Filter Function:

If your worksheet contains a lot of content, it can be difficult to find information

quickly. Filters can be used to narrow down the data in your worksheet, allowing you to
view only the information you need.

To Filter Data:

1. In order for filtering to work correctly, your worksheet should include a header row,
which is used to identify the name of each column.
2. Select the Data tab, then click the Filter command.

3. A drop-down arrow will appear in the header cell for each column.
4. Click the drop-down arrow for the column you want to filter.
5. The Filter menu will appear.
6. Uncheck the box next to Select All to quickly deselect all data.
7. Check the boxes next to the data you want to filter, then click OK
8. The data will be filtered, temporarily hiding any content that doesn't match
the criteria.
Shortcut: Ctrl+Shift+L
2. Number Filter
1. Click on the column which has to be selected
2. Click Number Filters (this option is available because the Sales column contains numeric
data) and select Greater Than from the list.

3. Enter range and click OK.

4. Results:
Text Filter:
1. Click the arrow next to Last Name.

2. Click Text Filters (this option is available because the Last Name column contains text
data) and select Equals from the list.

3. Enter ?m* and click OK.

4. A question mark (?) matches exactly one character. An asterisk (*) matches a
series of zero or more characters.
Result:
Remove Duplicate:
1. Click any single cell inside the data set.

2. On the Data tab, click Remove Duplicates.

3. Leave all the box checked and click on ok.

Result:
Outlining Data:
Outlining data makes your data easier to view. In this example we will total rows of related
data and collapse a group of columns.
1. First, sort the data on the Country column
2. On the data tab, click Subtotal.
3. Select the Company column, the column we use to outline our worksheet.

4. Use the Count function.

5. Check the Company check box.

6. Click OK.
Result:
Sort by Ascending and Descending Order:
You can sort your Excel data on one column or multiple columns. You can sort in
ascending or descending order.
1. Click any cell in the column you want to sort.
2. To sort in ascending order, on the Data tab, click AZ.

Note: to sort in descending order, click ZA.

Result:
 Sort by Multiple Columns:
To sort on multiple columns, execute the following steps.

1. On the Data tab, click Sort.

The Sort dialog box appears.

2. Select Last Name from the 'Sort by' drop-down list.

3. Click on Add Level.

4. Select Country from the 'Then by' drop-down list.

5. Click OK.

Result