NOTICE OF VACANCY

Job Title ADMINISTRATIVE OFFICER III

Item Number ADOF3-23-2014

Salary Grade 14, Permanent

&Status
Salary Per Annum Php 303,480.00 (Basic Pay x 12 months)

Station Procurement Management Division

Qualification Education : Bachelors degree relevant to the job

Standards Experience : 1 year of relevant experience
Training : 4 hours of relevant training
Eligibility : Career Service Professional or Second Level
Eligibility

General Scope of
Work Provides assistance in the day to day implementation of
programs, plans, and policies on efficient procurement, property
management, transportation service, and office maintenance,
safety and security.

Essential Job Tasks

Assists in the procurement of small value office supplies
and materials;
Prepares purchase requests and conducts canvass for
small value goods;
Assists in the inspection of delivered goods to ensure
quality of goods;
Issues and indexes supplies/materials issued;
Participates in the conduct of property inventory and
assists in the preparation of reports;
Maintains the cleanliness and order in the warehouse of
supplies;
Monitors the ability of vehicles and drivers as aid in the
dispatch of vehicles; and
Assist in the coordination with the building administrator
pertaining to the maintenance/repair requirements of
office facilities and equipment.
Monitors the status of each Purchase Request (PR).
Assists in the preparation of all the documentary
requirements of each PR.
Dockets all the Documentary Requirements of each PR.
Assists in the processing of all PRs.
Competency
Requirements Employee Effectiveness:
Professionalism - The ability to initiate and inspire
exemplary behavior by adhering to ethical and moral
standards of public office vis-a-vis set policies and
procedures of GCG, guiding/motivating others to positive
behaviors, remaining steadfast in difficult or challenging
situations and taking full responsibility of one's action.
Collaboration - The ability to show respect, empathy, and
responsiveness to peoples expectations and ideas for the
purpose of fostering an inclusive and conflict-sensitive and
consultative work environment.
Communicating Effectively - The ability to convey
information and ideas in order to persuade, motivate or
mobilize individuals or groups through oral or written form.
Information Management - The ability to convey information
and ideas in order to persuade, motivate or mobilize
individuals or groups through oral or written form.

Leadership Effectiveness:
Innovation - The ability to introduce or initiate new process,
idea or concept that will add value or improve the delivery of
service.
Influencing/Negotiating - The ability to persuade others
towards building consensus and gaining their cooperation to
obtain information and accomplish goals.
Risk and Crisis Management - The ability to identify,
evaluate, manage, and respond to risks concerning the
organization's events, processes and service delivery.

GCG Effectiveness
Planning and Organizing - Ability to establish a course of
action for self/division/office to accomplish a specific goal,
plan proper assignments and use resources (people,
finance, and technology) efficiently.
Performance Management - The ability to take
responsibility for one's own or one's employees'
performance, by setting clear goals and expectations,
tracking progress against the goals, ensuring feedback, and
addressing performance problems and issues promptly.
Monitoring and Evaluation - The ability to collect, analyze,
and use information to assess a project or undertaking.
Problem Solving/Decision Making - The ability to resolve
work challenges or dilemma by analyzing, testing, and
implementing solutions.
Project Management - The ability to design, implement and
manage projects and direct the related resources, personnel
and activities to successful completion.
 Functional Effectiveness
Managing Internal/External Communication - The ability to
communicate the organization's key and core messages to
the intended audience through various platforms, monitor
and evaluate the same in order to promote the organization
and its services.
Property/Asset Usage/Management - The ability to exercise
accountability for properties and assets under ones
custodianship as well as overseeing the usability of GCG
properties and assets.
Technical Writing - The ability to transfer/translate technical
information about concepts, results of evaluations or studies
into documents that are accessible and appropriate to a
given audience.
Technology Support - The ability to implement the methods,
practices and policies governing the design, development
and use of the IT support processes designed to keep IT
environment functioning efficiently, effectively and securely.

Other Qualifications None

For interested applicants, send your application letter and the following documents to
the address below not later than May 3, 2017. Applications with incomplete
requirements shall not be considered/processed for evaluation.
1. Letter of Application
2. Latest Personal Data Sheet (PDS) with 2x2 ID picture
3. Service Record / Employment Certificate, whichever is applicable
4. Transcript of Records / School Diploma
5. Copy of Certificate of Eligibility / Board Rating
6. Copies of Certificates of Training / Seminars attended
7. Individual Performance Commitment and Review (IPCR) for Government
Transferees
8. Performance Appraisal / Evaluation for other applicants

Send to:
Director IV Jaypee O. Abesamis
Administrative and Finance Office
Governance Commission for GOCCs
3rd Floor Citibank Center, Paseo de Roxas, Makati City
Email Address: feedback@gcg.gov.ph
Telephone : (02) 328 2030 loc. 356