Subject: PC-I (FIRST REVISION) OF THE SCHEME “CAPACITY BUILDING OF

DGM&E P&D DEPARTMENT FOR IMPROVE PROJECT PLANNING,

MONITORING AND EVALUATION OF DEVELOPMENT PROJECT IN
PUNJAB”

Reference Para 8-9 /N.

DGM&E has forwarded revised PC-I for the subject scheme which was approved
by PDWP on 11-10-2007. Revised PC-I has been forwarded with the justification of to fill the
staff position and to implement the activities of the project which were not accomplished so far.
However, the brief contents are as under:

1 Name of Project Capacity Building of DGM&E P&D Department for Improve Project
Planning, Monitoring and Evaluation of Development Project in Punjab
2 Location LDA Plaza, Edgerton Road, Lahore, Punjab
3 Gestation Period ORIGINAL REVISED

(2007-2010) (2007-2011)
4 Authorities
Responsible for DGM&E, P&D Department

5 Project Objectives The Project Management Unit, Planning & Development Department was
and relationship created in December 2003. In December 2006 PMU was converted into a
with sectoral permanent body with the following five cores areas:
objectives: a. Policy guidelines and standards for project management
b. Project Management services
c. Third party monitoring/inspection
d. Project/Programme evaluation

6 Description, Presently DGM&E is housed in a rented premises i.e. LDA Plaza having
Justification and covered area of 41000 sft. The office space available at DGM&E is not
technical sufficient for the existing set up of the Directorate; therefore there is a
parameters: requirement for an additional office space of up to 4000 sqft.
7 Project Cost
ORIGINAL REVISED
Rs. 80.130 Million Rs. 39.313 Million
Capital Cost 45.732 M Capital Cost 31.557 M
Operating Cost 31.075 M Operating Cost 5.957 M
Others: Others:
Training Cost 2.000 M Training Cost 0.800 M
Manual / Books 1.500 M Manual / Books 1.000 M
8 Justification of the The scheme titled “Capacity Building of DGM&E P&D Department for
Project: improved project planning monitoring and evaluation of development
projects in Punjab” was originally approved in the PWDP meeting held on
October 11, 2007.
 Allocation and (Rs. in Million)
expenditure. PC-I Allocation Cumulative
(2007-10) Expenditure
80.310 6.217

9 Financial Plan and

mode of financing: PC-I Allocation Revised
2007-08 2008-09 2009-10 2010-11
44.997 20.687 14.646 39.313

10 Vehicles Original Revised

ITEM Qty Qty Remarks/Status
Toyota Parado 2 - Dropped
4x4-5 Door
Jeep
1300 CC Sedan 4 4 4 Toyota XLI
Car Rs.3610732
Toyota Vego 2 - Dropped
Hilux 4x4
Double Cabin
Motorbike 125 3 3 3 Motorbike
CC purchased cost
Rs. 211470
1000 CC - 4 3,680,000
Cultus
Toyota Single - 2 2,600,000
Cabin with
customization
Total Vehicles 3,822,202
11 Human Resource Original Cost Revised Cost
Cost 4 Officers 5.25 M 4 Officers 1.69 M
10 Class-IV 2.61 M 10 Class-IV 8.98 M
Total 7.86 M Total 2.59 M

In the Revised PC-I following shortcomings were found :-

1. The scheme is being implemented since 2007-08 details regarding beneficiaries i.e.
number of trainees so far benefited may be incorporated in PC-I

2. Names/No of Departments got benefited by the PMU in the areas of

 • Hiring of manpower,
• Acquisition of project management tools and;
• Development of project management offices may be incorporated in quantitative
terms.
3. For three (3) officers eight (8) vehicles were demanded for a cost of Rs. 19.720 million
about 25% of total cost. Where a sin the revised PC-I 10.00 million has been denuded for
10 vehicles (four already purchased).about 26% of total cost, including 1300CC Sedan,
1000CC Cultus and Toyota single cabin with customization. It needs to be justified.

4. In the revised PC-I cost estimates transpires establishment of a luxurious M&E office.
Interventions and activities may be clearly incorporated in the PC-I.

5. In the revised PC-I action plan/ activities detail may be part of PC-I.

6. Lastly it is also proposed that to make sustainability of the scheme and to address short
comings mentioned above a preliminary meeting may be convened with stakeholder of
the scheme under the chairmanship of Chief (RP)

Submitted please.

Assistant Chief (RP)

Chief (RP)
Subject: IMPLEMENTATION AND MONITORING SUPPORT FOR SPD
PROGRAMME

Southern Punjab Development Programme was launched during current financial

year (2009-10) with allocation of Rs. 5000 million. The Programme includes schemes which are

strategic in nature, having immediate impact, benefit maxim area of the region, pro poor and job

creating. The programme has been launched in three Divisions – Multan, Bahawalpur and

D.G.Khan. The Programme is being regularly reviewed by Senior Advisor to Minister Punjab.

So far various meeting was held to monitor the implementation of the programme on 05-09-2009

, 13-10-2009, 19-10-2009, 16-02-2010 and 20-04-2010.

For the whole programme at least eight different sectors schemes are involved

accordingly different executing agency are implementing the programme. For sustainability of

the programme it needs to be monitor on regular basis because the schemes invoved numbers of

issues like approval of schemes, substitution where necessary, releases of funds, reoperation and

utilization of resources through collection of monthly progress report.

Keeping in view the work load of the programme it was decided in a meeting

held on 20-04-2010 that P&D Department to take necessary action to make effective

coordination among implementing agencies and Commissioners of three Divisions. In the light

of the said decisions it is proposed that a smart implementation, monitoring support may be

provided to SPD programme and a scheme may be reflected in the proposed ADP 2010-11. A

brief concept paper has been developed and is as under:

 CONCEPT PAPER

1 Name of Scheme IMPLEMENTATION AND MONITORING SUPPORT FOR SPD

PROGRAMME
2 Location P&D Department, Government of the Punjab, Lahore
3 Gestation Period 24 Months (2010-12)
4 Authorities
Responsible for
Sponsoring / P&D Department, Government of the Punjab, Lahore
Executing

5 Project Objectives • To benefit maximum area of the region

and relationship
with sectoral • To address pro-poor segment of the society
objectives:
• Job creation for local people

6 Project Cost Rs. 10.000 Million

The breakup of the Cost is as under:
Year 2010-11 2011-12 2012-13
Amount 5.00 2.5 2.5

1. HUMAN RESOURCE COST

Post No. Scale Salary / Total Cost for

Month Two Year
(2010-12)

Sr. Implementation 01 BS-19 60000 1440000

Monitoring Officer

Monitoring & 03 BS-17 40000 2880000

Evaluation Officer at
Divisional Level

Driver 03 Market 9000 648000

Naib Qasid 02 Market 8000 384000

TOTAL 5352000
 2. TRANSPORT FACILITY

Item Rate Quantity Total

1300 CC Car 1,500,000 01 15,00000

1000 CC Car 9,50,000 03 2,850,000

Suzuki Cultus

Repair & Maintenance 50000 / Year - 150000

POL Charges - - 723,000

TOTAL 5,223,000

3. TECHNICAL SUPPORT

Computers Rate Quantity Total

Desktop Computers 50,000 04 200,000

Laptop 50000 01 50,000

Printer (Heavy Duty) 25000 01 25000

Others: 150,000
Telephone Charges
Officer Stationary
Computer Stationary

TOTAL 425,000

4. Grand Total 1+2+3 = 5,352,000+5,223,000+425,000= 10,000,000

Say 10.00 Million