SAP Account Receivables

POSTED ON JUNE 8, 2016 UPDATED ON JUNE 8, 2016

Account receivables:

1. Define accoutnt group for customers with screen layout

1. Ex: Sold to party, ship to party , payer, sales partner,

one-time customer, consumer, franchiese, Branch with
intercomp. billing, employee customer , planning customer.

2. In the account group level: User creates which fields

needs to be displayed . EX: PAYMENT TRANSACTION,dme
details, comapny code details

2. Define number ranges for customer .

3. Assign number ranges for customer account groups.

4. If we select EXT option, user can select customer number

manually.

5. Define industries: We can define the industry group for the

customer belongs to. The main purpose of this is for
evaluation only.

6. Define the accounts receivale pledging indicator: Accounts

receivable pledging indicator is used for evaluation purpose
only.

7. We can delete the customer if there is no transactional

datain the account. If it is , delete transactional data first.

8. If we want to submit account statement for the customer at

predefined intervals of time and the same to be added in the
master record of the customer master.

9. Change the customer master record: FD02

10. Display master record: FD03

11. Block or unblock the customer record: FD05

12. display changes to customer master record: FD04

13. In the customer data creation process: reconcilation

account and cash management group are the necessary fields
for the document to be processed.

Individual payments of open items to customers:

14. While creating the customer master record at company

code level in payment transactions we need to maintain sinle
payment check box.

15. while running the automatic payment programme it will

process every open item individually.

END USER Activities:

16. Posting of invoice in enjoy screen: FB70

17. posting of credit memos: FB75 OR F-27

Dunning:

18. Dunning is the functionality in SAP to serve the notice to the

customers, vendors, and special general ledger transactions
also which are overdue for the payment.
19. Define dunning areas accordingly so that we can use
dunning notices within the company code. Business area,
profit center. The dunning areas can be used the same
dunning procedure or different dunning procedure.

20. These dunning records must be incorporate in the customer

master record or we can assign it in the line item also.

dDunning keys:

21. These dunning keys are used to dunning levels.

22. This enables the customer to know the balance of account

and payment made him.

Tax on sales and purchases:

23. Configuration of taxes in SAP system:

1. At federal level(country level)

2. At state level

24. Taxes are two types:

1. Input tax: Taxes on purchases

2. Output tax: Taxes on sales.

25. define tax condition types.

26. Define access key: (check and change settings for tax
processing)
27. Access keys are useful process the collected tax amount to
general ledger accounts. It will credit to the same G/L
account or Different G/L account.

28. Posting indicator decides the whether we should transfer it

to the same account or different account.

29. We need to define the TAX procedure and we need to assign

it to the specific country.

30. If the tax procedure is below federal level, we have to define

the tax jurisdiction structure code.

General ledger accounts:

31. TAX Accounts: These accounts are exclusively used as tax

accounts. The collected tax will be credited into these
accounts.

32. Tax relevant accounts: These accounts are subjected to tax

codes. System will calculate the taxes from these accounts.

1. Raw material inventory account

2. accounts payable account

3. accounts receivable account

33. For tax relevant accounts we have to modify the tax type
allowed and select the check box without tax also

34. no tax accounts: INPUT tax accounts( Excise duty paid ,

educes paid, VAT paid)(asset) as also we can create these
accounts in output tax also(liability).
 35.
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SAP FICO : Bank accounting

POSTED ON JUNE 7, 2016 UPDATED ON JUNE 7, 2016

Bank accounting:

1. We firstly have to create bank master record at

country level.We can use this bank master record for
maintaining the account and do the necessary business
transactions for the company.

2. The bank which is used for transactions for the company is

called as House bank.

3. bANK ACCOUNT id: AND G/L account Currency and currency

provided at the house bank must be the same.

Define house bank: in financial accounts>bank accounts. Bank

account id and description needs to be provided
 Maintenance of Chcecks:

4. FCH5: tcode(issue of maual checks)

1. issue of duplicate cheque: path is same :

FCH4(renumber the cheque)

2. Give the check number to be postponed from number

and to number.

3. Give the reason code.

4. Give the new chwque number to be issued.

5. Click on renumber button.

6. System issues a new cheque for the old cheque which

was voided by the reason.

5. Recording the encashment date: FCH6

1. Give the cheque number and encashment date , save

the data.

6. Reprinting of the cheque: FCH7(Without cancelling payment)

1. Give the cheque number to be avoided

2. void reason code, Give the new cheque number to be

printed, Alternative form number , Printer name

7. Void the issued checks: Path is same: TC FCH8:

1. give the cheque number, void reason code.

2. Its better to go to FCH9 transaction , to reverse

the documents.
8. AutomatiC payment programme:

1. best functionality from sap . This can be used either to

issue checks automatically or sometimes receive the
income payments also.

9. Payment methods are always provided in company code lvel

and also in automatic payment program.

10. IN AUTOMATIC PAYMENT PROGRAMEE: it only allows

specifieds payment methods maintained in company code
level.

1. Payment method and currency of payment method,

Ranking order of the bak accounts to be processed

11. Bill of exchange payable configuration: Business process:

1. The company is used to make the payment to vendors

by way of accepting bill of exchange.

12. Automatic payment programme and aumotic clearing:

1. Automatic programme is used to clear the open items,

and issues the checks automatically by the
system(Outgoing pay

2. Automatic clearing is the method of making the

outgoing payments/incoming payments.

13. FB70: vENDOR PAYMENT

 NbBANK STATEMENT Processing:

1. Manual statement processing

2. Electronic statement processing

14. SAP suggested a different GL account structure for the

BANK accpounts. SAP suggested a maximum of 10 general
ledger account for each bank account.

15. Main account with the Bank is calledConfirmaed Bank

Balance Account. Other accounts are called clearing
accounts.

1. Cheque deposit account

2. issue account

3. Transfer account etc

16. Main account ends with 0, SUbsequent accounts (1-9).

17. Business process:

1. There is discrepancy between bank book balance and

account balance.

18. SAP Process:

1. In SAP environment, We maintain different clearing

accounts and one main account.

2. We issue Cheque through separate clearing account

instead of regular main account. Once the cheque is paid
by the bank , The cheque issue cleaing account will be
debited and credited to the main bank account.
 3. The clearing accounts balance shows the total
incoming/outgoing liabilities and the bank statement
shows the exact amount held for usgae.(liquidity
management.

19. Define posting key and posting rule for manual bank
statement.

Electronic bank statement:

20. The electronic statments received from the banks is to be

processed with in the environment.

21. SAP supports two types of file formats: BAI and BAI2.

22. BAI2 format is more elaborative statement inclusive of

deductions made in the invoices and other full details.

23. FF.5: tcode for importing the electronic file from bank

24. FF.6: to display of import file

25. POST the transactions: FEBP

locLOCK BOX configuration: Business process:

26. It is a pre agreed arrangement between the bank and its

clientele.

27. The company updates their customers about the lock box
facility with the house banks.
 28. Lock box processing is the major integration between the
accounts receivable and treasury module.

29. In the lock box processing the system collects checks;

Posts to respective general ledger accountsand clears the
open items of the customer.

30. The lock boxes are maintained by the bank on behalf of the
clientele.

31. Control parameters are nothing but format. Posting data

needs to be maintained.

32. After that we need to execute the program: RFEBLB00

33. We need to provide lock box details at customer master

record(XD02)

34. post the document

SAP FICO : Bank accounting
POSTED ON JUNE 7, 2016 UPDATED ON JUNE 7, 2016
Bank accounting:

1. We firstly have to create bank master record at country level.We can use this bank master record for
maintaining the account and do the necessary business transactions for the company.

2. The bank which is used for transactions for the company is called as House bank.

3. bANK ACCOUNT id: AND G/L account Currency and currency provided at the house bank must be the
same.

Define house bank: in financial accounts>bank accounts. Bank account id and description needs to be provided

Maintenance of Chcecks:

4. FCH5: tcode(issue of maual checks)

1. issue of duplicate cheque: path is same : FCH4(renumber the cheque)

2. Give the check number to be postponed from number and to number.

 3. Give the reason code.

4. Give the new chwque number to be issued.

5. Click on renumber button.

6. System issues a new cheque for the old cheque which was voided by the reason.

5. Recording the encashment date: FCH6

1. Give the cheque number and encashment date , save the data.

6. Reprinting of the cheque: FCH7(Without cancelling payment)

1. Give the cheque number to be avoided

2. void reason code, Give the new cheque number to be printed, Alternative form number ,
Printer name

7. Void the issued checks: Path is same: TC FCH8:

1. give the cheque number, void reason code.

2. Its better to go to FCH9 transaction , to reverse the documents.

8. AutomatiC payment programme:

1. best functionality from sap . This can be used either to issue checks automatically or
sometimes receive the income payments also.

9. Payment methods are always provided in company code lvel and also in automatic payment program.

10. IN AUTOMATIC PAYMENT PROGRAMEE: it only allows specifieds payment methods maintained in
company code level.

1. Payment method and currency of payment method, Ranking order of the bak accounts to be
processed

11. Bill of exchange payable configuration: Business process:

1. The company is used to make the payment to vendors by way of accepting bill of exchange.

12. Automatic payment programme and aumotic clearing:

1. Automatic programme is used to clear the open items, and issues the checks automatically by
the system(Outgoing pay

2. Automatic clearing is the method of making the outgoing payments/incoming payments.

13. FB70: vENDOR PAYMENT

NbBANK STATEMENT Processing:

1. Manual statement processing

2. Electronic statement processing

14. SAP suggested a different GL account structure for the BANK accpounts. SAP suggested a maximum of
10 general ledger account for each bank account.

15. Main account with the Bank is calledConfirmaed Bank Balance Account. Other accounts are called
clearing accounts.

1. Cheque deposit account

2. issue account

3. Transfer account etc

16. Main account ends with 0, SUbsequent accounts (1-9).

17. Business process:

1. There is discrepancy between bank book balance and account balance.

18. SAP Process:

1. In SAP environment, We maintain different clearing accounts and one main account.

2. We issue Cheque through separate clearing account instead of regular main account. Once the
cheque is paid by the bank , The cheque issue cleaing account will be debited and credited to the main
bank account.

3. The clearing accounts balance shows the total incoming/outgoing liabilities and the bank
statement shows the exact amount held for usgae.(liquidity management.

19. Define posting key and posting rule for manual bank statement.

Electronic bank statement:

20. The electronic statments received from the banks is to be processed with in the environment.

21. SAP supports two types of file formats: BAI and BAI2.

22. BAI2 format is more elaborative statement inclusive of deductions made in the invoices and other full
details.

23. FF.5: tcode for importing the electronic file from bank
24. FF.6: to display of import file

25. POST the transactions: FEBP

locLOCK BOX configuration: Business process:

26. It is a pre agreed arrangement between the bank and its clientele.

27. The company updates their customers about the lock box facility with the house banks.

28. Lock box processing is the major integration between the accounts receivable and treasury module.

29. In the lock box processing the system collects checks; Posts to respective general ledger accountsand
clears the open items of the customer.

30. The lock boxes are maintained by the bank on behalf of the clientele.

31. Control parameters are nothing but format. Posting data needs to be maintained.

32. After that we need to execute the program: RFEBLB00

33. We need to provide lock box details at customer master record(XD02)

34. post the document

sap FICO : Accounts payable

POSTED ON JUNE 6, 2016 UPDATED ON JUNE 6, 2016

The longevity of an organization more or less will depend on their abilities to

manage the accounts payable and receivable of the organization.

1. Accounts payable (Reconciliation Account): Sub ledger

accounting : The real time updating will be done through the
settings made in general ledger master while creation
of account.

2. first step in Accounts payable is: Define vendor groups with

screen layout(OBD3).

3. create number range intervals for vendor groups(XKN1).

4. Assign number ranges to the vendor group(OBAS).

5. now create master records : Vendors: Three types of data
is required (FK01).

General data , Company code data, Sales area data

6. we can create the vendors in two areas one is accounting

area and the other one is sales area.

7. In this process we need to specify reconciliation account

number and sort key: 012.

8. Cash management group : a1

9. Copy the vendor master data from one company code to

another: FK15 and FK16

10. FK02:Change , FK03:Display; FK04:dispaly changes FK05:

Block and unblock changes

11. Verify the vendor master record either opened in financial

accounting- Purchasing organization(MM) F-48.

12. defining accounting clerks: (OB05K) and define industries

(OB44K)

13. define sensitive fields for dual controls: Accounting type (k)
. System blocks the payment to alternative payee if any
changes occurred in the system.

14. Deletion of vendor master data is possible when there is a

transactional data. And the vendor who is also not used by
other application components of financial accounting.
(SAPF019)

15. preparation for changing Master Data: We can specify only

particular users can change the particular fields in master
 data transaction. OBAT: to create authorization : OBAU: to
crate field group

16. Configuration of line items: in this area we can define the

sort keys and lay for display of open items and additional
fields required for layouts other requirements for the line item
management.

17. Define period type of vendors: Path : Purpose: ACCOUNT

STATEMENT periodicity for the vendor. Assign this key in the
master record of the vendor/customer.

18. Define tolerance for vendors/customers: (OBA3): dont give

tolerance group name while creation.

19. Can we allow alternative payee who has not at all creted in
R/3 environment? yes we can , But in automatic payment
program we can mention the individual payee as alternative
payee

20. Document types: Identify the business transaction

21. We can specify the document types for special purpose ,

document type for special exchange rate type also, Document
types allow only specific accounting types also.

22. We need to specify document number range for every year.

23. POSTING kEYS: posting keys are used either debit or credit
the amount to an account. Besides that we can define the
field status definition for vendors and customers as per the
posting key . The posting keys used in account payable are
25:vendor debit 31 : vendor credit.

24. Down payments: Down payments are treated as special

general ledger accounts, Will be stored in the vendor account
with special general ledger indicator. The corresponding entry
will be posted in alternative reconciliation account number.

25. Down payment made account as asset group , And

reconciliation account.

26. Transaction code to pay down payment : OBYR

27. Payment terms configuration: OBB8

28. payment terms configuration: Give payment term code,

baseline date account types allowed , You can select the
payment line as per the client requirement.

29. Installment payments also allowed as per the client

requirement.

30. Define accounts for cash discount account: document type

KN.
 define accounts for overpayment /underpayment:

31. END USER ACTIVITIES:

The general activities of the end users in connection with the

incoming invoices are as under

32. 1. Recording of down payment request:f-47

2. payment of down payment (or conversion or request into down

payment:F-48

3. Posting of incoming inovoices:F-43

4. clearing of down payment to invoices:f-54

5. posting of credit memos:f-41

Chapter 2 : Accounts Payables

129

6. Posting of transactions in enjoy screen also F-60and credit

memos:F-65

33. 7. manual clearing of account F-44

8. display of account balances:fk11

9. display /change line items:fbl3n

10. print the correspondence: path : accounting-financial

accountingaccounts

payable- account-correspondence- FB12 request:

Integration with MM and SD

POSTED ON JUNE 8, 2016

Request for material>verification disk>Enquiry and request for quotation

>scrutiny and placing purchase orders:>invoice verification and
confirmation>accounts payable>payment of accounts payable> manual
payments or automatic payments
1. In the integration process , we need to implement Plant,
Location, Storage location, Shipping point.

2. Assign plant to company code.

3. Assign business area to plant /valuation area / and division

4. Assign purchasing organization to company code

5. assign purchasing organization to plant

SALES &DISTRIBUTION: