School Social Media Policy

By Don Benton, Jen Classen, and Chris Terranova

EDTECH 554 - Managing Technology Integration in Schools

Dr. Candace McGregor
Boise State University
 Table of Contents

INTRODUCTION
Summary 2
Message to Community 3
Guest Wifi Acceptable Use Policy 4

STUDENT
Conditional Privilege 6
Acceptable Use 6
Penalties for Improper Use 6
Misuse of the Districts access to the Internet 7
Social Media Guidelines for Students 7
Liabilities for Debts 10
No Expectation of Privacy 10
No Guarantees 10

FACULTY & STAFF

Why Is This Important? 11
Terminology with Definitions 11
Acceptable Use Policy 11
Use with Students 12
Use without Students 12
What is Acceptable? 12
Social Media 13
Unacceptable Use 13
Fair Use & Creative Commons 13
Personal Social Media Use 14
Data Security 14
Social Media Authorization Request Form 16
User/Data Request Form 17

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 INTRODUCTION

Summary:

The purpose of this policy is to ensure appropriate, responsible, ethical and legal use of
technology within the XXXX School District. The regulations are designed to guide faculty, staff,
students, and approved guests in the acceptable use of the District network and information
technology systems. XXXX School District is committed to improving student achievement and
preparing all students to be career ready graduates. District Technology, which includes but is
not limited to computer hardware, software, and the Internet, provides powerful tools to access
information and communicate with people, enhancing learning and enabling the district to
operate effectively. With the constant introduction of new technology, new ways to
communicate, and new ways to access and transfer information, it is, therefore, critical that the
district continue to define a policy that ensures a safe learning environment for students and
staff as well as the protection of the districts technology and data. The use of XXXX School
District technology is offered to students and staff and, to a mutual benefit, must be safeguarded
by all users.

Message to the Community:

We all have a responsibility to ensure our children are safe and have access to the best
resources. Teach your children to become good digital citizens with these guidelines. These
guidelines provide additional common sense context to the purpose of digital citizenship.

Remain positively engaged: Pay attention to and know the online environments your
children use. Surf the Internet with them. Appreciate your childrens participation in their
online communities and show interest in their friends. Try to react constructively when
they encounter inappropriate material. Make it a teachable moment.
Support their good choices: Expand your childrens online experience and their
autonomy when developmentally appropriate, as they demonstrate competence in safe
and secure online behavior and good decision making.
Keep a clean machine: Safety and security start with protecting all family computers
with a security suite (anti-virus, anti-spyware, and firewall) that is set to update
automatically. Keep your operating system, web browsers, and other software current as
well, and back up computer files on a regular basis.
Know the protection features of the websites and software your children use: All
major Internet Service Providers (ISPs) have tools to help you manage young childrens
online experience (e.g., selecting approved websites, monitoring the amount of time they
spend online, or limiting the people who can contact them) and may have other security

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 features, such as pop-up blockers. Third-party tools are also available. But remember
that your home isn't the only place they can go online.
Review privacy settings: Look at the privacy settings available on social networking
sites, cell phones, and other social tools your children use. Decide together which
settings provide the appropriate amount of protection for each child.
Teach critical thinking: Help your children identify safe, credible Web sites and other
digital content, and be cautious about clicking on, downloading, posting, and uploading
content.
Explain the implications: Help your children understand the public nature of the
Internet and its risks as well as benefits. Be sure they know that any digital info they
share, such as emails, photos, or videos, can easily be copied and pasted elsewhere,
and is almost impossible to take back. Things that could damage their reputation,
friendships, or future prospects should not be shared electronically.
Help them be good digital citizens: Remind your children to be good digital friends
by respecting personal information of friends and family and not sharing anything about
others that is potentially embarrassing or hurtful.
Just saying "no" rarely works: Teach your children how to interact safely with people
they "meet" online. Though it's preferable they make no in-person contact with
online-only acquaintances, young people may not always follow this rule. So talk about
maximizing safe conditions: meeting only in well-lit public places, always taking at least
one friend, and telling a trusted adult about any plans they make including the time,
place, and acquaintances contact information (at least a name and cell phone number).
Remind them to limit sharing personal information with new friends.
Empower your children to handle issues: Your children may deal with situations
online such as bullying, unwanted contact, or hurtful comments. Work with them on
strategies for when problems arise, such as talking to a trusted adult, not retaliating,
calmly talking with the person, blocking the person, or filing a complaint. Agree on steps
to take if the strategy fails.
Encourage your children to be "digital leaders": Help ensure they master the safety
and security techniques of all technology they use. Support their positive and safe
engagement in online communities. Encourage them to help others accomplish their
goals. Urge them to help if friends are making poor choices or being harmed.
More information and resources can be found at:
https://staysafeonline.org/stay-safe-online/for-parents/raising-digital-citizens

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Guest Wifi Acceptable Use Policy

Guest WIFI Acceptable Use Policy This Policy is a guide to the acceptable use of the XXXX
School District Guest Wireless Network and Internet access (Network). Any individual
connected to the XXXX School District Guest Network to use it directly, or to connect to any
other network(s), must comply with this policy and the stated purposes and Acceptable Use
policies of any other network(s) or host(s) used. All patrons that use this network agree to the
following:

1. The use of the XXXX School District Guest Wireless Network and Internet access (Network)
is a privilege. Abusive conduct is expressly forbidden and may result in the entire network being
shut down and the privilege permanently revoked. Such conduct would include but not be
limited to, the accessing or placing of unlawful information on the system, and/or defamatory,
abusive, obscene, profane, sexually oriented, threatening, harassing, racially offensive, illegal
material subscribed to or received by the user, or any violation of Corporation rules or policies.
Additionally, conduct that embarrasses, harms, or in any way distracts from the good reputation
of XXXX School District and its faculty, staff, and students or any organizations, groups, and
institutions with which the XXXX School District is affiliated is also deemed abusive.

2. All information services and features contained on the Network are primarily intended for the
educational use of its students and faculty. Any activity that jeopardize the educational
processes is expressly forbidden.

3. Users must respect the privacy of others. Users shall not intentionally seek information on, or
represent themselves as, another user. Nor shall users obtain copies of, or modify files, other
data, or passwords belonging to others.

4. Users must respect the legal protection applied to programs, data, photographs, music,
written documents and other material as provided by copyright, trademark, patent, licensure and
other proprietary rights mechanisms.

5. Users must respect the integrity of other public or private computing and network systems.
Users shall not intentionally develop or use programs that harass other users or infiltrate any
other computer, computing system or network and/or damage or alter the software components
or file systems of a computer, computing system or network.

6. Use should be consistent with guiding ethical statements and accepted community
standards. Use of the Network for malicious, fraudulent, or misrepresentative purposes is
expressly forbidden.

7. The Network may not be used in ways that violate applicable laws or regulations.

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8. The Network may not be used in a manner that precludes or significantly hampers network
access by others. Nor may the Network be used in a manner that significantly impairs access to
other networks connected to the XXXX School District network.

9. Repeated, unsolicited and/or unwanted communication of an intrusive nature is expressly

prohibited.

10. Users are responsible for the use of their accounts, passwords, access and privileges. This
Network is open for public use after school hours and is therefore unsecured. Users of this
network should use extreme caution to protect their personal information. Should any personal
information be stolen or compromised while using this Network, the XXXX School District is not
legally or financially responsible. Identity theft and other crimes involving personal information
are inherent with the use of an Open wireless network and should be considered before using
such a network.

11. In consideration for the privilege of using the XXXX School District Internet services and in
consideration for having access to the information contained on it, users hereby release and
hold harmless the XXXX School District, its employees, and affiliates for claims of any nature
arising from Internet use, or inability to use, the XXXX School District Network. By logging on to
this Network, you agree to hold the Western Boone County Community School Corporation
harmless for any damages that may result from access to the Internet or inappropriate usage.

12. This Network is accessible after school hours and on weekends as a courtesy to our
patrons. Service cannot be guaranteed and technical support is not offered. All users should be
advised that access to the Internet may contain information which could be defamatory,
abusive, obscene, profane, sexually oriented, threatening, harassing, racially offensive, or
illegal. The XXXX School District does block sites to protect users from explicit content but no
filter is 100% effective. IT Support will not be provided for this Network for unblocking or
blocking sites.

By logging onto the provided Guest WIFI Network, patrons are granted Internet access
and agree to abide by this acceptable use policy.

Note: This policy has been borrowed from:

http://www.weboschools.org/docman-list-view/parent-information/604-guest-wifi-aup/file

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STUDENT APPROPRIATE USE AGREEMENT and SOCIAL MEDIA POLICY

Students Name: ____________________________________ Grade: _________________

School: ________________________________________Date: _______________________

The XXXX School District is pleased to offer the student identified above access to the schools
computer network resources and access to the Internet under the following terms and
conditions which apply whether the access is through a District or student owned electronic
device (as used in this Agreement, "electronic device" means anything that can be used to
transmit or capture images, video, sound, or data):

1. Conditional Privilege: The Students use of the districts access to the Internet is a
privilege conditioned on the Students abiding to this agreement. No student may use the
districts access to the Internet whether through a District or student owned electronic
device unless the Student and his/her parent or guardian have read and signed this
agreement.

2. Acceptable Use: The Student agrees that he/she will use the Districts Internet
access for educational purposes only. In using the Internet, the Student agrees to obey
all federal and state laws and regulations. The Student also agrees to abide by any
Internet use rules instituted at the Students school or class, whether those rules are
written or oral.

3. Penalties for Improper Use: If the Student violates this agreement and misuses the
Internet, the Student shall be subject to disciplinary action.

Minimum Level 1 first offense: suspension from use of technology for a period
deemed appropriate by District/Building Faculty/Staff.

Minimum Level 2 second and succeeding offenses: suspension from use of

technology for increasingly longer periods, up to the remainder of the semester or
school year. Permanent suspension may result in appropriate circumstances.

Maximum expulsion. Violation of other policies, laws or regulations by the use

of technology subject the student to penalties and consequences for violation of
such policy, law, or regulation as well as the technology violation. The

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 District/Building Faculty/Staff have discretion to consider the age and grade level
of the student in administering the policy and enforcing this agreement.

4. Misuse of the Districts access to the Internet includes, but is not limited to,
the following:
a. using the Internet for other than educational purposes;
b. gaining intentional access or maintaining access to materials which are
harmful to minors as defined by Arkansas law;
c. using the Internet for any illegal activity, including computer hacking and
copyright or intellectual property law violations;
d. making unauthorized copies of computer software;
e. accessing chat lines unless authorized by the instructor for a class activity
directly supervised by a staff member;
f. using abusive or profane language in private messages on the system; or using
the system to harass, insult, or verbally attack others;
g. introduction of network devices into any area where the Districts wired or
wireless network is in operation including but not limited to; routers, switches,
wireless access points, mobile hotspots, wireless printers etc unless
previously authorized by the Districts IT Coordinator or his/her designee.
h. using encryption software;
i. wasteful use of limited resources provided by the school including paper;
j. causing congestion of the network through lengthy downloads of files;
k. vandalizing data of another user;
l. obtaining or sending information which could be used to make destructive
devices such as guns, weapons, bombs, explosives, or fireworks;
m. gaining or attempting to gain unauthorized access to resources or files;
n. identifying oneself with another persons name or password or using an
account or password of another user without proper authorization;
o. invading the privacy of individuals;
p. divulging personally identifying information about himself/herself or anyone
else either on the Internet or in an email unless it is a necessary and integral part
of the student's academic endeavor. Personally identifying information includes
full names, address, and phone number.
q. using the network for financial or commercial gain without district permission;
r. theft or vandalism of data, equipment, or intellectual property;
s. attempting to gain access or gaining access to student records, grades, or
files;
t. introducing a virus to, or otherwise improperly tampering with the system;
u. degrading or disrupting equipment or system performance;
v. creating a web page or associating a web page with the school or school
district without proper authorization;
w. providing access to the Districts Internet Access to unauthorized individuals;

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 x. failing to obey school or classroom Internet use rules; or
y. taking part in any activity related to Internet use which creates a clear and
present danger of the substantial disruption of the orderly operation of the district
or any of its schools.
z. Installing or downloading software on district computers without prior approval
of the Districts IT Coordinator or his/her designee.

5. Social Media Guidelines for Students:

District electronic devices are provided for educational purposes, including the
use of social media. Approved social media is to be used at school for
educational purposes only and under the direction of a teacher or school leader
employed by the district. Home use of social media on District or personal
electronic devices is limited to only sites approved by the districts web filtering
system. According to the Children's Online Privacy Protection Rule ("COPPA"), it
is illegal for companies to collect user information and track the online usage of
children under 13.

Therefore, the only appropriate social media for children 12 and under is
designed specifically for that age group.

All existing policies and behavior guidelines that cover student conduct on the
school premises and at school-related activities similarly apply to the online
environment in those same venues.

1. Students shall consider their behavior and engagement when communicating

with others and sharing content in social media spaces. Students must be aware
that any content or information shared privately through social media on
electronic devices can still be viewed, accessed, and distributed by otherseven
their peers. When using District network and/or electronic devices, students
should expect the District to be able to access, view, record, check, receive,
monitor, track, and log any social media activity.

2. Students shall engage in privacy practices and respect the privacy of others.
Students shall exercise good judgment when using the built-in camera and
recording capabilities of electronic devices. Students must always obtain
permission before taking pictures, recording video, or recording audio of any
person. Permission must be obtained before posting such material online. Be
aware that parent permission is required before posting material that includes
any student under the age of 18. Remember that a signed XXXX School District
Parent/Guardian Publicity Authorization and Release is required to post any
images or video of any student under 18 on school property or at
school-sponsored activities. When signing a Publicity Authorization and Release

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form, parents should receive explicit notification if such material will be posted on
a social media platform.

3. Students shall not share confidential information about themselves or others.

Sharing personal information about oneself, family, peers or others can lead to
safety and privacy concerns. Personal information includes (but is not limited to)
ones full name, address, phone number, school, and birthday.

4. Students must represent themselves honestly and ethically online and are not
to mislead others by impersonating another person (student, staff, or any other
person).

5. Students shall use respectful language and tone with others both on and
offline. Respectful language includes avoiding vulgarity, profanity and slurs based
on the gender, race, disability, or orientation of another person.

6. Students should be aware that district employees are mandated reporters of

child abuse. Should information posted on social media indicate that a minor is
being abused, this information will be reported to the authorities. Further, should
information on social media indicate that a child is a danger to him/herself or
others, district employees are required to report this information to the
appropriate authorities.

7. Students shall access age-appropriate, educational content when using District

electronic devices or network resources. Accessing, producing, or posting
inappropriate material may lead to serious consequences. Posting sexually
explicit images of minors (for example, sexting) is a serious crime, even when the
poster is a minor, and may constitute child abuse.

8. Students must always behave lawfully and refrain from encouraging others to
act unlawfully. Unlawful activities that can be conducted through social media
includes (but is not limited to):
Threats
Drug sale
Gang activity and communications
Cheating and plagiarism
Forgery and falsification
Sexual harassment
Blackmail and extortion
Prejudice and hate crimes

9. Students shall take responsibility for helping to create a safe school

environment on and offline by reporting bullying or hazing to a trusted District

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 teacher or administrator. Students shall refrain from participating or contributing
to cyber bullying, which is bullying through digital means such as via text, image,
video, message, website post, social media activity, or other form of
communication sent by an electronic device.

10. Students shall produce original work and not misrepresent the work of others
as their own. Students must use materials covered by a copyright only with
permission. File sharing software and sites that encourage the illegal
downloading of media are forbidden.

6. Liability for debts: Students and their cosigners shall be liable for any and all costs
(debts) incurred through the students use of the computers or access to the Internet
including penalties for copyright violations.

7. No Expectation of Privacy: The Student and parent/guardian signing below agree

that if the Student uses the Internet through the Districts access, that the Student waives
any right to privacy the Student may have for such use. The Student and the
parent/guardian agree that the district may monitor the Students use of the Districts
Internet Access and may also examine all system activities the Student participates in,
including but not limited to e-mail, voice, and video transmissions, to ensure proper use
of the system. The District may share such transmissions with the Students
parents/guardians.

8. No Guarantees: The District will make good faith efforts to protect children from
improper or harmful matter which may be on the Internet. At the same time, in signing
this agreement, the parent and Student recognize that the District makes no guarantees
about preventing improper access to such materials on the part of the Student.

9. Signatures: We, the persons who have signed below, have read this agreement and
agree to be bound by the terms and conditions of this agreement.

Students Signature: __________________________________________Date

_____________

Parent/Legal Guardian Signature:

_______________________________Date_____________

NOTE: Student AUPs Borrowed from:

http://www.hssd.net/common/pages/DisplayFile.aspx?itemId=1428581 and
http://notebook.lausd.net/pls/ptl/docs/PAGE/CA_LAUSD/FLDR_ORGANIZATIONS/
FLDR_INSTRUCTIONAL_SVCS/BUL%20SOCIAL%20MEDIA%20POLICY%20FOR%2
0STUDENTS.PDF

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 FACULTY & STAFF - Acceptable Use and Social Media Policy

Why Is This Important?

There are three federal laws that are the primary regulations regarding student and child
internet and technology use.
CIPA, the Childrens Internet Protection Act, requires schools to filter all internet material.
These filters are required to protect students from harmful material on the internet such
as pornography.
FERPA, the Family Educational Rights and Privacy Act, requires schools to protect
personal information about the students that it services. This can include, but is not
limited to, name, address, phone numbers, grades, age, siblings, gender, ethnicity, etc.
COPPA, the Childrens Online Privacy Protection Act, puts regulations on online services
about what information they can and cannot collect about children. This specifically
relates to children under the age of 13 years.

As local, state, and sometimes federal employees, all school personnel is directly related to
protecting student information going onto the internet, what students are seeing on the internet,
and what internet services are collecting about our students. It is important that every staff
member appropriate uses technology in an appropriate manner so as to best protect all
students.

Terminology with Definitions

Personally Identifiable Information (PII) - any information related to or about a person that could
lead to the possible identification of that individual.

Protection of Pupils Rights Amendment (PPRA) - protects students and their families from being
asked specific questions related to political affiliations, psychological problems, sexual behavior
and beliefs, illegal and self-incriminating behavior, religion, and income without getting explicit
parent permissions to ask the questions first.

Acceptable Use Policy

All staff are required to follow the same guidelines and procedures regarding internet and
technology whenever they are using or are connected to school-related services. This can be on
any computer or device wired or wirelessly connect while on school property, using school
technology property at home, or with any personal device that is connected to school internet or
technology services. This can include, but is not limited to, laptops, desktops, school internet,
chromebooks, smartphones, smartwatches, activity-monitoring devices (such as FitBit), or any

11
other device that can connect to school technology or internet either through a wire or
wirelessly.

Use With Students

Staff may use technology specifically with students either during a lesson or in general during
the school day. It is important that all staff model appropriate technology use while in front of all
students. Examples of this may include lessons while students are directly interacting with
devices or internet resources or staff using technology to present a lesson to students. This
includes following all acceptable use policy requirements for both staff and students and all Fair
Use requirements.

During lessons, staff may require students to use different pieces of technology to participate in
the lesson. These technology can include, but are not limited to, school internet connection,
school devices, and personal devices connected to the school internet. Staff must provide an
equitable alternative for students who do not have access to devices to reach the necessary
technology or have signed the District Technology Opt-Out Use Form.

Use Without Students

Staff may use technology without directly involving students in the usage. For example, staff will
regularly use e-mail or other office tools to create and share assignments. While this use will be
related to students and education, staff are not directly interacting with technology in front of or
with students.

What is Acceptable?

All faculty and staff will use technology in an appropriate manner that is consistent with
student acceptable use and the student handbook.
Staff may use technology and email to create, edit, and share classroom materials with
other staff members in the school district.
Staff may contact and share necessary material and student personally identifiable
information (PII) with approved technology vendors to promote student learning.
Staff may use district-created email to share sensitive and student-specific information to
district personnel only.
Staff may adapt materials for classroom use in accordance with Fair Use (see below)
and Creative Commons licensing.
Staff may use online resources that require student interaction after being approved by
the district Department of Technology. See Data Security below for more information.

It is not recommended that staff use text messages or iMessage as a way to contact students or
parents through their own personal devices. Instead, it is recommended to use a one-way

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broadcasting system, such as Remind101, to send out mass communication to all students
and/or parents regarding information related to their classes or the school.

Social Media

Social media includes, but is not limited to, Facebook, Twitter, Instagram, and all blogs. All
non-district created social media accounts must first be approved by the school district. Please
refer to the below request form for creating a classroom- or teacher-related social media
account.
Staff may create and use a professional social media account using their school
information (school email, teacher website, etc.) to connect with other professional
individuals and build communities of learners.
Staff may create and use a classroom-based social media to promote a positive, safe,
learning environment in their classroom.

Unacceptable Use

Inappropriate staff use of technology, either on or through district property, may result in a note
in your official teaching record, leave without pay, or firing depending on the severity of the
infraction. District property includes school internet connections (wired or wireless), school
devices, and district-related accounts on personal devices.

Staff may not use any online resource that requires student interaction without it being
pre-approved by the districts Department of Technology. This approval MUST occur
before being used in a classroom and/or with any number of students.
Staff may not attempt to access internet content, even through personal devices, that is
blocked by the school filter.
Staff may not attempt to circumvent the school filter.
Staff may not post any sensitive information on any social media account. This includes
federal, state, or local assessment content that has not been directly shared with the
general public.
Staff may not use district-created email to share sensitive or student-specific information
with non-district personnel.
Staff may not use technology to contact students that includes sharing inappropriate
material. This includes, but is not limited to, methods of cheating or circumventing school
policies, profanity, violent or harassing messages, or sexually explicit messages.

Fair Use & Creative Commons

Copyright laws protect original work against publication without proper approval, disclaimers, or
payment going to the original creator or approved publisher. In general, people are not allowed
to use anothers works at any given time for any possible type of use without payment.

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Copyrighted works are allowed to be used in specific instances without proper payment, such
as: news reporting, research, criticism, parody, and education.

When an original work is made, the creator has the ability to determine what requirements are in
place for use regarding that work. Some creators will allow works to be used whenever, in-full,
and allow the user to make a profit off that work. Some creators require proper crediting. Some
creators will only allow re-use when a modification or edit has been made to the work. It is
important for all staff to check the licensing attached to any work that will be used in a school
and/or with students.

Educators may use materials without paying for every use nor every student use as long as
there is an appropriately licensed purchase with the school or district. For example, teachers
may use a schools copy of a movie or documentary to show students. Staff may not illegally
stream a video for students to watch. Staff may make replications of certain works, such as
worksheets, for educational use with their students. Staff may not replicate whole books, texts,
works of art, for every student.

Creative Commons is a non-profit organization based in the United States of America that focus
on providing easy-to-use alternatives for people to legally use and share. Creators who publish
through Creative Common affiliate sites allow works to be used whenever as long as the original
creator is credited properly typically. Creators can put more limitations on different works as they
deem necessary.

Personal Social Media Use

Personal Social Media Accounts includes, but is not limited to, personal Facebook Twitter,
Instagram, blogs, etc.

Staff may create and use social media for own personal use.
Staff may not post or share any sensitive or student-specific information on personal
social media accounts. This includes federal, state, or local assessment content that
has not been directly shared with the general public.
Staff may not post any content that could be damaging to the school, district, students,
or staff in any way. This includes posts about personal events that could damage the
reputation of that individual staff member.

Data Security

FERPA and COPPA require schools to be very careful with student data and information.
Student PII may be shared with vendors and organizations that the school district has a
contractual relationship with. The district and the vendor/organization will agree to a User Data
Agreement that states that the district still owns whatever student data is given to the
organization. Under FERPA guidelines, schools districts are allowed to act as a parent or

14
guardian of a student when creating contracts with organizations to provide educational services
to students. If at any time the school district chooses, the organization must destroy the
students data.

COPPA puts strict guidelines on what information organizations or online resources can collect
about children under 13 years old along with regulating how those organizations can market to
users under 13 years of age. Organizations must publicly post a privacy policy, make a
reasonable attempt to gather parent permission of use, and establish measures to protect users
and information collected about the users.

PPRA requires that school districts, schools, and educators get explicit parental permission
before asking questions of students about the following information.
political affiliations or beliefs of the student or the students parent;
mental or psychological problems of the student or the students family;
sex behavior or attitudes;
illegal, anti-social, self-incriminating, or demeaning behavior;
critical appraisals of other individuals with whom respondents have close family
relationships;
legally recognized privileged or analogous relationships, such as those of lawyers,
physicians, and ministers;
religious practices, affiliations, or beliefs of the student or students parent; or,
income (other than that required by law to determine eligibility for participation in a
program or for receiving financial assistance under such program).
- From the PPRA website

As every staff member within a school district has access to and works with student PII it is
important that every staff member attempt to protect student PII as much as possible. This can
be done through a few basic steps.
1. Maintain a secure workstation: create several strong passwords that are updated
regularly, dont leave your passwords written down next to your computer or in an open
location, and dont leave your computer logged-in and accessible when you walk away
from it.
2. Handle student data safely: contact the Department of Technology first if a vendor or
organization is asking for specific student information and dont have student usernames
and passwords in the same document.
3. Only use district-approved resources: make sure that the online resource is approved for
use on the Data Security website. If the resource is not, fill out the User/Data Request
Form below and wait for district approval before using the resource with students.

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 Social Media Authorization Request Form

I agree to the following terms and conditions in regards to making a social media account that
will be connected with the school district. I understand that if these terms and conditions are
violated, appropriate disciplinary action may be imposed, legal action may be taken, and the
violation may be forwarded to the authorities for prosecution if applicable. Violation of these
standards may result in a request for the removal of staff/program pages from social media
outlets.
I am responsible for complying with federal, state, and county laws, regulations, and
policies. This includes adherence to established laws and policies regarding copyright,
records retention, privacy laws (FERPA) and information security policies established by
the school district.
I will create the social media account using an official district email account.
I will conduct myself and the social media account as a representative of the district at all
times.
My social media account will promote learning, curriculum, school activities, and/or
information about the school district.
I will only use district directory data when posting student photos, work, links, and
information.
I will not post information regarding students whose parents have declined directory
information be shared. I will contact the appropriate school personnel to identify these
students and their directory information..
I will maintain a separation between my personal social media accounts and this
district-related social media account. This includes texting.
I will not use the district system to participate in any activities that violate state, federal,
county law, school district policy, or Terms and Conditions.

Name of Requestor:

School Site and Department:

Requestor Position:

Requestor Email:

Social Media Organization:

Purpose of Account to be created and used:

Principal or Department Administrator Signature: Date:

*Created using Auburn School District Social Media Use Form

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 User/Data Request Form

Date of Submission:

Requestor Name:

School Site:

Title of Software, App, Tool, or Online Program:

URL for Terms of Service and/or Privacy Policy:

Grade Level(s)/Course(s) for intended use:

Purpose of use:

Comments from Technology Administrator:

*Created using Auburn School District Data Security Policies Review

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