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Key discussion points of Production cum Cost Review by GM(WB)

Date : Feb 10, 2017 Day : Friday

Time : 09:30 A.M. to 01:00 P.M. Venue : GMO Conference Room

INVITEES
Mr. Sanak Ghosh Mr. NK Gupta Mr. BV Sudhir *Mr. S Kuchroo
Mr. Anand Kumar Mr. Kajal Hota Mr. Barun Banerjee Mr. H Sarangi
Mr. Sanjay Kumar Mr. Anurag Shrivastav Mr. Rajeev Ranjan Mr. Madhesh Kr
Mr. Naveen Kr Mr. Manish Kumar Mr. Goutam Chatterjee Mr. Rajnish Jain
Mr. Rajesh Gupta Mr. Amitabh C Jha Mr. Rajani Kant Sinha Mr. SN Yadav
Mr. Brajesh Kr. Mr. Kumar Sunil *Mr. Satyavadi Sahu Mr. SR Thakur
Mr. Mahattam
Mr. Sudhanshu Rai Mr. Pradeep Kumar *Mr. N Ganeshan
Prasad
Mr. SSR Ahmad Mr. RN Mishra Mr. CP Maurya Mr. Vivek Agiwal
Mr. BN Dubey *Mr. Rajiv Ranjan Mr. Digvijay Gupta Mr. Partha Pratim Banerjee
Mr. Farooq Sheikh Mr. Bharat Garg Md. Arshad
*Persons who could not attend

S.No. Discussion / Action Action by Due Date

1 General Points
All review docs to be provided at least 24 hours in
1.1 All concerned Info
advance of performance review
Increase in royalty rates to result in huge increase in
1.2 All concerned Info
cost. Thus expenditure to be controlled more stringently
KRA of Maintenance personnel to include compliance to
1.3 All concerned Info
maintenance plan and corresponding expenditure plan.
2 QAB and QSE
2.1 QSE to strive for achieving ABP target Chief QSE Info
All areas (working as well as non-working) of both mines
to be checked out for any unsafe slope/strata and a Manager Survey
Next
2.2 comprehensive report to be given to GM (WB). and Planning
Review
Corrective action to be taken by mines accordingly. Head Operations
(pending point)
QSE wage cost found to be too high even after the
transfer of some of its equipment and manpower to QAB. Next
2.3 Chief QSE
Current year manpower found to be higher than last Review
years. To be cross checked. (pending point)
PR to be done for outsourcing of QSE outpit dump lifting. Next
2.4 Chief QSE
QSE to provide water supply in the area Review
High OB production and low RC production at QSE to be Next
2.5 Chief QSE
analyzed and explanation for the same to be provided Review
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Supply Executive
Credit of wages to also be taken while taking credit for Next
2.6 QAB
loose dump lifting Review
Head Accounts
3 Coal Beneficiation
CB to give plan with enablers for capacity up-gradation
Next
3.1 4.5MT for W#3 and discuss with GM(WB) (pending Chief CB
Review
point)
Unstable gravity issue due to poor quality magnetite: No
free supply of magnetite to be accepted. Money recovery Head Procurement Next
3.2
to be done as per the total loss incurred by division Chief CB Review
(pending point)
Tailings dewatering plant should operate in full capacity
and efficiency - detailed action plan need to be put up
Next
3.3 and reviewed weekly. Chief CB
Review
New amendment in contract of tailing dewatering plant -
board approval and its current status to be looked into
Unsatisfactory performance of ropeway and thus
Next
3.4 increase in truck transport a matter of concern. Action Head Logistics
Review
plan need to be given for improvement. (pending point)
Analysis of no coal hours of path-1 to be given. Root
Head W#3
cause need to be identified and action to be taken Next
3.5 Head Operation
accordingly to reduce the same. Acceptable loss is 1 hr Review
QSE
between A and B shift (pending point)
Reason for high depreciation at logistics was identified to Head Accounts
Next
3.6 be high charging in first four months however no reversal Sr. Supply
Review
has been done. Reason for the same to be provided Executive CB
Stream-wise availability and utilization for Washery 3 to Next
3.7 Head W#3
be given in review doc (pending point) Review
W#3 water consumption found to be too high. Reason for
Next
3.8 increase as compared with Oct month to be provided Head W#3
Review
(pending point)
List of non-regular consumables in MCR, BCR and QLC
3.9 Head Logistics Immediate
to be prepared and given to GM(WB)
4 Engineering Services and TMD
Power plant ash discharge to IJ sector: Drawing & plan
with enablers already prepared and action initiated from Next
4.1 Chief P&EM
C&SM and Power House for its implementation. Action Review
Plan to be reviewed monthly
Ash pond water recycling/dewatering issue not being
resolved from a long time. Water recirculation system is Next
4.2 Chief P&EM
being ensured through 7A/7B pond. Action plan to be Review
prepared.
All the spares of the condemned dozer sent from
Head Maintenance Next
4.3 Chainpur to QAB have been re-fitted. Write off to be
QAB Review
taken
All PRs (material or service) which are related to repair
4.4 jobs need to be sent to Chief P&EM for vetting and only All concerned Immediate
after his approval to be forwarded to GM (WB).
The list of 32 unclaimed repaired motors lying in CWS to
be floated to other divisions engg. sections asking for Sr. Manager Next
4.5
usability of these in their respective divisions. After a final Services Review
confirmation, remaining motors can be scrapped
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Power availability targets: 86% for employees and 94% Next

4.6 Head ES
for officers to be maintained Review
Own power cost comparison to be made with power cost Next
4.7 Head ES
of other reputed power producing companies Review
Delay in QAB engine job was discussed. Quality and Sr. Manager Next
4.8
pace of job to be enhanced and status to be given Services Review
Payloaders and cranes of CSEP which are not in good Sr. Manager Next
4.9
condition to be condemned Services Review
Central Garage to be completely cleaned up of any scrap Sr. Manager Next
4.10
material Services Review
Auctioning of old pool cars to be expedited, leaving only
cars required at GM Office, Guest House and Next
4.11 Head ES
replacement purpose, and all other pool cars to be Review
auctioned.
Road work to be fast tracked, targeting completion by Next
4.12 Head C&SM
Mar16. Status update to be given during review Review
5 NRD
5.1 CCL coal reconciliation to be ensured by Feb end Regional Geologist 28th Feb
Cost of quality monitoring found to be too high, need to Next
5.2 Regional Geologist
be controlled Review
6 HRM
Water supply and power plant manpower shortage issue
Chief P&EM Next
6.1 to be looked into and proper roster with fixed rests to be
Head HRM Review
followed. Extra manpower from Engg shops can be used
Issue of manpower shortage at TMD and QSE to be Next
6.2 Head HRM
resolved. Status to be given Review
Wage cost at CB found to be high by 5%, however it
Head HRM Next
6.3 should have been lower on account of 7 days working
Chief CB Review
implementation. Reason for the same to be provided
7 Accounts
Cost segment of Shikhar Savings to be included in Next
7.1 Head Accounts
variation analysis Review