup Check Printing within X3. Please ensure the steps below have
been completed.
Note: If you are using custom checks, please be sure to identify the check using a 3 character mnemonic.
For example, xxx-CHECKS can be the name of the report dictionary and the report. This ensures that
any updates made to the standard N.A. checks (CHECKS) does not overwrite any custom changes.
Please note, the standard layout/format of the check report included with X3 and installed with this patch
complies with RapidForms, check format, item # DRLM102C. The website for this specific check format
can be found at www.rapidforms.com/NASApp/rfEcat/rapidforms.jsp
It may be necessary to modify the check layout if using a different check format than the one included
with X3.

Setup
The standard check printing functionality of X3 has been modified to more closely accommodate the
needs of North American customers. The check printing functionality has been enhanced to permit the
ability to assign check numbers manually or automatically. Additionally, when check numbers are
assigned automatically, a reprinted check may generate a new check number or retain the original check
number. This functionality is driven by a new Check Assignment parameter setup under the TRS (A/P
and A/R) module.

The available values for the Check Assignment parameter are as follows:

Manual Check numbers entered manually from the Payments (GESPAY) function.

October 2008 Sage Page 2 of 12

 Check Printing

Auto / Reprint New Original check number will be assigned automatically and reprinted checks will
be updated and printed with a new check number.
Auto / Reprint Original Original check number will be assigned automatically and reprinted checks
will be printed with the original check number.

Payment Type
The report(s) available from a payment transactions Print option are driven by the Report code assigned
to the payment transaction. Typically the print option will be used to launch a check report. Payment
transactions are maintained using the Payment Type function (GESTPY). Using the NASTD menu the
Payment Type function is located under Administration > Parameters and Setup > A/P A/R Accting
Setup > Payment Types. The Report field located on the Steps tab has a right click option called
Printing Code which, when selected, will display the Report code options available. Note the options
are from Miscellaneous Table 304.

Miscellaneous Table: 304

When you enter a code in the Report field that code will have a corresponding Process code as shown
above in the rectangular figure. It is that process code that is used to determine the report or reports
available when the print option is selected. Here is how the process code is used.
Run the Reports function (GESARX). Using the NASTD menu the Reports function is located at
Developers Toolkit > Reports > Reports. This function is used to Link reports to an internal code. The
internal code used by the payment entry function is derived by using a base of PAY and then appending
the Process code to the base. So for the example above the internal code would be:

PAY + CHQ or PAYCHQ. Now using the derived internal code the corresponding
report(s) can be found from the Reports function.

October 2008 Sage Page 3 of 12

 Check Printing

In this example the internal code of PAYCHQ is linked to two reports: CHECKS and CHKSTUB. When in
payment entry using the PAYCH transaction selecting the print option will give you a choice of the
CHECKS report and the CHKSTUB report.

Note: A payment must be selected to have the print option.

October 2008 Sage Page 4 of 12

 Check Printing

Check Assignment - Sequence Number

When using either one of the automatic check assignment setup values, the check number assigned will
be designated by the CHK sequence number. Below are the default values. Using the NASTD menu, the
Sequence number is setup under Administration > Sequence Numbers > Sequence Number
Definition.

October 2008 Sage Page 5 of 12

 Check Printing

Check Assignment - Sequence Number Value

The Sequence Number Values function (MODCPT) may be run to view or adjust the next check number
to be assigned. Using the NASTD menu, the Sequence Number Value function is under Administration
> Sequence Numbers > Sequence Number Values.

October 2008 Sage Page 6 of 12

 Check Printing

Check Printing Address assignment

The Payee address printed on the check may be retrieved from one of several places. Below are the
sources of the address in the order in which X3 retrieves them. When an address is found in a source,
that address will be used and no further address sources will be attempted.

1) Address entered directly on a payment.

Addresses entered directly onto the payment are stored on the corresponding PAYMENT record. The
ability to enter an address directly onto a payment is controlled by the payment type in use. Payment
types may be accessed from the NASTD menu under Administration > Parameters and Setup >
A/P A/R Accounting > Payment Types (GESTPY). On the Entry tab there is a checkbox labeled
Address and when it is checked, the transaction will provide a separate tab for address entry.

October 2008 Sage Page 7 of 12

 Check Printing

2) Next, if the address was not entered directly onto the payment, a check will be done to see if a default
payment address exists for the customer.
A default address code may be entered as a general parameter. The parameter is called LETADD
and is stored in module TRS (A/P and A/R). If a value is stored for LETADD then a check will be done
to see if an address exists for the customer + LETADD combination. If an address does exist it will be
rd
used, if not continue to the 3 option. Note: to use this method all BPs will need to have an address
using the default code. For the case below the code is DEF.

October 2008 Sage Page 8 of 12

 Check Printing

rd
3) When no address has been entered directly on a payment and no default address exists then the 3
option is to use the customers default address.
In the supplier function on the Address tab, the default address is indicated by checking the Default
Address checkbox.

October 2008 Sage Page 9 of 12

 Check Printing

Functional
Checks may be printed from the Payment Entry function (GESPAY). This function can be found under the
NASTD menu at Accounting > Accounts Payable > Payment Processing > Payment Entry. Once a
payment has been entered, select the Print option from the File menu to print the check.

A selection box should then be displayed with two options.

October 2008 Sage Page 10 of 12

 Check Printing

A/P Checks this option will allow you to print a check for the current payment and will display a
similar print parameters screen.

A/P Overflow Check Stub this option will allow you to print a range of payments and checks
and will display a similar print parameters screen.

October 2008 Sage Page 11 of 12

 Check Printing

Example of Check Report Output

October 2008 Sage Page 12 of 12