Clifffwood Scho

ool Council
Meeeting Minu utes Marchh 23, 2017
6:56
6 to 8:22 p.m.

Saarah Frost, Allyyson Watts, Flo

o Burey, Eric Fuung, Colin Ryckkman, Melaniee Ryckman, Pau
ul Kang,
Atttendees:
Essther Chung, Mark
M Chen
Reegrets: Heba Osman, Tirso Beltran, Jack Xu, Julie Kw
wok

Ch
hairperson: Erric Fung Locatioon: Cliffw
wood Public School
1. Welcome

2. Adoption of
o minutes fro
om January 12
2, 2017

3. School Rep
port

4. Treasurer'ss Report
4.1. Dance e-a-thon updaate
4.1.1. Update too outdoor equipment requ uest
4.1.2. Motion too purchase bike racks and planters
4.2. Propoosed changes to Pizza Lunch & Sub Luncch for 2017-20018
4.2.1. Date selection optionss
4.2.2. Eliminatio
on of snack due to morning meal progrram
4.3. Silent Auction updaate

5. Other busin
ness

6. Adjournmeent
1. Welcome
1.1.
2. Adoption of
o Minutes off January 12, 2017
2.1. DEECISION: Melaanie Ryckmann moves to acccept minutess of January 112. Esther Chung seconds. Motion is
carrried

3. School Rep port

3.1. Gyym decal has been
b installed
d
3.2. Bu unker purchasse:
3.2.1. Installatio
on does not reequire a crane, but will haave to wait un
ntil the ground is firmer (M
May)
3.2.2. Confidentt that total coost will be bellow allocationn
3.3. Stuudent census letters will be sent home this week to gather inform mation aboutt our commun nity
3.3.1. Completio on of census is voluntary. The letter wi ll detail how to opt-out.
3.3.2. Grade 4-8 8 students will also be commpleting a verrsion of the census
3.3.3. QUESTION: What inforrmation do th hey ask studeents?
3.33.3.1. Examples: What kind of extraacurricular acttivities do youu do?

Cliffw
wood School Council
C 1
 3.4. Staffing allocation has been received for next year, but staff have not had opportunity yet to discuss
options
3.4.1. Mrs. Frost will solicit parent input once staff have had an opportunity to review options
3.4.2. Reduced student population due to shift of Grade 6 classes will mean reduction in staffing levels
and loss of VP allocation
3.5. Outdoor classroom:
3.5.1. Sarah connected with the Principal at Highland Middle School
3.5.1.1. Students are building outdoor furniture and Cliffwood has requested a couple of benches +
chess table
3.5.2. QUESTION: Where will the classroom be?
3.5.2.1. Location has not been decided yet. Administration would like staff and parent input on
purpose/use and location preferences before submitting a proposal to TDSB. Requires a design
consultation from TDSB before it can be finalized.
3.6. Graduation Ceremonies:
3.6.1. Mon Jun 26 for G5 + Extended French
3.6.2. Tues Jun 27 for G 5/6 French Immersion
3.7. Book Fair will be during 1st week of May
3.8. Girls Volleyball made it to second round of playoffs
3.9. Beginning tryouts for co-ed volleyball
3.10. Badminton has started
3.11. Ball Hockey club first meeting (Grade 5-6)
3.12. Music club has started playing ukuleles
3.13. G6 students being recruited to help in library
3.14. Pink Day (Anti-Bullying awareness) April 12
3.15. Celebrating Earth Hour March 24, 2-3pm
3.16. Final lice check for this school year April 7
3.17. School Cleanup (part of WE + Eco programs) April 21
3.18. WE Create Change campaign kicking off Student Council
3.18.1. Collecting coins to support education in developing countries
3.19. Movie Day next week during professional development time
3.19.1. Suggested movies: Despicable Me 2, Finding Dory, Big Hero 6, Minions
3.20. Parking Attendant came yesterday and ticketed cars in Drop-Off zone
3.20.1. Traffic flow in the morning improved
3.20.2. Feedback received that after-school pickup is still an issue

4. Treasurer's Report
4.1. Dance-a-thon update
4.1.1. Funds raised: $10,743 net
4.1.2. Update to outdoor equipment request
4.1.2.1. Purpose, size, and location of outdoor classroom will affect cost. Research underway to
bring back options for consideration by School Council
4.1.2.2. ACTION: Melanie/Colin Ryckman to research outdoor classroom configurations/costs at
neighbouring schools.
4.1.3. Motion to purchase bike racks and planters
4.1.3.1. Bike racks range from $584 to $2,000 holding 8-18 bikes depending on the model. Unsure
yet where they will be located. Request to set aside funds up to a certain amount while
options identified. Would start with 1 bike rack and see how much it's used.

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 4.1.3.1.1. DECISION: Colin Ryckman moves to allocate up to $1000 towards the purchase and
installation of a bike rack. Paul Kang seconds. Motion is carried
4.1.3.2. Planters: Colin Ryckman and Mrs. Woodland looked into planter costs. The original
request had been to 3 planters. Proposal for 6 planters given that they would used to
support curriculum for SK, G1, G3. Each planter is approx.. 8ftx8ft
4.1.3.2.1. QUESTION: Any concerns with drainage or weight of large planters on pavement?
4.1.3.2.1.1. ACTION: Sarah Frost to investigate any issues with locating planters in
interior courtyard
4.1.3.2.2. DECISION: Colin Ryckman moves to allocate up to $1500 towards the purchase of 6
planters, and supporting tools, and consumables (seeds/dirt). Esther Chung seconds.
Motion is carried.
4.1.3.2.3. Request to try and get planters in time for planting in Spring
4.2. Request from teachers to replace one dead printer that is shared by upstairs classrooms.
4.2.1. QUESTION: Does the school have budget to purchase this?
4.2.1.1. Yes, but would help with purchase of supplies not allowed to School Council
4.2.2. DECISION: Eric Fung moves to allocate up to $200 to replace the broken printer upstairs. Paul
Kang seconds. Motion carried.
4.3. Proposed changes to Pizza Lunch & Sub Lunch for 2017-2018
4.3.1. Date selection options
4.3.1.1. Heavy administrative cost to allow parents to pick and choose dates
4.3.1.2. Without additional parent volunteer support, proposal is to make it all-or-nothing
4.3.1.3. ACTION: Melanie/Colin Ryckman to assess date selection patterns, discuss with school
administration and come back next month with a recommendation whether to go to all or
nothing, or find efficiencies to improve administration of date selections for lunch
programs
4.3.2. Elimination of snack due to morning meal program
4.3.2.1. With current morning meal program, recommendation is to eliminate snacks and reduce
costs.
4.3.2.2. DECISION: Snacks in pizza/sub lunches will be removed next year
4.4. Milk program will be discontinued for 2017-2018 due to lack of volunteers to organize/run the
program
4.5. Request for teacher input if having Cliffwood apparel for field trips would be supported
4.5.1. ACTION: Sarah Frost to discuss with staff about interest in using Cliffwood apparel for fieldtrips
4.6. Silent Auction update
4.6.1. 26 items promised, with total value of $1800 so far
4.6.2. Hoping to run it May 1st during Book Fair. Logistics still being worked out.

5. Other Business
5.1. Teacher Luncheon:
5.1.1. Need volunteer to help organize
5.1.1.1. Esther volunteers to organize. Paul/Melanie volunteer to assist.
5.1.2. Recommend first week of June, as grad trip is happening during last week of May

6. Meeting Adjourned at 8:22 pm

Actions

Cliffwood School Council 3

 Action ID Description Date Raised Assigned to Status Action Taken:
66. Solicit teacher input into Jun 17, 2015 Sarah Frost Open
preferred configuration for
partition pilot once job
action resolved
84. Draft a role description for Dec 2, 2015 Paul Kang Open Deferred to 2016-2017
classroom parent
representatives
88. Investigate implementation Jan 20, 2016 Eric Fung Open Deferred to 2016-2017
of a formal School Council
Constitution
113. Provide further information Sept 28, 2016 Sarah Frost Open
on next steps to submit
partition proposal to TDSB
119. Review school council Nov 29, 2016 Eric Fung Open
programs in jeopardy for
2017/2018 due to lack of
organizers/volunteers
126. Reach out to other schools Jan 12, 2017 Sarah Frost Closed
who have successfully
implemented drop-off
zones
127. Purchase a card from Jan 12, 2017 Paul Kang Closed
School Council to support
Mrs. Mercurio
128. Research outdoor Mar 23, 2017 Melanie / Open
classroom Colin Ryckman
configurations/costs at
neighbouring schools.
129. Investigate any issues with Mar 23, 2017 Sarah Frost Open
locating planters in interior
courtyard
130. Assess lunch program date Mar 23, 2017 Melanie / Open
patterns and provide Colin Ryckman
recommendation to reduce
complexity of managing
date selections
131. Discuss interest in using Mar 23, 2017 Sarah Frost Open
Cliffwood apparel for
fieldtrips with staff

Decisions
Decision ID Description Date
90. Melanie Ryckman moves to accept minutes of January 12. Esther Chung seconds. Motion Mar 23
is carried.
91. Colin Ryckman moves to allocate up to $1000 towards the purchase and installation of a Mar 23
bike rack. Paul Kang seconds. Motion is carried.
92. Colin Ryckman moves to allocate up to $1500 towards the purchase of 6 planters, and Mar 23
supporting tools, and consumables (seeds/dirt). Esther Chung seconds. Motion is carried.
93. Eric Fung moves to allocate up to $200 to replace the broken printer upstairs. Paul Kang Mar 23
seconds. Motion carried.

Cliffwood School Council 4

 Decisions
Decision ID Description Date
94. Snacks in pizza/sub lunches will be removed next year Mar 23

Cliffwood School Council 5