Composing Competition Proposal 2015

UNIVERSITI TUNKU ABDUL RAHMAN
(PERAK CAMPUS)
Composing Competition 2015
Proposal
Prepare by, Submitted by,
______________ ______________
Ee Jia Wen Lee Chun Shean
Organising Secretary Organising Chairperson
Acknowledge by, Checked by,
______________ ______________
Ms. Tan Lee Siew Mr. Hendry Heng Wei Xiang
Advisor of Music Club Officer of DSA
Approved by,
__________________
Mr. Chiang Jeng Fong
Head of DSA
Composing Competition 2015 1

NO. CONTENT PAGE
1. Cover Page 1
2. Content Page 2
3. 1.0 Introduction
1.1 Organizing Committee of Composing Competition 2015 3-7
1.2 Job Scope
4. 2.0 Program Department
2.1 Audition
2.2 Music Sharing 8-16
2.3 Semi-Final
2.4 Final
2.5 Judges List
2.6 Marking Scheme
5. 3.0 Logistic Cum Technical Department
3.1 Transportation
3.2 Technical Flow
3.3 Logistics Flow
3.4 Company Chosen
3.5 Quotation from Company 17-25
3.6 Helpers
3.7 Booking List
3.8 Floor Plan
6. 4.0 Sales & Marketing Cum Decoration Department
4.1 Sales and Marketing 26-31
4.2 Ticketing
4.3 Sales & Marketing Timeline/Action Plan
4.4 Decoration
4.5 Decoration Timeline/Action Plan
7. 5.0 Public Relations Department
5.1 Guest List
5.2 Invitation Letter 32
5.3 Refreshment and Souvenir
5.4 Printing and Decoration
5.5 Helpers
8. 6.0 Sponsorship Department
6.1 List of Targeted Sponsor 33-39
6.2 Sponsor Benefit
6.3 Sponsorship Letter
9. 7.0 Composing Competition 2015 Budget 40-45
1.0 Introduction

UNBARRED is one of the Music Club divisions. This division would want to organize a
Composing Competition 2015. This is its 1st Composing Competition event in the
Kampar Campus. In addition, in this event, we will have Audition, Music Sharing, Semi-
final, and Final.
Following are the details about the event:

Name : Composing Competition
Date : 13rd October 2014 25th January 2015 (Registration & Audition)
30th October 2014 (Music Sharing)
10th February 2015 (Semi-Final)
21st March 2015 (Final)
Venue : Student Pavilion I (Registration), Heritage Hall (Semi-Final and
Final), Block A (Music Sharing)
Theme : Freestyle
Expected participant : Audition = 150 participants
Semi-final= 300 audience
Final = 500 audience
In Kampar Campus, we also found out that many people are talented in
composing songs. We are hereby to give the participants a stage to perform in Kampar
Campus and giving an opportunity for participants to receive recognition not only from
judges but also UTARs' student.
We have no restriction in our theme as medium of language in songs are just

restricted to only in English, Mandarin, and also Bahasa Malaysia.
Objectives:
1. To provide an opportunity for UTAR student to show out their composing talent.
2. To stimulate the interest of students towards the art of composing.
3. To create a platform for students to share their own composing songs on stage.
4. To create a platform for students to exchange common interests.
5. To help Music Club collect money and purchase music instruments for clubs' member.
1.1 Organizing Committee of Composing Competition 2015

Position Name ID Number Mobil
Number
Chairperson Lee Chun Shean 12AAB0363 016-5149929
1
Vice Chairperson Wong Liang Jenq 13AAB7928 012-5183996
Secretary Ee Jia Wen 130AHF6049 016-6813687
Treasurer Soon Chiew Yi 13ABB04648 011-13258977
Program Head Looi Ka Hoon 11ABB06701 016-9806966
Program Manager Chong Ze Hem 12AAB0482 010-3888636
6
Program Manager Yap Jean Ne 13ABB03703 019-3332087
Logistic cum Technical Head Yong Chuen Zhe 130ABB2311 010-2702860
Logistic cum Technical Manager Chiang Ming Kin 13AAB0722 016-5305691
5
Public Relation Head Sam Yuen Sen 11ABB02097 016-2726768
Public Relation Manager Lee Kang Wu 13ABB08005 014-9049096
Sales & Marketing cum Tang Yee Ning 12AAB0474 011-21122496
Decoration Head 0
Sales & Marketing cum Tan Weng Hou 11ABB04608 016-3705542
Decoration Manager
Sales & Marketing cum Seow Su Fong 13AAB0726 014-9321849
Decoration Manager 2
Sponsorship Manager Tan Wan Qing 13AAB0744 016-5185182
3
Sponsorship Manager Chan Phui Shan 13ABB07903 012-9363516
1.2 Job Scope

1. Chairperson
Forms a full committee and delegates tasks to Heads of Departments.
Constructs and submits the proposal to DSA with help of secretary.
Presides all meetings with Main Committee and Heads of Departments.
Makes decision with consensus of Heads of Departments and/or all members
concerned.
Monitors, motivates and ensure all committees drawing up schedules and carrying
out actions progressively and accordingly.
Responsible to report to DSA according to guidelines provided by UTAR/DSA.
With the consensus of the committee(s)/member(s) concerned, responsible to
restructure the committee.
Responsible to preside all review meetings of committees.
Attendance lists of respective committees for progressive stages and event day
(whichever is applicable).
A final committee list (both in hard and soft-copies).
2. Vice Chairperson
Assists Chairman in coordinating, monitoring and carrying out all the matters
pertaining to the event.
In the event that the Chairman vacates the position, assumes all duties, powers
and responsibilities of a Chairman.
The vice-chairman holds authority equally as the Chairman does.
3. Secretary department
Records/writes and keeps all correspondences and minutes of meetings according
to the approved schedules and plans.
Prepare master proposal and documents.
Responsible as a mediator of message between the Chairman/Vice Chairman and
the rest of the team.
Convenes all meetings decided by the chairman/vice chairman.
Submit a final secretary report to DSA after the event for improvement.
Assist in other duties as it deems necessary by the committee.
4. Treasurer department
Assesses and compiles all budgets drawn by heads of departments and plan a
main budget for final approval by UTAR/DSA.
Monitors and advises all departments to spend within approved budget.
Should there be a need in change of budget; evaluates the change(s) with
justification and brings up to the main committee for recommendation to
UTARs /DSAs approval of a new budget.

Monitors and records all collection of sponsorship (in cash and kind) and sales of
tickets.
Compiles and keeps record of all income and expenditure pertaining and by the
event and committees.
Submits a full audited statement of the accounts with receipts or relevant
documents for DSA approval;
Monitors the collection of advance and its balance and returns unused advance to
DSA during submission of the audited final report.
5. Program Department
To ensure all the programs run smoothly.
To prepare the detailed program flow for committees and helpers.
Report to Chairman and Vice Chairman progressively.
Plan and coordinates the program for the event.
Design overall program according to the approved objectives and theme.
Prepare program itinerary for composing competition, 4 stages (audition, semi-
final, music sharing and final).
Make all final decisions regarding program for event.
Assist Chairperson in planning and overseeing the event.
Oversee the services needed for program and request for service through the
Chairperson.
Work closely with the unify department to further promote the event.
Ensure the programs are run accordingly to the schedule.
6. Logistic cum Technical Department

Plan transport schedule and responsibilities for arranging transport for guest and
audiences.
Leads and guide assistants and helpers and to control order and safety of
audiences, guests and performers.
Controlling the flow of logistic and security to aid the flow of programs during
the event.
Controlling the PA system and the lighting for the competition to ensure smooth
transition in communication.
7. Public Relation department

Media Coordinator.
Prepares invitation letter (to be checked by English lecturer before sending out).
Maintain liaison with the Master of Ceremony (MC).
Maintain contact with the external party such as VIPs and etc.
Prepare refreshments for VIPs.

Prepare souvenirs for three stages (audition, semi-final, final)-For guests and
judges.
Prepare registration forms for audition, marking scheme for three stages (audition,
semi-final, final).
Prepare contestant name and card number to the contestant in the stages (semi-
final and final).
Prepare committees and helpers' nametag.
8. Publicity cum Decoration department

Produce great designs to help in designing of posters, banners, flyers and etc.
To set the date to release the following design to the public.
Plan ideas to publicize the events internally and externally and perform the ideas
after getting approval from Chairman.
Plan the design on what and how to decorate the venue.
Decorate the venue according to the design and making sure the venue is
decorated the day before the event.
9. Sponsorship department
To get as much sponsors as possible in order to support and reduce the cost of
running this event.
Our target form of sponsorship is monetary or products. However, our main target
is to get monetary support.
Sponsorship letter will be given to the sponsors to let them know the details of our
event.
Enquire requirements of specific sponsors needed by other departments.
To prepare appreciation letter for the sponsors.
Assist treasurer in the planning and coordination on both Composing Competition
2015 and departmental budget.
Targeted sponsors are amounted to at least RM1000 from sponsors.
2.0 Program Department
Program Head : Looi Ka Hoon

Program Manager : Chong Ze Hem
Program Manager : Yap Jean Ne

There will be three stages of competition which are Audition, Semi- final and Final.
Besides, we will have a Music Sharing Workshop by Abraham Tee. The program team
will make a new effort in order to make the program more interesting besides only
including the contestants.
2.1 Audition
Date : 27th October 2014 25th January 2015
Week : Trimester October Week 3 ~ Trimester January 2015 Week 3
Time : 10am 3pm
Venue : Student Pavillion I (Booth Composing Competition)
Fee : RM2 per entry
Target Participants : All UTARians and other campus students
Judges : Mr. Soong Hoong Cheng, Mr. Abraham Tee
Audition will be took place by submitting video. Participants are required to save their
video in pen-drive and submit the video to committee at booth allocated. Rules and
regulations will be applied and stated in participation forms. Participants are required to
submit entry forms, pendrive, lyrics and fees for audition. After all video collected, all
video will be judged based on marking scheme. Top 30 will be selected and informed by
announcing in FB page and SMS.
2.2 Musing Sharing Workshop (Pre-event)

Date : 30th October 2014
Week : October Trimester Week 3 - Thursday
Time : Section 1 1.00pm ~ 2.30pm
Section 2 3.30pm ~ 5.00pm
Venue : Heritage Hall / Lecture Complex I

Fee : FOC
There will be a workshop carried out by Abraham Tee ( ) who plays piano and
guitar. He is going to share his experiences on composing songs.
2.3 Semi Final

Date : 10th February 2015
Week : January Trimester Week 5 Tuesday
Time : 7.15pm ~ 11.30pm
Venue : Heritage Hall
Fee : RM5 / audience
After selecting top 30 from audition, there will be a semi final carried on to chose top 10
for final. The order of performing will be drawn out by lucky dram through APPs on
phone. Contestants are required to perform with a band which involved any music
instruments.
Tentative Program Flow Semi Final
Time Description Remarks
5.30pm Arrival of Committee and Helpers 1
7.15pm Arrival of Audiences 2

7.45pm Arrival of VIPs & Guest of Honour 3
7.50pm Speech of VIPs and Chairperson 4
8.00pm Introduction of Judges 5
8.05pm Performances Contestants 1 15 6
9.15pm Break Time 7
9.30pm Performances - Contestants 16 30 6
10.45pm Performance of Invited Guest/Artists 8
11.00pm Announce Result 10
11.15pm Photography Section 11
11.30pm End 12
2.4 Final
Date : 21st March 2015
Week : January Trimester Week 10 Saturday
Time : 7.15pm ~ 12.00pm
Fee : RM 8 per person

Time Description Remarks
5.30pm Arrival of Committee and Helpers 1
7.15pm Arrival of Audiences 2
7.45pm Arrival of VIPs & Guest of Honour 3
7.50pm Speech of VIPs and Chairperson 4
8.00pm Opening Ceremony and Introduction of Judges 5
8.15pm Performances Contestants 1 - 5 6
9.00pm Break Time 7
9.15pm Performances - Contestants 5 - 10 6
10.00pm Performance of Invited Guest/Artist 8
10.15pm Souvenirs Giving 9
10.30pm Announce Result & Price Giving 10
11.00pm Photography Section 11
11.30pm End 12
Remarks :
1. Arrival of Committee and Helpers

- Logistic and Technical department, Public Relations and Sales and Marketing
department required to be in hall before 5.30pm for preparation on equipment, bus and
instruments and tickets selling in front of the hall.
2. Arrival of Audiences
- Audiences will be opened of entrance after all prepared. Public Relations committee

and helpers will check on the tickets and chop on the hand of audiences before enter the
hall. The portion of tickets will be returned to audiences for voting purpose.
3. Arrival of VIPs & Guest of Honour
- All the VIP and Invited Guest will be lead by the ushers to their seats and therefore start
the event.
4. Speech of VIPs and Chairperson
- Emcee will invite Vice President of Universiti Tunku Abdul Rahman to give a speech as
well as our chairperson, Lee Chun Shean.
5. Opening Ceremony and Introduction of Judges
- All the VIPs and invited guest will be on the stage for opening ceremony and the
competition started by introducing all the judges by the emcee.
6. Performances by Contestants
- All the contestants will perform their songs within 5 minutes with musical instruments.
Then it will be followed by the comment of judges. In every performance, there will
slides showing to introduce every group of all contestants.
7. Break Time
- Audiences are given 15 minutes to break and there might be stalls selling drinks and
light refreshment.
8. Performance of Invited Guest/Artist
- We will invite artist to be judge as well as to perform in order to total up the result.
Besides, we might invite other club to perform such as dance club, music club and
others possible performances.
9. Souvenirs Giving
- Public Relation department will prepare souvenir for VIPs and all the judges.
10. Announce Result & Price Giving
- Emcee will invite VIP up on the stage to announce for the result and Public Relation
department will prepare for the price.
11. Photography Section
- There will be photography section for all the contestants, judges, committee and
helpers.
12. End
- After the event end, Logistic department helpers will arrange back the chairs and clear
up of the trash. Besides, Technical department will clear off all the equipments and
instruments and returned to relative department.
2.5 Judges details
1. Vianz & Shan

Composer for
o BY2 (Lyrics & Composer)
o Vincy Chan () (Composer)
o Vincy Chan () (Composer)
o GeMeiLia () (Lyrics & Composer)
2. VChuan
Composer for
o Della ()
o Rainie Yang () ,
o +
o
Over album release
3.
Composer for
o Harlem () (Composer)
o Harlem () (Composer)
o SHE (Composer)
4.
Composer for
o (Lyrics & Composer)
o SHE (Composer)
Over album release
5.
Composer for
o (Lyrics)
o (Composer)
6Danny One
Compose for his own album (song)

o
o
o Siapa

Album Release (11 albums)
o Love about all
o Crazy
o Lots of love
7. Penny Tai
Compose for her own album (song)
o
o
o
Album Release (11 albums)
o
o Just sing it
o So Penny
o
Compose for
o + (Lyrics)
8. (Abraham Tee)
Compose for
o + (Composer)
o Composer)
o + (Composer & Director)
2.6 Marking SchemeAll stages

1. Creativity
2. Overall performance (Fluctuation, rhythm, melody)
3. Quality (Tuning, Pitching, Emotion)
4. Appearances (semi-final & final)
5. (semi-final & final)
6. (semi-final & final)

3.0 Technical cum Logistics Department
Technical Cum Logistics Head: Yong Chuen Zhe
Assistant Technical Cum Logistics Manager: Chiang Min Kin
3.1 Transportation
o As for transportation, there will be no bus services during the night of the event.
Universiti Tunku Abdul Rahman buses will be arranged and organised to comply
with the attendance and also transport of audience to the working event. During
semi-final, 1 bus will be used to facilitate transport of audience to the entrance of
Heritage Hall.
o During final, 1 bus will also be utilised to facilitate transport of audience to the
entrance of Heritage Hall.
o However, no special arrangements of bus services will be made during pre-event
due to the working bus services from morning to evening. Audiences can utilise
the working bus service to attend the different pre-event sessions.
3.2 Technical Flow
o Recruitment of technicians for sound, lighting, and video/audio related systems.

o Budgets for rental of sound system.
o Applies / makes requisition of sound and lighting systems.
o Set up and handle the public address system of the events.
During pre-event and semi-final, all equipments will be booked and used
from the university itself so that extra costs could be avoided.

During final, extra equipments such as wireless mics, long jack cables and
mic stands would be gotten from external sound industry company to
comply with the needs of programmes.
3.3 Logistics Flow
The technical system will be set up on the day before the event to ensure all the
systems work well by checking the sound system and light system so that the
program flow will be on time without delay.
We would not have professional technician from the industry. Therefore, we will
have an arrangement of experienced members to control the sound system and the
lighting system. If not, guidance will be given to those who are responsible for
handling the systems.
3.4 Company Chosen
o The company that we have chosen to comply with our technical needs is Bright &
Sound.
o This is because the company is known for the good quality that it serves.
o There is an accumulated credibility and quality feature by this sound industry and
that would also be the reason of our choice of sound industry.
3.5 Quotation from Company

o Quotations are attached in the proposal
3.6 Helpers
o 15 members of helpers would be recruited to have distributed tasks and
responsibilities to handle the events.
3.7 Booking List

To avoid confusion and clashes, the booking list will be organised and arranged for 3
events, which are pre-event, semi-final, and final.
Pre-event
No. Dept. Quantity Item Date of Usage For Dept.
1. DSA 1 Block A 011 Room 30th October 2014 Program
2. DSA 2 Microphone 30th October 2014 Program
3. DSA 1 Portable Amplifier 30th October 2014 Program
4. DSA 1 Projector 30th October 2014 Technical
5. DSA 1 VGA Cable 30th October 2014 Technical
6. DSA 1 Extension Wire 30th October 2014 Technical
7. DSA 1 Multi-plug 30th October 2014 Technical
8. DEF 4 Banquet Table 30th October 2014 Logistics
9. DEF 150 Chairs 30th October 2014 Logistics

Semi-final
1. DSA 1 Heritage Hall 10th& 11th Program
February 2015
2. DSA 6 Microphone 10th& 11th Program
February 2015
3. DSA 6 Microphone Cable 10th& 11th Program
February 2015
4. DSA 4 Mic Stand 10th& 11th Program
February 2015
5. DSA 2 Music Score Stand 10th& 11th Program
February 2015
6. DSA 2 Portable Amplifier 10th& 11th Program
February 2015
7. DEF 2 Bar Chairs 10th& 11th Program
February 2015
8. DSA 2 Projector 10th& 11th Technical
February 2015
9. DSA 2 Projector Platform Stand 10th& 11th Technical
February 2015
10. DSA 2 Long VGA Cable 10th& 11th Technical
February 2015
11. DSA 4 Extension Wire 10th& 11th Technical
February 2015
12. DSA 4 Multi-Plug 10th& 11th Technical
February 2015
13. DSA 5 Long Jack Cable (1/4 inch) 10th& 11th Technical
February 2015
14. DEF 1 Public Address System 10th& 11th Technical
February 2015
15. DSA 2 Audio Cable 10th& 11th Technical
February 2015
16. DSS 6 Walkie-Talkie (With 10th& 11th Technical
Charger) February 2015
17. DEF 6 Speaker 10th& 11th Technical
February 2015
18. DEF 6 Speaker Cable 10th& 11th Technical
February 2015
19. DEF 2 Subwoofer 10th& 11th Technical

February 2015
20. DEF 2 Par Can (12 Light Colours) 10th& 11th Technical
February 2015
21. DEF 2 Par Can Holder 10th& 11th Technical
February 2015
22. DEF 2 Par Can Holder Stand 10th& 11th Technical
February 2015
23. DEF 1 Rostrum 10th& 11th Technical
February 2015
24. DEF 6 Chairs for Technician 10th& 11th Technical
February 2015
25. DEF 8 Banquet Table 10th& 11th Logistics
February 2015
26. DEF 300 Chairs 10th& 11th Logistics
February 2015
27. DEF 50 Plastic Chairs 10th& 11th Logistics
February 2015
28. DEF 6 Partitions 10th& 11th Logistics
February 2015
29. DEF 20 Pole Barricade 10th& 11th Logistics
February 2015
Final

1. DSA 1 Heritage Hall 19th - 21th March Program
2015
2. DSA 2 Music Score Stand 10th& 11th Program
February 2015
3. DSA 2 Portable Amplifier 10th& 11th Program
February 2015
4. DEF 2 Bar Chairs 10th& 11th Program
February 2015
5. DSA 2 Projector 10th& 11th Technical
February 2015
6. DSA 2 Projector Platform Stand 10th& 11th Technical
February 2015
7. DSA 2 Long VGA Cable 10th& 11th Technical
February 2015
8. DSA 4 Extension Wire 10th& 11th Technical
February 2015
9. DSA 4 Multi-Plug 10th& 11th Technical

February 2015
10. DSA 5 Long Jack Cable (1/4 inch) 10th& 11th Technical
February 2015
11. DEF 1 Public Address System 10th& 11th Technical
February 2015
12. DSA 2 Audio Cable 10th& 11th Technical
February 2015
13. DSS 6 Walkie-Talkie (With 10th& 11th Technical
Charger) February 2015
14. DEF 6 Speaker 10th& 11th Technical
February 2015
15. DEF 6 Speaker Cable 10th& 11th Technical
February 2015
16. DEF 2 Subwoofer 10th& 11th Technical
February 2015
17. DEF 2 Par Can (12 Light Colours) 10th& 11th Technical
February 2015
18. DEF 2 Par Can Holder 10th& 11th Technical
February 2015
19. DEF 2 Par Can Holder Stand 10th& 11th Technical
February 2015
20. DEF 1 Rostrum 10th& 11th Technical
February 2015
21. DEF 6 Chairs for Technician 10th& 11th Technical
February 2015
22. DEF 8 Banquet Table 10th& 11th Logistics
February 2015
23. DEF 500 Chairs 10th& 11th Logistics
February 2015
24. DEF 100 Plastic Chairs 10th& 11th Logistics
February 2015
25. DEF 6 Partitions 10th& 11th Logistics
February 2015
25. DEF 20 Pole Barricade 10th& 11th Logistics
February 2015
3.8 Floor Plan
Floor Plan Semi-Final
The below diagram shows the plan of Heritage Hall during the semi-final event.
Description of the illustration are included in the bottom of the diagram.

Descriptions
A. Stage of Performance
B. Public Address Systems
C. 6 Partitions
With the purpose of preventing audience from noticing performers
preparation

D. Seats of VIPs
E. Site of performers final preparation before going on stage
F. Projectors A and B
G. Audiences:
G1: 10 columns * 15 rows = 150 seats
Total = 150 seats
H. Seats of Judges
Floor Plan Final
The below diagram shows the plan of Heritage Hall during the final event. Description
of the illustration are included in the bottom of the diagram.

Descriptions
A. Stage of Performance
B. Public Address Systems
C. 6 Partitions

With the purpose of preventing audience from noticing performers
preparation
D. Seats of VIPs
E. Site of performers final preparation before going on stage
F. Projectors A and B
G. Audiences:
G5:6 columns * 10 rows = 60 seats
Total = 504 seats
H. Seats of Judges
4.0 Sale & Marketing cum Decoration Department

Sale & Marketing cum Decoration Head: Tang Yee Ning
Sale & Marketing cum Decoration Manager: Tan Weng Hou

Sale & Marketing cum Decoration Manager: Seow Su Fong
4.1 Sale and marketing
In this department, we will have to promote events ticket by doing publicity all around
the campus. First, we will design and prepare events flyer, poster and ticket, which
include all the events details such as date, time venue and others. Other than that, we
alsoneed to prepare duty rosterfor booth, which along the event in coning short trimester
(October 2014) and long trimester (January 2015). Booth will be the main place that we
use to promote and sell our event register form and ticket. We will fully utilize social
network such as Facebook to promote our events as well. In order toattract more people
attention, we plan to have class tour around entire UTAR campus. Video shooting and
photo shooting will include as well in orderattractingstudents attention. Furthermore, we
will have to prepare our departments budget to treasurer.
4.2 Ticketing
700 tickets will be prepared for our event. 300 tickets for Semi Final and 500 tickets for
Final. Normal price is RM10 per ticket. A package will be prepare is Buy 4 free 1
which cost RM40 per package.
4.3 Timeline / Action Plan
Stage Timeline

Trimester break Design poster, ticket and flyer.
Prepareand decoratetheboard at booth.
Find helper.
Prepare duty list (committee).
Preparation.
Week 1 (Oct Intake) Open booth at studentpavilion I.
Distribute flyers and poster.
Promote Facebook page.
Week 2 Open booth at studentpavilion I.
Week 3 Open booth at studentpavilion I.
Prepare Pre-event (music sharing talk).
Week 4 until Week 6 Selling ticket.
Open booth at studentpavilion I.
Trimester break Prepare video story line about promotion video.
Preparation
Week 1 (Jan Intake) Selling ticket.
Week 2 Selling ticket.
Photo shooting for participant.
Start Facebook LIKE competition.

Preparation for Semi Final.
Week 5 Set up for Semi Final
Selling ticket.
Video shooting for Top 10
Open booth at student pavilion I.
Promote video
Promote video.
Promote video.
Preparation for Final
Promote video.

Set for Final
4.4 Decoration
In this department, our responsibility is todesign anything for this event such as logo, t-
shirt, board at booth and decoration for Music Sharing, Semi Final and Final.
4.5 Timeline/Action Plan
Stage Timeline
Trimester break Design logo and t-shirt.
Come out design about board.
Orientation week Done the board decoration.
(Oct Intake)
Week 2 Preparation the backdrop for music sharing talk.
Done side decoration.
Orientation Week Done the board decoration.
(Jan Intake)
Week 4 Preparation side decoration and backdrops for Semi
Final.
Week 9 Preparation side decoration and backdrops for Final.

5.0 Public Relations Department
Public Relations Head : Sam Yuen Sen
Public Relations Manager : Lee Kang Wu
5.1 Guest List

i. Ms Tan Lee Siew- Music Advisor of Music Club
ii. Mr. Song Hoong Cheng- Co-Advisor of Music Club
iii. Mr Chiang Jeng Fong- Head of DSA Perak Campus
iv. Mr Hendry Heng Wei Xiang- DSA Officer
v. Special Guest/Artists
5.2 Invitation Letter
i. The invitation letter which checked by English lecturer is attached.

ii. The approved invitation letter will be given to all the advisor of Music Club
and make the confirmation of attending this Composing Competition.
5.3 Refreshment and Souvenir

i. Preparation for two stages for refreshment which will be on semi-final and
final. Refreshment will be providing to guest, judges and also committees
member and helpers for this event.
ii. Preparation for these two stages for souvenir which will be on semi-final and
final. Souvenir will be given to the guest, judges as a gift to thanks them
around.
5.4 Printing and Decorations

i. Contestants card number will be provided to the contestant in the semi-final and
final stage.
ii. Preparation for committees and helpers nametag.
iii. Booklet will be print out for audience during the final.
5.5 Helpers
We will recruit 15 helpers for the whole event.

6.0 SPONSORSHIP TEAM
Sponsorship Head : Tan Wan Qing
Sponsorship Manager : Chan Phui Shan
6.1 List of targeted sponsors

1. Danish House
2. KT Management
3. Event Plus (M) sdn.bhd.
4. Wing Zone
5. The Voice Karaoke
6. K Box
7. Cherry House
8. Bakery shop
9. Restaurant Haji Ghani
10. Restaurant Maha Maju
11. Face to Face Noodles House
12. Sweetheart Fashion Florist & Gift Shop
13. Taiphon Cafe
14. Super Galaxy Entreprise
15. One Two Buy Gift Shop
16. Restaurant TGFP
17. Forest Stationery Shop
18. My Melody House Gift Shop

19. Little Angel
20. Fancy Gift Shop
21. Ochado Kampar
22. Tai Beng Seng
23. Secret Recipe
24. Face Caf
25. Black Ball Caf
26. Restaurant Vegan Life
27. Grand Kampar Hotel
28. Restaurant OIC
29. Bobalife Caf
30. Caker Inn Bakery
6.2 Sponsor Benefits
I. Silver Package (RM100 RM249 )
Logo of the company will be imprinted in events flyers and board that placed at
our events booth
II. Gold Package (RM250 RM399 )
Logo of the company will be imprinted in events flyers, booklets and board that
placed at our events booth
III. Platinum Package (RM400 and above)
Logo of the company will be imprinted in events flyers, booklets, backdrop and
be shown at the end of our promoting video

IV. Main sponsor (Company who sponsors the most)
Logo of the company will be imprinted in events flyers, booklets, backdrops

and be shown at the end of our promoting video, gains a chance to be invited to
become the VIP of our event.
**sponsor more than RM250 can have a booth in final day.
6.3 Sponsorship Letter

UNIVERSITI TUNKU ABDUL RAHMAN (PERAK CAMPUS)
SPONSORSHIP FOR COMPOSING COMPETITION 2015
24 AUGUST 2014
____________________
____________________
____________________
____________________
Through:
Mr. Chiang Jeng Fong
Head of Department of Student Affairs
UniversitiTunku Abdul Rahman
Dear Sir/Madam
REQUEST FOR SPONSORHIP FOR COMPOSING COMPETITION
One of UTAR Peraks Music Club Divisions UNBARRED is organizing a song

composing competition. We would like to request for sponsorship from your esteemed
company for our event, which has been scheduled as follows:
Audition
Date: 27th October 2014 25th January 2015
Time: 10am 3pm
Venue : Student Pavillion I (Booth Composing Competition)
Musing Sharing Workshop (Pre-event)

Date: 30th October 2014 (Thursday)
Time : Section 1 1.00pm ~ 2.30pm
Venue: Heritage Hall / Lecture Complex I
Semi Final
Date: 10th February 2015 (Tuesday)
Time: 7.15pm ~ 11.30pm
Venue: Heritage Hall

Final
Date : 21st March 2015 (Saturday)
Week : January Trimester Week 10 Saturday
Time : 7.15pm ~ 12.00pm
The main aim of this event is to provide an opportunity for UTAR students to show their
talent in song composing and to stimulate the interest of students towards the art of
composing. It also creates a platform for students to enjoy themselves by performing their
songs on stage and exchange their ideas through a common interest. Besides that, it also
helps Music Club to generate income and purchase music instruments for its members.
Undoubtedly, it will also create opportunities for youths who are passionate about
composing musics to showcase their talent.
In order to make this event a success, we would like to request for sponsorship from your
esteemed company to contribute the success of this event. This is an immense
opportunity for potential corporate sponsors to promote their brands, products and
services as well as their companys image as more than 700 UTAR students and staff in
addition to Kampar residents are aimed to be present. The sponsorship could be given in
various forms to suit your marketing objectives. In return, we will on our part publicize
your organization throughout the event.
We express our gratitude for your generous contribution in advance and anticipate a
favorable reply from you. We would appreciate it if you could respond to us by fax (05-
4661313) or by hand on before 23 November 2014.
Should you have further queries, please contact:
Name Post Contact

Tan Wan Qing Sponsorship Manager 016-5185182
Chan Phui Shan Sponsorship Assistant 012-9363516
Lee Chun Shean Chairperson 016-5149929
Thank you.
Yours faithfully
__________________
TAN WAN QING (MS)
Sponsorship Manager
Composing Competition
UniversitiTunku Abdul Rahman

UNIVERSITI TUNKU ABDUL RAHMAN (PERAK CAMPUS)
SPONSORSHIP FOR 4TH KARAOKE COMPETITION 2013
REPLY SLIP
Date : ____________
From
________________________
________________________
________________________
________________________
To
Miss Tan Wan Qing
Sponsorship Manager
Composing Competition
Department of Student Affairs
Universiti Tunku Abdul Rahman
Jalan Universiti
Bandar Baru
31900 Kampar
Perak Darul Ridzuan
On behalf of my company, I would like to confirm our sponsorship for the Composing
Competition Event 2015 as follows:
(please in the box)
*Sponsorship by Cash/Cheque:
RM __________ *Cash/Cheque (Cheque No. ______________________ )
and/or
*Sponsorship by items:
Items___________________________________________ No. of units ______
* We will send the above cheque/cash/items to the Department of Student Affairs,

Universiti Tunku Abdul Rahman on _____/_____/_____

*Please collect the above items/cheque/cash from ___________________ (Contact
no. ______________ ) on ____/____/____ at _______ am/pm
Signature : ______________________
Name : ______________________
Designation : ______________________
Contact No. : ______________________ _____________________
Company Stamp with address
* Delete whichever is not applicable.

Universiti Tunku Abdul Rahman (Perak Campus)
Composing Competition 2015
Budget
Date: 27th October 2014 21st March 2015 Time : 7.15pm Venue : Heritage
Hall
Particulars Amount (RM) Amount (RM)

Income
Fees N1 5,800
Sponsorship N2 1,000
Total income 6,800
Expenditure
Logistics cum Technical Department N3 880
Sales & Marketing cum Decoration
N4 840
Department
Sponsorship Department N5 55
Program Department N6 1,550
Public Relations Department N7 1,585
Others N8 200
Total Expenditure 5,110
Profit 1,690
*Total profit will be deposited to the account of Music Club.
Prepared by, Checked and Submitted by, Confirmed by,
___________________ __________________ __________________

Soon Chiew Yi Lee Chun Shean Ms. Tan Lee Siew /
Mr.Soong Hoong Cheng
Organizing Treasurer Organizing Chairperson Advisor of Music Club /
Co-Advisor of Music Club
Checked by, Approved by, Audited & Confirmed by,
_________________ _____________________ __________________

Mr. Heng Wei Xiang Mr. Chiang Jeng Fong Looi Ka Hoon
Officer of DSA Head of DSA Auditor of Music Club

N1 Fees
Description Unit Amount (RM)

Audition RM 2 per entry 150 300
Semi Final RM5 per person 300 1,500
Final RM 8 per person 500 4,000
Total 5,800
N2 Sponsorship
Unit Amount (RM)

Sponsorship 1 1,000
Total 1,000
N3 Logistic cum Technical Department

Description Unit Days Amount(RM)
Bus for Semi Final RM 270 per day 1 1 270
Bus for Final RM 270 per day 1 1 270
Cabled Mic RM 30 per unit 4 120
Wireless mic RM 60 per unit 3 180
Mic stand RM 10 per unit 4 40
Total 880
N4 Sales & Marketing cum Decoration Department

Audition Board Decoration 30
Printing for flyers 20
Printing for posters 10

Music Sharing Decoration 50
Semi Final Printing for posters 15
Printing for tickets 100

Decoration for Hall 100
Board Decoration (Booth) 40
Stationary 30
Final Board Decoration (Booth) 20
Stationary 30
Decoration for Hall 200
Printing for ticket 150

Total 840
N5 Sponsorship

Printing RM 0.05 per unit 100 5
Petrol fee RM 0.40 per km/hour 125 50
Total 55
N6 Program Department
Program 1 50
Fees for inviting judges
RM 500 per person 3 1,500
and special guests
Total 1,550

N7 Public Relation Department

Souvenirs for judges and RM10 / each 12 120
guests
Printings 20
Refreshment :
VIP RM 8 / each 12 96
Committee & helpers RM 1/ each 49 49

Prizes Champion 1 500
1st Runner up 1 250
2nd Runner up 1 100

Hamper RM 50 / hamper (for Champion, 3 150
1st Runner up and 2nd Runner up)
Trophies RM 100 for 3 trophies (for 1 300
Champion, 1st Runner up and 2nd
Runner up)
Total 1,585

N8 Others
Unit Amount (RM)

Emergency Cost - 100
Miscellaneous Expenses - 100
Total 200

Composing Competition Proposal 2015

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UNIVERSITI TUNKU ABDUL RAHMAN

Composing Competition 2015

Prepare by, Submitted by,

Ee Jia Wen Lee Chun Shean

Organising Secretary Organising Chairperson

Acknowledge by, Checked by,

Ms. Tan Lee Siew Mr. Hendry Heng Wei Xiang

Advisor of Music Club Officer of DSA

Mr. Chiang Jeng Fong

Composing Competition 2015 1

Composing Competition 2015 2

Following are the details about the event:

30th October 2014 (Music Sharing)

10th February 2015 (Semi-Final)

21st March 2015 (Final)

Venue : Student Pavilion I (Registration), Heritage Hall (Semi-Final and

Final), Block A (Music Sharing)

Expected participant : Audition = 150 participants

Semi-final= 300 audience

Final = 500 audience

We have no restriction in our theme as medium of language in songs are just

1.1 Organizing Committee of Composing Competition 2015

Composing Competition 2015 3

1.2 Job Scope

Composing Competition 2015 4

Composing Competition 2015 5

6. Logistic cum Technical Department

7. Public Relation department

Composing Competition 2015 6

8. Publicity cum Decoration department

2.0 Program Department

Program Head : Looi Ka Hoon

Composing Competition 2015 7

2.2 Musing Sharing Workshop (Pre-event)

Composing Competition 2015 8

2.3 Semi Final

Tentative Program Flow Semi Final

Time Description Remarks

5.30pm Arrival of Committee and Helpers 1

7.15pm Arrival of Audiences 2

Composing Competition 2015 9

7.50pm Speech of VIPs and Chairperson 4

8.00pm Introduction of Judges 5

8.05pm Performances Contestants 1 15 6

9.15pm Break Time 7

9.30pm Performances - Contestants 16 30 6

10.45pm Performance of Invited Guest/Artists 8

11.00pm Announce Result 10

11.15pm Photography Section 11

Composing Competition 2015 10

5.30pm Arrival of Committee and Helpers 1

7.15pm Arrival of Audiences 2

7.45pm Arrival of VIPs & Guest of Honour 3

7.50pm Speech of VIPs and Chairperson 4

8.00pm Opening Ceremony and Introduction of Judges 5

8.15pm Performances Contestants 1 - 5 6

9.00pm Break Time 7

9.15pm Performances - Contestants 5 - 10 6

10.00pm Performance of Invited Guest/Artist 8

10.15pm Souvenirs Giving 9

10.30pm Announce Result & Price Giving 10

11.00pm Photography Section 11

1. Arrival of Committee and Helpers