Certified Business

Analyst
Unit 2: Business Analysis
Planning, Scope and Vision
Step 2: Business Analysis Planning, Scope & Vision

1 2
BA
Basics of Requirements Planning,
Scope,
and Vision
Develop
3
BRD &
Validate Enterprise
Sol. Analysis
6

Req
Elicitation
Req Analysis 4
5 & Mgmnt

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Agenda

In this session, you will learn about:

What is Business Analysis

Mission vs. Vision
Define Vision and Scope of a Solution
Case Study
Scope Creep
Requirement Tracing with Business Need and Vision

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What is Business Analysis?

Business Analysis
Planning

Requirements
Business Requirements
Communication
Analysis Plan Management Plan
Plan

Requirements Solution
Requirements
Elicitation Assessment &
Analysis Activities
Activities Validation Activities

Collation of Business , Requirement and Communication plan

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Business Analysis Planning Sequence

Depending on the outcome and freezing of requirements,

the process may be iterated for elicitation.
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Benefits of Business Planning

Provides clear business analysis approach and scope

Establishes Business Analysis Communication vehicle and frequency

Establishes estimate time commitments for Business analysts and

Stakeholders

Allows determination of business analysis status

Establishes business analysis deliverables

Accelerates software development by spending more time on

requirements

Provides you a negotiation tool

Exactitude of Requirements Private

will add tremendous velocity to the project
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Results? | Creditability of Business Analyst

Efficiencies gained in
business analysis Keeps you organized
planning

Increased
More accurate probability of
estimates project success

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RAID Log

A RAID log is one of the easiest and most effective tools you
can create for your project.
It is a good idea to create a RAID log at the start of each project
so you can track anything impacting you now or in the future.
Keep your log up-to-date through weekly reviews and team
meetings.
A RAID log covers 4 elements

Risks
Actions
Issues
Decisions
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Cost Benefit Analysis

Cost-Benefit Analysis is the quantification of costs and

benefits for a proposed new solution.

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Cost Benefit Analysis
A close approximation of the assumed Benefits & to be incurred costs can
give a fair view to stakeholders
Analysis done to compare and
quantify the financial and non-
financial costs of making a
change or implementing a
solution compared to the
benefits gained.

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 Mission
Vs
Vision

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Mission Statement

A mission statement
is a statement of the core
purpose, identity, values
and principle business
aim of company,
organization or person,

its reason for existing.

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Parts of A Mission Statement

What does a mission statement consist of

a. Aim(s) of the organization

b. The organization's primary
stakeholders: clients/customers,
shareholders, congregation, etc.
c. What types of products and/or
services
d. A declaration of an
organization's sole core purpose.

A mission statement answers the question:

"Why do we exist?

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Mission Statement Examples

Mission:
To provide the fast food customer
food prepared in the same high-
quality manner world-wide that has
consistent taste, serving time, and
price in a low-key dcor and friendly
atmosphere.

Distinction:
Contribution: Key Market:
Delivered consistently
Tasty and reasonably- The fast food
(world-wide) in a low-key
priced food prepared in a customer world-
dcor and friendly
high-quality manner wide
atmosphere.

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Mission Statement Examples

Mission:
To provide economy and quality minded
travelers with a premier, moderate priced
lodging facility which is consistently
perceived as clean, comfortable, well-
maintained, and attractive, staffed by
friendly, attentive and efficient people"

Distinction:
Contribution: Key Market:
Consistently perceived as clean,
Moderate priced Economy and
comfortable, well-maintained,
lodging quality minded
and attractive, staffed by friendly,
travelers
attentive and efficient people

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Vision Statement

A vision statement defines what your business will do and why it

will exist tomorrow and it has defined goals to be accomplished
by a set date.

A vision statement answers the question:

"Why are we here?

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Vision Statement: Why You Need One?

A Vision Statement takes into

account the current status of the
organization, and serves to point
the direction of where the
organization wishes to go.

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Mission Vs. Vision Statement

VISION STATEMENT MISSION STATEMENT

A Vision statement outlines A Mission statement talks about

About

where you want to be. HOW you will get to where you
Communicates both the purpose want to be. Defines the purpose
and values of your business and primary objectives.
Answers

It answers the question, Why are It answers the question, What do

we here? we do?

A vision statement talks about A mission statement talks about

Time

your future. the present leading to its future.

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Vision: At Solution Level

Stakeholders
can be business
and project
sponsors,
technical leads,
users, CXOs etc.

BA should talk to various stakeholders to capture the solution vision.

BA can talk/interview stakeholders or can organize focused group discussions
for the purpose.

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Solution Scope
What is a Solution Scope?

Stepping stone for the

business analysis process as
well as project estimation and
costing.

What should
be in a solution
and what
should not be? Solution Scope

Stakeholder What stakeholder

expect in solution or
what not?

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Solution Scope vs. Project Scope

Project Scope
Solution Scope
The project scope is the
work performed to
Applicability restricted deliver a product, service,
only to a business or result with the specified
solution features and functions

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Solution Scope | Enhancement Tips

01 02

Tabulate what
Mention salient
to be included
success factors
and excluded

03

Draw clear
boundaries of
existing and
proposed
systems

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Scope Creep
Scope creep is a gradual, progressive increase of
projects scope without clear control.

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Scope Creep

Scope creep can be costly.

Effort/Scope Schedule
Cost
Schedule Overruns
Overruns
Overruns

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Scope Creep | Points to Remember

Keep stakeholders
engaged for any change Scope Creeps can be
and set up a change Creepy It may be
management process in avoided but can
the early phases of certainly be managed!
project and agree with
client for SLAs.

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Pictures Speak a Thousand Words

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Requirement Tracing
with Business Need
and Vision
Vision and Scope Report: Key Constituents

Executive Summary Current State : AS-

Approvals
IS Model

Assumptions,
Target State: To-BE
Dependencies and Associated Risks
Model
Constraints

Proposed Schedule Proposed Budget

Glossary
(if available) (if applicable)

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Change Management Process
Changes to requirements may occur at any time.
Consider the expected likelihood and frequency of change and ensure that
the change management process is effective for those levels of change.
Effective business analysis practices can significantly reduce the amount
of change required in a stable business environment but cannot eliminate
it entirely.

If You focus on Results , you will never Change. If you focus on Change, you will get Results!
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Pictures Speak a Thousand Words

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Change Management Process

Plan Driven Change Driven

This approach seeks to ensure This approach presumes that it

that changes only occur when is difficult to identify all
they are genuinely necessary requirements in advance of
and can be clearly justified. their implementation.

Each change is often handled as There is generally no separate

a mini project, complete with change management process
requirements elicitation, distinct from the selection of
estimates, design, etc. requirements for a given
iteration.

Designing Change should happen before not after, Launch !

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Change Management Process

Its Not The Strongest

Leaders that Survive, nor
the most intelligent .
Instead it is the one who
is most responsive to
change !

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Business Rules

Is a rule of a business, company, or corporation which

defines or constrains some aspect of business and always
resolves to either true or false.

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Business Rules

1
PURPOSE
Are intended to assert business structure or to control or influence
the behaviour of the business.

2
Are rules that exist in the business regardless of whether or not
there is a new solution coming into existence.

3 Include definitions, relationships, calculations, security controls

(authorizations), conditions, states, ranges, and triggers.

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Business Rules Vs. Requirements

Business Rules
Business Requirement

Are lists of statements Is what you need to do to

that tell you whether you enable the
may or may not do implementation of and
something, or give you the compliance with a
criteria and conditions for business rule.
making a decision.

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Activity: Business Rules vs. Requirements

Will implementing the Do the rules exist even

requirement enable when you can't
easier compliance with implement the
the rules? requirement?

Will
Is this the implementing
ONLY feasible the
requirement to requirement
enable mean all the
compliance rules will be
with this set of complied
rules? with?

30
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Dealing with Risk
What is Risk?

RISK:
Risk is an uncertain event or condition that may have a positive or
negative effect on at least one project objective, such as time, cost,
scope, or quality.
Risk vs. Uncertainty

RISK UNCERTAINTY
Known Unknown Unknown Unknown

Uncertainty
Risk
Example:
The probability that
their flight will arrive
several hours late

Example:
All risks are
You were late because a
uncertain, but not meteorite demolishes
all uncertainties your car an hour before
are risks. you planned to leave for
the airport
Managing Risk

Risk management includes all processes that focus on:

Planning for, Monitoring and

Planning risk controlling risk
identifying, and
responses responses
analyzing risks

All projects are risky!

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Risk Management Planning

A risk may have one or more causes, and, if it occurs, one or more impacts

Opportunities Threats

Risks with a positive impact Risks with a negative

are opportunities impact are threats

Planning involves deciding how to identify and manage

possible events that might affect the project.
The level of effort should be equivalent to the actual level of
risk and the importance of the project.

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Sources of Risks
What may be some of the sources of risk?

Assumptions

Sources
of Risk

Constraints Dependencies

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Prioritizing Risks

High/Low High/Medium High/High

High

6 3 1
PROBABILITY
Medium

Medium/Low Medium/Medium Medium/High

8 5 2
Low

Low/Low Low/Medium Low/High

9 7 4
Low Medium High

IMPACT

The most important responsibilities of a business analyst are as a communication

conduit between Private
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Risk Response Strategies For Threats

Transfer
Avoid
Mitigate

Accept
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Risk Response Strategies For Threats

Exploit

Share
Enhance

Accept
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Risk Response Strategies For Threats

Form groups and from your previous experience,

come out with:

Two Opportunities

Two Threats
Identify all four type of responses for
these risks and present to your group

15 minutes
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 &
Thank You
For Your
Attention