Cargo Community System - CSS

Presented by Nityam Khosla,

President, Consolidators Association of India (CAI)
28th October 2015

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Table of Content
Cargo Community system
Introduction
Export Consolidation Process
Business Summary
Process Interaction
As is and To be Process

Import Consolidation Process

Business Summary
Process Interaction
As is and To be Process

Future Vision
Challenges foreseen
Our Expectations Way forward

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 Introduction
Centralized Port Community System (CCS) is an initiative by Indian Ports Association (IPA) intended to provide a
single window system for the Port communities in India to securely exchange the documents and information
electronically with their stakeholders involved in the maritime transport and logistics chain including the trading
partners and government agencies. It also expected to provide global visibility and access to the central database
to all its stakeholders through internet based interfaces.

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Export Consolidation Process
Business Summary
Process Interaction
As is and To be Process

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Sea Export Consolidation
Summary of the activities carried out by various departments:

Sales Operations Documentation Accounts

Sales visit / enquiries Cargo Receiving Issuance of HBL Document
scrutinization
Negotiation with Survey and Labelling Invoicing
Vendors / customers Freight audit
Container stowage Release of MBL
Quote creation and planning Receivable
Freight Cargo monitoring
Order finalization Equipment manifest and dispatch
procurement and Brokerage
placement commission
processing
Inter-CFS transfer

Stuffing

Movement to Port

Onboard
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 Sea Export Industry Stakeholder Interaction
External parties involved in the Sea Export Consolidation process at each stage

Sales Operations & Planning Customer service /

Documentation

Customers (CHA / Local or Shipping line

International forwarder / Customs Shipping Line
Industry Direct Shipper Nominated CFS Customers
Stakeholders Overseas Agents Transporters
Marine Surveyors

Cargo details Carting slip Sailing schedule

Input
Shipping bill Labelling HBL docs / Supporting
docs CLP / Shipping Bill
Survey Report
CLP / Shipping Bill

HBL / MBL release

Rate Quote Carting Report Cargo freight manifest
Output
Booking Details Container Procurement Carting / Booking /
Stuffing Container Customs Stuffing / Onboard 6
CLP confirmation
Movement report
 Limitations in the existing export process
- Challenges and suggested solutions
Item
AS IS Process TO BE Process Expected Benefits
Category
a) Consolidator can retrieve the
Shipping Bill checklist details and
same from CCS basis which Carting
CHA generates the shipping bill scan copies of other documents
Form can be issued to CHA
checklist from ICEGATE and submits to commercial invoice, packing list &
Shipping Bill
Consolidator at the time of cargo relevant bank documents to be
b) Can also aid during the cargo
carting available to the Consolidator via
physical examination basis which
CCS
final S/B can be printed

Post cargo carting, the This will enable both the

Carting order The carting confirmation
Consolidator sends a notification customer and his CHA to access
notification details to be available in CCS
to the Customer the relevant information

Plot letter to be available in CCS

Plot letter Plot letter is issued by Liner for empty Eliminates manual handling of
enabling Transporter and Empty
(Empty Pickup container pickup which is handed over documents between Liner, Empty
yard to retrieve the same directly
Letter) to the Transporter by the Consolidator yard Transporter and Consolidator
from the system.

The Mate receipt can be made Enables online retrieval of Mate

Mate receipt collected from Liner
Mate receipt available by Liner in CCS for the receipt, eliminates manual follow-
within 15 days of vessel sailing
Consolidator ups by Consolidator

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 Limitations in the existing export process
- Challenges and suggested solutions
Item
AS IS Process TO BE Process Expected Benefits
Category
a) Customers can directly obtain the
Customs to update final
stuffing intimation from CCS instead
Customs endorsed CLP' is CLP information in CCS to
of receiving it from the Consolidator
Customs CLP submitted to the Port authorities at enable visibility to Port,
b) Port authorities need not rely on
the time of container gate in Customer and
manual submission of Customs CLP
Consolidator
at the time of Form 13 issuance

Consolidator collects and submits The Gate endorsed CLP

Gate Real time information available to
the 'Gate endorsed CLP (with S/B information to be
endorsed CLP both Consolidator and Liner
and CLP) to Liner available in CCS

Basis the 'gate endorsed

Basis the 'gate endorsed CLP'
CLP', Liner to auto
Receiving information, Liner issues the Real time information available to
dispatch the Receiving
Confirmation 'Receiving confirmation' to Consolidator from the Liner
confirmation via CCS to
Consolidator
Consolidator

Movement letter is submitted to
Movement
CFS by Customs for container
letter
movement from CFS to Port CY
Customs to update
Movement letter details
Real time information to both CHA
in CCS to enable CFS /
and Consolidator
Consolidator to retrieve 8
the same
 Limitations in the existing export process
- Challenges and suggested solutions
Item
AS IS Process
Category
Consolidator sends the advance
Loading list loading confirmation to the Liner
details and obtains the final loading
confirmation (via emails / calls)
The vessel sailing information is
On Board passed on by Liner to the
confirmation Consolidator who then sends a
notification to the customer
The HBL information (SI) is sent to
Consolidator by the customer
(local forwarder / direct shipper)
HBL
via Inttra or email which is then
information
updated in the Consolidator ERP
and communicated back for
customer confirmation
TO BE Process Expected Benefits
This will eliminate the need for
The loading confirmation from
the Consolidator to inform the
Liner to be available via CCS
customers
This will provide real time
information to all stakeholders
The Liner to update the vessel and avoid to and fro
sailing confirmation in CCS correspondences between
shipping line / Consolidator / end
customer
HBL information (SI) to be
made available by customer in
CCS which can have an EDI
interface in the relevant format
available both to the Eliminates duplicate data entry
Consolidator / customer. Final by Consolidator and Customer
confirmation can also be
obtained from customer via
CCS basis which MBL filing can
be carried out 9
Import Consolidation Process

Business Summary
Process Interaction
As is and To be Process

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Sea Import Consolidation
Summary of the activities carried out by various departments:

CS /
Sales Operations Accounts
Documentation
Sales visit / enquiries Pre-shipment De-stuffing Document
information scrutinization
Enquiry negotiation Segregation of MCC
Data entry shipments Freight audit
Quote submission
Manifest submission Procurement of MCC Billing
Order finalization empty units (for MCC
Un-cleared Operations and Inter- Supplier payments
shipments reporting CFS movement
Billing back to origin
Return of empty agents
units

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 Sea Import Industry Stakeholder Interaction
External parties involved in the Sea Import Consolidation process at each stage

Customer service /
Sales Operations & Planning Documentation

Customers (CHA / Local Shipping line

or International Customs Shipping Line
Industry forwarder / Direct Nominated CFS Customers
Stakeholders Consignee)
Customers (CHA)
Overseas Agents
Marine Surveyors

Job order / Bill of entry

Pre-alert information
Customer details Pick up Letter
Input HBL / MBL details
CLP
Buy rates
Offloading letter Un-cleared shipments
MCC Operations

CAN / Freight invoice

Movement to CFS
File docs with line
Cargo details Procurement / Return of
Output empty units to yard SMTP manifest
Quotation
Re-stuffing and Cargo plan
movement to ICD Pre-alert 12
 Limitations in the existing export process
Item Category Current Process
a) Carrier IGM and Console
IGM details available in
Icegate needs to be
manually submitted to
Interlinking CFS along with Job order
between CFS for container movement
/ Customs from Port CY to CFS
b) Cargo de-stuffing
information needs to be
manually passed on from
CFS to Customs
In case of a container seal
discrepancy, we only know
Container
about it post container arrival
seal number
to CFS. Due to this, it is put on
hold
Customs Currently a few amendment
Amendment categories are done manually
- Challenges and suggested solutions
To be Process Expected Benefits
CCS to act as a single
repository containing
information on IGM EDI, Job
order, cargo destuffing
These details to be
etcvisible to CFS / Customs /
available in CCS
Consolidator / Customer
eliminating the need for
multiple systems to retrieve
and send information
Seal mismatch cases to
be sent as a EDI trigger
Avoid delays due to
from CCS to the CFS
containers being put on hold
immediately upon
container arrival
CCS to provide a Enables transparency in the
provision for customs amendment handling process
amendments to be and helps maintain a record 13
done online history
 Future Vision
Challenges Foreseen Our Expectations Way forward

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Challenges foreseen
Development and implementation of CCS should factor the following issues

Non-uniformity of Message Formats

Level of Automation

Non-standard directories and codification schemes

Lack of Standardization of Procedures

Legal requirements for bringing hard copies

Unstructured form of information exchanged

Requirement for re-engineering the processes

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Active participation of the stakeholders

Our Expectations Way forward
Future vision of how CCS can transform our Industry functioning

Submission of Expected benefits in using CCS as an interface:

information in
structured
formats. Faster transmission of messages / Information /
reports.

Optimal re-use of Transmission to multiple parties at the same time.

information.
Possibility of a 2 way communication.

Cost saving for stakeholders.

Greater efficiency
and better service
provisions. Transparency and visibility to timelines,
procedures & tariffs.

Statistical Analysis
of Data generated
for improving the
services.
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You are today where your thoughts have brought you,

You will be tomorrow where your thoughts take you.

Thank you!!!

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