Games and Dancing Candy Canes

RCLS 385

12/8/2016
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Table of Contents

Team Chart 2

Mission, Vision, Values 5

Needs Assessment 6

Goals, Objectives 9

Program Description 10

Operations 11

Financial Plan 20

Marketing 21

Facilitations 31

Risk 38

Evaluation 43
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Team Chart

Leaders Audrey Hokanson

Kathryn Thomson

Breanna Sosa

Operations Matt Sommer

Jessica Gritsan

Lane Gambill

Gibson McGeorge

Sierra Lynn Inkpen

Financial

Management Tabitha Sparks

Shayne Kines

Joe Koeske

Taylor Browning

Carina Wedel
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Marketing Marisa Toti

Nathan Winkle

Minnie Addison

Danielle Whitworth

Jeff McGlocklin

Facilitation Lexi Clark

Taryn Hayes

Erin Buchmiller

Manu Johnston

John Maltz

Risk Rachel Toner

Katrina Furness

Megan Miner
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Danielle Crawford

Evaluation Kyle Lance

Janey Griffith

Tierra White

Soraida Chavez

Janelle Albright
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Mission

To grow as professionals as our class provides service and support to F.A.C.E. and the Cheney

Community, while hosting a fundraising program that will promote social, educational, and

leisure activities for locals with disabilities.

Vision

Use F.A.C.E.s values and goals to create a program that will increase community awareness and

involvement in F.A.C.E., and help them financially, so that they can eventually provide leisure

opportunities for those with disabilities here in Cheney. As a class we would like to grow both as

servant leaders, programmers, and professionals.

Values

Involvement, empowerment, self-identity, service/servant leadership, quality, diversity,

inclusion, respect, integrity, innovation, teamwork, dependability, professionalism, fun,

community, safety, positive communication, and equal participation.

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Needs Assessment

1. Why are we doing this assessment?

We are doing this assessment in order to accurately establish what roles need to be assigned for

this event, what the end goal for the event is, and what is expected of us before during and after

this event both by our class and by F.A.C.E itself.

2. What information do we want to collect?

The information we want to collect is what the members of F.A.C.E wish to have accomplished

through this event. Also what the new goals and changes that they want to have made regarding

the previous event and the outcomes. We also want to collect information on what the mission of

F.A.C.E is and how that ties into the mission of the event. Through the needs assessment we

want to collect information on what donations can be made, what the range of funds wished to be

raised, the theme of the event, date and times that work, the time commitment, and how to best

provide what is needed for the promotion of F.A.C.E and its members.

3. How are we going to obtain these data?

To obtain this data we will have a list of questions that we will address in class in order to have

input from our class mates. Also we will be asking the F.A.C.E board members for input. We

will be looking at the results from the previous event and then looking at what events similar to

this one entail. The class as a whole will be using personal experience and then also the

information from previous classes and the members of F.A.C.E.

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4. From where will we get the information we seek?

We will collect the information from members of the Cheney community, the F.A.C.E

community, and our classmates. We will use in person communication, online communication

and we will gather information from sources in the local papers. The information will come from

different sources across the community which will give the class the best understanding of how

to provide the event community members expect.

5. When will we gather the information?

We will gather this information during class meeting times. Also during F.A.C.E board meetings,

and on our own time as individuals throughout the duration of fall quarter leading up to the

event. This information should be gathered by at least two weeks prior to the event in order to

have the best chances of providing what all community members expect of the event.

6. From whom will we collect information?

To get the information we are going to be in contact with the F.A.C.E board members, we are

going to get a copy of the mission statement for F.A.C.E, and we are going to ask our fellow

classmates for the information regarding the data that they are able to provide. Also as a class we

will go out into the community of Cheney and ask questions regarding the data we wish to

collect for the event and gain an understanding of what the community members are able to

provide and also what they wish to have at the event.

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7. Who will use the information once we obtain it?

All the group members will use the information once we gather it. The information will be sorted

out to the appropriate groups so that it can be used to the best of that group's ability to benefit the

event. The F.A.C.E board members will also use the information that we collect. The board

members can use the information to keep a record of how the needs of the community relate to

the non-profit organization of F.A.C.E.

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Goals

Grow as professionals

Provides service and support to F.A.C.E. and the Cheney Community

Host a fundraising program

Promote social, educational, and leisure activities for locals with disabilities

Demonstrate service leadership

Objectives

Grow as professionals

By the end of this program as a class we will have learned leadership and management skills

Provides service and support to F.A.C.E. and the Cheney Community

See an increase in awareness for what FACE stands for and what it hopes to be part of in the

Cheney community.

Host a successful fundraising program

Raise funds for F.A.C.E.

Promote social, educational, and leisure activities for locals with disabilities

See an increase in understanding the need for such activities within the Cheney community

Demonstrate servant leadership

Collaborate as a group to provide a service (fundraising program) that supports F.A.C.Es goals

and needs in regards to this event

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Program Description

The Games and Dancing Candy Canes program is a short term program that raises funds and

awareness for the non-profit organization in Cheney of Friends Across Cheney Equally

(F.A.C.E). The Games and Dancing Candy Canes program is for members of the Cheney

community with disabilities in order to raise awareness of the organization that supports them

with recreation and support for other daily interactions. The program is supporting F.A.C.E in its

mission to, give developmentally disabled adults a voice in their community and also provide

social, recreational, and educational opportunities and also to build self-confidence and

friendships that last a lifetime. By planning, organizing, and facilitating the Games and Dancing

Candy Canes program for F.A.C.E the RCLS 385 class was able to raise funds and promote

awareness within the Cheney community for the organization and participants of F.A.C.E.

Participants in the event arrive at the door and pay to enter, they are also given a ticket for food.

Then they can move at leisure from the many different events offered. The events of; BINGO,

dancing, food, a silent auction, games, and meeting Santa were offered to all participants. For the

event donations were gathered, a venue was set, decorations bought, food prepared, and

volunteers were assigned roles so the event would run smoothly for all participants.
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Operations
Group Members:
Sierra Inkpen, Jessica Gritsan, Matt Sommer, Lane Gambil, Gibson McGeorge

Team Goals:
1. Find Decorations and what activities will be presented for program.
2. Finding enough volunteers, our class (32)
3. Help facilitations planning of the event.
SMART Objectives:
1. Secure a venue
2. Create a foundation for the even and for other groups to build on.
3. To make the even run as smoothly and effectively as possible with little to no
malfunctions.
Sub Headers:
1. Gantt Chart
2. Decorations
3. Food planning
4. Donations
5. Venue information
a. Rental information
b. Map
c. Multi-purpose room information
d. Earl Hilton Senior room information
e. Kitchen information
f. Dance studio information
g. Wren Pierson Community Center floor plan
h. Decoration guidelines
i. Rental policy
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6. Room layouts
a. Dance studio
b. Multi-purpose room
c. Senior center

Gantt Chart:

Decorations:
Decorations received as donations from various people in the class. Some purchased last minute to
cover what donations did not.

Food:
Food received as donations

Donations:

Jessica Gritsan The Onion (restaurant) 25$ gift card Spokane

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Tami mack 10 salem

Ewu football Signed football cheney
Matt sommer
8 free basketball
Ewu athletics cheney
tickets

John Maltz Mother 20 Olympia, WA

2 month gym
Snap Fitness
membership
Kyle Lance As many 1 week WA
Jake Smith passes as we
want.

Physical Education,
Jeremy Schultz Health, & Recreation 200 Cheney, WA
Department

Katrina Furness My parents 50 Coupeville, wa

Passports=free
Danielle Whitworth Pizzahut Cheney,wa
pizza for prizes
Items for a
Cheney thrift store Cheney wa
basket Possibly

They said they

will do it, just
waiting for the
Copper Hanna Cheney, Wa
donation. Not
sure what the
Jessica Gritsan donation is
Waiting for their
Mason Jar Cheney, Wa
response :/
Waiting for
Rokkos Teriyaki and bbq Cheney, Wa
response
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Spokane Valley,
Costco $25 cash card
Wa
Janelle Albright Jungle themed
Kathy Story Kennewick, Wa
baby basket
Medical Lake,
Barbara Neder Gift Basket
Wa

Hot Cocoa
Susan Buchmiller Olympia, WA
Basket
Christmas theme
Susan Buchmiller Olympia, WA
Erin Buchmiller cookware
Doggy
Susan Buchmiller Christmas Olympia, WA
Basket

Rachel Toner Del Monte Foods 500 Yakima, WA

Free mini pizza Spokane Valley,

Boston Pizza
coupons WA
4 box seat tickets
Spokane Indians Baseball
at any reg season Spokane, WA
Club
game
Tickets to a
Jeff McGlocklin and home game in
Marisa Toti WSU athletics (Forrest Pullman
Spokane, WA
Duba) WSU vs #23 U
of O (#23
11-30-16)
Free Sub
Subway Cheney, WA
Coupons
John & Kristin Austin Gifts for Basket Puyallup, WA

EWU Childrens Center

(as well Facebook page)
Janey Griffith Cheney, WA
(Greek Row EWU Social
Facebook)
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2 bike rentals for

Monkey Boy Bicycles Spokane, WA
an hour
Tierra White 2 wine tasting
Craftsman Cellars Spokane, WA
gift certificates
Boutique Bleu Basket items Spokane, WA

Minnie Addison Friend Artwork Cheney,WA

Shayne Kines Dr. Handson 50 Spokane,WA

1 coffee bag of
Christmas Blend
Soraida Chavez Ritzville Starbucks Ritzville, WA
and 2 Starbucks
coffee cups

Private brewery
tour for 4 with
tastings and one
Mad Bomber Brewing Co Hayden, ID
growler with fill
Taryn Hayes and 2 pint
glasses.
Bought BINGO
Self cards and
markers.

Jessica Gritsan Parents 20$

Megan Miner Scott and Stacie Miner Food for event Orting, WA

Danielle Crawford mother basket items Camino Is. WA

Breanna Sosa parents basket items Cheney, WA

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Waiting on phone calls

from owners of local Waiting to hear
Lane Gambill Spokane, Wa
businesses ODohertys what they can do
and a few local bike shops

$50 worth of
snacks and bingo
Gibson McGeorge Maverik prizes(jerky, Cheney
gatorade, shirts,
mini footballs)

Still
Kathryn Thomson Grocery Outlet Airway Heights
collaborating

Northern Quest Resort & 1 night stay in a

Carina Wedel Airway Heights
Casino classic room

Pricing, layout and building information for the Wren Pierson Community Center located
through link: www.cityofcheney.org/recreation
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Room Layouts:

Dance Studio
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Multi Purpose Room

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Senior Center
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Financial Plan

Financial Members

Taylor Browning, Shayne Kines, Joe Koeske, Tabitha Sparks and Carina Wedel

Financial Goals

1. To successfully utilize a ledger to track all event expenditures and profits.

2. To gather an approximate budget from each group that we will utilize to determine

approximately how much money our event will require.

3. To closely monitor all event expenditures and see to it that they are all properly recorded.

4. To monitor all earnings and donations and see to it that they are all properly recorded.

Financial SMART Objectives

1. To create a ledger that allows for the input all event profits and expenditures.

2. To create and maintain an expense report for each group and update it weekly.

3. To input any profits into the ledger weekly.

4. To create a donation form that properly acknowledges the amount or item and the

contributor.

5. To create Thank You cards that acknowledges our contributors generosity.

6. Lastly to obtain the tax ID for business purposes

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Financial Gantt Chart

Financial subheadings

As a group we are overseeing the financial duties our event, Games and Dancing Candy

Canes, taking place with Friends Across Cheney Equally (F.A.C.E.). We are held Responsible

for the events overall budget and any donations we receive. We will also be responsible for the

documentation of all event profits and expenditures. It will also be our duty to ensure all of our

event contributors are acknowledged and thanked for their generosity.

As we determine our budget it is important to note that we are working with a zero

budget. All funds will come from generous donations and must be found quickly. We must

coordinate with all other groups in order to determine what the minimum funds necessary. Group

connections outside of our event will be essential in obtaining donations and necessary supplies.
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Games and Dancing Candy Canes

Donation Form
Event Details: Thank you for your interest in contributing to the Games and Dancing Candy Canes. On
Saturday, December 3rd , individuals representing Cheney F.A.C.E. (Friends Across Cheney Equally) will
be hosting a dance and game night for the community of Cheney and surrounding areas. All proceeds will
be used to benefit programs and services for individuals with disabilities within the Cheney community.
Organization Information:

Name:

Street Address:

City, State, Zip:

Telephone:

Email Address:

Would you like to have your logo on our sponsorship banner? Yes No
If yes, please email a copy of your logo by November 30th to mattsommer2013@eagles.ewu.edu
I plan to contribute...
Donated Item(s): _________________________________________________________
Value: ___________________

*For financial contributions, please make check payable to:

Cheney F.A.C.E (Friends Across Cheney Equally)

Thank you in advance for your generosity!

Cut here

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Donation Receipt Games and Dancing Candy Canes

Donor:
Value of Donation:
Authorized Program Signature:
Date:
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Tax ID: 46-4278664

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Marketing Plan

Team Members

Nathan Winkle, Jeff McGlocklin, Danielle Whitworth, Minnie Addison, and Marisa Toti.

Team Goals

1. To reach as much of the population with the information on our event/F.A.C.E.

2. To grow the funds for F.A.C.E.

3. To give out more knowledge and information on the F.A.C.E.

Team SMART Objectives

1. Have 300 people show up/sign up

2. To set up an event page on Facebook

3. To make and distribute a flyer/information

MARKETING GANTT
Purple: Completed
ACTIVITY Week 1 2 3 4 5 6 7 8 9 10 11

Intro to Programming

Form with groups

Intro to event

Goals: What are we doing

Decide Event: Name

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Word of mouth: Make

relationships

Broadcast media: Contact and get

F.A.C.E involved

Flyers/ Public Relations: Research

locations/Mail out

Electronic Media: Research/post

Reorganize goals: Evaluate what

we did vs. what we want

Design marketing/Media: Update

week to week

Promotion/Marketing: Build
relationships with donors

Small details: Make sure donations

and communications are in order

Event: Volunteer

Evaluation and Thank You cards

Budget:

We dont have money and plan to work solely off of donations.

Day of event:

Our plans for the day of event are to make a last effort on social media. We also plan to help any

other groups with the event tasks itself. , providing a master of ceremonies.
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Resources:

Electronic media- We plan to create a Facebook event on the F.A.C.E. Facebook and then

broadcast it through many Facebook groups that are specific to Cheney. We also plan to use

other people's Instagram in class.

Flyers/poster- We want to be able to market to as many people as possible and one way we are

going to do that is with flyers and posters. We want to make something that will catch someones

eye and make them get all the information as quickly as possible. We will be posting them in the

dorms, in the local stores, the elementary, middle, and high schools.

Broadcast Media- Broadcast media: Media sent over air like in TV and radio. The basis of what

we are going to do for F.A.C.E research the local media to help this winter event become very

successful. We intend to use local broadcasting media outlets from Cheney as well as local city

of Spokane. We will attempt to use EWU radio to persuade the EWU college community as well

as the Cheney community who listens in. Our group has connections to the Spokesman-Review

newspaper in Spokane and will use the connection to KHQ for a target audience that will also

benefit helping F.A.C.E. which is also the local television station for the surrounding area.

Word of mouth- Everyone in the class will tell anybody they associate with about the event in

order to gain their interest and create a buzz around the event like it referenced on page 224 in

the textbook. Also, we will inform them on what F.A.C.E is and what they stand for as an

organization.
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Target audience:

The EWU and Cheney population as well as business and companies in the Northwest that can

invest into the We are trying to get the attention of those who could donate money as well as

those who will be participating in the events.

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Facilitation Plan

Team Members: Taryn Hayes, Lexi Clark, Manu Johnston, Erin Buchmiller, and John Maltz.

Facilitation Team Goals:

Ensure everyone is knowledgeable, and willing to participate in their tasks
Ensure everyone has a schedule, both personal, when and where along with where
everyone else will be throughout the day of facilitation.
Ensure the safety, inclusion, and fun of everyone 9 to 90 years old

Facilitation Team SMART Objectives:

Attain supplies and sort through them to figure out what we will need before the event
takes place along with handing out duties to classmates.
Ensure timely completion of all tasks prior to, and during event.
Remedy any unexpected complications before, during, and after the event.
Hand out staffing list to all classmates so everyone knows when and where everyone will
be throughout duration of event.
Make sure everyone arrives at the designated time and place the day of the event.
At the end of the event, make sure that designated classmates stay to help with tearing
down the decorations and activities.
Make sure the facility is cleaned to standards and everyone is out of the building by the
designated time.

Gantt Chart:
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1. Setup and Breakdown Outline:

SETUP:
People assigned to setup arrive at 2:00 PM, conference room open to store
personal belongings.
Issue tasks for each individual for efficient setup, tasks are assigned according to
assigned positions in chart below.
Assign majority of setup crew to decoration utilizing streamers, christmas lights,
and signs.
Staff will setup game rooms in dance studio and multipurpose room as these will
be available as the doors open.
Food should be set up by 3:30 with hot dogs ready at 4:00 for first guests.
Ensure secure area for dance floor. Utilize streamers and decorations to keep
people away from speaker and laptop. Ensure proper playlist for duration of
event.
Setup 5 tables for Bingo staggered with 6 chairs around each table. Be sure to
include small table for bingo caller.
Setup tree for santa in same room as bingo, ensure enough room for santa and
surrounding family next to fireplace.
Finalize starting prices for silent auction donations, set items 3 to a table with the
more desired items near entrance. Staff must be able to see all silent auction
donations at all times.
As the doors open ensure someone is at the door to greet and show the guests to
the game room/orient them with the surrounding events.
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BINGO begins at 5pm and ends at 6:30pm.

At 6:15 b egin to usher remaining guests into multipurpose room to begin ugly
sweater contest at 6:30 and announce that silent auction will be over in 30
minutes.
Food and silent auction end at 7PM and gifts will be given out promptly after
closing.
Event will end by 8PM, setup crew can go home, clean up crew begins.

BREAK-DOWN:
Setup crew leaves by 8:15PM, food service will clean and sanitize entire kitchen
before going home. Wipe counters, put everything back to where they found it,
take out trash, sweep and mop floors.
After breakdown of all games, ensuring everything goes back to the original
owners, or to FACE as donations, sweep ALL non carpet floors, and mop all non
carpet floors.
Assign people to fold up tables and chairs putting them back exactly as we found
them(stacked four deep, leaned against wall with windows, tables in storage room
next to kitchen).
2 people will tear down the christmas tree, and begin utilizing the vacuums
provided by the wren-pierson building.
After cleanup is done, everyone will do a final walk through together to ensure
nothing is left behind or out of place.
Ensure lights turn off, and we are okd to leave by the building staff after final
walk through with staff member.

Contact List and Staffing:

Name Phone Scheduling Placement Set Up / Clean Up
Limitations

Audrey Hokanson 360-662-6505 None BINGO Set Up / Clean Up

Kathryn Thomson 208-596-1052 none Silent Auction Set Up / Clean Up

Breanna Sosa 805-428-4332 7 pm Games Set Up

Matt 503-910-9543 Football N/A N/A

Jessica 509-205-4927 None Games Clean Up

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Lane 509-828-2803 None Games Clean Up

Gibson 509-420-0316 Be there at 3 Games Clean Up

Sierra 509-638-7818 None Dance Clean Up

Tabitha 360-608-8554 None A/P Check In Set Up

Shayne 469-236-2790 None BINGO Set up

Joe 509-481-5474 None Games Clean Up

Taylor 360-508-8267 None Games Clean Up

Carina 209-770-0603 Work till 3 Dance Clean up

Marisa Toti 310-483-3156 None Silent Auction Set Up / Clean Up

Nathan Winkle 360-219-6115 None Games Set Up / Clean Up

Minnie Addison 206-430-4558 None Silent Auction Set Up

Danielle Whitworth 509-307-7599 None Games Set Up / Clean Up

Jeff McGlocklin 509-714-9095 None Emcee Set Up / Clean Up

Lexi Clark 509-998-2684 Will be late Float Clean Up

Taryn Hayes 509-860-9270 None Float Set Up / Clean Up

Erin Buchmiller 360-999-0764 None Float Set Up / Clean Up

Manu Johnston 509-590-5580 None Games Set Up / Clean Up

John Maltz 253-678-0004 None BINGO Set Up / Clean Up

Rachel Toner 509-949-4336 None Lost child booth Clean Up

Katrina Furness 360-320-5566 4-7pm Games 4-7pm

Megan Miner 360-829-7057 None Food Set Up

Danielle Crawford 425-293-5939 4-7 Lost child booth Set up

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Kyle Lance 206-405-0088 None BINGO Clean Up

Janey Griffith 425-736-7752 None Dance Clean Up

Tierra White 509-919-6558 Track Meet N/A N/A

Soraida Chavez 509-919-8063 2-7 Food Leaving early

Janelle Albright 509-979-5336 None Roam for EVAL Set Up

Racheal Lawrence 509-590-6358 None Supervising Event Set Up

Jeremy Shultz 801-493-9699 None Supervising Event Set Up / Clean Up

Decorations and Supplies:

Streamers.
Posters.
Signs.
Christmas tree with ornaments.
Christmas lights.
Small variety of Christmas themed decorations.
All hung up with blue painters tape or easily removable items that will not
damage the facility.
This list was submitted to the Wren Pierson Center prior to the event in order to be
approved by staff.
Games: Various carnival style games, coloring tables, put-put, beanbag toss, variety of 3
separate throwing games and bingo.
Dance Floor and Music: Dance hall was in the main room, approximately 800 sq.ft.
Music was played the entire event with a variety of songs from a FACE coordinators
laptop, speakers were used from the Wren Pierson Center for the event.
Food: Variety of personal size chips, hot dogs, salad and sodas. All served out of the
kitchen, served up by certified food handlers.
Payment Options: All tickets were paid cash along with donations at the door.
Timeline:
Set up began at 2:00 p.m.
Doors opened at 4:00 p.m. all entertainment events occurred simultaneously.
Food started when doors opened and ended at 6:30 p.m.
Event ended at 8 p.m. and breakdown immediately followed.
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Santa: For the event, there will be a Santa provided by FACE. He was handing out candy
canes and stuffed animals to the participants of the event.
Name of Santa: Carl Schwin
Location of Santa during event: Next to the fireplace in the Senior Center room.
Photo options with Santa: Guests are allowed to take their own pictures with
Santa.
Maps (Building and Parking):
Map of the building including where activities are placed:

Map of parking lot and available parking:

Parking was provided by the small lot in front of the building as well as the residential
streets surrounding the area.
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Risk Management Plan

Risk Members
Danielle Crawford, Katrina Furness, Megan Miner, Rachel Toner
Team Goals

1. To achieve maximum safety

2. To have a successful group dynamic
Team SMART Objectives

1. Keep all participants/volunteers safe by establishing safety procedures

2. Have a written plan for all possible situations
3. Have a blueprint of the facility
4. Locate emergency exits, entrances, doors, restrooms, prohibited rooms, fire extinguishers
5. Establish best possible location to store personal belongings with somebody monitoring
the location
6. Create an aid station that is supervised by two people who both have CPR/First Aid
certifications
7. Managing food permits
8. Gather aid supplies
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Gantt Chart

Sub-Headings
1. First Aid- We had two first aid kits available at the event in case of any incident that may
have occurred. Overall there were no incidents during the event.
2. CPR/First Aid certifications- We collected CPR/First Aid certifications from our
classmates prior to the event and assigned at least one CPR certified classmate to each
station in case of an incident.
3. Emergency Exits- All emergency exits were clearly labeled at the event and the Risk
team walked through the building and discussed how we would exit everyone from the
building in case of a fire or emergency.
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4. Fire extinguishers- All fire extinguishers were stored in secure locations with easy
access. Risk members walked through the building to know where to access a fire
extinguisher in case of a fire.
5. Clear exits- All exits and doorways were kept clear and we had a risk member constantly
checking the door ways and keeping them clear of objects, people, etc.
6. Station setup/take down- A table and sign were set-up before the event so in case an
incident took place during the event, people had
7. Incident Reports/Photo Release Form- Photo release forms were provided and filled
out by everyone who entered the event and was fine with their picture being taken.
Different color stickers were applied to each attendee to know the difference between
people who didnt want their photo taken and the people who didnt mind having their
picture taken. The colors for being fine with pictures were pink, blue, and green. The
colors for not being okay with their photo being taken include yellow and orange.
Incident report forms were available if an incident was to occurred.
8. Safety Procedures- Procedures were set in place for all possible situations. Every risk
group member knew the procedures. As a group, we went over every scenario that could
have possibly taken place during the event for precaution.
9. Lost Children- In case of an emergency where any child got lost, a table was set up with
helpers that could potentially help any parents find their missing child. Working closely
with F.A.C.E. this was a necessity that was found helpful for everyone.
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PHOTO RELEASE FORM

For good and valuable consideration, the receipt of which is hereby acknowledged, I,
________________________, hereby authorize F.A.C.E. permission to use my likeness of a photograph
in any and all of its publications, including but not limited to all F.A.C.E.s printed and digital publications.
I understand and agree that any photograph using my likeness will become property of F.A.C.E. and will
not be returned.

I acknowledge that since my participation with F.A.C.E. is voluntary, I will receive no financial
compensation.

I hereby irrevocably authorize F.A.C.E. to edit, alter, copy, exhibit, publish, and/or distribute this photo
for purpose of publicizing F.A.C.E.s programs or for any other related purpose. In addition, I waive the
right to inspect or approve the finished product, including written or electronic copy, wherein my
likeness appears. Additionally, I waive any right to royalties or other compensation arising or related to
the use of the photograph.

I hereby hold harmless and release and forever discharge F.A.C.E. from all claims, demands, and causes
of action which I, my heirs, representatives, executors, administrators, or any other persons acting on
my behalf or on behalf of my estate have by reason of this authorization.

PRINTED NAME:___________________________________________________ DATE:______________

SIGNATURE:_____________________________________________________
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Evaluation Plan

Team Members: Kyle Lance, Janey Griffith, Tierra White, Soraida Chavez, Janelle Albright

Team Goals

1. To evaluate each groups work and completion of their objectives and jobs for the event

2. To create and collect separate surveys for the class and participants

3. To evaluate and help optimize each groups objectives and role in the event

4. To have fun, and help participants have fun

5. To help in anyway we can by being assets for the operations and facilitation groups

Team SMART Objectives

1. Gather & fine-tune each group's objectives

2. Design comprehensive surveys for class groups for the event

3. Collect each groups Gantt, make and hand out progress reports that align with Gantt

collect and compile survey data

4. Collect surveys as participants leave the event

5. Collect and compile survey data

6. Design comprehensive surveys for attendees

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Gantt Chart Week 6 7 8 9 10 11

Gather Goals & Objectives through email

Fine tune Goals & Objectives using SMART acronym

Design Surveys using previous examples, that assess

class group goals

Design participant Surveys that measure fun and

effectiveness

Present rough drafts of surveys to Jeremy via canvas

Print & distribute surveys examples to Class Groups

for their feedback

Distribute surveys to participants leaving the event on

DEC 3

Work on presentation

Compile data and distribute evaluations to class

groups

Summary and Take Away Points

We had a lot of great ideas and provided a lot for participants to do and it showed. Out of the

thirty three surveys taken nineteen gave a five star rating and nine more provided a four rating.

Last years program received roughly fifty sales, and this year we received roughly the same

from the community, plus an additional one hundred fifty five from the Anatomy and Physiology

class sales. That population was the moneymaker we hoped it would be. Most of our tickets were

sold within the first hour. We sold a total of one hundred seventy tickets by 5:35PM. Fifteen
 45

people said they would not have changed a thing and twenty four participants said they would

like the F.A.C.E. Facebook page and we raised more than 2,500 dollars.

There was plenty of positive feedback, but also some complaints. Our class surveys noted that

setup seemed unorganized (6). Our class surveys also noted (9) we things did not run smoothly

during setup. Rotation was also reported to be lacking. Even though parking was an issue only

four of thirty three participants, some said it was mildly poor.

Star Rating 5 4 3 2 1

1 (low) - 5 (high) 19 9 1 0 2

WHERE DID THE SURVEYS COME

FROM

AP students surveyed 17

Word of mouth 8

Social Media 3

FACE affiliates 4

Facebook/Flyers 3

ATTRACTION

FACE 5

Extra Credit 13

Games 1
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Friends & People & Family 9

Santa 3

Clean 30/33

Friendly 29/33

Parking 24/30

FAVORITE PART

Bingo 18

Food 4

Games 6

Silent Auction 1

All 1

Didnt answer 3

FAIRPRICE 32

Free 1

Attend in the Future (YES) 31

WHAT TO DO NEXT TIME

More Games 3

Advertising 1

Food Selection 1

More Bingo 1

Nothing 15

More Prizes 2
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Feel Vibes with FACE 25

Like on Facebook 24

Questions for Groups Yes No

Did the event run smoothly 13 6

Did the event seem organized 9 9

Was the event marketed well 13 4

Did we assess our risks well 16 0

Was there enough parking 7 8

Was there enough food 12 3

Were there any operational issues 5 8

Were there any incidents 12 0

Did we put up enough signage 14 1

Did people enjoy the event 16 0

Were each group's goals and objectives met 16 1

Did we meet revenue/attendance goals 8 2

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How many participants did we have 100+ - 200+

How much revenue did we make $500+

Were jobs facilitated professionally 11 1

Did class members get rotated enough 8 6

How many tickets were sold 170 At 5:35

Did everyone show up dressed for the event 8 6

If a question was left blank we recorded nothing

Analysis of Games and Dancing Candy Canes F.A.C.E Event

As a class we were able to host the F.A.C.E event in order to raise income for F.A.C.E and

awareness of the organization in Cheney Washington. Everything went as planned on the day of

the event with minor bumps along the road. Some of those shortcomings include lack of parking

for participants. Some participants felt that it would have been better to walk then to park due to

not having a big enough parking lot. Also, some participants felt that there should have been

more prizes at the event. Other than that the event ran smoothly and many participants seemed to

have enjoyed themselves. A great surprise was that some of Anatomy and Physiology students

who were not expected to stay the whole event actually did. Overall, the event all together was a
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success and the goal of raising awareness for F.A.C.E as well as helping them gain income to

start off their organization was achieved.

Analysis of RCLS 385

As the evaluation group we were able to put two surveys together. One survey to gather feedback

from the class after the event and another was for the participants of the F.A.C.E event. By

evaluating both the class and the participants we were able to gather a lot of feedback. We

choose to do both qualitative and quantitative surveys and showcased the results using charts,

which are shown below. Overall, participants seemed to have enjoyed the evening. Some class

members felt that communication within each group could have been better. Putting on an entire

event for an organization with a so many different people highlights the importance of effective

communication. Each member needs to be held accountable for doing what was asked of them

efficiently and professionally. Other than those shortcomings the class had a great time and

thought that the event was successful.

Conclusions

Our greatest sources of satisfaction were with marketing, risk assessment, food, signage, and

event enjoyment. The greatest sources of dissatisfaction were with parking, operation issues, and

organization. Many answers were positive and show that class members seemed satisfied with

the event, and overall it was a success. Attendance goals were met, and substantial funds were

raised for F.A.C.E.

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This chart shows that about 13% of the

participants who were surveyed were assisted

by someone during the event.

The How was parking? chart shows that the

parking overall wasnt bad, but 13% of the

people who attended had an issue with it.

This chart shows that only 2 people would not

attend one of these programs again.

This chart shows that Janelle, Bre, Tabitha, Jeff,

and Megan were the individuals who noticeably

helped people. It also shows that in one way or

another everyone helped people out.

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This chart shows that the facility was clean and kept

clean throughout the event.

This chart shows that on a scale of 1-5 with 5 being

the highest, the majority of people enjoyed

attending.

This chart shows that most of the

attendees will give F.A.C.E. a like

on Facebook.
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This chart shows that all of the people

who answered this question feel F.A.C.E.

is a good program.

This chart shows that most people

thought there was nothing more that

could be added to improve this

program. It also shows that there are

people who feel something could be

added to it.

This chart shows that the majority

of the people who attended thought

nothing needed to be changed, but

there are still people who think

something about the event could be

changed.
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The Most attracting feature chart shows the thing that got the most people to this event was the

extra credit opportunities. After that, F.A.C.E. affiliation brought in the most people.