School Form 1 (SF 1) School Register

(This replaces Form 1 Master List & STS Form 2 - Family Background and Profile)

School ID Region Division District

School Name School Year Grade Level Section

ADDRESS PARENTS Guardian (if not Parent) REMARKS

Contact
NAME Sex BIRTHDATE Age as of MOTHER IP
House #/ Mother's Maiden Name (Last Number of (Please refer to the
LRN (Last Name, First Name, Middle Name) M/F (mm/dd/yyyy) 1st Friday TONGUE (Ethnic RELIGION Street/ Sitio/ Barangay Municipality / Province Father's Name (Last Name, Parent or
June Group) Name, First Name, Middle Name Relationship legend on the last
Purok City First, Name, Middle Name Name Guardian page)
 ADDRESS PARENTS Guardian (if not Parent) Contact REMARKS
Age as of IP
LRN NAME Sex BIRTHDATE 1st Friday MOTHER (Ethnic RELIGION House #/ Mother's Maiden Name (Last Number of (Please refer to the
(Last Name, First Name, Middle Name) M/F (mm/dd/yyyy) June TONGUE Group) Street/ Sitio/ Barangay Municipality / Province Father's Name (Last Name, Name, First Name, Middle Name Relationship Parent or legend on the last
Purok City First, Name, Middle Name Name Guardian page)

List and Code of Indicators under REMARKS column Prepared by: Certified Correct:
 Indicator Code Required Information Code Required Information REGISTERED BOSY EOSY
Transferred Out T/O Name of Public (P) Private (PR) School & Effectivity Date CCT CCT Control/reference number & Effectivity Date MALE Signature of Adviser over Printed Name Signature of School Head over Printed Name

Transferred IN T/I Name of Public (P) Private (PR) School & Effectivity Date B/A Name of School last attended & Year FEMALE
Dropped DRP Reason and Effectivity Date LWD Specify TOTAL BOSY Date EOSY Date BOSY Date EOSY Date

Late Enrolment LE Reason(Enrolment beyond 1st Friday of June) ACL Specify Level and Effectivity Data
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 School Form 2 (SF 2) Daily Attendance Report of Learners
(This replaces Form 1, Form 2 & STS Form 4 - Absenteeism and Dropout Profile)

School ID School Year Report for the Month of

Name of School Grade Level Section

(1st row for date) Total for the
LEARNER'S NAME REMARKS (If DROPPED OUT, state reason, please refer to
Month legend number 2. If TRANSFERRED IN/OUT, write the
(Last Name, First Name, Middle Name) name of school)
M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F ABSENT TARDY

MALE/ TOTAL Per day

 (1st row for date) Total for the
LEARNER'S NAME REMARKS (If DROPPED OUT, state reason, please refer to
Month legend number 2. If TRANSFERRED IN/OUT, write the
(Last Name, First Name, Middle Name) name of school)
M T W TH F M T W TH F M T W TH F M T W TH F M T W TH F ABSENT TARDY

FEMALE/ TOTAL Per day

Combined TOTAL PER DAY
GUIDELINES:
1 The attendance shall be accomplished daily. Refer to the codes for checking learners' attendance.
2 Dates shall be written in the columns after learner's name
3 To compute the following:
a. Percentage of Enrolment=
b. Average Daily Attendance=
c. Percentage of Attendance for the month =
1. CODES FOR CHECKING ATTENDANCE Month: No. of Days of Summary
(blank) - Present, (X) - Absent, Tardy (half shade=Upper for Clasees: M F Total
Late Commer, Lower for Cutting Classes)
*Enrolment as of (1st Friday of June)
Registered Learners as of end of the month X 100 2.REASONS/CAUSES FOR DROPPING OUT
Enrolment as of 1st Friday of June a.Domestic-Related Factors
Late Enrollment during the month
a.1 Had to take care of settings (beyond cut-off)
Total Daily Attendance a.2 Early marriage/pregnancy
Registered Learners as of end of the month
Number of School Days in reporting month a.3 Parents' attitude towards schooling
b. Individual-Related Factors
Average Daily Attendance
Average Daily Attendance b.1 Illness
X 100
Registered Learners as of end of the month b.2 Overage
Percentage of Attendance for the month
b. 3 Death
b.4 Drug Abuse
Number of student absent for 5 consecutive days
b. 5 Poor academic performance
b. 6 Lack of interest/distraction
Drop out
b. 7 Hunger/ Malnutrition
C. School -Related Factors
Transferred out
c.1 Teacher Factor
c.2 Physical condition of classroom
Transferred in
c. 3Peer influence
d. Goegraphic Environment
d.1 Distance between home and school I certify that this is a true and correct report
d.2 Armed conflict(incld. Tribal wars & clanfueds)
d.3 Calamities/Disasters
e. Financial Related (Signature of Teacher over Printed Name)
 e.1 Child labor, work Atteted by:
f. Others (Specify)
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 School Form 3 (SF 3) Books Issued and Returned
(This replaces Form 1 & inventory of Textbooks)

School ID School Year

School Name Grade Level Section

Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title
LEARNER'S NAME REMARKS/ACTION TAKEN (Please
No. ( Last Name, First Name, Middle Name) Date Date Date Date Date Date Date refer to the legend on last page)
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned

TOTAL FOR MALE/ Total copies

 Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title Subject Area & Title
LEARNER'S NAME REMARKS/ACTION TAKEN (Please
No. ( Last Name, First Name, Middle Name) Date Date Date Date Date Date Date refer to the legend on last page)
Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned Issued Returned

TOTAL FOR FEMALE/ Total copies

TOTAL LEARNERS/ Total copies
GUIDELINES:
1. Total of Books issued to each learner must be recorded by the class adviser.
2. The Date of Issuance and Date of Return shall be reflected in the form.
3. The Total Number of Copies issued at BOSY shall be reflected in the form.
4. The Total Number of Copies of Books Returned at the EOSY shall be reflected in the form.
5. All textbooks being used must be included. Additional copies of this form may be used
In case of lost/unreturned books, please provide information with the following code: Prepared by:
A. in Column Date Returned, codes are: FM- Force Majeure, TDO-Transferred/Dropout, NEG-Negligence
B. In Column Remarks/Action Taken, codes are: LLTR-Secured Letter from Learner duly signed by parent/guardian (Signature over Printed Name)
(for code FM), TLTR- Teacher prepared letter/report duly noted by School Head for submission to School Property
Custodian (for code TDO) PTL- Paid by the Learner, (for code NEG). References DO#23, s. 2001, Date BOSY____________ Date EOSY _______________
 if needed. DO#25, s. 2003, DO#14, s. 2012

sfbringas School Form 3 Page _____ of ________

 School Form 4 (SF 4) Monthly Learner's Movement and Attendance
(This replaces Form 3 & STS Form - Absenteeism and Dropout Profile)

School ID Region Division District

School Name School Year Report for the Month of

ATTENDANCE DROPPED OUT TRANSFERRED OUT TRANSFERRED IN

REGISTERED
LEARNERS (As of (A+B) (A+B) (A+B)
GRADE/ Percentage for the (A) Cumulative as (B) For the Month Cummulative as Cummulative as
YEAR SECTION NAME OF ADVISER End of the DAILY AVERAGE (B) For the Month (B) For the Month Cummulative as of
LEVEL Month) Month of Previous of End of the (A) Cumulative as of End of the (A) Cumulative as End of the Month
Month Month of Previous Month Month of Previous Month
M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T M F T

ELEMENTARY/SECONDARY TOTAL
Kinder
Grade 1/ Grade 7
Grade 2/ Grade 8
Grade 3/ Grade 9
Grade 4/ Grade 10
Grade 5/ Grade 11
Grade 6/ Grade 12
Total for Non-Graded
TOTAL
GUIDELINES: Prepared and Submitted by:
1. This form shall be accomplished every end of the month using the summary box of SF2 submitted by the teachers/advisers to update figures for the month.
2. Furnish the Division Office with a copy a week after June 30, October 30, & March 31
 Page ___ of _____ Pages Signature of School Head over Printed Name
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 School Form 5 (SF 5) Report on Promotion & Level of Proficiency
(This replaces Forms 18-E1, 18E2, 18A and List of Graduates)

Region Division District

School ID School Year Curriculum

School Name Grade Level Section

INCOMPLETE SUBJECT/S
GENERAL AVERAGE (This column is for K to 12 Curriculum and remaining RBEC in High
(Numerical Value in 2 ACTION TAKEN: School. Elementary grades level that are still implementing RBEC
LEARNER'S NAME decimal places and 3 PROMOTED, need not to fill these columns)
LRN (Last Name, First Name, Middle Name) decimal places for IRREGULAR or
honor learners, and RETAINED
Descriptive Letter) From previous school years
completed as of end of current As of end of current School Year
School Year

SUMMARY TABLE
STATUS MALE FEMALE TOTAL

PROMOTED

IRREGULAR

RETAINED

LEVEL OF PROFICIENCY
MALE FEMALE TOTAL
BEGINNING
(B. 74% and
below)

DEVELOPING (D.
75%-79%)

APPROACHING
PROFICIENCY (AP.
80%-84%)

PROFICIENT (P.
85%-89%)

ADVANCED (A.
90% and above)
 ADVANCED (A.
90% and above)
TOTAL MALE

INCOMPLETE SUBJECT/S
(This column is for K to 12 Curriculum and remaining RBEC in High
GENERAL AVERAGE School. Elementary grades level that are still implementing RBEC
(Numerical Value in 2 ACTION TAKEN: need not to fill these columns)
LEARNER'S NAME decimal places and 3 PROMOTED,
LRN (Last Name, First Name, Middle Name) decimal places for IRREGULAR or
honor learners, and RETAINED From previous school years
Descriptive Letter) completed as of end of current As of end of current School Year
School Year
PREPARED BY:

Class Adviser
(Name and Signature)

CERTIFIED CORRECT & SUBMITTED:

School Head
(Name and Signature)
REVIEWED BY:

(Name and Signature)

Division Representative
GUIDELINES:
1. For All Grade/ Year Levels
2. To be prepared by the Adviser. Final Rating per
subject area should be taken from the record
subject teachers. The class adviser should compute
the General Average.
3. On the summary table, reflect total number of
learners promoted, retained and *irregular (*for
grade 7 onwards only) and the level of proficiency
according to the individual General Average.
4. Must tally with the total enrolment report as of End
of School Year GESP/ GSSP (EBEIS)
5. Protocols of validation & submission is under the
 discretion of the Schools Division Superintendent
TOTAL FEMALE
TOTAL MALE & FEMALE Page __________ of _________ Pages
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 School Form 6 (SF 6)
Summarized Report on Promotion and Level of Proficiency
(This replaces Form 20)

School ID Region Division

School Name District School Year

GRADE 1/ GRADE 7 GRADE 2/ GRADE 8 GRADE 3/ GRADE 9 GRADE 4/ GRADE 10 GRADE 5/ GRADE 11 GRADE 6/ GRADE 12 TOTAL
SUMMARY TABLE
MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL
PROMOTED
IRREGULAR
RETAINED
LEVEL OF PROFICIENCY MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL MALE FEMALE TOTAL
BEGINNING
(B. 74% and below)

DEVELOPING
(D. 75%-79%)

APPROACHING PROFICIENCY
(AP. 80%-84%)

PROFICIENT
(P. 85%-89%)

ADVANCED
(A. 90% and above)

TOTAL

Prepared and Submitted by: Reviewed & Validated by: Noted by:

School Head Division Representative School Division Superintendent

GUIDELINES:
1. After receiving and validating the Report for Promotion submitted by the class adviser, the School Head shall compute the grade level total and school total.
2. This report together with the copy of Report for Promotion submitted by the class adviser shall be forwarded to the Division Office by the end of the school year.
3. The Report on Promotion per grade level is reflected in the End of School Year Report of GESP/GSSP.
4. Protocols of validation & submission is under the discretion of the Schools Division Superintendent.
sfbringas
 School Form 7 (SF 7) School Personnel Assignment List and Basic Profile
(This replaces Form 12- Monthly Status Report for Teachers, Form 19 - Assignment List,
Form 29 - Teachers Program and Form 31 - Summary Information of Teachers)

School ID Region Division

School Name District School Year

(A) Nationally-Funded Teaching & Teaching Related Items (B) Natioanlly -Funded Non Teaching Items ( C ) Other Appointment and Funding Source
Number of
Title of Designation (as Appointment Incumbent
Title of Plantilla Position Number of Title of Plantilla Position (as it appears Number of it appears in the (Contractual, Fund Source (SEF,
(as it appears in the appointment Incumbent in the appointment document/PSIPOP) Incumbent contract/document. Teacher, Clerk, Substitute, Volunteer, PTA, NGO's etc.)
document/PSIPOP) Security Guard, Driver etc.) others specify) Teaching Non-
Teaching

EDUCATIONAL QUALIFICATION Daily Program (time duration)

Employee Nature of Subject Taught (include Remarks (For Detailed
No. (or Tax Name of School Personnel Fund Position/ Appointment/ Grade & Section), Total Actual Items, Indicate name
Identificatio Sex DAY From To
n Number (Arrange by Position, Descending) Source Designation Employment Degree/ Post Major/ Minor Advisory Class & other (M/T/W/ Teaching of school/ office. For
T.I.N.) Status Graduate Specialization Ancilliary Assignments TH/F) (00.00) (00.00) Minutes per IP's - Ethnicity)
Week
 Ave. Minutes per Day

EDUCATIONAL QUALIFICATION Daily Program (time duration)

Employee Nature of Subject Taught (include Remarks (For Detailed
No. (or Tax Name of School Personnel Fund Position/ Appointment/ Grade & Section), Total Actual Items, Indicate name
Identificatio Sex DAY From To
n Number (Arrange by Position, Descending) Source Designation Employment Degree/ Post Major/
Minor Advisory Class & other (M/T/W/ Teaching of school/ office. For
T.I.N.) Status Graduate Specialization Ancilliary Assignments TH/F) (00.00) (00.00) Minutes per IP's - Ethnicity)
Week

Ave. Minutes per Day

Ave. Minutes per Day

Ave. Minutes per Day

GUIDELINES: Submitted by:
1. This form shall be accomplished at the beginning of the school year by the school head. In case of movement of teachers and other personnel during the school year
an updated Form 19 must be submitted to the Division Office.
2. All School personnel regardless of position/nature of appointment should be included in this formand should be listed fro the highest rank down to the lowest. (Signature of School Head over Printed Name)
3. Please reflect subjects being taught and if teacher handling advisory class or Ancillary Assignment. Other administrative duties must also reported.
4. Daily Program Column is for teaching personnel only. Updated as of: ________________________
School Form 7, Page ______ of _______
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