CITY OF CARMEL-BY-THE-SEA

CITY COUNCIL
Staff Report
SR 2017-083
June 6, 2017
Consent Agenda

TO: Honorable Mayor and City Council Members

SUBMITTED BY: Paul Tomasi, Director of Public Safety

APPROVED BY: Chip Rerig, City Administrator

SUBJECT: Receive a report on the Emergency Operations Center and the 2017 updated
Emergency Operations Plan.

RECOMMENDATION

Receive a report from Paul Tomasi, Director of Public Safety on the Emergency Operations Center and the
2017 updated Emergency Operations Plan.

BACKGROUND / SUMMARY

Government Code 8610, contained within the California Emergency Services Act, requires the City to have an
Emergency Operations Plan. The purpose of the plan is to provide legal framework to manage emergencies
and to provide guidance of operations in the Emergency Operations Center (OES). In 1979, Carmel-by-the-
Sea established Chapter 2.64 within the Carmel Municipal Code. Chapter 2.64, titled Emergency
Organization, defines the authorities and process of how the City will manage disasters.

In 1981, the City developed an emergency plan, which was supplemented in 1993, by the Carmel-by-the-Sea
Management Operations Plan (MOP). The MOP was developed as a result of the State Office of Emergency
Services (OES) establishing Standardized Emergency Management System (SEMS) as the standard for
managing disasters.

Following the 2001 terrorist acts, the Federal government issued a response mandate known as the National
Incident Management System (NIMS), to address disaster management. In 2006, the City Council adopted a
Resolution approving NIMS as the official regulatory guidance for emergency responses. Although SEMS
meets the intent of NIMS, it is important the Citys Emergency Operations Plan be updated in a manner to
assure full compliance with policies and requirements of both SEMS and NIMS.

The existing Emergency Operations Plan (EOP) was created in 2008 to meet these requirements. The plan is
updated every two years and presented to council and was most recently updated in 2015.

The following information summarizes the changes made to the Emergency Operations Plan and additional
changes to the Emergency Operations Center to help us be better prepared to deal with emergency situations
and disasters.

Police Department Radio Equipment/Dispatch: In 2016, the police department utilized State 911 funds to
update the two 911 call centers and to purchase a mobile 911 call center which can be used in the EOC. This
mobile 911 call center will complete the EOCs emergency communications capabilities and allow for a police
dispatcher to be integrated into the EOC for improved communications. Installation is expected to be
completed by October 2017.

Tsunami and Storm Ready certification: In 2016, the City was recognized by the National Weather Service as
both a Storm Ready and a Tsunami Ready City. This certification required the City to have hazard mitigation
in place to properly deal with both severe Storms and Tsunami incidents. Having this level of certification
enhances our ability to receive Federal funding during emergencies and recovery costs.

Integration with WebEOC: This is a web based data entry system connected to the Monterey County Office of
Emergency Services. This new web based data sharing allows for more real time data entry which both
speeds up communication and resource management. The data entry allows for easier recall of data and
information when State or Federal funding is warranted after an incident. In 2017, WebEOC was utilized
during the series of winter storms in January and February. The data entered enabled the City to track
damage and apply estimates which have been forwarded to the State for possible reimbursement.

Training: The focus of the 2017 EOP update has been primarily training. As required by Federal Mandate all
local emergency personnel with a direct role in emergency preparedness, incident management or disaster
response, must completed necessary training to participate in an EOC operation. With a number of new
positions in the City the emphasis was on training. This training included ICS 100 for all City Staff involved in
EOC operations, ICS 100 & 200 for all police department personnel and ICS specific training for Public Works
staff. Section specific training in the EOC for each of the Citys directors and assigned back-ups to include the
use of WebEOC.

Additional upgrades included outfitting the Community Emergency Response Team (CERT) with tools,
equipment and providing training on use and deployment.

Community outreach to members of the Carmel Foundation on disaster preparedness. Training and instruction
to the Mission Trail Lions Club on their role providing assistance during an activation of the Temporary
Assistance Center (TAC).

Over the next two years leading towards the 2019 update specific goals have been developed. These goals
include development of individual station specific binders and incident specific playbooks for each of the
assigned positions in the EOC. The station specific binders will provide faster access for each station during
an emergency, thus providing faster response times during a critical incident. The incident specific
playbooks will focus on standard practices in dealing with emergency situations.

An additional Goal will include increased training in the EOC with site specific personnel and conducting table
top exercises to help keep the familiarization levels high with City staff.

Following review of the Emergency Operation Plan the new 2017 EOP will replace the 2015 version and the
City Website will be updated.

FISCAL IMPACT

None
FISCAL IMPACT

PRIOR CITY COUNCIL ACTION

The existing EOP was presented to City Council for adoption in December 2008. The plan was revised in June
2011, 2013, and 2015.

ATTACHMENTS

1. Resolution
 CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL

RESOLUTION NO. 2017-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ACCEPTING THE 2017
UPDATES TO THE EXISTING EMERGENCY OPERATIONS PLAN.

WHEREAS, the City established Carmel Municipal Code, Chapter 2.64, which defines the authorities
and process of how the City will manage disasters; and

WHEREAS, Government Code 8610 requires the City to have an Emergency Operations plan; and

WHEREAS, The City adopted the original Emergency Operations Plan in 2008 to meet those
requirements; and

WHEREAS, the Emergency Operations Plan is updated every two years.

NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-
THE-SEA DOES HEREBY:

Accept the 2017 updates to the Emergency Operations Plan.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this
6th day of June, by the following roll call vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

SIGNED: ATTEST:

_______________________ ___________________________
Steve G. Dallas, Mayor Ashlee Wright, City Clerk