From: Joy Rabalais rabalais@bornewilkes.

com
Subject: Fwd: Re: Rayne Document Production (PRR for emails and other information)
Date: February 1, 2016 at 12:00 PM
To: tcrichard400@icloud.com
Cc: annette.cutrera@rayne.org

Ms. Richard,

Pursuant to your request of this date, attached is the email I sent on Friday, with the Dropbox link to the items
you requested regarding the Rayne City emails to you and to the council members regarding the January Council
Meeting.

Please let me know if there is anything else that you need in this regard.

Joy

Joy C. Rabalais
Borne, Wilkes & Rabalais, L.L.C.
337-232-1604 Ext. 232
P. O. Box 4305
Lafayette, LA 70502-4305

rabalais@bornewilkes.com

OUR SYSTEM NOW SCANS AND FILTERS ALL INCOMING E-MAIL FOR INAPPROPRIATE CONTENT.
ANY SUCH E-MAIL WILL NOT BE DELIVERED TO THE INTENDED RECIPIENT. IF YOU DO NOT
RECEIVE A TIMELY REPLY TO YOUR E-MAIL, PLEASE CALL 337-232-1604.

CONFIDENTIALITY NOTE

The information contained in this e-mail message is legally privileged and confidential information intended only
for the use of the individual or entity named above. If the reader of this message is not the intended recipient, you
are hereby notified that any dissemination, distribution or copy of this e-mail is strictly prohibited. If you have
received this e-mail transmission in error, please immediately notify us by telephone (337-232-1604). Thank you.

From: "Joy Rabalais" <rabalais@bornewilkes.com>

Subject: Re: Rayne Document Production (PRR for emails and other information)
Date: January 29, 2016 at 1:14:52 PM CST
To: Theresa Richard <whirl400@yahoo.com>
Cc: "annette.cutrera@rayne.org" <annette.cutrera@rayne.org>

Ms. Richard,

As promised, here is a Dropbox link for the emails from Debra with the City to you forwarding the agenda with
attachments for the January Council meeting.

Likewise included in the link is the email to the Council forwarding the agenda with attachments.

https://www.dropbox.com/sh/f48um1vu7r3x97i/AABCMo6hCYAD5C6peZ2eU-LLa?dl=0

Here is the timeline of when the agenda and attachments were sent, etc.

Debra e-mailed you the Agenda and Engineer's Report on Thursday, January 7th at 5:44 p.m. The incomplete
Agenda was the one attached to this email.
Agenda was the one attached to this email.

You emailed Debra on Friday, January 8th at 3:04 p.m. to tell her that you believed that you were sent an
incomplete Agenda. You also requested a copy of the Ordinance being considered for adoption.

Debra emailed you on Friday, January 8th at 5:22 pm the correct Agenda and the Ordinance you requested. As you
can see, The Administration and the City Council Members were NOT
included on this email.

Debra emailed the City Council Members; Annette, the Mayor and Supervisors, etc.
on Thursday, January 7th at 5:41 pm. The Agenda and Engineer's Report
were attached. The incomplete Agenda was the one that was inadvertently attached to this email.

The City Council members did not receive a second email as you did. However, the correct Agenda was in their
booklets at the City Council Meeting on Monday - January
11. Also, the correct Agenda was posted on the Front and Back doors at City HaII on Friday, January 8th at 9:30
am. Also, the correct Agenda was sent to
the Rayne Acadian Tribune on Friday, January 8th at 10:00 am or so.

So, the City Council members did not see the correct Agenda until they arrived
for the City Council meeting on Monday, January 11th, unless they read the agenda that was posted at City Hall on
the doors. However, the Mayor discussed the Agenda items with most of the City Council members, individually,
prior to the meeting.

You were sent a separate email forwarding the agenda and attachments. You were not included in the original
email to the council members on Thursday, January 7th at 5:41 pm, as the statute only mandates that the media
receive notice in the same manner as the council is given notice. Nonetheless, I have been advised that your email
address has now been added to the same Distribution list for the Council and you will be noticed and copied in the
same email sent to the Council members, etc. in the future.

We are continuing to work on the remaining portions of your public records request and will make response as the
information is gathered.

Joy

Sent from my iPhone

On Jan 29, 2016, at 10:40 AM, Theresa Richard <whirl400@yahoo.com> wrote:

Ms Rabalias,

If there are any records that you cannot send in PDF, I will be happy to inspect and make my own copies of the
records at city hall. But if I do decide I need copies, please advise the city that if there is no city policy setting
the cost of copies of public records, the charge for the copies must be set according to the standard approved
rate, 25 cents per page. Last time they tried to charge me $1 for each page, an amount they just pulled out of thin
air. They also put me in a room with blaring music to view records telling me they were attempting to keep me
from hearing through walls.

Do you know if the city has gathered the ONE email that was sent to council notifying them of the items set for
the January 2016 meeting? I can understand there may be a delay in the production of the insurance information,
but searching for an email only takes seconds. I would like an explanation of the delay in producing the emails?
What is involved in the retrieval that takes a week to produce?

Thanks so much. I hope you have a wonderful weekend. I look forward to hearing from you Monday.

Theresa
Sent from my iPhone

On Jan 29, 2016, at 10:18 AM, Joy Rabalais <rabalais@bornewilkes.com> wrote:

Ms. Richard,

I have been in contact with the City and my five business day estimate for research, retrieval, review and
redaction of the information you requested should be sufficient time.

I have requested as much of the information to be in electronic or PDF format as possible, so that we can
produce it to you at no cost.

I will be back in the office on Monday and will be able to get a better handle on everything once I'm back in
town.

As always, please do not hesitate to contact me with any questions.

Joy

Sent from my iPhone

On Jan 28, 2016, at 11:24 AM, Theresa Richard <whirl400@yahoo.com> wrote:

Ms Rabalias,

The last 60 days for the emails is fine.

I have also not researched the exemptions surrounding the release of information regarding benefits for
public employees. What I am curious about is whether or not there are people being covered by the city with
insurance, at the cost of the tax payers, who may not qualify. I am not sure the specific name of the public
document that would pertain to this information so I am describing the information I would like access to as
specifically as possible. I am not interested in the specific type of coverage or whether they have their
dependents listed on their policy. I only want to know the individuals who are receiving the benefit. It would
also be helpful if the information would include any policies the city has regarding insurance coverage for
employees.

Thanks,

Theresa

Sent from my iPhone

On Jan 28, 2016, at 10:22 AM, Joy Rabalais <rabalais@bornewilkes.com> wrote:

Dear Ms. Richard,

Your PRR from yesterday has been referred to my law firm for handling and formal response.

I am writing to let you know that as of today, we estimate that it will take a minimum of 5 business days to
research, gather, retrieve and redact (any non-public information) regarding the various items you have
requested.

I'm also writing to let you know that with regards to the specific emails you have requested, the City has
engaged an IT specialist to come and search the City's computers to ensure a thorough and complete
search, to include the specific parameters mentioned in your request. It is my understanding that the City is
not currently on a centralized "server," so this requires the IT person to go from computer to computer to
conduct the searches. I hope to have a better timeline tomorrow, when the IT specialist is scheduled to
conduct the searches. I hope to have a better timeline tomorrow, when the IT specialist is scheduled to
begin his work and can advise of the time it will take to conduct this research. I will promptly update you
as soon as I hear something.

We are also conducting research with regards to your request for the city to release the names of the
persons employed by the city who participate in the health insurance program. This will entail research of
federal statutes, as well, to ensure that this information is indeed public. As with our past responses, if such
information is, in fact, protected, we will provide the statutory authority for the decision.

I'd like you to confirm, too, that your request for the specific email information is indeed limited to the past
60 days. We need to provide this as a search parameter to the IT specialist.

In the interim, should you have any questions, please do not hesitate to contact me.

Joy

Sent from my iPhone