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USER MANUAL
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This document contains proprietary and confidential information. No part of it may be circulated, quoted or
reproduced orally and/or in writing without the prior written approval from Department of Environment.
Department of Environment disclaims any responsibility or liability for any loss caused by any authorized users
reliance on or use of information contained herein.
Table of Contents
Table of Contents .................................................................. 2
1 Introduction .................................................................. 3
1.1 Purpose of User Guide ................................................................... 3
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2 System Overview
2.1 Purpose of eSWIS
eSWIS is an online portal which allows users to file any scheduled waste consignment
and inventory details, review of submitted consignment note for transfer and receiving,
in an efficient and secure environment.
1 2 3 4
accounts note
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2.4 Accessing eSWIS
NOTE: For information about DOE File Number, user could contact officer of respective
JAS department.
There are 2 types of users which will be involved in the system: Private agency with
approved DOE file number and government agency. User can click on the log-
in page for first-time login or for existing users, fill in username & password, and click
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2.5 eSWIS User Registration
Once user has clicked button, user will be direct to verification page (Figure 2).
3. Click .
4. If the DOE File No and Premise Name are valid, user will be redirect to
registration page (Figure 4). Else, a list of match record will displayed.
5. User can look for the correct DOE File No with Premise Name and click
6. For government agency, user is require to click the link provided in below
message to proceed registration process.
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Figure 3 - Registration link of Government Agency
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Figure 4 - User Registration Page
1. Check the box Same Information if the company information are same as
previous entry (Premise Information). Else, fill in the company information with
different location details.
2. ROC NO is auto filled in by default. Else, fill in ROC NO manually. User could
check the availability of ROC NO by checking the box Check Your ROC No. If
user have registered ROC NO before, company details will auto filled by system.
3. Fill in Company Email address for receiving email verification from eSWIS.
6. Fill in User ID and Password which allows user to create an officer account.
Once user has completed the user registration, a successful message will
displayed (Figure 5). Click the link [HERE] to return to login page.
Private agency will received two (2) email notifications after completed
registration process. The first email notification contains admin username and
temporary password for immediate access (Figure 6) as company admin will send
to mailbox registered under Company Information. In the other hand, another
email notification which contains officer username and temporary password will
send to Contact Person.
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For government agency, submission of user registration will pending for DOEs
approval. Once the registration request have been approved by DOE officer, the
respective government agency will receive two (2) email notification that contains
username and temporary password for system access (Figure 6).
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Figure 6 - Email Verification for company admin & officer
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For first time login user, a popup windows will be prompt (Figure 7). User is required to
change temporary password immediately. Else, when user login to system, a pop up
window will prompt each time, to remind user change temporary password.
The pop windows allows user to change a new password with temporary or old
password. Alternately, user can click on respective username on the top right of the
screen and Change Password option will appeared. Click to activate the popup windows
when needed.
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3 eSWIS for Company Admin
3.1 Landing page
After login to system, admin can view a list of menu (Figure 8) on the right hand side.
To manage or update company details, click Manage Profile and user will be direct to
company profile page (Figure 9). Once admin has updated the company details, click
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Figure 9 - Manage Profile
NOTE: For information about DOE File Number, please contact officer of respective JAS
department.
Click Manage Branch and a list of registered branch will be displayed (Figure 10).
To add branch information, click button and a window form will display on the
screen (Figure 11). (Please note that the red asterisk * indicates that this field MUST BE KEYED-
IN.)
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Steps of add branch:
19. Click button to save the new entry or click to cancel the entry.
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Figure 11 - Add Branch
To manage employee, click Manage Employee and a list of registered employees will
be displayed (Figure 12).
To register employee details, click button and a window form will display on the
screen (Figure 11). (Please note that the red asterisk * indicates that this field MUST BE KEYED-
IN.)
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Steps of add employee:
1. Select Location by clicking the down arrow.(Please noted that Location required to be
register before it can display in the drop-down box)
2. Employee ID is auto generated by system.
3. Select Salutation by clicking the down arrow.
4. Fill in Full Name.
5. Fill in IC. No.
6. Select Designation of the employee by clicking down arrow.
7. Fill in Email.
8. Select Gender.
9. Fill in Contact Number of the employee
10. Fill in User ID.
11. Fill in Password.
12. Click button to save the new entry or click to cancel the entry.
To access Report list, click Report List and a list of reports will be displayed (Figure
14). To view each of the reports, click the report name to activate the screen.
Else click button to clear all added filters from the list.
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Figure 15 - List of Notification of Scheduled Waste Filter
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1. Click the Summary Report of Inventory to activate the screen (Figure 17).
2. User can filter the report by select few criteria (e.g. Trans Date, Waste Code,
Month, etc). Go to each of the individual boxes to select respective criteria.
Else click button to clear all added filters from the list.
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Figure 18 - Summary Report of Inventory
Else click button to clear all added filters from the list.
5. Click the button if user wish to have the report exported to an Excel
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Figure 19 - Summary Report of Consignment Note Filter
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2. User can filter the report by select few criteria (e.g. Trans Date, Waste Code,
Month, etc). Go to each of the individual boxes to select respective criteria.
Else click button to clear all added filters from the list.
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4 eSWIS for Waste Generator
4.1 Landing page
Once Waste Generator has login to system, a list of menu displayed on the right consist
For existing company whose has been registered in eCN system, a pop up screen will
show up (Figure 24) at the first time of login in eSWIS system. User is required to
provide their current balance of inventory.
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Figure 24 Opening Balance Screen
NOTE: Existing user is mandatory to input their current balance of inventory and the
success capture of submitted opening balance on inventory cannot be undone.
4.2 Notification
To access notification screen, click Notification button and a form windows will be
displayed (Figure 25).
entry. Else, click to cancel the entry and return to main listing.
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Figure 26 - Create New Notification
User is allows to send a request to cancel submitted notification. Request will submit to
respective DOE officer and awaiting approval. Once the request is approved, the
notification will switch to inactive and all waste code in the inactive notification will be
remove from inventory
4. Email notification will send to both WRs registered email address and respective
DOE officer
To access storage location screen, click Storage Location button and a form
windows will be displayed (Figure 27).
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Figure 27 - Storage Location Listing
To add storage location, click button and a window form will display on the
screen (Figure 28). (Please note that the red asterisk * indicates that this field MUST BE KEYED-
IN.)
1. Select Waste Code by clicking down arrow. (Please noted that waste code is required
to register before it can display in the list. Please follow the steps of Create Notification
for register waste code.)
2. Specify Handing Type of the waste.
3. Fill in Area.
4. Fill in Bin.
5. Click to submit new entry. Else, click to cancel the entry and
return to main listing.
To access Inventory Addition screen, click button and a form windows will be
displayed (Figure 29).
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Figure 29 - Inventory Page Waste Generator
submitted notification .
To add inventory, click button and a window form will display on the screen
(Figure 30). (Please note that the red asterisk * indicates that this field MUST BE KEYED-IN.)
entry. Else, click to cancel the entry and return to main listing.
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Figure 30 - Add Inventory Waste Generator
To access Inventory Reused screen, click button and a form windows will be
displayed (Figure 31).
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Waste Generator is allows to submit inventory reused which utilize waste internally by
premise itself. Premise is required to provide valid reason to support the submission of
inventory reused. To create new Inventory Reused, click button and a window
form will display on the screen (Figure 32). (Please note that the red asterisk * indicates that
this field MUST BE KEYED-IN.)
entry. Else, click to cancel the entry and return to main listing.
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Figure 33 - Inventory Adjustment Waste Generator
To create new Inventory Adjustment, click button and a window form will
display on the screen (Figure 34). (Please note that the red asterisk * indicates that this field
MUST BE KEYED-IN.)
entry. Else, click to cancel the entry and return to main listing.
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Figure 34 - Create Inventory Adjustment
User can print the monthly summary listing of inventory by clicking button and
To access Consignment Note screen, click button and a form windows will be
displayed (Figure 36).
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Figure 36 - Consignment Note Page Waste Generator
To create consignment note, click button and a window form will display on the
screen (Figure 37).
Steps of create consignment note: (Please note that the red asterisk * indicates that this field
MUST BE KEYED-IN.)
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1. Select Trans. Type by clicking down arrow.
2. Fill in Serial No (Optional).
3. Fill in Ref No (Optional).
4. Navigate to Waste Information Tab (Figure 38) and click to select Waste Code.
a. Waste Name is auto fill by default.
b. Fill in Waste Origin Code (Optional).
c. Fill in Origin & Source Description (Optional).
d. Fill in Waste Component (Optional).
e. Fill in Qty in either MT or KG.
f. Fill in If Possible in m3 (Optional).
g. Fill in Cost in RM (Ringgit Malaysia) (Optional).
h. Select Packaging by clicking down arrow.
i. Fill in Package Qty.
Figure 39 - Transporter
entry. Else, click to cancel the entry and return to main listing.
Figure 40 - Receiver
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4.9 Report List
Officer is allows to view report of responsible branches in the eSWIS.
To access Report list, click Report List and a list of reports will be displayed (Figure
41). To view each of the reports, click the report name to activate the screen.
Else click button to clear all added filters from the list.
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Figure 42 - List of Notification of Scheduled Waste Filter
1. Click the Summary Report of Inventory to activate the screen (Figure 44).
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2. User can filter the report by select few criteria (e.g. Trans Date, Waste Code,
Month, etc). Go to each of the individual boxes to select respective criteria.
Else click button to clear all added filters from the list.
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Figure 45 - Summary Report of Inventory
Else click button to clear all added filters from the list.
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Figure 46 - Summary Report of Consignment Note Filter
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Procedure to view Summary Report of Waste Statement
Else click button to clear all added filters from the list.
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Figure 49 - Summary Report of Waste Statement
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5 eSWIS for Transporter
5.1 Landing Page
Steps of update transporter details: (Please note that the red asterisk * indicates that this field
MUST BE KEYED-IN.)
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6. Click to save new changes as draft or click to save new
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6 eSWIS for Receiver
6.1 Landing Page
Steps of update receiving information: (Please note that the red asterisk * indicates that this
field MUST BE KEYED-IN.)
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7. Click to save new changes as draft or click to save new
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7 Log Out
Once user have completed the visit of eSWIS, it is advised to log out from the system to
avoid access of unauthorized person.
To logout from the system, click button on the top right of the screen (Figure 54)
and user will be redirect to Log-in Page.
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