Job Description: Programme Manager
No. of direct reports: 7 project managers
Role Purpose: To manage the strategic development, implementation and successful delivery of the Secure Livelihoods Programme, supporting all of VSOs work in- country as
required by the Country Director in order to optimize the contribution towards reducing poverty.
Responsibilities
Programme Development and Delivery: analyze and
understand the relevant development context and key
stakeholders, shape program objectives, engage volunteers,
partners and relevant stakeholders to inform and influence
decision making.
Ensure that the program is structured in well defined sub-
projects and that every volunteer is affected to specific
projects
Develop program and specific project logical frameworks and
related documents
Ensure cross cutting themes (gender/climate change/HIV and
AIDS) are included as appropriate. Identify relevant
development interventions (including advocacy at all levels)
to deliver desired outcomes within the program plans.
Draft plans based on consultation and review, ensuring that
resources (volunteers, employees and funding) are allocated
appropriately.
Ensure appropriate program documentation is in place as per
VSO guidelines.
Raise the profile of VSO Tanzania work by networking with a
variety of stakeholders at national and local level and
promoting the work of VSO.
Programme Funding: proactively identify funding
opportunities, working with the Program Development and
Funding Manager and Country Director to develop concepts
and proposals.
Write concept notes and proposals
Budgeting and Forecasting: Develop realistic project plans,
work with finance manager to ensure that budgets
compliance with donor requirements.
Together with the finance manager develop, maintain and
regularly review financial plans to Deliver program objectives
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Responsible to:
Location, Group & Function:
Key Performance Indicators
An overall, strategic and coherent program,
which uses a range of development
interventions and actively seeks out to
engage marginalized groups, is ambitiously
evolved and successfully delivered in-line
with unfulfilled rights of poor and
disadvantaged communities, and effective
linkages are made between the portfolios of
sub-programs in this area.
Programmes developed within approved
Country Business Plan framework and in line
with identified good practice in use of VSO
interventions.
Programme development is informed by
consultation with partners, volunteers,
internal stakeholders and beneficiaries (they
are held as integral to program design,
implementation and review).
Transparency and accountability to all
stakeholders in program development and
delivery.
Contribution of National Volunteering and
advocacy to the program has been
maximized. Advocacy initiatives are in line
with advocacy and campaign messages.
Partners are provided with a growing and
widening range of support based on VSOs
core competencies
High quality partnerships are developed and
documented, based on thorough assessment
of VSO and partner needs.
Annual Programme Review completed and
shared (year 1 and 2 only)
Final Evaluation carried out and shared (year
3)
Country Director
Programme Delivery Africa
Competencies
Working together - Strength
Successfully leads teams and develops
others team-working skills.
Communications and influencing -
Strength
Inspires others by: advocating plans
and ideas within and outside VSO;
maintaining a wide, influential network;
coaching.
Managing Knowledge - Strength
Leads initiatives that improve
knowledge management; develops
others knowledge management skills.
Striving for excellence - Strength
Leads initiatives to improve monitoring,
evaluation and learning; is a role model
for continuous learning and
improvement.
Managing Resources - Strength
Leads others to pursue significant or
innovative funding opportunities; finds
creative ways to allocate funds and
people on complex projects effectively.
Managing People - Strength
Builds a high performing team that
meets challenging objectives linked to
corporate objectives; ensures own
team works efficiently with other
teams.
Developing People - Strength
Is a role model for coaching, mentoring
and developing others, and for effective
use of VSOs staff development
processes and opportunities.
Leading for the Future Strength
Builds confidence and excitement in
VSOs work and vision, both internally
and externally; leads innovative
projects.
Thinking Strategically - Strength
Leads strategic projects, coaching
others to consider global and long-term
Skills Required
Essential:
Excellent understanding of project cycle
management tools to ensure effective
planning, resourcing, implementation and
review of programs and experience of
organizational assessment, planning and
review tools and processes.
Practical experience of applying
development issues at a project or
community level. Able to
demonstrate knowledge and
understanding of development
issues. Experience and knowledge
of the relevant program area.
Proven experience of securing external
funding and grants, including proposal and
report writing. Evidence of understanding
the challenges of donor and contract
management and the implications for
program management.
Leadership and people management skills,
experience of developing, coaching and
managing high performing teams
Experience of the financial management of
budgets, including building a budget,
monitoring and managing expenditure.
Previous experience of having compiled
financial reports
Able to develop multiple ideas to solve an
issue or situation and take a swift decision,
including in a high risk situation.
Able to adapt to new and demanding
situations, with experience of living and
working in developing countries.
Competent Data usage: including speedy
collation and analysis of complex
including full participation in the annual budget preparation
process.
Monitoring and Evaluation: Lead the design and delivery of
appropriate monitoring and evaluation mechanisms,
determine the impact and ensure continuous development
and learning takes place and that reporting is in line with VSO
and donor requirements.
Partnership Development and Management: Assess,
negotiate, maintain and review relevant partnerships. Build
and support networks between key stakeholders
(donors/other agencies/partners etc) to strengthen program
impact.
Line Management: manage and motivate a high performing
team of staffs and volunteers within the performance
management framework, ensuring good customer service
and continuous improvement. Provide leadership as a
member of the country management team. Work with the
support team to effectively delivery program goals.
Other Duties: deputise for the Country Director or other
colleagues as required.
Take leadership in emergencies as required, working closely
with the Country Director and other team members. Fulfill
other appropriate level responsibilities as defined by the
Country Director from time to time.
Evidence of lessons learnt from
evaluation being used to adapt ongoing
programs and inform future program
development. Information on good practice,
learning and knowledge is sought and shared
within country, region and wider organization
Program and partnerships are monitored and
evaluated regularly in line with VSO good
practice guidance.
Planned programming activities and targets
are successfully met.
All project funding opportunities are
identified and positively pursued and existing
donor/supporter commitments are fully
reported on and fulfilled.
Dynamic, transparent and effective network
exists between key stakeholders (VSO,
volunteers, partners, and other stakeholders),
which fully supports the overall Programme
Plan and is reflective of the external
environment.
Team members are performing well as
individuals and working effectively together
to meet program area objectives and support
volunteer needs, within the countrys legal
framework and VSO policies.
impact, and to consult within and
beyond VSO.
Delivering Results - Strength
Effectively leads large teams or complex
projects, generating a goal-oriented,
problem-solving team mentality and
ensuring timely, high quality results.
and high volume data, using
appropriate Information
Technology packages where
necessary.
Able to travel and work long hours, including
work away from the home base for up to
30% of time, both within the country and
occasionally internationally
Desirable:
Practical experience gained within a
volunteering/NGO context and of managing
a volunteer program.
Experience and knowledge of the country
and region.
Confidence and experience in external
representation.
Fluency in English languages.
Clean, valid driving license.

Efficient delivery of resources to meet the

objectives of the Programme Plan

Leadership is displayed at all times.

An approved Monitoring & Evaluation

framework is in place.
Annual Partnership Reviews conducted
during this financial year.
Baseline Surveys completed and uploaded
during this financial year.
# of additional M&E initiatives undertaken
during this financial year.

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