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ARRelease Billing Documents for Accounting City of Portland

VFX3 Release Billing Documents for Accounting

Overview: This transaction is used to display and release a billing document when the
accounting document was not created (did not post to the general ledger). This usually
happens if the internal order that was used is closed. You will get an error message at the
bottom of the screen letting you know the accounting document was not created.

Transaction: VFX3

Step 1: Enter Transaction Code VFX3.


Step 2: Enter COP1 in the Sales Organization field.
Step 3: Your name will default in the Created by field. Delete your name and leave the field
blank.
Step 4: Make sure Accounting Block and Error in accounting interface are checked.

Step 5: Click on the execute button .

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The result will be a list of all billing documents that have not been released to accounting.

To see why the document was not released to accounting, you will need to re-release it.
Step 6: Highlight the document you want to release.

Step 7: Click the Release to Accounting icon .

Step 8: Scroll to the right and confirm whether or not the document was released by looking at
the Processing Status indicator (far right-hand side of display).
X = Not released
= Released

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Step 9: If not released, a message will appear at the bottom of the screen. If the message
says to check the notes in the log, click on the Notes icon to see the Error Log.
In the example below, the error message indicates that the Order has been closed.

Step 10: If the error can be fixed, correct it and then re-release the document. Click on the
Change billing document icon to view/change the document,
Step 11:If the error cannot be fixed, have the document reversed by Central Accounting.

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