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UNIVERSIDAD DE MANILA
Cecilia Muoz-Palma St., cor. A.J. Villegas St.

Mehan Gardens, Ermita, Manila
COMPUTERIZED PAYROLL SYSTEM
OF CASA OLIVA
A System Proposal Presented

to the Faculty of
The College of Engineering and Technology
In Partial Fulfillment
of the Requirements in
System Analysis and Design
For the completion of the Degree
of Bachelor of Science in Information Technology
Performed by:
Mendoza, Ma. Divina Gracia T.
Lomtong, Rhenazel Ann M.
Lucero, Jazmin S.
Ortiz, Michaela R.
Rebusio, Jowella R.
IT-32
Engr. JOEL CORREA CACHO

Adviser
October 14, 2016
Page 1
RECOMMENDATION
The Project entitled COMPUTERIZED PAYROLL SYSTEM OF CASA OLIVA
Presented and Submitted by:
Mendoza, Ma. Divina Gracia T.
Lomtong, Rhenazel Ann M.
Lucero, Jazmin S.
Ortiz, Michaela R.
Rebusio, Jowella R.
In partial fulfillment of the requirements for
the degree of Bachelor of Science in Information Technology
has been examined and found satisfactory
and hereby recommended for the oral examination.
ENGR. JOEL CORREA CACHO
Page 2
APPROVAL SHEET
The project entitled COMPUTERIZED PAYROLL SYSTEM OF CASA OLIVA,
prepared and submitted by Mendoza, Ma. Divina Gracia T. , Lomtong, Rhenazel
Ann M. , Lucero, Jazmin S. , Oriz, Michaela R. ,Rebusio, Jowella R. has been
approved and accepted as partial fulfillment of the requirements for the degree of
Bachelor of Science in Information Technology.
Engr. Emerlito D. Pineda
Dean, College of Engineering and Technology
Pond of Examiners
Approved by the committee on Oral Examination with a grade of
on
Name of Panelist Name of Panelist
ENGR. Joel Correa Cacho
Adviser
Page 3
TABLE OF CONTENTS
Page#
ACKNOWLEDGEMENT .. 5
CHAPTER 1 .. 6
Background of a study
Company Background
Statement of the Problem
Objective of the Study
Significance of the Study
Scope and Limitations
Methodology
Gantt Chart
CHAPTER 2 11
Related Studies
Related Literature
CHAPTER 3 .. 15
Existing and New DFD
CHAPTER 4 . 17
System Overview
Diagram 0
Page 4
Cost Analysis
Tangible and Intangible Cost
Tangible and Intangible Benefits
CHAPTER 5 ... 23
Summary and Recommendation
Page 5
DEDICATION
We would like to dedicate this documentation to our almighty God who give us
strength and wisdom that helped us in making our system. We also dedicate this system
to our dearest Prof. Joel Cacho who guide through finishing this system. To our
classmates, to our seniors and to our family the help and support us without them our
system may not be successful.
Lastly we dedicate this system to Casa Oliva Spa and Residence for letting us to
use their company for our case study, for being an helping hand when it comes through
giving datas.
Page 6
ACKNOWLEDGEMENT
We would like to acknowledge Casa Oliva Spa and Residences for allowing us to
create a payroll and log-in/log out system, because of them we learn how to create a
system. And to be honest it is not too easy to create a system. We also like to
acknowledge for those people who help us in creating a system because some of visual
basic is not capable in windows 8 to 10 so to creating a system we use Visual Basic 2010
which is the language is C#. Actually, in our group we dont know how to work by the
help of C# language because some of our professors teach us only html,css and javascript
so it is too hard to create a system by the use of Visual Basic 2010. And also we would
like to acknowledge Mr. Joel Cacho for teaching us about a system and he give us right to
create a system for those companies who has a problem and by creating a system he
would like us to help those companies to improve for their old system that they used.
Page 7
CHAPTER 1
INTRODUCTION
Background of the Study
This study aims to develop a reliable and manageable payroll system and time
in/out for Casa Oliva Spa and Residence for a better manageable of a business. The
Proposed Payroll System will give a big relief on the employee and employers as well.
Without this system the establishment would have difficulty in accounting for payments
for services or work performed by employees. One benefit of a payroll system is in the
tracking of employee productivity in the work environment. The program also allows the
monthly payroll schedule to be calculated accurately. Just by having all employees
information like name, working hours, wages etc. to enter in the database. Therefore,
payroll can be done with the guide of the program. The process of their manual system
to organize records for their employees of each department for their payroll system. Our
motivation on their existing system is to improve it, secured the backup files
and records. Because, this factors will lead to faster, shorter and lessen of processes and
organized of important data. Our focus is to become user-friendly, effectiveness,
simplicity, accuracy and attractiveness.
Page 8
Company Background
Casa Oliva Spa Residences is conveniently located in the popular Guiguinto area
(Casa is a house while Oliva is a symbol of peace) Casa Oliva is offering a variety of
facilities and services, the hotel provides all you need for a good nights sleep. To be
found at the hotel are free Wi-Fi in all rooms, casino, 24-hour front desk, 24-hour room
service, express check-in/check-out. Guestrooms are fitted with all the amenities you
need for a good nights sleep. In some of the rooms, guests can find internet access-
wireless (complimentary), non-smoking rooms, air conditioning, desk, mini bar. The
hotel offers various recreational opportunities. Convenience and comfort makes Casa
Oliva Spa Residences the perfect choice for your stay in Guiguinto. Casa Oliva is a
superb, 1 bedroom villa apartment in Orba, offering high quality and spacious
accommodation. The apartment is in a separate wing of the owners substantial individual
villa and the property is surrounded by quarter acre walled gardens with 11 olive trees.
The property is not overlooked by neighboring properties in its private corner plot
position. The apartments separate entrance opens into the very spacious kitchen, lounge,
dining area with door through from the lounge to the bedroom with unsuited shower
room. The apartments lounge overlooks the swimming pool with views beyond over
citrus groves to the mountains. Casa Olivas guests have exclusive use of the propertys
swimming pool and there are many outside areas to sit and relax. Casa Olivas guests have
their own private sun terrace at the front of the property, their own private garden terrace
under the olives outside the apartment entrance at the side of the property together with
exclusive use of the swimming pool and the pool terraces.
Page 9
Statement of the Problem
Nowadays all establishment are becoming modernized, Casa Oliva Spa and
Residence still using the manual method of payroll process. In this method, it will need
more time and manpower to complete the payroll of each employee. Manual system
consumes a lot of time than usual, due to modernization today, effectiveness of a system
is also measured by its time and effectiveness while producing a report, the manual
system they are using makes it hard like errors in computation of payroll are most likely
to happen, since the payroll officer that is assigned is prone to make some mistakes in
computation because of the computation system being manual. Nobody could admit the
inescapable fact that what makes the manual system procedure take a long time to finish
the task is due to the many steps and processes to undergo.
Objectives of the Study
To develop a payroll and time in/out system for that is user friendly,
more accurate, more efficient, and can easily produce reports of the transactions faster,
minimize the manual checking of employees, monitor the status of employees charges
and to develop a system that will improve the Casa Oliva Spa and Residences process in
the Payroll and Time In/Out.
Page
10
Significance of the Study
The Casa will benefit from this system, this will help them to have better service,
to update their record easily and this can also keep track of the performance of their
employee. They will find it easier to transact about their records since searching in the
system is faster than tracking in the record book or log book. The manager will benefit
from this system because of this will make checking of employees, their payroll, and
even attend to their needs in case of problems. By using the Time In/Out and Payroll
System, actual balances, and flexible labor distribution for projects and work orders can
be maintained.
To Proponents
This study will help the proponents to develop a greater system and at the same
time to enhance the ability on how to create an understandable system in an easy way.
This will serve to the proponents as a challenge to do a better system.
Scope and Limitations
The study focuses in processing of payroll system of the employees. Its concern
is the computation of employees salary and produce report needed by the accountant
especially on each employees payroll. It secured also with log-in and log-out from our
proposed system and which can be access only authorized person.
Page
11
Methodology
The process of this documentation is to address the above issues, Casa Oliva Spa
Residences conducted a detailed evaluation of the identified residence during the day
week of June 19, 2016. During this evaluation, Casa Oliva Spa Residences visited and
evaluated most of the existing residence. The area was visited during the daytime as well
as the evening in order to gain a qualitative understanding of the traffic and retail
gravitational patterns throughout the study area.
Gantt Chart
CASA OLIVA PAYROLL AND LOG IN/OUT PLANNED DONE

JULY AUGUST SEPTEMBER OCTOBER
ACTIVITIES/DAYS
1 5 8 15 19 22 29 2 5 9 12 16 19 22 27 30 2 6 9 16 20 23 27 30 4 7 11 12 15
PLANNING AND RESEARCH (SEARCHING

COMPANY)
REQUEST FOR PROPOSAL
INTERVIEWS
RECORD OF INFORMATION
SYSTEM DESIGNING
SYSTEM MAKING
SUBMISSION OF DOCUMENTATION
Page
12
CHAPTER 2
Review of Related Literature
Related Literature
Local Literature
According to the book of Trias (2010) entitled What is a Payroll
System?, emphasized the importance of accurate calculations in a successful
payroll system. It is that a payroll system is defined as a system programmed to
calculate taxes and deductions, which can also be internet-based or offsite.
In the book of Musa (2009), entitled Philippine Based-Payroll System,
emphasized the major elements or variables that a Computerized Payroll System consists.
The author indicated the specific items the database of a Philippine-Based Computerized
Payroll System must have.
According to the book of Lamberte, entitled Philippine Payment System, stated
that basic and essential parts of any payment related system, the flow of information
providing payment instructions and the flow of funds. He also emphasized that this flows
Page
13
requires an instrument to convey the information about the transactions, this is where a
computerized payment system (in this case a Payroll System) comes in.
Foreign Literature
According to the book "System Documentation" (2010), states that a
computerized payroll system must have the ability to update and maintain employee
information and to generate required outputs including paychecks, reports to management
and to the government.
According to a blogged article in blastasia.com (2007), says that a computerized
payroll system is designed to help human resource professional as well as finance and
accounting personnel to manage employee compensation, deductions, allowances, and
benefits in an organization.
According to the definition of Enterprise Resource planning on Wikipedia.com,
stated that "organizations perceive ERP as a vital tool for organizational competition, as
it integrates dispersed organizational systems and enables flawless transactions and
productions". This statement serves as basis of this proposed systems capability and
flexibility to integrate to other subsystems within the airline system.
Page
14
Related Studies
Local Studies
Based on the research study entitled computerized payroll system of
Department of Health (DOH) (2007) explains that a computerized payroll system
is a window based program which is specially designed to facilitate and simplify
the monthly preparation of general payroll and related reports. Also that is must
be flexible to provide option which allows the user to hold additional fields for
other compensations and deduction which was unique to an office the company.
Based on the undergraduate study made on Cagayan De Oro City Hall entitled
"Cagayan De Oro City Hall Computerized Payroll System" stated that is
important that the system must be easily accessible, fast-tracked and secure.
Foreign Studies
Based on the research study entitled "PAYROLL ERP SYSTEM" of Advantos
Systems (2013), explains that it is vital that a payroll system must allow the user to set up
an employee paycheck record. It also emphasized the use of separate salary record for
each employee and the proper maintenance of data on tax rates and exemptions.
Based on the system study entitled "INFONETICS PAYROLL SYSTEM"(2012),
emphasizes that a payroll system must be user-interactive in all its processes (including
maintenance of payroll records ad payroll reports and checks printing). It also explains
Page
15
that the system must be capable of maintaining accuracy of tax tables and deductions
using a concrete formula.
In this chapter we use this as reference, to know more about Payroll System. We
differentiate system here in the Philippines and outside to get broad meaning. How
Payroll System works, What does it consists, How do users use it and the different
advantages and disadvantages of Payroll System. And we use this references as a
guideline for making our system and before we create a system we studied what is the
advantage and disadvantage of a payroll system.
Page
16
Chapter 3
The Current System Overview
Current System DFD (Data Flow Diagram)
Existing
PAYROLL SYSTEM
STORE ACCESS THE

EMPLOYE INFO SYSTEM (VIEW
ONLY)
2 1
GIVING
PERSONAL
ACCOUNTANT INFO EMPLOYEE
Page
17
Explanation:
In this data flow diagram the main diagram is the payroll system which the
employee can only view the system. The employees part is to give their personal
information to the accountant. The accountant will store the employees information to
the payroll system. He has the access and has the right to edit the payroll system and he
will be the one who will compute the hours of work, taxes, deductions, etc.
Page
18
Flowchart
START
INPUT CHOICE
CHOICE == CHOICE ==
NO
A
PAY ADMIN
MASTER
YES
DISPLAY DATABASE
INPUT EMP_ID
DISPLAY EMP INFO
DELETE YES
END
EMP
SELECT
EMPLOYEE
No
Page
19
CHAPTER 4
PROPOSED OVERVIEW
System Overview
The proposed of pay roll system is to allow business to follow a set series of
processes in order to make timely, correct payments in compliance with government
regulations. The payroll systems typically includes calculating employees pay, recording
payroll transaction and determining and paying the taxes and beneficiary. And also the
payroll system enables the employer to process its payroll through a computerized system
and it makes computation of the employees salary faster and efficient. While the propose
of a log-in/log out system is capable of computing and monitoring daily attendance of
personnel who everyday entering the company. This system will help the employee to
log-in/log out faster and easier with the use of the said system, this system check the time
and date that allows them to have a report for a certain employee that entering the
company, you can also see the details of the employee (e.g. ID, Name, Age, Shifting
Time, Positon)
Page
20
Diagram 0
Diagram 0
1.0 Data base
The Pay Master
The input data of the
will search the
new employee will
employee to be
automatically store in
updated
the Data base.
1.0 1.0 Update
Time in/ time
1.0 Add new Payroll out
System 1.0 View Payslip
The Admin will
manage the `
whole system If there is a need
to print payslip
the Paymaster
will handle it.
1.0 Delete 1.0 Print
The Admin or
the Manager
will handle the
deleting of
employee
Page
21
Cost Analysis
For our groups estimated cost for implementing our system to Casa Oliva Spa
and Residences. It may cost Php 150,000.00 the amount rendered will be distributed in
different cause such as the new set of computer that will be used by the admin or the
secretary and the paymaster, the allotted amount will also provide printer and other
printing equipments that will need in printing pay slip requested by the employees.
EQUIPMENTS TOTAL
DESKTOP Php 13,000.00
INK Php 3,000.00
PRINTER Php 12,000.00
BOND PAPER Php 200.00
BALLPEN Php 100.00
TOTAL: Php 28,300.00
Page
22
Tangible and Intangible Benefits
Tangible Benefits
Hardware Cost Savings
Software Cost Savings
Productivity Gain
Process Improvements
Intangible Benefits
Enhanced User Experience
Increased Customer Satisfaction
Increased Competency
Page
23
`CHAPTER 5
SUMMARY AND RECOMMENDATION
SUMMARY
Casa Oliva Spa and Residences is a small enterprise located in Guiguinto,
Bulacan. They are using a Old/Manual process in Payroll and Log in/Log out system
thats why they cannot monitor their employee. As a solution we choose to make a
system which is Log-in/Log out and Payroll System we choose to create this system to
develop a payroll and time in/out system for that is user-friendly, more accurate,
more efficient, and can easily produce reports of the transactions faster, minimize the
manual checking of employees, monitor the status of employees charges and to develop
a system that will improve the Casa Oliva Spa and Residences process in the Payroll and
Time In/Out. The Log in/ Log out system is to monitor the employees attendance, in
what time they check-in in the company. The Payroll System is for the employee which
can help to compute the salary of one employee by the help of what time they check-in
and how many days did they get absent.
Page
24
RECOMMENDATION
To be honest, this research is very faulty because as a student we dont have
enough knowledge to create a system that is suitable for a company. Therefore, we would
like to recommend for future researchers in this area. But before that, we would like to
point out some limitations of this research:
We are lacking knowledge to compile a list of what needs to be done in
the works.
The conclusion of this documentation is the companies that using manual system must
include changing their privacy preference into a more protected one.
Page
25
Appendix A:
Data Dictionary
Page
26
DATA DICTIONARY
User-friendly easy to use or understand in other term easy to learn, use, understand, or
deal with (user-friendly software)
Methodology a set of methods, rules, or ideas that are important in a science or art: a
particular procedure or set of procedures.
Gantt Chart it is a diagram that shows the flow of your system planning or your task.
And it is also show the steps by steps of your process in making a system.
Data Flow Diagram it is a diagram that shows the flow of a existing and a new system
that you create.
Proposed to suggest (something, such as plan or theory) to a person or group of people
to consider and it is also a to plan or to intend to do (something)
Diagram 0 a drawing that explains or shows the parts of something and it is also a
graphic design that explains rather than represents; especially: a drawing that shows
arrangement and relations (as of parts)
Cost Analysis it is a careful study of something to learn about its parts, what they do,
and how the are related to each other.
Tangible easily seen or recognized and it is able to be touched or felt.
Intangible not made of physical substance: not able to be touched: not tangible
Page
27
Recommendation the act of saying that someone or something is good and deserves to
be chosen or a formal letter that explains why a person is appropriate or qualified for a
particular job, schoo, etc.
Proponents a person who argues for or supports something.
Acknowledgement it is the act of acknowledging and it is also a recognition or
favorable notice of an act or achievement.
Existing to have actual being: to be real
Page
28
Appendix B:
Existing System ERD
Page
29
DATABASE PRINT
PAYSLIP
STORE
EMPLOYEE
Page
30
Appendix C:
Curriculum Vitae
Page
31
CURRICULUM VITAE
Name: Jazmin S. Lucero
Address: 830 Craig St.. Sampaloc Manila
Gender: Female
Birthday: May 2, 1998
Nationality: Filipino
Religion: Catholic
Fathers Name: Edwin R. Lucero
Mothers Name: Maria Teresa S. Lucero
Educational Attaiment
Primary: Divine Mercy Learning Centre
Address: 54B V.Luzon Extension Proj. 8, Q.C.
Secondary: College of St. Catherine
Address: 362 Quirino Highway, Brgy. Sangandaan, Q.C.
Tertiary: Universidad De Manila
Address: Mehan Graden, Ermita Manila
Page
32
CURRICULUM VITAE
Name: Michaela R. Ortiz
Address: 2802 M. Hizon St. Sta. Cruz, Manila
Gender: Female
Religion: INC
Fathers Name: Renato Ortiz
Mothers Name: Edwina Ortiz
Primary: Mariano Ponce Elementary School
Address: Tomas Mapua St. Tondo, Manila
Secondary: Florentino Torres Highschool
Address: J. Luna Tondo Manila
Page
33
CURRICULUM VITAE
Name: Jowella R. Rebusio
Address: 2127 Zamora St. Pandacan Manila
Gender: Female
Birthday: October 12, 1997
Religion: Catholic
Fathers Name: Edwin Rebusio
Mothers Name: Susanna Rebusio
Primary: Antonio A. Maceda Integrated School
Address: Buenos Airies Pina Ave.
Secondary: Antonio A. Maceda Integrated School
Address: Buenos Airies Pina Ave.
Page
34
CURRICULUM VITAE
Name: Ma Divina Gracia T. Mendoza
Address: 2129 Makata St. Sta. Cruz, Manila
Gender: Female
Religion: Catholic
Fathers Name: Raymond T. Mendoza
Mothers Name: Michelle Jane T. Mendoza
Primary: Cecilio Apostol Elementary School
Address: Sta. Cruz, Manila
Secondary: Ramon Magsaysay High School
Address: Espana Manila
Page
35
CURRICULUM VITAE
Name: Rhenazel Ann M. Lomtong
Address: 571 Ventanilla St. Pasay City
Gender: Female
Birthday: October 18, 1998
Religion: Catholic
Fathers Name: Renante F. Lomtong
Mothers Name: Hazel M. Lomtong
Primary: Juan Sumulong Elementary School
Address: M. Dela Cruz Pasay City
Secondary: Pasay City North High School
Address: M. Dela Cruz Pasay City
Page
36

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UNIVERSIDAD DE MANILA

Cecilia Muoz-Palma St., cor. A.J. Villegas St.

COMPUTERIZED PAYROLL SYSTEM

A System Proposal Presented

Mendoza, Ma. Divina Gracia T.

Lomtong, Rhenazel Ann M.

Engr. JOEL CORREA CACHO

The Project entitled COMPUTERIZED PAYROLL SYSTEM OF CASA OLIVA

Presented and Submitted by:

Mendoza, Ma. Divina Gracia T.

Lomtong, Rhenazel Ann M.

In partial fulfillment of the requirements for

the degree of Bachelor of Science in Information Technology

has been examined and found satisfactory

and hereby recommended for the oral examination.

ENGR. JOEL CORREA CACHO

The project entitled COMPUTERIZED PAYROLL SYSTEM OF CASA OLIVA,

prepared and submitted by Mendoza, Ma. Divina Gracia T. , Lomtong, Rhenazel

Ann M. , Lucero, Jazmin S. , Oriz, Michaela R. ,Rebusio, Jowella R. has been

Bachelor of Science in Information Technology.

Engr. Emerlito D. Pineda

Dean, College of Engineering and Technology

Approved by the committee on Oral Examination with a grade of

Name of Panelist Name of Panelist

ENGR. Joel Correa Cacho

Statement of the Problem

Objective of the Study

Significance of the Study

Scope and Limitations

Existing and New DFD

Tangible and Intangible Cost

Tangible and Intangible Benefits

Summary and Recommendation

system may not be successful.

Background of the Study

monthly payroll schedule to be calculated accurately. Just by having all employees

organized of important data. Our focus is to become user-friendly, effectiveness,

simplicity, accuracy and attractiveness.

accommodation. The apartment is in a separate wing of the owners substantial individual

exclusive use of the swimming pool and the pool terraces.

Statement of the Problem

the task is due to the many steps and processes to undergo.

Objectives of the Study

the Payroll and Time In/Out.

Significance of the Study

This will serve to the proponents as a challenge to do a better system.

Scope and Limitations

proposed system and which can be access only authorized person.

gravitational patterns throughout the study area.

CASA OLIVA PAYROLL AND LOG IN/OUT PLANNED DONE

PLANNING AND RESEARCH (SEARCHING

REQUEST FOR PROPOSAL

Review of Related Literature

According to the book of Trias (2010) entitled What is a Payroll

System?, emphasized the importance of accurate calculations in a successful

payroll system. It is that a payroll system is defined as a system programmed to

calculate taxes and deductions, which can also be internet-based or offsite.

In the book of Musa (2009), entitled Philippine Based-Payroll System,

Payroll System must have.

According to the book of Lamberte, entitled Philippine Payment System, stated

According to the book "System Documentation" (2010), states that a

information and to generate required outputs including paychecks, reports to management

and to the government.