GUIDELINE FOR SUPERVISOR RESEARCH/FINAL YEAR PROJECT

1.0 INTRODUCTION

The course provides an introduction to engineering study giving students experience in planning a project,
literature searching, experimental work, oral presentation and report writing. Students choose a project
from a list reflecting the research interests of the lecturer in the Department which he/she will work until the
end of the Semester. Having made their choice, students then have a supervisor who will be available at
least once a week to provide overall guidance during the project. The planning and execution of the project
are the student's responsibility with the supervisor kept fully informed. The student will work individually
under the supervision of the lecturer and submit a written report before the end of Semester. Besides that,
they are needed to present their research outcome.

2.0 WORKLOAD

The lecturers should spend 2 hours per week throughout the academic year to supervise the student.

3.0 MATERIALS

There is no formal textbook but students have access to the University Library that contains a wide variety
of literature searching tools, engineering journals and other resources. The Department's laboratories
are made available to students for the execution of experiment.

4.0 LECTURERS/COURSE SUPERVISORS

All lecturers participate in the course by acting as project supervisors. The responsibilities of the lecturers
are as follows:

a) Explain briefly the objectives, scope and description of the research project to the students.
b) Set regular meeting with student and endorse students monitoring record.
c) Observe all deadlines and presentation schedules as notified by the coordinator and ensure
the
student follow the deadlines given.
d) Remind student on the issues of plagiarism and its consequences. Originality of the work
and report should be stressed out at the beginning of semester. Originality of the work and report
should be stressed out at the beginning of semester. Avoid plagiarism practices and follow
guidelines and format for report writing. Plagiarism detector software, Turnitin, will be used primarily
by lecturers as a way to gauge the integrity of students writing before submitting final drafts. The
analysis report of plagiarism must be enclosed together with students report. Therefore,
student is required to give a softcopy of his/her report to the supervisor for this purpose. The
percentage of plagiarism accepted is below 30%.

e) Guide, supervise, encourage and motivate the student from the beginning until the end of
project.
 f) Monitor students progress and ensure they follow the schedule as plan earlier.
g) Check progress report and draft report prepared by student and give feedback or comments
immediately. Make sure student follow the guidelines and format given by the coordinator.
h) Evaluate continuous assessment and final report submitted by students and give marks by
filling
the evaluation forms provided by the coordinator.
i) Submit all marks to the coordinator according to deadline given.
j) Corrections of progress report, draft report and final report must be reported in list of
corrections
given by the coordinator.
k) Endorse the corrected final report prior to submission of hard bind report by student.

5.0 ASSESSMENT

5.1 Research/Final Year Project I

a) Progress report (15%) - The progress report must be submitted to the supervisor
according to the deadlines given by the coordinator. Two progress reports are to be submitted for
the whole semester.

b) Attitude (10%) - The supervisor will assess the students attitude such as follows:
Time management
Cooperation
Commitment
Initiative
Independency / Self directed

c) Final report (60%) supervisors will assess the final report of his/her students. The
allocations of the marks for the report are as follows:
i) Introduction (Chapter 1)
Abstract
Background study
Objectives of the study clearly identified
Problem Statement
Scope of Research

ii) Literature review (Chapter 2)

Evidence of wide reading and thorough grasp of the subject
Relevant concepts clearly explained
Good support from figures, tables and equation

iii) Research methodology (Chapter 3)

Description of methodology employed
 Clarity of conciseness with appropriate style

d) Oral presentation (15%) - The marks for oral presentation will be fully assessed by supervisor.

5.2 Research/Final Year Project II

a) Final report (50%) supervisors will assess the final report of his/her students. The
allocations of the marks for the report are as follows:
i) Chapter 1, 2 and 3 of RP/FYP I.

ii)Data collection/Findings/Observation/Results
Good quality of data
Sufficient quantity of data obtained /interpreted

iii) Analysis and Discussion

Interpretation of data in appropriate manner
Assessment of validity/errors/accuracy

iv) Recommendation and Summary

Knowledge used to make informed comments and decisions

b) Manuscript (15%) - The marks for manuscript submission will be given by second examiner
according to the status of submission. Supervisor shall recommend high marks to any student who
able to conduct a research of a high standard, with a well-designed methodology carried
through in an orderly manner, or has publishable quality which could be published in a
major conference or journal.

c) Attitude (15%) This assessment is the same as in RP/FYP I.

d) Poster presentation (20%) - The marks for poster presentation will be fully assessed by second examiner.

6.0 PENALTIES TO STUDENT

6.1 ZZ status
Name of students who fail to submit the second progress report will be given to the HEA
officer and may be call for an interview before the status can be given
6.2 TL status
Procedure of applying the TL status is as followed:
a) Student need to discuss with respective supervisor
 any problems related to their research.
b) Supervisor will fill in a form and states the reasons
of applying the TL for his/her student. This must be done in week 12 of calendar academic of
UiTM.
c) Head of Program will endorse the form after
accepting the reasons stated by the supervisor.
d) Endorsed form will be given to project coordinator as
record.

7.0 FORMAT
The supervisors should evaluate the report based on the guideline which is provided by the
faculty.

8.0 REPORT
Supervisor should evaluate the draft report and final report based on the items outlined in the
evaluation forms.

9.0 STANDARD OPERATING PROCEDURE

STANDARD OPERATING PROCEDURE (SOP) FOR HANDLING RESEARCH PROJECT I

DURATION RP PROCESS PERSON IN DATE

CHARGE

Week 14 of Briefing on the Coordinator Please refer

previous guidelines for Gantt Chart for
semester Research Project I Supervisor

3 weeks before Request titles from Coordinator

semester on course supervisor

2 weeks before Submission of title Student -

semester on by student coordinator

Week 1 Select research title Student

Week 1-3 Online Student

communication/regul supervisor
ar meeting with
course supervisor
Week 4 Submit Research Student
Framework Form supervisor

Week 5 Submit first progress Student

report supervisor

Week 6 Lecture series Cooridantor -

student

Week 8 Submit second Student

progress report supervisor

Week 8 Give name of Supervisor

students who fail to coordinator -
submit first and/or HEA officer
second progress
reports to HEA
office.

Week 8-12 Regular meeting Student

with course supervisor
Project supervisor
implementation
Preparation of report
writing Student

Week 13 Submission of first Student

draft report consists supervisor
Submission of of Abstract, Chapter
first draft 1, Chapter 2 and
Chapter 3
report

Week 14 Presentation Student

examiner
Presentation
 Week 15 Plagiarism checker & Student - Turnitin
Final report -
Submission and submission
Supervisor
evaluation of
final report

Week 16 Documents to be Supervisor -

submitted:
Submission of Coordinator
final Overall marks (final
report,
documents
turnitin, attitude,
presentation)

STANDARD OPERATING PROCEDURE (SOP) FOR HANDLING FINAL YEAR PROJECT I

(DURING INTERNSHIP)

DURATION FYP PERSON IN DATE

PROCESS CHARGE

2 weeks before Appointment of Coordinator -

internship starts course supervisor Supervisor
based on internship
area/ placement

Briefing on the Coordinator

guidelines for Final Student
Year Project I and
lecture series

During
internship
Week 1 - 8 Students have to Student
propose research Supervisor
Topic titles with the
identification facilitation of the
course supervisor

Submission of
research framework
form at the end of
Student -
week 6
Coordinator

Week 9- 10 A moderation process Coordinator -

is to be conducted to supervisor
Moderation screen the relevancy
process of the proposed titles
to the programme
objective.

Week 10 Submission of first Student - moodle

progress report (Excel
form)

Week 11 14 Online T&L Supervisor -

Student
Project Online
implementation communication

Preparation of report Student

writing

Week 14 Submission of second Student - moodle

progress report (Excel
form)

Week 15 Online T&L Supervisor -

Student
Online
communication
 Preparation of report Student
writing

Week 16 Softcopy submission Student moodle

of first draft report
Submission of consists of Abstract,
first draft Chapter 1, Chapter 2
and Chapter 3
report (softcopy)

Week 19 20 Visiting lecturer will Student - Visiting

be visiting the
Presentation students in their lecturer &
workplace and Industry
presentation should
be conducted by the supervisor
students during the
visit.

End of
internship

Week 21 22 Plagiarism checker & Student - Turnitin

Final report -
Submission and submission
(hardcopy) and Supervisor
evaluation of
evaluation
final report

Week 23 24 Documents to be Supervisor -

submitted:
Submission of Coordinator
final Overall marks (final
report,
documents
turnitin, attitude,
presentation)

STANDARD OPERATING PROCEDURE (SOP) FOR HANDLING RESERACH/FINAL YEAR

PROJECT II
 DURATION FYP PERSON IN DATE
PROCESS CHARGE

Week 1 - 2 Online Student -

communication/regul Supervisor
Project ar meeting with
implementation course supervisor

Week 3 Briefing on RP/FYP II Coordinator-

students

Week 3-6 Online Student -

communication/regul Supervisor
ar meeting with
course supervisor

Week 6 Lecture series Coordinator -

students

Week 8 Supervisor to fill in Supervisor -

progress report form coordinator

Week 9 Give name of supervisor

students who fail to coordinator - HEA
meet course officer
supervisor.

Week 10 Preparation of report Student

writing
Project
implementation

Week 11 Submission of first Student

draft report consists supervisor
Submission of of Chapter 4
first draft

report

Week 12 Supervisor discuss Supervisor - HP

with Head of
Programme (HP)
about TL status of
his/her student

Week 13 Submission of Student -

manuscript supervisor
Week 14 Submission of Student
manuscript to coordinator
coordinator

Submission of final
report Student -
supervisor

Week 15 Presentation Student

examiner
Presentation

Week 16 Submission of final Student -

report (softbound) supervisor

Week 17 Documents to be Supervisor -

submitted:
Submission of Coordinator
final Overall marks (final
report,
documents
attitude,
presentation,
manuscript)

A week after final Submission of final Student

exam hardbound report to supervisor -
supervisor and CD to coordinator
coordinator