Professional Documents
Culture Documents
Democratization
Program Evaluation
Collaboration Between INFID And ICCO
COLLABORATION BETWEEN INFID AND ICCO ASEAN DEMOCRATIZATION PROGRAM EVALUATION iii
Table of Content
List of Tables v
List of Diagrams and Graphs v
List of Acronyms vi
Executive Summary Vii
B. RECOMMENDATION 41
1. Program Design 41
2. Program Performance 41
APPENDIX 43
List of Diagrams
Diagram 1. ASEAN Democratization Program Design 14
Diagram 2. Program Partners 16
List of Graphs
Graph 1. Program Design Evaluation 39
Graph 2. Program Performance Evaluation 40
DE Developmental Evaluation
PROGRAM CONTEXT. INFID has been working in concert with ICCO (Interchurch
Organization for Development Cooperation) for the ASEAN Democratization
Program which was implemented from July 2013 to December 2015. The main
purpose of the program is to contribute significantly in creating a more inclusive
and participatory ASEAN policy-making process in a view to become a regional
organization that can better support and promote human rights, social justice
and sustainable development. The key strategy and approach for achieving the
program aim is through the following: (1) Policy research for advocacy; (2) Build
networks and synergies with various institutions and initiatives. Stakeholders
involved in the program are: (1) Indonesian Foreign Affairs Ministry, primarily
the Directorate for ASEAN Cooperation; (2) members of parliament; (3) National
CSOs such as Imparsial, KONTRAS, PKBI, HRWG, etc.; (4) Regional CSOs such as
ASIA Forum, etc.; (5) Academicians and the media. Main program activities cover:
(1) Coordination and meetings with Indonesian and regional CSOs; (2) ASEAN
policy research on human rights, poverty and social disparities; (3) Workshop on
formulating the ASEAN Human Rights Declaration, eradicating poverty, narrowing
gaps and social policies in ASEAN; (4) Advocacy meeting with the ASEAN Secretary
General in Jakarta and thematic meetings with ASEAN; and (5) Meetings with
parliament and participation in ASEAN and Asia Forum.
COLLABORATION BETWEEN INFID AND ICCO ASEAN DEMOCRATIZATION PROGRAM EVALUATION vii
Efficiency, Outcome and Sustainability. Outputs expected from this evaluation
are: (1) Facts and data on the evaluation criteria; (2) Key lessons learnt for the
organization based on evaluation results; and (3) Recommendation to improve
program quality and management, further develop the program and broaden
program impact. The evaluation approach is Developmental Evaluations (DE).
The evaluation method is outcome mapping, while data is collected through
document reviews, in-depth interviews and FGD. Key informants for the evaluation
are the implementing team, direct partners and program beneficiaries.
KEY FINDINGS. (1) Related to program design: (a) The programs vision needs to
take into account the characteristics of the system, mechanism, procedure and
policy-making practices in ASEAN as well the capacity of direct partners; (b) The
linkage between vision, mission, goals, targets, program and activities needs to
be operationalized into work flows and phases in a more systematic, measurable
and realistic manner. (2) Related to the selection of program partners. (a) The
importance of improving the quality of CSO representation and participation,
specifically in ASEAN policy-making processes. CSOs were previously only mere
listeners in public consultations without any meaningful engagement in decision-
making processes; (b) The participation of members of parliament serves as
a leverage point for accelerating the agenda of democratizing ASEAN; (c) The
need to comprehensively map out CSOs capacity (in terms of human resource,
organization and institution), develop a more effective strategy for engagement
and role delegation, and improve literacy and disseminate information on the
importance of democratizing ASEAN; (d) National and regional CSO networks
need to focus on providing input on issues related to the three pillars of ASEAN
Community cooperation (political security, economic and socio-cultural); and
(e) The need to intensify the engagement of the academia in developing critical
reviews of ASEANs future specifically on promoting human rights, democracy
and social justice in member countries. (3) Related to outcome. (a) Outcomes
expected from the program in general have not been effectively made known to
partners and beneficiaries; (b) The need to probe deeper into how submissions
viii ASEAN DEMOCRATIZATION PROGRAM EVALUATION COLLABORATION BETWEEN INFID AND ICCO
can significantly impact on ASEAN policies; (4) Related to program strategy. (a)
The need to develop a more effective direct-causal strategy for the Foreign Affairs
Ministry and parliament as both partners play a pivotal role in promoting ASEAN
democratization; (b) The need to develop a more direct-causal effective strategy
for the academia and media for accelerating the dissemination of initiatives
and building public understanding on the correlation between the urgency for
democratizing ASEAN and promoting human rights, social justice and social
welfare at the national and regional level. Related to organizational behavior (a)
The need to broaden more meaningful support from multiple parties in ensuring
the democratization of ASEAN; (b) The need to promote critical studies and reviews
on ASEAN democratization for building the capacity of program implementers and
partners.
Key findings related to program performance are as follows: (1) Relevance (a) The
program in regard to substance should optimize the impact of the three pillars of
ASEAN cooperation. (b) As the program is based on needs, it is not only accepted
and supported by CSOs at the national and regional level, but also well-received
by the government of Indonesia (Foreign Affairs Ministry); (2) Effectiveness (a)
The need to determine the role and position of program partners in accelerating
efforts aimed at democratizing ASEAN; (b) The need for innovative approaches for
organizing in a more contextual, inclusive and comprehensive manner to ensure
widespread support for the ASEAN democratization discourse and agenda at the
national, regional and international level (3) Efficiency (a) The need to formulate
the stages necessary for program implementation according to targets by taking
into account organizational capacity and accessibility; (b) The need to determine
the structure and strategy for mobilizing a movement advocating ASEAN
democratization to protect human rights, narrow inequalities and promote social
justice at the national and regional level. (3) Impact (a) The need to formulate
indicators of success for the ASEAN democratization agenda and the implications
toward ASEAN policies, primarily concerning human rights, narrowing gaps and
social justice; (b) The need to re-identify key actors in accelerating the ASEAN
INTRODUCTION
xii ASEAN DEMOCRATIZATION PROGRAM EVALUATION COLLABORATION BETWEEN INFID AND ICCO
A. INSTITUTIONAL PROFILE
INFID (International NGO Forum on Indonesian Development) was founded in
1985. Prominent figures in civil society such as Gus Dur, Asmara Nababan, Gaffar
Rahman, Adnan Buyung Nasution, Dawam Rahardjo, Fauzi Abdullah, Wukirsari,
Kartjono, Zoemrotin KS, and many others, have been instrumental in forming
INFID. INFID has earned the recognition and accreditation of the United Nations as
an institution with UN Special Consultation Status with the Economic and Social
Council since 2004.
INFID is a member of IFP (International Forum for National NGO Platform) based
in Paris, France. IFP is a global NGO network that brings together national NGO
forums from across the world (http://www.ongngo.org/en) since 2009. INFID is also
part of Beyond 2015 (www.beyond2015.org), a global CSO network campaigning
on the post-2015 development agenda.
INFID envisions to promote democracy, social justice, equality and peace, and to
guarantee the upholding of human rights at the national (Indonesia) and global
level.
The main strategy and approach for achieving this program purpose is as follows:
1. Policy research for advocacy. The policy option proposed by NGOs shall
shape the policy-making process. Policy research for advocacy work therefore
becomes critical. Advocacy research will generate added value not only for
programs being implemented by INFID but also by its CSO partners. Advocacy
research must formulate initiatives and recommendations proposed by
civil society organizations in Indonesia and ASEAN, and supported with the
appropriate advocacy materials to help CSOs more effectively exert pressure
or influence on ASEAN;
2. Build networks and synergies with various institutions and ongoing initiatives
at the ASEAN level. The networks can help develop key aspects for policy
advocacy such as the following: (i) political map of ASEAN stakeholders,
including who and what institutions are influencers and or decision-makers, or
are resistant to human rights initiatives, and others; (ii) opportunities available
at different levels, including key events. For example, cooperation with Asia
Forum. Collaborative ties and synergies can be manifested through joint
meetings and joint formulations, such as in jointly preparing policy papers.
3. Give voice to the agendas advocated by Indonesian CSOs that are also INFID
members who have long been actively engaged at the ASEAN level. INFIDs
key advantage lies in the social capital of Indonesian CSOs, and national CSO
4. Make the most of INFIDs strategic position in Jakarta. Unlike other organizations
outside of Jakarta, INFID can make significant contributions by capitalizing on
its place of domicile and proximity to the ASEAN Secretariat in Jakarta.
Stakeholders involved in this program are: (1) Indonesian Foreign Affairs Ministry,
specifically the Directorate for ASEAN Cooperation; (2) Members of parliament; (3)
National CSOs such as Imparsial, KONTRAS, PKBI, etc.; (4) Regional CSOs such as
HRWG, ASIA Forum, etc.; (5) Academicians and the media.
Method. The method applied for the evaluation is outcome mapping which
can provide insights into how program outcomes can translate into changes
in the behaviors, relations, activities and actions of individuals, groups and/
or organizations that are the programs direct partners and beneficiaries. These
insights will be constructed based on the intentional program design that focuses
on program vision, activities, profile of direct partners, evidence of program
outcomes, changes that have occurred in direct partners, strategy map, and
how the implementing team carries out their functions. The techniques used for
outcome mapping include document review, FGD (focus group discussion) and
in-depth interview with direct partners and beneficiaries.
1 Patton 2010. Developmental Evaluation: Applying Complexity Concepts to Enhance Innovation & Use. New York: Guilford
Press;Patton, Michael Q., 2006, Evaluation for the Way We Work,The Nonprofit Quarterly, Spring; ; Jamie Gamble. (2008), A
Developmental Evaluation Primer, Montral: The J.W. McConnell Family Foundation.
6. Evaluation Process
PROGRAM DESIGN
OVERVIEW
1. Program vision needs to take into account the characteristics of ASEAN policy-
making systems, mechanisms, procedures and practices, and the capacity of
direct partners;
2. Linkages between vision, mission, goals, targets, program and activities need to
be operationalized into work flows and stages in a more systematic, measurable
BENEFICIARIES
DIRECT PARTNERS
Members of
IMPLEMENTING TEAM parliament
Foreign Affairs
Ministry
ICCO
STRATEGIC Intermediate
Input Activities Output Outcome
PARTNER Outcome
1. Foreign Affairs Ministry. The Foreign Affairs Ministry is a direct partner with
a significant role to play in the ASEAN Democratization Program with the
assumption that Indonesia has a dominant position in ASEAN and the Ministry
serves as a strategic entry point for promoting the democratization of ASEAN. As
a direct partner, the Foreign Affairs Ministry needs to be more open and actively
engaged in ASEAN policy-making processes. The Ministrys Directorate General
for ASEAN Cooperation is the key unit involved in the ASEAN Democratization
Program. The Directorate is responsible for formulating and implementing
Intervention framework: (1) Create synergies with the Foreign Affairs Ministry
through a range of joint actions for building civil societys understanding and
broadening horizons on ASEAN; (2) Encourage the Foreign Affairs Ministry to
develop a civil society engagement mechanism for formulating policies related
to ASEAN.
3. National & Regional CSOs. National and regional CSOs form a strategic
network for advocating ASEAN-related issues. Regional CSO networks are APF
(ASEAN People Forum), ACSC (ASEAN Civil Society Conference) and ADN (Asia
Democracy Network), while national CSO networks include the Civil Society
Coalition for ASEAN. As direct partners in the ASEAN Democratization Program,
regional and national CSOs can help mobilize civil society to promote the
democratizing of ASEAN.
4. Academicians and the Mass Media. Academicians and the media are vital
components for articulating and resonating the ASEAN democratization
agenda. Both elements have the strength and influence to promote literacy
and dissemination through a persuasive approach on ASEAN democratization
to policy-makers and the public at large. Academicians and the mass media are
expected to amplify the resonance of issues related to ASEAN democratization.
Table 4. Outcomes
Assessment
Direct Partner Outcome Excellent Good Fair Poor
(SB) (B) (C) (K)
Foreign Affairs A more inclusive and participatory
Ministry ASEAN policy-making process is
stimulated, that involves regional CSOs
and citizens
Notes:
Communication has been initiated but the quality of participation needs to be improved;
The Foreign Affairs Ministry is open and receptive to submissions but further assessment is
necessary on the extent to which submissions can influence policies
Assessment
Direct Partner Outcome Excellent Good Fair Poor
(SB) (B) (C) (K)
Members of Have a role to play in the
parliament democratization of ASEAN through the
inter-parliamentary networks of ASEAN
member countries
Notes:
There are no program activities specifically meant for members of parliaments, hence the
outcome cannot be measured as yet;
Assessment
Direct Partner Outcome Excellent Good Fair Poor
(SB) (B) (C) (K)
National & Solidness among CSOs through the
Regional CSOs ASEAN NGO Working Group with a joint
agenda to push for more democratic
ASEAN policies
Assessment
Direct Partner Outcome Excellent Good Fair Poor
(SB) (B) (C) (K)
Academicians Play an active role in literacy,
and the mass knowledge production and
media dissemination of information on the
urgency of democratizing ASEAN
Notes:
Several academicians and journalists from LIPI, UI, UGM, UNPAR and Jakarta Post are involved
in the ASEAN Democratization Program. Efforts should continue to be made to intensify the
engagement of academicians in developing critical reviews on the future of ASEAN that focus
on issues related to human rights protection, democracy and social justice in ASEAN member
countries.
1. Outcomes expected from the program in general are not effectively made
known to partners and beneficiaries;
2. The need to probe further into how submissions can significantly influence
ASEAN policies.
The direct and indirect strategy can be categorized into three groups: (1) Causal
Strategy is a strategy for generating something which can be directly observed
or felt; (2) Persuasive Strategy is a strategy for convincing and encouraging direct
partners to initiate change, primarily for building their capacity; and (3) Supportive
Strategy is a strategy intended to support the organizational development of
direct partners in order to stimulate more profound changes in direct partners and
create long-term impact.
1. Direct and causal strategies for the Foreign Affairs Ministry and parliament as
direct partners need to be developed as they play a significant role in promoting
the democratization of ASEAN.
2. Direct and causal strategies for the media as a direct partner are designed to
accelerate the dissemination of initiatives and build public understanding on
ASEAN democratization through human rights protection, welfare and social
justice.
Organizational behavior explains how a program will operate and how it should
be organized in order to achieve its mission. It refers to the behaviors and actions
practiced by the organization and the individuals therein, both formally and
informally, in managing the program and organization in order to become an
effective and efficient organization.
1. Explore new ideas and fresh opportunities: people in the organization will
continually explore new ideas, opportunities and resources relevant to the
program, and assist in achieving organizational mission;
2. Seek feedback: Apart from frequent communication with direct partners, the
program must also continually obtain feedback from relevant actors, i.e., other
parties with the expertise and knowledge in the sector/activity in which the
organization is involved in;
6. Share knowledge with the public at large: Has an effective strategy for
disseminating program outcomes and lessons learnt, internally and externally,
and through relevant networks;
PROGRAM PERFORMANCE
OVERVIEW
A. RelevanCE
The relevance criteria is to assess the extent to which program goals, agendas
and activities are consistent with (1) organizational intent (vision, mission, goal,
strategy); (2) ASEAN policy direction; (3) contextual with problems, challenges
and trends in national, regional and international political dynamics.
Respondents view this program as highly relevant, if seen from the context
of developing ASEAN through the three pillars of cooperation, i.e., political
security, economic and social-cultural. Civil society works toward creating
a balance between the three pillars of cooperation. Respondents from CSOs
consider the democratization of ASEAN as an important agenda, while the
Foreign Affairs Ministry is open to discussions and cooperation, despite the
differences in viewpoint between CSOs (democratization) and Foreign Affairs
Ministry (protection of citizens). If the balance between the three pillars of ASEAN
cooperation is regarded as the problem and solution (still unbalanced, thus the
need to ensure balance), respondents see the ASEAN Democratization Program
as a strategic issue. Nevertheless, achieving this goal and its implication on
improving ASEANs performance is a medium-term outcome or may even be a
long-term outcome.
1. Broaden the constituent base at the national level by engaging more national
CSOs from different sectors and accommodating issues that are of their
concern;
2. Broaden the constituent base at the regional level by facilitating the formation
of a CSO Coalition for ASEAN Democratization in ASEAN member states and
building linkages with these coalitions;
3. Disseminate issues facing CSOs at the respective ASEAN member country
regarding ASEAN Democratization;
4. Raise the understanding of CSOs and the public on the implications of ASEAN
policies in the context of human rights protection, welfare and social justice.
B. EFFECTIVENESS
The effectiveness criteria is to assess the extent to which the program, agendas
and activities are implemented accordingly in keeping with the program design
and needs (doing the right things).
In general, it can be said that program goals have not been realized, hence the
need to improve the effectiveness of the ASEAN Democratization Program.
Causal factors are as follows: 1) A program design that sets a relatively short time
span for achieving long-term goals (two and a half years); 2) less than optimal
management of the program for the first year prior to the replacement of the
Program Officer; 3) An ASEAN policy-making climate, system and tradition that
does not allow for accelerating efforts to achieve program goals.
This criterion covers the following questions: a) How has the program influenced
the mindsets of actors as the program target group? What are the means of
verification?; b) Which agendas and activities that have mostly contributed to
initiating changes at the human resource and/or policy level?; c) How is the
situation different before and after the program?; d) Which changes have led to
outcomes that exceed program expectations?; e) What conditions and factors
have impeded the achievement of this program?
At the initiation stage, the ASEAN Democratization Program has laid the building
blocks for the next phase. The program emphasizes on the importance of
addressing the issue among national and regional CSOs, particularly through the
engagement of INFID in regional fora. Linkages have been established with key
partners, including the government of Indonesia, in this case the Foreign Affairs
Ministry, and AICHR at the ASEAN level. Nevertheless, changes have yet to be seen
at the policy and institutional level that focus on or accommodate viewpoints and
opinions advocated by the program.
1. The necessary stages have not been identified in terms of short-, medium- and
long-term targets and strategies.
2. ASEAN member countries have diverse political/governance systems
(democratic ASEAN, only when all member countries abide by the principles
of democracy).
3. Less than optimal consolidation of the movement (management of issues and
interests) at the national and regional level.
Given the opinion that this program is highly relevant, respondents believe that
the sustainability of the ASEAN Democratization Program is of absolute necessity.
National and regional CSOs as stakeholders are most likely to show their
commitment to cooperate and contribute by working in concert with INFID. Efforts
needed to ensure the continuity of this program are as follows:
Role strengthening: Only several national and regional CSOs are concerned
over the issue of ASEAN democratization. As an initiator advocating this issue,
INFID needs to assert its role as leader (facilitator) of the ASEAN democratization
movement;
Issue consolidation: The need to determine priority issues and targets based
on dialogues held from the most lower level in order to ensure that real issues
are accommodated within the ASEAN democratization framework (issue-
based);
Urge APF to discuss the three ASEAN pillars and push for ASEAN democratization
through the social-cultural pillar;
Build the capacity and understanding of CSOs and the public on ASEAN and its
impact;
Promote CSO engagement with the government (at least with the Foreign
Affairs Ministry) in other ASEAN member countries
CONCLUSION AND
RECOMMENDATION
2. Program Performance
a. Increase the understanding of CSOs and the public on the role and urgency
of ASEAN democratization and its implication for mainstreaming human
rights, narrowing gaps and creating justice at the national and regional
level;
b. Build advocacy capacity and capability for democratizing ASEAN through
partnerships with strategic units within the ASEAN organization, relevant
ministries and regional networks;
c. Determine the roles and position of program partners for accelerating the
ASEAN democratization movement;
d. Develop innovative approaches for contextual, inclusive and
comprehensive organizing to ensure more widespread support for the
ASEAN democratization discourse and agenda at the national, regional
and international level;
e. Re-engineer the advocacy movement for the democratization of ASEAN
I. Background
A. Brief Look at INFID
In 2000 INFID officially opened office in Jakarta as a foundation as its legal form.
In 2007, CGI was dissolved by President Susilo Bambang Yudoyono. This put
certain challenges to INFIDs strategies and format of organization. In 2008, the
international and national participants of INFID decided to change the format of
INFID as Perkumpulan or Association. In 2009, INFID members (94 organizations)
At present there are three programs: 1) reducing poverty and inequality through
CSO participation in national and local development planning and evaluation,
promoting local initiatives in national and international forums and linking
international development issues to national and local development actions),
e.g., G20 issues with national and local development, global trends and national
and local issues; 2) MDGs and Post-2015 Development Agenda by promoting
Post-2015 Development Agenda at the national and local level, translating global
agenda at the national and local level, strengthening CSO participation in the
Post-2015 Development Agenda; 3) democracy and human rights, by influencing
ASEANs democratization process through strategic engagement with the ASEAN
Secretariat and strengthening regional and national CSO engagement in ASEAN,
promoting business and human rights, and human rights cities.
The ASEAN Democratization Program is a joint project between INFID and ICCO
which commenced in July 2013 and shall end on 31 December 2015. This program
aims to create a more inclusive and participatory ASEAN policy-making process
towards becoming a regional organization increasingly in favor of human rights,
social justice and sustainable development.
This program applies four key approaches: 1) policy research for advocacy, 2)
networks and synergies, 3) voice of Indonesian CSOs, and 4) taking maximum
advantage of INFIDs strategic position. All four approaches are then translated into
a series of activities that include regular meetings, research, workshop and others.
In order to gain insight into the results achieved in implementing the ASEAN
Democratization Program, an external evaluation must be carried out.
II. Purpose
V. Reporting
The evaluator shall be responsible for the content of the evaluation report, while
INFID shall be in charge of overseeing the evaluation process. The report will be
available in electronic and hard copy (3 copies). It must include INFIDs profile as
well as the results of workshops, interviews, case studies and desk reviews, with
the necessary enclosures.
The report shall be submitted within two weeks after all data has been validated
with the following structure:
1. Background
a. The background and objectives of the evaluation
b. Evaluation methodology: description of the methodology used in the
evaluation
Total budget for the program shall amount to IDR 40 million. Evaluation shall be
conducted for four weeks, from the first week of October to end of October 2015.
The final report will be submitted to INFID by 30 October 2015.