Stakeholders’ Meeting

XU – Pryce Center for Entrepreneurship

9AM | 6 August 2010
VP Admin Office Conference Room

Attendance (See attachment for signed attendance sheet with contacts)

1. Virginica C. Yacapin (School of Business and Management)
2. Jaysan N. Chee (Finance – Asset Management)
3. Lennie K. Ong (Finance – Treasurer)
4. Jaime Ignacio (Campus Development)
5. Irene Guitarte (Office of Student Affairs)
6. Robert Gomez (Student Entrepreneurship Program)
7. Ernesto Neri (Central Student Government)
8. Hilly Quiaoit (Rsesearch and Social Outreach)
9. Don Patrimonio (Student Entrepreneurs hip Program)
10. Ramil Pajo (Physical Plant Office)
11. Apollo Bacas (Security)

Meeting Objectives:
1. This Stakeholders’ meeting is intended to present to convene units/offices which would
have a say on the imminent construction of facilities.
2. To give an overview on the Student Entrepreneurship Program for better appreciation of
the would-be program needs for this facility.
3. To presentation of the XU – Pryce Center for Entrepreneurship concept and how it it
planned to operate.
4. To facilitate a discussion among stakeholders and derive agreements on relevant matters
to which their unit’s have responsibility over (i.e. campus development; asset
management and finance; student services and student affairs; construction; maintenance
and physical plant; and security)

Presentation by Don Patrimonio (RSO-SEP)

SEP:
• Means Student Entrepreneurship Program
• Under the Research and Social Outreach Office of the university
• Collaborating with:
– School of Business and Management for training and expertise
– University Treasurer for endowment management
– Campus Development for facilities needed
• Emerging collaboration
– Center for Industrial Technology for expertise in technology-based ventures
– College of Agriculture for expertise in agri-based ventures
• SEP’s mandate is to generate student interest to venture into businesses. It sees its role in
igniting student enterprise engagements and facilitating programs that encourage innovation
and ultimately contribute to nation building by addressing needs and providing jobs.
• Programs
– Motivational Fora/Seminars
 – Apprenticeship/Training/Job Opportunities
– The Business Opportunities/Capital
– Social Entrepreneurships
• Facilities
– Entrepreneurship Laboratory (AVR4) – to house the training and materials developed
by SEP
– Model Farm in Manresa Complex – to showcase agri-business technology
– XU – Pryce Center for Entrepreneurship – to showcase and house student ventures

The XU – Pryce Center for Entrepreneurship

LOCATION AND ACCESS

• To be located fronting D.V. Soria promenade,

between agriculture and science center
buildings. 2-storey (ground floor and
mezzanine) structure that is accessible to the
public. Both public at large and students can
come in the front access doors to view and/or
purchase products from XU-PCE. A new
student access gate is proposed to be set up at
the rear for student entry to the main campus.

GROUND FLOOR
• 6 leasable modules (5 sq. meters) for dry good selling
of students.
• 3 leasable “island” modules (4 sq. meters, collapsible
type) for temporary or short-term selling or product
launchings
• 2 Larger spaces (with window display) at the front
which serve as prime location
– 1 will house the College of Agriculture
products that they currently sell at the
Tabuan - SC Dry pond (with washing area)
– 1 can accommodate SEP-operated venture
like the ornamental fish venture or a social
enterprise
• Male and Female toilets exclusive for the tenants
(keys will be issued to them).
• No storage space – students will have to find their
own storage.
 MEZZANINE (Design yet to be revised)
• “War” Room (Business Center and SEP Office)
– Stalls for student businesses as office area for
making calls, reports, etc. To have production
areas, fax machine, internet (or wi-fi) and
computers.
– Slightly elevated on a platform, SEP cubicles
to oversee operations in the business center.
• 2 Meeting Rooms with collapsible partition
– Serve as meeting area for businesses as well
as other student organizations or university units.
• Male and Female Toilets

DISCUSSIONS

DESIGN STAGE
Jaime: Architectural design still being polished, so the design presented is not yet final in terms of lay-out,
but what is presented is final – the concept of how this facility will be, how it operates, etc.

STUDENT-ANGLE
Jaime: At the rear of this facility where the students come inside the campus, the university will build
covered walks to eventually lead this to the Magis Student Complex.

For better appreciation of this area as a location for XU-PCE is that the area will now become hub for
all things student-related – starting from the access gate, to bulleting boards, to the student complex
which houses the canteen, the council offices, book center, and all the way to their classrooms. So this
is indeed ideal for the undergraduate students’ access gate.

Irene: So there will be bulletin boards along this covered walk?

Jaime: Yes.
Irene: We suggest the bulletin boards to be vertical in orientation.

SECURITY AND MAINTENANCE

Don: Considering this will now be accessible to the public, and that we are proposing that this would be the
access gate for the undergrad students – we are expecting foot traffic to be at least 20,000 a day –
what is the implication of this to security and maintenance? Could we have security at the front to
check baggage of all who enter, then at the rear, where students come in the university is where more
security personnel can inspect IDs, dress codes, etc?
Ramil: We can have a security assigned, as well as a janitor from the university, but will be paid for by the
unit (i.e. SEP). That cost could be included in the rentals of the student-tenants.
Don: Could we have security surveillance cameras set up?
Ramil: Yes.
Irene: In the front, by the D.V. Soria, it is very prone to vandals. This is what we’ve observed now in the
gym area, and soon in this area being discussed. Will there have to be added security measures?
Lennie: The area for one should be very bright. Extra light fixtures need to be installed.
Apollo: We can assign security to do roving in the area. We also even have arrangement with the barangay to
have barangay tanods do roving, especially during night cafes.
LEFT LARGER LEASABLE SPACE
Lennie: Instead of just the usual ventures in this larger left space, I suggest you use this space to dislay and
sell Ateneo merchandise and souvenirs since it is prime commercial space.

VEHICULAR TRAFFIC IMPLICATIONS

Don: What entities should we seek permission from or provide information to regarding opening this new
access gate since there will be changes in the traffic flow? Do we need to inform City Planning, the
barangay?
Apollo: Also RTA. But we convene regular meetings with them as XU is a member of this community. We
can inform them then.

HEAVY FOOT TRAFFIC

Irene: Also foot traffic once inside the facility. I noticed there are leasable islands in the center aisle. Don’t
they serve as obstructions to traffic? Could we adjust what’s at the sides a little further back, or
something?
Jaime: The space between these islands and the leasable modules is 3 meters. That’s already wide enough.
Don: And these are not permanent fixtures. There are movable.
Lennie: They can be there for short periods of time like a product launching for most 2 weeks.
Don: And if you’ve noticed, the fourth one at the front-most is even removed, also in consideration of them
becoming obstructions, and the front is crucial because this is where traffic bottlenecks.

NOISE
Don: About adjusting it a little farther outwards, the original plan was actually like that. But we’ve
preferred moving the walls a little farther from SC and Aggies in considering the noise, since both
buildings at the side house classrooms if not laboratories. We have actually already taken into
consideration noise controls in coming up with this design.
Apollo: We could also have a test for noise levels. Nestle is paying for technicians and equipment being
shipped here to Cagayan for such a test. We could have that done here and minimize the cost – paying
only for the services and not the freight.

SOUND SYSTEM
Robert: What about the sound system?
Irene: The OSA will have their sound system at the student complex and that will just about cover most
areas – including the location of this facility.
Jaime: We could have the sound system inside this facility integrated with the OSA sound system, as this is
also a strategic venue for announcements as this is where all undergraduate students go through.
Don: The back where students go though to get to the access gate can also have an electronic billboard or a
large LCD display also for announcement purposes. And even a stage where things might be set-up.
Where are seeing doing product launchings here as well.

PROVISION FOR ADDED FLOORS

Lennie: Are there provisions for more floors?
Jaime: In this design, not yet. Materials that will be used will be lightweight. We are a bit constrained by the
budget, which is only 5M. Allowing provisions for such will double the cost and will take more time
in construction.

OPERATING HOURS
Don: I ask since security and student affairs are here. What is the appropriate time for store operations to
stop? We also consider that this is the access gate for students.
Irene: Classes end at about 7pm.
Lennie: We can close shops by 7pm and close the center (meaning the main entrance) by 8pm. Graduate
school and law students can pass through the main gate.

STUDENT ACCESS GATE

Don: Can this be done – restricting students from entering through the main gate and allowing them to
come in only through this facility?
Ramil: Yes. We don’t even have to set-up new turn-style gates because we can simply move some of what’s
set up at the main gate to the new student access gate here. We need about 4 or 5 considering traffic.
We can leave 2 at the main gate for faculty, staff, administrators and graduate school students, that’s
just about enough.
Jaime: What about the distance of the gate from the facility? The design provides for 1.5 meters. And would
the gate have provisions for the disabled?
Ramil: We can put a manually operated swing gate for the disabled and for students whose chips in their IDs
have malfunctioned for some reason.
Apollo: Regarding queuing, we need at least 3 meters. Add 2 more meters in case of equipment failure.
Don: Can we program that in the main gate’s equipment that it will not allow undergrad students entry?
Apollo: That can be done.

WI-FI
Jaysan: Is there going to be wi-fi in this area?
Ramil: The surrounding vicinities have wi-fi coverage. But since the structure is closed, wi-fi
facilities will have to be set-up inside. It can be set-up at the mezzanine where office functions are d
done.
Jaysan: I suggest restricting the wi-fi access if there are any available at the ground floor to avoid students
loitering.

UNIVERSITY FUND
Lennie: The university can cover for the construction of this facilities with the general fund but only for the
structure; provisions for the roll down doors/bars for each stall, and the front and back doors; and
contents for only the two larger leasable space (counters, tables, etc) and office space for SEP
(cubicles, tables, shelves).

EXCLUSIVITY AND NAMING RIGHTS

Don: I ask whether the university have standing contracts that name exclusivity over certain services like
telecommunication. We are thinking of opening up for donors some of the contents of the rooms
(meeting rooms, war room). Bayan is willing provide but I would like to ask if the university is
exclusive to perhaps PLDT?
Irene: From what I know, the university has a MOA with Smart since their donation to engineering. Please
check on this.

ELECTRICAL POST AND SPAGHETTI WIRING

Don: Right in front of where this structure is going to be, there is currently an elecrtrical post. Could we do
move it and do something with the messy wiring?
Ramil: Those are telephone lines. We can contact them and bound the wires to make them more tidy.
OTHER MATTERS

ENTREPRENEUR LABORATORY (AVR4) MANAGEMENT

Jaime: The graduate school AVRs that will be constructed will be under centralized management. Is
SEP willing to have AVR4 managed in terms of reservations by this centralized function
(maybe PPO)?
Don: So custody other AVRs as well will be relinquished to PPO?
Virgie: Perhaps it’s also the preference of the Library. We will see.
Lennie: It’s okay so long as reservation for SEP and SBM are given priority for AVR4.

SATELLITE CANTEENS
Jaime: In the event that the student complex is finished and the satellite canteens are vacated, these
structures will now be up for grabs.
Irene: OSA would like to have the one near STC since there is no more room for student practices
since there is no more STC lobby.
Don: And since the XU-PCE only houses dry goods, we believe the Engineering-CIT satellite
canteen is ideal for food-servicing ventures as this is also a spot where the canteen is too far
for some.
Lennie: Both are fine with me. The food servicing ventures for CIT satellite canteen should be for FS
students. And once established, there should be no other venues where businesses are to be
operated anywhere else on campus, except for photocopying machines.
Virgie: Yes, there really is no proper venue for the FS students.

UNIVERISTY BUSINESS ZONES

Don: Regarding the Needs Assessment Research to eventually identify where businesses can only
be allowed, the CSG have made themselves available.
Virgie: But I already have 2 faculty members who are willing to do this with their class.
Hilly: SBM is the one preferred to do this since there is faculty guidance in terms of monitoring this
research undertaking.
Virgie: So we will proceed.

Prepared by: Noted By:

Don Patrimonio Hilly Quiaoit

Student Entrepreneurship Program Research & Social Outreach
Attachments:
1. Attendance Sheet
2. Notice of Meeting