Erasmus Mundus - Action 2 - STRAND 1 Partnership Programme

ELARCH project

APPLICATION FORM
APPLICANTS PERSONAL DATA
Family name: First name (s): .
Date of birth:
Sex: M/F. Nationality1
Place of birth:
e-mail address:
Current address: .. Permanent address (if different):
...
...
.
Current address is valid until: ..
Tel. no (incl. country code nr.): Tel:

SENDING INSTITUTION (fill in only the section related to the target group you belong to):
TG1: EU students/persons registered at one of the EU Countries Higher Education Institution within the partnership and
LA students/persons registered at one of the LA Countries Higher Education Institution within the partnership, at the time of
submitting the application.

Sending Institution name and full address: __________________________________________________

_________________________________________________________________________________________________
Country: _______________________________________________________________________________

TG2: EU students/persons registered in a EU higher Education Institution not included in the partnership or holder of a
university degree or equivalent of a EU Higher Education Institution of any EU country, LA students/persons
registered in a LA higher Education Institution not included in the partnership or holder of a university degree or
equivalent of a LA Higher Education Institution of any LA country of any LA country concerned by the lot.

Sending Institution name and full address: __________________________________________________

_________________________________________________________________________________________________
Country: _______________________________________________________________________________

TG3: national students of one of the Latin American country targeted by the lot and part of the vulnerable groups for
social and political reasons2.

Sending Institution name and full address: __________________________________________________

_________________________________________________________________________________________________
Country: _______________________________________________________________________________
Vulnerable status description (please specify):___________________________________________________________
An official proof of the students vulnerable status/condition must be enclosed to this application

1
Candidate with multiple nationality must choose under which one nationality would apply. A specific proof is requested to TG3 students and it must be
enclosed to this application.

2
For example: having a refugee status or asylum beneficiaries (international or according to the national legislation of one of the European recipient
countries) or it can be proved that they have been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or
sexual inclination or they belong to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons)
STUDENT APPLICATION FORM PAGE 1
 LIST OF INSTITUTIONS WHERE YOU WISH TO APPLY (IN ORDER OF PREFERENCE):
Host University Courses and/or study/work programme at host Level of
university stud
ies/
mob
ility
(BA, PhD, MS,
Staff)
1.

2.

3.

4.

5.

Study/research project (max 500 words) :

... .

LANGUAGE COMPETENCE
A proof of knowledge of the receiving institutions language of instruction should be submitted

Mother tongue:
Language of instruction at home institution (if different): .
Other languages Level Certificate and grade
(Basic, Intermediate, (i.e.: Toefl, Ielts, etc)
Advanced)
1. 1. 1.
2. 2. 2.
3. 3. 3.

WORK EXPERIENCE RELATED TO CURRENT STUDY/WORK (if relevant)

Work experience / position Firm /organization Dates Country
. ..
.

.

PREVIOUS AND CURRENT STUDY AS WELL AS ACADEMIC TITLE AWARDED (IF

APPLICABLE)

Diploma/degree for which you are currently studying:

Name of Institution:
Number of higher education study years prior to departure abroad: ..
Have you already been studying abroad? Yes No
if yes, when? at which institution?........................................................................
_______________________________________________________________________________________
Diploma/degree awarded (only for graduate students):..
Issued by (name of Institution):
Number of higher education study years necessary to obtain the academic title (according to the
national law):

STUDENT APPLICATION FORM PAGE 1

In addition and only for Latin American candidates:
Have you already resided in a European Country for more than 12 months (in total) over the last
five years at the time of submitting this application? Yes No
if yes, when? Where?........................................................................
Have you already studied/worked in a European Country for more than 12 months (in total) over
the last five years at the time of submitting this application? Yes No
if yes, when? Where? At which
Institution/organization? ........................................................................

Date ________________ Signature of the applicant

___________________________________

COMPULSORY DOCUMENTS TO BE UPLOADED THROUGH THE APPLICATION TOOL

To support your admission application you must provide the following documents:
DOCUMENTS REQUIRED TO ALL CANDIDATES:
1. scanned copy of Application form (signed by the applicant)
2. scanned copy of the passport (or other official identity document with
specification of nationality)
3. CV in the Europass format;
4. Motivation Letter (maximum one page), including reasons to apply, particular
skills and abilities, academic interests, work experience, commitment to return
to the home country, benefits of the mobility for the grant holder and his/her
environment;
5. Letter of Reference /Recommendation (max two) preferably from academics or
other persons who have had an academic or work relation with the applicant;
6. Proof of disadvantaged conditions (if applicable): any official document proving
disability or disadvantage conditions (economic, social or other) 3;
7. Declaration of honour signed by the applicant of not having received an
Erasmus Mundus action 2 scholarship for the same purposes and, for third
Country nationals (this rule does not apply to TG3 candidates), of not having
resided and nor having carried out their main activity (studies, work, etc.) for
more than a total of 12 months over the last five years in any of the eligible
European countries at the time of submitting the application to the
partnership.

Undergraduate TG1 AND TG3

A. Transcript of records of all years of university study including average mark;
any additional Academic Certification required for the specific course at the
University you are applying for;
B. Proof of registration: a certificate signed and stamped by the Home University
proving that you are currently enrolled in an Undergraduate course
programme and that you have successfully completed at least one years of
studies by the time of application;

3
The Erasmus Mundus ELARCH Partnership is committed to supporting applicants in a disadvantaged
situation (disabled or economically disadvantaged) by giving them preferential status in the selection
process. If you find yourself in a disadvantaged situation due to a disability or economic reasons, indicate this in
the online application form. In addition, you are required to upload documents (e.g. medical
reports, declaration of financial resources below national average, long-term unemployment of family provider,
etc.) proving that you belong to a disadvantaged group. Once the selection procedure has started, the Selection
Committee will take a look at the uploaded documents and determine whether these are sufficient proof of the
applicants disadvantaged situation. In case the selection committee considers the supporting documents as
insufficient proof, the application will be evaluated as an application without the disadvantaged status.
IMPORTANT: There is a difference between disadvantaged groups and vulnerable groups (= target group 3): The
former refers to cross-cutting issues and will be taken into consideration for the selection of candidates from all
three target groups; the latter refers exclusively to the selection of candidates under target group 3.
STUDENT APPLICATION FORM PAGE 1
 C. Learning agreement: preliminary study plan signed by the candidate and home
Institution;
D. Language certificates (compulsory if required by the host university);
E. TG3 students (only for students applying under TG3): description and proof of
vulnerable situation.

Masters TG1, TG2 AND TG3

A. Academic Certification and Transcripts of records of all years of University
studies including undergraduate and/or graduate studies or Diploma
Supplement (if applicable);
B. Language certificates (compulsory if required by the host university);
C. TG3 students (only for students applying under TG3): description and proof of
vulnerable situation.

D. TG1 mobility from EU (9 months mobility only)

E. Proof of registration: a certificate signed and stamped by the Home University
proving that you are currently enrolled in a Master course programme;
F. Learning agreement: preliminary study plan signed by the candidate and home
Institution.

Post-Doctorate TG1 AND TG2

A. Academic Degrees (Bachelor, Master and Doctoral degree or equivalent) and
Transcripts of records of all years of University studies including
undergraduate, graduate and PhD studies or Diploma Supplement (if
applicable);
B. Language certificates (compulsory if required by the host university);
C. Letter of interest by the host University (In order to complete the Letter of
Interest, the applicant needs to establish contact with a
potential supervisor at the host university already during the application
process. By signing the Letter of Interest, the contact person at the host
university confirms his/her interest in hosting the candidate if a
scholarship is granted. At the same time, the Letter of Interest guarantees that
the profile of the applicant matches the thematic expertise of the host
university;
D. Work Plan agreement: preliminary work plan already signed by the parties
involved.

Staff TG1
A. Work Plan agreement: preliminary work plan already signed by the parties
involved;
B. Letter of interest by the host University (In order to complete the Letter of
Interest, the applicant needs to establish contact with a
potential supervisor at the host university already during the application
process. By signing the Letter of Interest, the contact person at the host
university confirms his/her interest in hosting the candidate if a
scholarship is granted. At the same time, the Letter of Interest guarantees that
the profile of the applicant matches the thematic expertise of the host
university;
C. CV+ list of publications.

STUDENT APPLICATION FORM PAGE 1