GUIDELINE FOR STUDENT RESEARCH/FINAL YEAR PROJECT (RP/FYP)

1.0 INTRODUCTION
The course provides an introduction to engineering study giving students experience in
planning a project, literature searching, experimental work, oral presentation and report writing.
Students choose a project from a list reflecting the research interests of the academic staff in
the Department which he/she will work until the end of the Semester. The planning and
execution of the project are the student's responsibility with the supervisor kept fully informed.
At the end of the semester, student will submit a complete thesis including introduction,
literature review, research methodology, results and discussion and etc. Besides that, students
need to present their research outcome.

2.0 WORKLOAD
Students should expect to spend at least 2 hours per week throughout the academic year
working on their project for both research/final year project I and II.

3.0 MATERIALS
There is no formal textbook but students have access to the University Library that contains a
wide variety of literature searching tools, engineering journals and other resources. The
Department's laboratories are made available to students for the execution of experiment.

4.0 STUDENTS
The responsibilities of the student are as follows:
a) Choose/suggest a topic for the project.
b) Acknowledge all contributors of the project.
c) Abide the terms and conditions as stated in the Peraturan Akademik and
Guidelines set by the faculty.
d) Avoid plagiarism practices and follow guidelines and format for report
writing. Plagiarism detector software, Turnitin, will be used primarily by lecturers as a
way to gauge the integrity of students writing before submitting final drafts. The
analysis report of plagiarism must be enclosed together with students report.
Therefore, student is required to give a softcopy of his/her report to the
supervisor for this purpose. The percentage of plagiarism accepted is below 30%.
e) Each student must meet his/her supervisor regularly.
f) Keep record on progress work and meeting with supervisor in a monitoring
record and ensure the supervisor to endorse.
g) Submit Research framework form (RFF), progress report, draft report and
final report to supervisor according to deadlines given by the coordinator.
h) Observe all deadlines and presentation schedules as notified by the project
coordinator.
i) Corrections of progress report, draft report and final report must be done
 according to feedback or comments reported.
j) Submit soft bind (RP/FY I) and hard bind (RP/FY II) report to the coordinator.

5.0 ASSESSMENT
5.1 Research/Final Year Project I
a) Progress report (15%) - The progress report must be submitted to the
supervisor according to the deadlines given by the coordinator. progress reports are
to be submitted for the whole semester.

b) Attitude (10%) - The supervisor will assess the students attitude such
as follows:
Time management
Cooperation
Commitment
Initiative
Independency / Self directed

c) Final report (60%) supervisors will assess the final report of his/her
students. The allocations of the marks for the report are as follows:
i) Introduction (Chapter 1)
Abstract
Background study
Objectives of the study clearly identified
Problem Statement
Scope of Research

ii) Literature review (Chapter 2)

Evidence of wide reading and thorough grasp of the subject
Relevant concepts clearly explained
Good support from figures, tables and equation

iii) Research methodology (Chapter 3)

Description of methodology employed
Clarity of conciseness with appropriate style

d) Oral presentation (15%) - The marks for oral presentation will be fully assessed by
supervisor.
 5.2 Research/Final Year Project II
a) Final report (50%) supervisors will assess the final report of his/her
students. The allocations of the marks for the report are as follows:
i) Chapter 1, 2 and 3 of RP/FYP I.

ii)Data collection/Findings/Observation/Results
Good quality of data
Sufficient quantity of data obtained
/interpreted

iii) Analysis and Discussion

Interpretation of data in appropriate
manner
Assessment of validity/errors/accuracy

iv) Recommendation and Summary

Knowledge used to make informed comments
and decisions

b) Manuscript (15%) - The marks for manuscript submission will be given by second
examiner according to the status of submission. Supervisor shall recommend high
marks to any student who able to conduct a research of a high standard, with a
well-designed methodology carried through in an orderly manner, or has
publishable quality which could be published in a major conference or journal.

c) Attitude (15%) This assessment is the same as in RP/FYP I.

d) Poster presentation (20%) - The marks for poster presentation will be fully assessed by
second examiner.

6.0 PENALTIES

6.1 ZZ status
Name of students who fail to submit the second progress report will be given
to the HEA officer and may be call for an interview before the status can be given.

6.2 TL status
Procedure of applying the TL status is as followed:
a) Student need to discuss with
respective supervisor any problems related to their research.
 b) Supervisor will fill in a form and states
the reasons of applying the TL for his/her student. This must be done in week 12
of calendar academic of UiTM.
c) Head of Program will endorse the
form after accepting the reasons stated by the supervisor.
d) Endorsed form will be given to project
coordinator as record.

7.0 FORMAT
The format of the report must follow the guideline which is provided by the faculty.

8.0 REPORT
Final report must be submitted according to the deadline scheduled by the project
coordinator.

9.0 STANDARD OPERATING PROCEDURE

STANDARD OPERATING PROCEDURE (SOP) FOR HANDLING RESEARCH

PROJECT I

DURATION RP PROCESS PERSON IN DATE

CHARGE

Week 14 of Briefing on the Coordinator Please refer

previous guidelines for Gantt Chart for
semester Research Project I students

3 weeks before Request titles from Coordinator

semester on course supervisor

2 weeks before Submission of title Student -

semester on by student coordinator

Week 1 Select research title Student

Week 1-3 Online Student

communication/regul supervisor
ar meeting with
course supervisor
Week 4 Submit Research Student
Framework Form supervisor

Week 5 Submit first progress Student

report supervisor

Week 6 Lecture series Cooridantor -

student

Week 8 Submit second Student

progress report supervisor

Week 8 Give name of Supervisor

students who fail to coordinator -
submit first and/or HEA officer
second progress
reports to HEA
office.

Week 8-12 Regular meeting Student

with course supervisor
Project supervisor
implementation
Preparation of report
writing Student

Week 13 Submission of first Student

draft report consists supervisor
Submission of of Abstract, Chapter
first draft 1, Chapter 2 and
Chapter 3
report

Week 14 Presentation Student

examiner
Presentation
Week 15 Plagiarism checker & Student - Turnitin
Final report -
Submission and submission
Supervisor
evaluation of
final report

Week 16 Documents to be Supervisor -

submitted:
Submission of Coordinator
final Overall marks (final
report,
documents
turnitin, attitude,
presentation)

STANDARD OPERATING PROCEDURE (SOP) FOR HANDLING FINAL YEAR

PROJECT I (DURING INTERNSHIP)

DURATION FYP PERSON IN DATE

PROCESS CHARGE

2 weeks before Appointment of Coordinator - Please refer

internship starts course supervisor Supervisor moodle system
based on internship
area/ placement

Briefing on the Coordinator

guidelines for Final Student
Year Project I and
lecture series

During
internship

Week 1 - 8 Students have to Student

propose research Supervisor
Topic titles with the
identification facilitation of the
course supervisor
 Submission of
research framework
form at the end of Student -
week 6 Coordinator

Week 9- 10 A moderation process Coordinator -

is to be conducted to supervisor
Moderation screen the relevancy
process of the proposed titles
to the programme
objective.

Week 10 Submission of first Student - moodle

progress report (Excel
form)

Week 11 14 Online T&L Supervisor -

Student
Project Online
implementation communication

Preparation of report Student

writing

Week 14 Submission of second Student - moodle

progress report (Excel
form)

Week 15 Online T&L Supervisor -

Student
Online
communication

Preparation of report Student

writing

Week 16 Softcopy submission Student moodle

of first draft report
Submission of consists of Abstract,
first draft Chapter 1, Chapter 2
report (softcopy) and Chapter 3

Week 19 20 Visiting lecturer will Student - Visiting

be visiting the
Presentation students in their lecturer &
workplace and Industry
presentation should
be conducted by the supervisor
students during the
visit.

End of
internship

Week 21 22 Plagiarism checker & Student - Turnitin

Final report -
Submission and submission
(hardcopy) and Supervisor
evaluation of
evaluation
final report

Week 23 24 Documents to be Supervisor -

submitted:
Submission of Coordinator
final Overall marks (final
report,
documents
turnitin, attitude,
presentation)

STANDARD OPERATING PROCEDURE (SOP) FOR HANDLING

RESERACH/FINAL YEAR PROJECT II

DURATION FYP PERSON IN DATE

PROCESS CHARGE

Week 1 - 2 Online Student -

communication/regul Supervisor
Project ar meeting with
implementation course supervisor

Week 3 Briefing on RP/FYP II Coordinator-

students
Week 3-6 Online Student -
communication/regul Supervisor
ar meeting with
course supervisor

Week 6 Lecture series Coordinator -

students

Week 8 Supervisor to fill in Supervisor -

progress report form coordinator

Week 9 Give name of supervisor

students who fail to coordinator - HEA
meet course officer
supervisor.

Week 10 Preparation of report Student

writing
Project
implementation

Week 11 Submission of first Student

draft report consists supervisor
Submission of of Chapter 4
first draft

report

Week 12 Supervisor discuss Supervisor - HP

with Head of
Programme (HP)
about TL status of
his/her student

Week 13 Submission of Student -

manuscript supervisor

Week 14 Submission of Student

manuscript to coordinator
coordinator

Submission of final
report Student -
supervisor
Week 15 Presentation Student
examiner
Presentation

Week 16 Submission of final Student -

report (softbound) supervisor

Week 17 Documents to be Supervisor -

submitted:
Submission of Coordinator
final Overall marks (final
report,
documents
attitude,
presentation,
manuscript)

A week after final Submission of final Student

exam hardbound report to supervisor -
supervisor and CD to coordinator
coordinator