Software Specification

For

Small ERP System

 Table of Contents
1. Introduction
1.1 Purpose
1.2 Scope
2. Description
2.1 Product Description
2.2 Product Function
2.3 User Classes
2.4 Operating Environment
4. User Template
5. Glossary
Annex

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1. Introduction
This document identify the requirement that associated with the development of Soft ERP . It
would support in the designing of proposed over all business of client. Soft ERP(Enterprise
Resource Planning) consist on three main domain. Such as:
o General Ledger
o Purchase/Payable & Inventory System
o Sales/Receivable

1.1 Purpose
Mostly Client are not automated and they maintain record manually through excel sheet or word
document. For purpose of reducing the duplication work and maintain record efficiently,
management of the Client would like to have an efficient application for maintaining and
controlling the records of All Dept. Account ,Marketing Purchase as well as sale. Its assumed
that in new system would have minimum data entry require and they shares information to all
related department and other application modules.
The purpose of this software application is to facilitate head office Client to improve the
efficiency, controls and speed-up the process of export department.

1.2 Scope
The scope of Soft ERP is to cover all information related to business client, to see the whole
business process and generate various reports accordingly.

1.3 User Security

Users roles will be assigned according to their needs and authorities. Every role has specific
authorizations (privileges). This will controls the activities of various levels of users.
Soft ERP system will have following types of users

Role: Authorizations:
Level-0 Add / Update / Delete (administrative
System Admin privileges)
Level 1 view/add/update/inactivate everything (i.e.
(Export Manager) perform all functions of the system)
Level-2 Can Add and View all the application but can
(Asst. Export Officer) generate reports on which his rights are defined
and only update, delete and add record in
relevant areas.

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1.4 Operating Environment

Minimum hardware and software requirement (for the client setup) is stated below for the
proposed Soft ERP (Enterprise Resources Planning), higher configuration will provide more
efficient performance.

Recommended Hardware
One server with proper back-up facility is recommended. Number of Workstations depends
on the number of users. Detail configuration are provided in given below

Server Configuration Workstation Configuration

Pentium-IV 800 MHz Pentium-IV 2 GHz

1 GB RAM 512 MB RAM
100 GB Hard Disk 40 GB Hard Disk
1.44 MB Floppy Drive 1.44 MB Floppy Drive
SVGA 15/17 Monitor SVGA 15 Monitor
101 standard keyboard 101 standard keyboard
Serial/PS2 Mouse Serial/PS2 Mouse
NIC (dual speed) 10/100 NIC (dual speed) 10/100
1.5 KVA UPS Scanner
Stabilizer (1.5 KVA)

Printer
132 column Dot Matrix Printer
Laser / Buble Jet Printer

Hub and Cabling

Min. 8 port switch (dual speed) 10/100

CAT-V cabling as per networking area

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 Software Platform for Server
MS Windows operating system
Oracle Database latest version

Software Platform for Client

Windows XP
Oracle Developer 9i

Integrated Software benefit.

1. Timely & targeted information for decision support.

2. Increases operational flexibility effectiveness & productivity.
3. Effective prioritizing, sequencing and executing work plans.
4. Implementing controls at all management levels.
5. Timely reporting & feedback on performance.
6. Efficient management of inventory & other supply chain related functions.
7. Improved Sales and operational planning.
8. Removal of non-value added activities.
9. Maximum & proper utilization of investment to increase return on investments.

2. Application Cost & Payment Terms

2.1 Application Cost
2.2.1 Standard Application Cost.

Total Application Cost = Rs.45, 000/-(FIXED)

Application Installation Cost = Rs.1500/-
Networking (Database / LAN) Cost = Rs.1000/-
Modules =GL, A/R (Account Receivable)
A/P (Account Payable/inventory)
(Note. Only Standard report like
1. Ledger / Trial Balance / Balance Sheet / profit & Loss
2. Daily purchase supplier wise & Item wise /Monthly Consolidate Sale &
Purchase valuation.
3. Daily Sale customer wise / Monthly Consolidate Sale.

User can request to 3 new reports except above mention

2.2.1 Payment Mode & Terms.

50% at time of Agreement & 50% after implementation.

(Installation & Networking cost customer should be pay at
Agreement)

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