CIS 385 Contemporary Multimedia Tools

Web Conferencing Evaluation Assignment

THE NEEDS ASSESSMENT
Spring 2017

And this. And thats all I need! The Needs Assessment (9)
Begin with the end in mind: Write the Goal (9)
Its All Good! Describe the Solution (15)
<Briar Bahnmiller>

Instructions

1. Insert your name above and include it in the name of this file. I am not particular about
how you name your file, but I want your name included.
2. Please use Calibri 11-point font.
3. Fill in the blanks where I have indicated. Use complete sentences and paragraphs.
4. I have included examples for each task I ask of you (indicated by italics). Some examples
are of my own making, some are from previous students. I suggest you read them.
5. Blue highlight and enlarged Arial font are used to indicate the areas in which you are to
enter your work.
6. Read each rubric. I am very clear about what it means to do exemplary work. If something
is not clear to you, ask me before I grade your work (not after).
7. Use APA Style for formatting in-text citations and references. Our Moodle course site
contains a chart entitled How to Cite Something Your Found on a Website in APA Style:
What to Do When Information is Missing. Please use it!
8. As you work through each phase of the ADDIE process, think about how you could apply
this to your daily life.

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And this. And thats all I need! The Needs Assessment

Compose the Needs Assessment

Well Im going to to go then. And I dont need any of this. I dont need this stuff, and I dont need you. I dont need
anything except this. And thats it and thats the only thing I need, is this. I dont need this or this. Just this ashtray.
And this paddle game, the ashtray and the paddle game and thats all I need. And this remote control. The ashtray,
the paddle game, and the remote control, and thats all I need. And these matches. The ashtray, and these matches,
and the remote control and the paddle ball. And this lamp. The ashtray, this paddle game and the remote control and
the lamp and thats all I need. And thats all I need too. I dont need one other thing, not one I need this. The paddle
game, and the chair, and the remote control, and the matches, for sure. And this. And thats all I need. The ashtray,
the remote control, the paddle game, this magazine and the chair. - Steve Martin in The Jerk.

Note: The purpose of a needs assessment is to help us make informed and reasonable
decisions to solve our problems. If Steve Martins character in The Jerk had conducted a needs
assessment, he may have had an easier time leaving the house!

So, what is a need? A need is the measurable discrepancy (or gap) between current and desired
conditions. As part of our analysis process, we analyze our needs and our potential solutions to
help us decide on a course of action. If you were working on a grant proposal, for example, the
needs assessment section would be very extensive. For our purposes, the needs assessment is
informal and brief.
Example of a Needs Assessment

Audience Current Desired Conditions

Conditions/Problem
My students Students in the mTools course are My students need to be
enrolled in a variety of majors and experienced with at least one
have different levels of multimedia tool that will provide
experience. They will also have a them with an optimal set of
wide range of goals for their own experiences to bring into the work
use of mTools. Some students may world; an mTool that is relevant to
have had experience with mTools the work force, regardless of
and some may not. discipline and distance.
The gap, or need, resides between these two conditions.

Compose the Needs Assessment.

For the record? I have not seen the movie.
Audienc Current Conditions Desired Conditions
e
Likely his He decided that all he
family He was likely in an argument needed were his ashtray,
(probably with his wife when the situation remote control, paddle
wife) boiled over. game, magazine, and his
chair.

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 Your Needs Assessment will be graded according to these criteria:
Unacceptable Developing Acceptable Exemplary
Criteria
0 points 3 points 6 points 9 points
Current Conditions Current Conditions
Current Conditions and/or Desired and/or Desired
and/or Desired Conditions are Conditions are stated
Conditions are stated stated clearly; clearly and described
No needs
Description but are unclear or do Understanding is comprehensively,
assessment
not fully address all not seriously delivering all relevant
aspects of the impeded by any information
condition. omissions that may necessary for a full
have occurred. understanding.
Rating &
Explanation
Total /9

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Begin with the End in Mind: Write the Goal.
Write one overarching goal that you would like to achieve by using this mTool. Your goal must be
closely related to the Problem Statement and the Desired Condition discussed in the Needs
Assessment.

Example of a Goal
The Goal: Using the ADDIE process, create an assignment for the CIS 385 class that provides
my students an optimal set of experiences to bring into the work world using an mTool that is
relevant to the work force, regardless of discipline.

Write the Goal.

The Goal:
Using ADDIE. I will problem solve how to hold a successful business meeting over the mTool
Skype.

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 Your Goal will be graded according to these criteria:
Unacceptable Developing Acceptable Exemplary
Criteria
0 points 3 points 6 points 9 points
Goal is stated but is
unclear or does not
fully address all The Goal is stated The Goal is stated
aspects of the clearly; clearly and described
situation. Understanding is comprehensively,
Goal No goal Or not seriously delivering all relevant
Goal is stated but is impeded by any information
not closely related to omissions that may necessary for a full
the problem have occurred. understanding.
statement or needs
assessment.
Rating &
Explanation
Total /9

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Its All Good! Describe the Solution
Now that you have worked through the analysis of your problem and its implications, discuss in-
depth, why you chose this mTool product according to the instructions below. In the finished
product, delete the list of bullets and questions. Use complete sentences and paragraphs.

You may use the mTool product webpage, any mTool review sites you find, blog posts, wikis,
social media posts by users, etc. to find information about this tool. Support the statements you
make with facts and reflections; this is not an opinion paper, but you may use your personal
experience to support or refute information. Someone elses opinion can also be used as long as
it is cited.

Required Items:
1. Explanation. Why did you choose this mTool product? Be sure your explanation aligns with the
Problem Statement and Needs Assessment.
2. Description. Include a specific and thorough description of the mTool. Your description must
include screen shots.
a. Name. What is the name of the mTool you chose?
b. Users. Who is the typical user of this mTool?
c. Resources. Where can the tool be used? Is it web-based? Does it need to be
downloaded? If so, how is its local resource consumption?
d. File Storage. Can products of the tool be saved to the hard drive, if desired? If yes, are
the files sent to a specific folder?
e. Limitations. Is there a limit to how much a free user can do? Does the free version allow
full functionality?
f. The goal. How will this solution help you meet your goal?
3. Screen shots are REQUIRED. Screen shots must be relevant to the description. If
you do not include screen shots, you will earn a zero for this section (to
demonstrate their importance to this process). Include screen shots of the mTool
itself (not the website description of it). Remember to cite the image in-text and include it
in the References list.

Example of a Solution Description

For the specific issue our development staff is experiencing I chose Teamwork for a
solution. The typical user of this mTool is anyone who needs to keep track of a project(s)
that have a variety of tasks that need to be completed. This tool is completely web-
based, you do not need to download anything and it does not consume any local
storage. However, you can download a IOS or Android application on your phone to make
the tool easily accessible over the mobile version of the application.

(Problem Solved, 2016)

Reports can be generated and must be saved to the local hard drive to be viewed. The
application does allow you to view reports within the application itself while using the
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Gantt Chart feature. The reports can also be saved in PDF or Excel format. The files are
not saved to a specific folder but can be saved to any folder the user decides upon
generating the report.

(Problem Solved, 2016)

There is limited functionality provided to free users during the trial period. The free user
is limited to the SMALL OFFICE plan. The SMALL OFFICE plan offers the user the ability to
save up to twenty gigabytes of file storage for their projects. After the trial period has
been completed, if the user remains on the free plan, their storage will revert to 100mb
and they will be allowed a maximum of two open projects (Problem Solved, 2016). They
are also limited to 40 open projects at a time and do not have the ability to create
reports in a custom Cascading Style Sheet.

(Problem Solved, 2016)

(Problem Solved, 2016)

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Teamwork will help us fulfill our goal because we are able to create individual tasks and
subtasks within the project and provide additional notes for each task. This will help
development team members understand the task at hand and give them the information
needed to resolve the issue effectively.

(Problem Solved, 2016)

References

Problem Solved. (n.d.). Retrieved April 28, 2016, from

https://problemsolved1.teamwork.com/projects/232478-test-project/tasks

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Describe your Solution.
The Solution.
1. I chose skype because it is very simple to use and it holds a lot of content for
users to go in depth and do amazing things. For a business meeting, this
product is perfect because you have real time video chat and file sharing.

2. Skype is a real time voice calling or video chatting application that allows
users to text, talk, and/or see each other real-time.

a. Skype
b. The typical user is anyone with slight computer knowledge. For Skype
for Business, the average user is usually part of a group, co-workers, or
business partners.
c. This M-Tool can be used on any smart device such as phones, laptops,
desktops, tablets, etc. The tool is web-based. You do need some sort
of internet access in order to use the application to talk real-time with
others. It comes pre-downloaded on some products, but it can be
downloaded for free on all smart devices listed above. This means that a
great majority of the worlds population should have the application.
d. The program is saved to the hard drive of the smart product. It will
usually save under a program labelled Skype or Skype for Business.
Files sent the the text chat portion of the application can be opened
though the application or the can be saved in a destination of your
choosing.
e. Skype for business is fully free. The only limitation that the application
has is the need for a stable internet connection. The weaker the
connection, the less you will hear and/or see.
f. The goal to successfully hold a business meeting through this
application will be super simple and easy to do. All I have to do is get
the usernames of the other users I wish to talk to, find them on the
application, then place the call. You can add people in the same way
once you have made a call and are in a current call.

3.
(Bahnmiller, 2016)

You can add contacts and search for contacts on this screen. As you can see, I
already have our Professor as a contact. This is basically a homepage that shows
your icon, your contacts, your meetings button, and a button to view your previous
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instant messages.

(Bahnmiller, 2016)
I can do several things here. I can IM her at any point in time (Instant Message). I
can begin a skype call either with just voice or with both voice and video. I can send
an email to her outlook that is attached to her account. I can schedule a meeting
with her which she will receive once I go through the setup process. I can copy her
contact information so I may be able to send it to other contacts. I can view her
contact card with all of her contact information. I can also add her to favorites just in
case she is a regular contact of mine. If a problem occurs and I no longer wish to
chat with her, I can block her so none of her requests will go through to me.

(Bahnmiller, 2016)
If I decide to send her an instant message, this is what pops up. I can send
attachments through the paperclip icon in the chat box. I can change the
importance of the message with the exclamation mark. I can also send certain
emotions through the smiley face. I can also call her, video chat with her, or send
her a live presentation of me presenting (screen and face optional) through
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Microsoft PowerPoint.

References
Bahnmiller, B. (n.d.). Skype informational pictures. Mayville State University, Mayville.

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 Your Solution will be graded according to these criteria
Criteria Unacceptable Developing Acceptable Exemplary
0 points 1 points 2 points 3 points
Screen shots are
included but they Four or more
One to three relevant
Screen *No screen shots are not shots of the relevant mTool
mTool screen shots
Shots are included. mTool itself or they screen shots
included.
are not relevant to included.
the description.
Rating &
Explanation
Explanation is
Explanation is stated, stated clearly and
described, and described
Explanation is
clarified so that comprehensively,
Explanatio No Explanation of unclear and/or is not
understanding is not delivering all
n of choice choice aligned with
seriously impeded by relevant
problem described.
any omissions that information
may have occurred. necessary for a full
understanding.
Rating &
Explanation
Description is
Description is
written with Description is specific
specific and
No Description of superficial thought and thorough.
Descriptio thorough.
mTool and preparation. and
n of mTool and
and 3 or more Required
All Required Items
1 or 2 Required Items are included.
are included.
Items are included.
Rating &
Explanation
All
Some All
questions/numbers/
questions/numbers/ questions/numbers/
No bullets are deleted.
bullets are deleted. bullets are deleted.
questions/numbers and
Formatting and and
/ bullets are Complete
Some sentences Most sentences and
deleted. sentences and
and paragraphs are paragraphs are
paragraphs are
complete. complete.
used.
Rating &
Explanation
Some in-text Some in-text citations All in-text citations
citations exist exist exist
and and and
Style No in-text citations.
No References Some in-text citations All in-text citations
section supports the are reflected in the are reflected in the
in-text citations. References section. References section.
Rating &
Explanation
Total /15
* As mentioned in the assignment description, omission of screen shots earns 0 points for
the entire Solution section.

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