DHPL

Fund Management (Customization)

Menu Path:- SPRO SAP Reference -Public Sector Management

When Implementing Fund Management, You should observe the following Sequence:

1 You use the Enterprise Structure to create the company Code ,FM areas and
Controlling area ,For more Information ,see the enterprises structure IMG in
Sections
a. Define Copy ,Delete ,check company code
b. Maintain FM area
c. Define Copy Delete ,check Controlling area

2 You then assign an FM area to each company Code and Controlling area relevant
to fund Management.

a. Assign Company Code to FM Area

b. Assign Controlling Area to FM area

3 You Create the GL Accounts in the General ledger Accounting menu.

4 Use Financial accounting customization to maintain the field status definition
groups these determine which field in account can accept input, must be
maintained, or are hidden, when you are entering business transaction.

Note that the additional Account Assignment, Commitment item, Fund center
and fund will only accept input if you mark the relevant fields as required &
optional Entry. This applies however only to GL Accounts whose commitment
item assigned with the 30 th Such as a revenue account.GL account whose
commitment item are assigned with a transaction other than 30 should have the
error hidden.

If you want to reference earmarked fund when posting a payment ,you must
define the additional account assignment Earmarked funds as a required or
optional entries.
5 Likewise , for Material Management purchase Requisition or purchase order
posting which do not go into stock ,You must flag the Commitment item, Fund
center and fund fields as required or optional entries in order to be able to make
entries in them ,you can find more Information in the Purchasing in IMG
Maintain Account assignment types

6 If you want to integrate inventory management with Fund management there

are different ways of controlling this, depending on the Warehouse concept you
choose. For More information ,go to the fund management IMG and read
sections make other settings and integration with inventory management

7 If you want to integrate Asset Accounting ,You must go to the Fund management
Implementation Guide and flag as budget relevant the transaction types for
individual transaction (acquisitions & retirement) ,you can more information in
the IMG Funds Management Government Actual and Commitment Update
/integration Integration Integration with asset accounting Flag Transaction
type as budget Relevant

Notes: The Fund Management application component can not be used simultaneously
with the Components cash Budget management or Project Cash Management if you
use year dependent master data in funds management.

If you want to use fund management with cash budget management or project cash
management you must note that cash budget management and project cash
management only process 10 character commitment items.

Create Commitment variant in FM area / Fiscal year

Menu Path: SPRO Public Sector management Fund Management Government -
Master Data Commitment Item - Create Variant in FM Area /Fiscal year
 Enter Commit item
variant here

Click to Save Button

Create Commitment Item

SAP Menu:-
TCode: FMCIA
Menu Path Accounting Public Sector Management -Fund Management Master
Data Commitment Item

Click here
Enter GL Code & Click Upper
Left side Commitment Item
,Enter Fiscal year FM area
 Enter Name & Description

Enter Financial
Transaction Click F4
Select F.Y .Tran for
Enter Commitment Item Category Required Commitment
type , Click F4 & Select the Required
Commitment Item Category

Click Save Button

Commitment Item Generated

Year Dependent Master Data

Menu Path: SPRO Public Sector Management Fund Management Government

Master Data -Year Dependent Master Data-Display Activation status of year
dependent master data

Here you execute the activation of your master data maintenance of Year Dependancy

Click Here
Fund Center

Hierachy variant
In these Sections you will be carrying out the necessary settings in order to be able to
create a hierarchical relationship between funds center

A fund center hierarchy is displayed in a hierarchy variant in the systems

There are 2 steps required to do this

1. Create a hierarchy variant in IMG

2. In Master data maintaince, maintain the hierarchical relationship between fund
centers of an FM area in the hierarchy variant

Hierarchy variants are year independent .in assigning a hierarchy Variant to an FM

area /fiscal year, you determine the current valid funds center hierarchy of an FM
Area

Menu Path: SPRO Public Sector management - Fund Management

Government Master Data Fund Center -Hierarchy Variant Create /change
Hierarchy Variant
 Click Here

Create Fund center

Hierarchy variant

Click Save Button

Assign Hierarchy variant to FM area

Menu Path: SPRO Public Sector Management Fund Management

Government Master Data Fund Center- Hierarchy variant Assign
Hierarchy variant to FM area
 Assign Here Fiscal year & Hierarchy variant

Create Fund Center

Menu Path : User path: Accounting Public Sector Management- Funds

Management Master Data Funds Center - Individual processing- Create
TCode: FMSA

Click Here
 Select Fund Center No

Enter
 Edit Name of Fund Center &
Description of Fund Center

Enter Company Code

& Business area

Click the save icon

Budget Structure for Budget control system (BCS)

Define Derivation Strategy for Budget Address:-

You define the assignments of posting address to budget address using an account
assignment derivation .in this process; you can define the Summarization of several
postings addresses to the assigned budget address. Actual/commitment Postings can
therefore be entered in exact account assignment, and the budget available for this is
managed centrally for a number of posting address is an assigned
 Clcik here

Create Strategy & description

Click Save Icon

Create Budget Structure

 Select FM area & Budget
structure & Name

Click Save Icon

Define Settings for the Budget structure

Menu path: - SPRO Public Sector Management FMG MD -Budget Structurte

for Budget control systems - Define Settings for the Budget structure
 Click Here

Click on Save Icon

Budget Structure (Former Budgeting)

Define Revenue Account Assignment as a posting object

Menu Path SPRO-PSFM- FMG MD Budget structure Define Revenue

Account Assignment as a posting object
Click on save icon

Allocation to account assignment from other components

 Click Here

You define your derivation strategy .this strategy is used to derive the values for fund
Management Account assignment from other account assignment.

Select Derivation Steps

Menu Path: PSFM FMG Master Data Allocation to account assignment from
other components Select Derivation steps
 Select any rule which the
company reqired

Click on Save Icon

Define Account Assignment Derivation

Double click any one
Click on save icon

Budget Control System (BCS)

You Define the Customizing settings for the Budget control system (BCS) of components
Fund Management Government

Menu Path: SPRO PSFM - FMG Budget control System

 Clcik Here

Activate Account Assignment Elements in Budget Control system

You Define Which Account assignments elements should be used in the BCS when you
activate BCS, you define that the input field of an account assignment element is
available in BCS Budgeting Transactions

Menu Path : SPRO PSFM - FMG BCS Basic Settings Use of master data
Activate Account Assignment Elements in Budget control system
Clcik here
Define Document Type
Menu Path SPRO -PSFM FMG BCS Budget Entry -Budget Entry Document
-Define Document Types

In This Activity you define the document types you want to use for budgeting
posting in fund management

You can use different document types to classify your budget entry document in
fund management

By using diff doc types, you can classify budget entry document that you want to be
able to the individual document types within your organization
Clcik here
 Create two document
types one for Budget Enter
& Second for Budget
release

Clcik Save Icon

Maintain No range interval for Entry Document

Menu Path: SPRO PSFM -FMG BCS -Budget Entry Budget Entry Document
-Document Defination -Maintain No range interval for Entry Document
Click here
Select FM area Click
On Interval Left
Lower side
ClckHere
Clcik save Icon

Maintain No Range interval for Budget Change Document

Menu Path: SPRO PSFM FMG BCS Budget Entry - Budget Entry
Document -Document Defination Maintain No range interval for Budget change
Document
Click Save Icon

Define No Range for Document Family

Menu Path : SPRO PSFM FMG BCS Budget Entry Budget Entry
Document -Document Defination Define No Range interval for Document Family
Clcik on save icon

Edit Status

Menu Path : SPRO -PSFM FMG BCS BCS Budgeing Control Budgeting Flow
Edit Status
Select ZK01 Status all Double click on Status control settings (Budget)
Select ZK01 Status all Double Clik on Status control settings (release)
Click on Save icon

Then ZK01 Status start Double click on Status control settings (budget)
Click on Save Icon

Select ZK01 Status Change Double click on Status Control settings

Click Save Icon

Then Last Select ZK01 status End & Double click on Status Control settings
(Budget)
Click on Save Icon

Set up Budget Profile

Menu Path: SPRO PSFM -FMG Budgeting Availability Control - Budgeting

Profile set up Budgeting Profile
Assign Budget profile to FM area

Menu Path: SPRO PSFM FMG Budgeting and Availbility Control Budget
Profile Assign Budget Profile to FM Area
Click on save button

Assign Update Profile to FM Area

Menu Path:- SPRO - PSM - FMG Actual and Commitment update/integration -

General Settings Assign Update profile to FM area
Click on Save Icon

Define No Range for Actual Transactions

Menu Path: -SPRO - PSM FMG Actual and Commitment update /integration
Basic Settings -FM Line Item - Define No Range for Actual Transactions
Click on Save Icon

Assign No Range to FM Area

Menu Path: - SPRO - PSM -FMG Basic Settings -FM Line Item Assign no
range to FM area
Click on Save Icon

Flag Transaction Types as Budget Relevant

Menu Path : - SPRO PSM FMG Actual and Commitment Update /integration
Integration -Integration with asset Accounting - Flag Transaction Types as
Budget Relevant
In this Step, You define which asset Accounting transactions types are relevant to the
budget for funds management

All Business Transactions that were posted in asset Accounting are integrated in funds
management. You can control which postings are relevant to the budget and which are
only updated statistically in Funds management for ex. transaction type .Assigned values
are written into Funds Management during real integration. In the Case of Asset
Acquisition, Transfer posting, other transaction and document reversals, active
availability control is also carried out in fund management during real integration and
tolerance limits defined in customizing are also used

No Assigned Values are created during a statistical update and no check is carried out by
active availability control .The values can be displayed separately in the information
system.
Click on save icon

Select Transaction Type

Menu Path: -SPRO PSM FMG Actual & commitment Update/integration

Integration Inventory Management Integration Select transaction Type
Click on save icon

Define No Range for posting integration with Controlling

Menu Path: SPRO PSM FMG -Actual and Commitment update /integration
-Integration Integration with Cost & project Controlling -Define no range for
Postings integration with Controlling
Click on save icon

Choose Business Transaction for integration

Menu Path: SPRO PSM FMG Actual & Commitment update /integration
Integration - Integrtion with Cost & project controlling Choosw business
transaction for Integration
Click on save icon

Activate Integration cost and project controlling

You activate the integration between Controlling and funds Management

Menu Path: SPRO PSM FMG Actual & Commitment Update/integration -

Integration Integration with cost and project controlling - Activate integration
cost and project controlling
USER Menu
Create Budget Address

Menu Path: Accounting Public Sector Management -Fund Management Master

Data Budget Structure Budget control system Budget Address Change/create
T.Code: FMBSBO
 Enter Fund
Center here

Enter
Click Here,
 Enter Commitment
no

Click on save button

Posting address
Menu Path: Accounting Public Sector Management -Fund Management Master
Data Budget Structure Budget control system Budget Address Change/create
T.Code: FMBSPO
Enter
 Enter
commitment No

Click save icon

Click on save icon

Budget Enter

SPRO Public Sector Management Fund Management -Budgeting -Budget

control system - Entry Document Create
T.Code FMBBC
Budget enter
 Select all fields

Select fund center,commitment item,Amount

Click on save icon

Then Budget post

Click Back icon

Release Select value type & Change
Document Type at the time of Release
budgte
Budget consumption Report
Click F8
FMDERIVER Process Account Assignment Deriver
Assign Here GL Commit, Asset fund center , cost center to commit

Fund Management Cycle over

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