Thesis Chapter 1

OUR LADY OF FATIMA UNIVERSITY
Antipolo Campus
COLLEGE OF BUSINESS AND ACCOUNTANCY
1ST Semester School Year 2017-2018
Chapter 1
INTRODUCTION
In our society technology is the most important advancement a necessity in bringing about progress as we
move along in this computerized world. Nowadays, using computers in companies and other establishments in
transacting with their clients is a big factor. Some of the companies are still using the manual process in running
business. By using the manual way, it consumes more time and energy and susceptible to errors in finishing work.
So, companies now are making system to be computerized because in this way it can minimize time and efforts
consumed by using manual system. One way to save time and effort is to start using POS and Inventory System.
A sale refers to the exchange of product or services for an amount total of money or its equivalent while
making Inventory in a business is a total amount of goods and the act counting them. Inventory is merchandise
in- stock and on hand, also known as stock. Inventory is basically the total amount of goods and materials held in
stock by a factory, store and other business. In its simplest sense, it can be done manually by counting at the end
of each day.
In this way, it is possible to keep a record of the goods coming in to the business and goods being sold, a
company owner must know the precise number of items in their storage areas in order to place orders and control
losses. Computerizing both POS and Inventory System will make an easier and faster transaction with the
customers as well as monitoring the stocks of the products.
A.R.A. J.H.A. P.J.M.C. Sales and Inventory System of Chitangs Merchandise Store
M.F. I.F.G.
Antipolo Campus
COMPANY BACKGROUND
The Chitangs General Merchandise Store began its operation on its early year of 1946. The owners, Lola
Consolacion Rotonda De Jesus and Lolo Jose De Jesus named their store Chitangs after their daughter Felicia
Chitang De Jesus Cruz. The store was selling general merchandise to begin with but with little variety compared
as of now. The store was destroyed by a fire but has been restored back with the help of the war claims from
World War II and it continued to prosper until today, serving clients with their needs in the City Proper of Antipolo
City. Lola Chitang passed the family business to her daughter who is the current owner, Mrs. Jennifer Navarro.
M.F. I.F.G.
Antipolo Campus
OVERVIEW OF EXISTING SYSTEM
The Chitangs General Merchandise Store has been operating since World War II, which means they have the
upper hand when it comes to experience and are more accustomed to serving the customer needs but they also havent
moved from their old ways of manual inventory process. At present, the owner has no computerized stock control system
in place. They keep track of the numbers of their goods by simply counting whats in the storage, every time the owner
observes that theyre running low on certain supplies they would just call for their supplier to replenish the stocks.
M.F. I.F.G.
Antipolo Campus
STATEMENT OF THE PROBLEM
General Problem
How to improve the manual inventory system of Chitangs General Merchandise Store
Specific Problem
1. How to save time when monitoring the availability of a product in the inventory?
2. How to solve the problem of faulty computations when using the manual method?
3. How can the inventory management be made easier for the admin?
4. How to ascertain the time to order for more goods?
M.F. I.F.G.
Antipolo Campus
OBJECTIVES OF THE STUDY
General Objective
To design a Computerized Sales and Inventory Management System for Chitangs General
Merchandise Store
Specific Objective
1. To design a system that will shorten the time needed to monitor the availability of a product in
the inventory.
2. To provide a system that can compute and store data or transactions much secure than that of a
manual process.
3. To create a system that can be used and accessed easily by the authorized user.
4. To develop a system that can best ascertain the time to replenish the stock of goods.
M.F. I.F.G.
Antipolo Campus
SCOPE AND LIMITATION
Scope
Geographical
a. The project was confined to the business of Chitangs General Merchandise Store.
Inventory Management
a. Register product categories, products within the categories.
b. Control stock by automatically deducting items at the time of selling and showing the
remaining stock
c. Generate reports such as availability of stocks
System Account Management
a. Registration of system users and assigning usernames and passwords
b. Assigning the users privileges according to the different roles they would perform within the
system.
Operational
a. The main concern of the proponents is to ensure operational feasibility of the system. In this
regard, they assume that the system is operationally feasible. Another thing, regarding its
practical application, they guarantee that the system can easily be understood by the user
owing to the understandable language as provided for by the system help messages.
M.F. I.F.G.
Antipolo Campus
Limitation
Can only use by the company itself
Only an authorized person can access and update the system
The system is intended for inventory use only
The system does not include solving hardware problems and malfunctions
M.F. I.F.G.
Antipolo Campus
SIGNIFICANCE OF THE STUDY
This study is beneficial to the following:
Chitangs General Merchandise. The designed Sale and Inventory System would create a positive
impression towards the owner and staffs, to adopt technology advancement to improve their current
system.
Owner and Staff. The system could lessen the difficulties in managing the inventory count. This would
also help in saving time in doing inventory count because of the sale and inventory system that can
search and update quickly.
Customers. The system could lessen inconvenience to customers when they make a purchase. It would
be easily known if the certain item they want to buy is still available or how many stocks are still
available.
Students. This study can enhance their skills and knowledge in advance technology by developing a
system, and become more aware of the existence and benefits of new technology.
Future Researchers. This study would serve as a guide in the area of Sale and Inventory System and in
the conduct of a similar study.
M.F. I.F.G.
Antipolo Campus
GANTT CHART FOR PROJECT PLAN
M.F. I.F.G.

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OUR LADY OF FATIMA UNIVERSITY

customers as well as monitoring the stocks of the products.

OVERVIEW OF EXISTING SYSTEM

STATEMENT OF THE PROBLEM

4. How to ascertain the time to order for more goods?

OBJECTIVES OF THE STUDY

SCOPE AND LIMITATION

a. Register product categories, products within the categories.

c. Generate reports such as availability of stocks

System Account Management

a. Registration of system users and assigning usernames and passwords

Can only use by the company itself

Only an authorized person can access and update the system

The system is intended for inventory use only

SIGNIFICANCE OF THE STUDY

This study is beneficial to the following:

search and update quickly.

the conduct of a similar study.

GANTT CHART FOR PROJECT PLAN

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