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SAP FI-GL

End User GL Step by step training

JayanthMaydipalle
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CONTENTS:
1. GeneralledgerAccounting
1.1CreateGeneralledgermasterrecords(410)
1.2G/LMasterrecordchanges(Centrally)(1113)
1.3CreateaG/LPostingdocuments
/nF02(SingleEntryPosting)(1420)
/nFB50(MultiplelineitemsPosting)(2123)
1.4ParkDocuments
1.4.1Createparkdocuments(2425)

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1.4.2Changeparkeddocuments(2627)
1.4.3Displayparkeddocuments(2829)
1.4.4Displaydocumentchangesofparkeddocuments(3031)
1.4.5Post/Deleteparkeddocuments(3234)
1.5ReverseDocumentEntry
1.5.1Individual/MassReversals(3538)
1.5.2ReversalofaReversedDocument(39)
1.6 ChangeDocument(4043)

1.7 DisplayDocumentLineItems(4445)

1.8 DisplaychangesinDocument(4647)

1.9 DisplayG/LAccountsbalances(4850)

1.10Display/ChangeG/LAccountsitems(5154)
1.11ClearG/LAccount(5559)
1.12ResetClearedItems(6062) 2
1.13ProcessAutomaticClearing(6365)
1.14AutomaticClearingwithClearingCurrencySpecified(6667)
1.15RecurringEntries
1.15.1RecurringEntries(6874)
1.15.2ChangeRecurringDocuments(7578)
1.15.3DisplayRecurringDocuments(79)
1.15.4DisplaychangesinRecurringDocuments(8081)
1.15.5DeleteReferenceDocument(RecurringEntry)(8283)
1.15.6EvaluatingRecurringentryDocuments(8485)

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1.15.7ExecuteRecurringEntry(8687)
1.15.8RunningBatchInputSession(8889)
1.16ClosingProcedures
1.16.1Reports(90)
1.16.2PostingKeys(90)
1.17FrequentlyUsedTransactionCodes
1.17.1GeneralLedger(9194)
1.17.2AccountsPayable(9596)
1.17.3WithholdingTax(TDS)(96)
1.17.4AssetAccounting(9798)

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1.GENERALLEDGERACCOUNTING

1.1CreateGeneralledgermasterrecords:
Businesstransactionsarepostedandmanagedinthegeneralledgerviaaccounts.Eachmasterrecordcontainssettingsthat
controltheflowoffinancialtransactions.TheG/Laccountsrecordthebusinesstransactionsinlineitemandtotalsform.Inthe
standardsystem,allbusinesstransactions,whicharepostedtoG/Laccounts,areupdatedinthegeneralledger.
Procedures
1.AccessthetransactiononSAPGraphicalUserInterface(SAPGUI)

SAPEasy Accounting>FinancialAccounting>GeneralLedger>MasterRecords>G/LAccounts>
Access IndividualProcessing>Centrally

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Transaction FS00
code

2.IntheDisplayG\LAccountCentrallyscreen,enterinformationinthefieldsasspecifiedinthetablebelow:

3. PressCreateorWithTemplateafterfillingtheG/LAccount&CompanyCode.

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4.OntheType/DescriptionTab,enterinformationinthefieldsasspecifiedinthetablebelow:

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Note:Onbellowtable,incolumnR/O/C,R=Required,O=Optional,C=Conditional

FieldName Description R/O/CUserAction


&Values
AccountGroup Determinesthefieldsfortheentryscreensifyoucreateor R

changeamasterrecordinthecompanycode.Theaccount
groupalsodetermineswhichnumberintervaltheaccount
mustbe.
P+Lstatement IdentifiedthisaccountasanP+Lstatementaccounttype C

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accounttype
FunctionalArea ThisfunctionalareaisrequiredtopullintheProfitandLoss O

statementinFinancialAccountingusingthecostofsale
accountingmethod.
Balancesheet Identifiesthisaccountforuseinthebalancesheet C

account
Shorttext AshorttextualdescriptionoftheG/Laccount R

G/Lacctlongtext TheG/Laccountlongtextisusedforonlinedisplaysand O

evaluations

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5. OntheControlDataTab,makethefollowingentries:

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Input:(PTO)
Note:Onbellowtable,incolumnR/O/C,R=Required,O=Optional,C=Conditional Sortkey

FieldName Description R/O/C UserAction&Values


Account Identifierofthecurrencyinwhichtheaccountwill R Thedefaultcurrencyistheone

currency bemanaged thatismaintainedinthe


CompanyCode
OnlyBalances Indicatesthatbalanceisupdatedonlyinlocal O
inLocal currencywhenuserspostitemstothisaccount.
Currency
Exchange Keyforcalculatingexchangeratedifferences O

Rate
Difference
Key
Taxcategory Determineswhethertheaccountistaxrelevant. O ()Inputtax
(+)Outputtax
(*)alltaxtypes
Postingw/o Checkbox O Allowspostingtoaccountswithout
taxallowed indicatingtaxes
Recon AnentryinthisfieldidentifiesthisGLaccountas O Usethedropdownmenuto
.accountfor areconciliationaccount.Areconciliationaccount indicateifthisisanAssets,
accounttype ensurestheintegrationofaSubledgeraccount Customer,andVendor.
intoaGLaccount. Reconciliationaccount
Openitem Setupaccountswithopenitemmanagementif O Checkboxifopenitemsare

management offsettingentriesaretobeassignedtothepostings managedforthisaccount.


madetotheseaccounts.Postingstotheseaccounts
representincompletetransactions.
Lineitem Donotsetthisindicatorforaccountsinwhichthe O Checkboxiflineitemdisplayis

display numberofpostingsissogreatthatlineitem possibleforthisaccount.


displayonlinewouldnotbeadvantageous,suchas
receivablesandpayablesaccounts.
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6. OntheCreate\bank\interestTab,makethefollowingentries:

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FieldName Description R/O/C UserAction&Values
Fieldstatusgroup Determinesthescreenlayoutfordocumententry. R

Postautomatically Indicatesthatthisaccountcanonlybepostedtoby O Checkbox.

only thesystemusingaccountdeterminationtables.
Planninglevel ThisfieldisusedtocontroldisplaysinCash O
Management.
Relevanttocash O Checkboxifthisaccount
flow istobeuseinthe
statementofCashFlow.
Housebank Indicatorforthecompanybank. O
AccountID IdentifiesHouseBanks. O
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Note:Onabovetable,incolumnR/O/C,R=Required,O=Optional,C=Conditional
7.PressSave button

8.Datawassaved.

9.ToperformanychangesclicktheEDITbutton thenpressSAVE

10.TodisplaytheGLaccountclicktheDISPLAYbutton thenpressBACK

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11.ToBlocktheGLaccountclickonBlockbutton ."

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1.2G/LMasterrecordchanges(Centrally):

Use

ThistransactionshowschangesthatweremadeinaG/Laccountmasterrecord.
Procedure:
1.AccessthetransactiononSAPGraphicalUserInterfaceSAPGUI:

SAPEasy Accounting>FinancialAccounting>GeneralLedger>MasterRecords>G/LAccounts>
Access DisplayChanges>Centrally

Transaction FS04
code

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2.OnscreenCentralG/LAccountChanges:InitialScreen,enterinformationinthefieldsasspecifiedinthetablebelow:

Input:(PTO)
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Note:Onbellowtable,incolumnR/O/C,R=Required,O=Optional,C=Conditional

FieldName Description R/O/ UserActionand


C Values
Account Enterthegeneralledgeraccountnumbertoview R Enteraccountnumber.

number allchangesmadetothataccount.
Company Thecompanycode. R Entercompanycode.
Code
FromChange Thesystemonlydisplayschanges,whichwere O EnterDate.
Date madeasfromthisdate.

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ChangedBy Nameofuser. Entername.

3. ClickontheEnterbutton.
4. TheoutputscreenG/LAccountChanges:ChangedFieldswillappear.

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5.ClickontheAllchanges buttontoviewalistingofallchanges.Doubleclickonthelineitemstoviewdetails:

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6. Dateofchanges,Timeofchange,Usernamewhochangedthemasterrecordandfieldsthatwerechangedwithnew
andMaydipalleoldcontentaswellasalanguageused.

7. Formoredetailsselectthefieldyouwouldliketodisplaychangesofandpressyouwillfindthefollowing:

8.DisplaytheaccountchangesandafterthatpresstheBack icontogotothemainmenu. 13
1.3CreateaG/LPostingdocuments: /nF02(SingleEntryPosting):

Use:

Everydocumentconsistsofadocumentheaderandtwoormorelineitems.Thedocumentheadercontains
informationthatisvalidforthewholedocument,suchasthedocumentdateandthedocumentnumber.It
alsoincludescontrollinginformationsuchasthedocumenttype.
Thelineitemsonlycontaininformationontheparticulariteminquestion,forinstanceanaccountnumberand
amount.Whetheranyadditionalinformationispresentdependsonthebusinesstransactioninvolved.
Thesystemcreatesthedocument,updatesthetransactionfiguresfortheaccountsaffected,andinsome
cases,displaysaninternallyassigneddocumentnumberwhenthedocumentisposted.

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Procedure:
1.AccessthetransactiononSAPGraphicalUserInterfaceSAPGUI:

SAPEasy Accounting>FinancialAccounting>GeneralLedger>Posting>General
Access Posting

Transaction F02
code

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2.OnthescreenEnterGLAccountPosting:HeaderData,entertheinformationinthefieldsasspecifiedin
thetablebelow:

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Input: Note:Onbellowtable,incolumnR/O/C,R=Required,O=Optional,C=Conditional
FieldName Description R/O/C UserAction&Values Comments
Document Dateofthedocument. R NOTE:Thedocumentdateis Enterthedateof

Date thedateonwhichtheoriginal theDocument.


documentwasissued.
Type Documenttype. R Defaultsfromthe
AcceptdefaultofSAforG/L

DocumentPosting. systemdate.
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FieldName Description R/O/C UserAction&Values Comments
CompanyCode CompanycodeofthefirstG/Laccount. R Thisfieldcanhaveavalue Canmakethisa

defaultedinfromtheUser requiredfieldto
Parameterssettings. enhancebusiness
processing.
PostingDate Postingdateofthedocumentwhichwill R Defaultissystemdate.
determinetheperioditpoststo.
Currency/rate Currencythattheamountswillbeentered Entereitherthelocal Thesystemdefaults
intothesystemunder. currencyoranother inthelocalcurrency.
currencydefinedinyour

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system.
Reference Fieldallocatedtoanyextranumericor C Canbeusedtocontain UserHastoprovide
nameidentifiers. externaldocument referenceName/Num
referencenumbers.Thisis foreasyentry
helpfulasanadditional tracking.
documentsearchcriterion.
Doc.Header Textthatmaybeenteredtoapplytothe C Enterifnecessary.
text entiredocumentviatheheader.
PostKey Keythatwilldeterminethetypeof R Enterkeytoidentifythis
accounttobepostedtoandwhetheritisa lineproperlyandtopostto
debitorcredit. thecorrectsideofthe
account.
Account G/Laccountnumbertopostthefirst R EntertheG/Laccounttobe
lineoftheinvoiceto. postedto.
SpecialG/L TheG/Lindicatordetermineshowto O Usesystemsuppliedor ConfiguretheSpecial
handlespecialpostings. customizedindicatorsif G/LIndicatorsto
necessary. determinewhich
alternativeaccountto
postthetransaction 16
to.
Transtype Thetransactiontypecontrolsvarious O Enterifappropriate.
3.SelecttheEntersystemactivitiesicontowhenproceedbusiness
transactionsareposted.
4. OntheDetailsEnterG/LAccountDocument:AddG/Laccountitemscreenentertheinformationinthefields
asspecifiedinthetablebelow:

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5.SelecttheEnter icontoproceed
Note:Therearemanyotherfieldswhicharetobeusedaccordingtoconfigurationrules,accountdependencies,specific
postingtransactions,andcompanyprocedures.
Input:

FieldName Description R/O/C UserAction&Values


AmountinDoc Theamountfortheaccountenteredonthe R Enterproperamount.

Currency previousscreen.
CostCentre ProvideCostCenter/Deptdetails,CostCenter R SelectDeptNum.
accountingisusedtoidentifythecosts
incurred.
InternalOrder ProvideInternalordernum/ProjectIDdetails R EnterOrder/ProjectDetails.

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Activity Activitytypesareusedtodescribethevarious R EnterActivityNum.
formsofactivitythatareperformedatacost
center.
PostKey Keythatwilldeterminethetypeofaccountto R Enterkeytoidentifythisline
bepostedtoandwhetheritisadebitorcredit. properlyandtoposttothecorrect
sideoftheaccount.
Account G/Laccountnumbertopostthesubsequentlines R EntertheG/Laccounttobepostedto.
oftheinvoiceto.

6. SelecttheEnter.Tobeproceedtonextscreen.

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7. Put(*)inamountcheckboxandput(+)SigninTextcheckboxthatcapturespreviousscreenshotamountfigureand
TextDescriptionprovidedbytheUser.

8. GotoDocumentandClickOnSimulate(Document>Simulate).Youwillgetbellowmentionedscreenshot.

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9.MakesureDebitequalstoCreditandbalanceshouldbezeroasmentionedbellow.

10.Tosavethedata,selecttheSave icon,selectDocument>Post,orpressF11.

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1.3CreateaG/LPostingdocuments:/nFB50(MassPosting):

Procedure:
1.AccessthetransactiononSAPGraphicalUserInterfaceSAPGUI:

SAPEasyAccess Accounting>FinancialAccounting>GeneralLedger>Posting>EnterG/L
A/cDocument

Transaction FB50
code

NOTES:
Thefirsttimeyouaccessthisfunction,apopupboxrequestingthecompanycodewillbedisplayed.Afteryour

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firstentry,thesystemwillretainanddisplayselectfieldinformation,suchasCompanyCodeandCurrency
.Completethecompanycodeinformationandhitthegreencheckmark orpressEnter.

2. OnthescreenEnterG/LAccountDocument:CompanyCode3300,entertheinformationinthefieldsas
specifiedinthetablebelow:
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Note:Onbellowtable,incolumnR/O/C,R=Required,O=Optional,C=Conditional
FieldName Description R/O/C Comments
DocumentDate Dateofthedocument. R EnterthedateoftheDocument.

PostingDate Effectivedateofposting. R Defaultsfromthesystemdate.

Reference Fieldusedtoenteruserdesiredtext R Canmakethisarequiredfieldto

enhancebusinessprocessing
Doc.HeaderText Mentiondescriptionofthedocument. C

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3.OntheDetailsscreenentertheinformationinthefieldsasspecifiedinthetablebelow:

Input:(PTO)

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Note:Onbellowtable,incolumnR/O/C,R=Required,O=Optional,C=Conditional
FieldName Description R/O/C Comments
General ThenumberoftheG/Laccounttowhichthetransactionwillbe R

Ledger posted.
Account
D/C Debitorcreditindicator. R
Amountin Theamountforthisline. R

DocCurrency
CostCentre ProvideCostCenter/Deptdetails,CostCenteraccountingisusedto R SelectDeptNum.

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identifythecostsincurred.
InternalOrder ProvideInternalordernum/ProjectIDdetails. R EnterOrder/Project
Details.
Activity Activitytypesareusedtodescribethevariousformsofactivity R EnterActivityNum.
4.Selectthe icon.
thatareperformedatacostcenter.
5. SimulatingthePosting
SelecttheSimulateButton.Thisoptionalstepwillcreateanyautomaticallygenerateddocumentlinessuchasintercompanyentries
andallowyoutoviewthembeforeposting.Greenarrowbacktomakeanynecessarychangestothelines(clickokatAutomaticallycreated
lineitemswillbedeleted)orclicktheSaveicontopostthedocumentifsatisfied.

6.Tosavethedata,selecttheSave icon,selectDocument>Post,orpressF11.

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1.4ParkDocuments
1.4.1Createparkdocuments(F65):
Use:
Documentparkingcanbeusedtoenterandstore(park)incompletedocumentsintheSAPSystem,without
carryingoutextensiveentrychecks.Parkeddocumentscanbecompleted,checkedandthenpostedatalater
date.
Procedure:
1.AccessthetransactiononSAPGraphicalUserInterfaceSAPGUI:
SAPEasyAccess AccountingFinancialAccountingGeneralLedgerPostingGeneralDocument

Parking

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Transactioncode F65

2. OntheParkDocument:DocumentHeaderscreen,enterinformationinthefieldsasspecifiedin
thetablebelow:

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3.SelecttheEnter icontoproceed.

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4.Enteramount,Costcentre,Order&Text,SelecttheEnter Icontoproceednextscreenshot.
5. Put(*)inamountcheckboxand(+)signintextcheckboxforcapturingthepreviousamountcheckboxandtextcheckbox.

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6. GotoDocumentParkDocument.
1.4.2Changeparkeddocuments:
Aparkeddocumentcanbechangedandgraduallycompleted.Alargenumberofheaderanditemfieldscanbe
changedduringthisprocess,includingtheamounts.Certainofthevaluesyoucannotchangearethecurrencyandthe
companycode.
Youcanmakechangesto:
Individualdocuments
Individualitems
Severaldocumentssimultaneouslyviaalist
Othervaluesviathelineitems
Tcode:FBV2 screen,enterinformationinthefieldsasspecifiedinthetable
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1.OntheChangeParkedDocument:InitialScreen
below:

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Input: Description R/O/C UserAction&Values
FieldName
CompanyCode 4characteridentifierofanorganizationalunit Entercompanycode.

withinexternalaccounting. R
Documentnumber Identifierforanaccountingdocument. R Entertheparkeddocument
number.
FiscalYear Theyeartowhichtheparkdocumentwascreated. R Enterthefiscalyear. 26
2.PressEnterorclickon toproceed.

3.Clickon Execute .

4. DoubleclicktheLineItemyouwanttoChange.

5. OnthescreenChangeParkedDocument:Overview.Makethechanges

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6.Onceallchangesarecomplete,pressParkDocument icontopostthechanges.

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1.4.3Displayparkeddocuments:
Documentparkingcanbeusedtoenterandstore(park)incompletedocumentsintheSAPSystem,withoutcarrying
outextensiveentrychecks.Parkeddocumentscanbecompleted,checkedandthenpostedatalaterdate.
Parkeddocumentsmaybedisplayindividuallyorviaalist.
Tcode:FBV3
1.OntheDisplayParkedDocument:InitialScreenscreen,enterinformationinthefieldsasspecifiedinthetable
below:

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Input:FieldName Description R/O/C UserAction&Values
CompanyCode 4characteridentifierofanorganizationalunit Entercompanycode.

withinexternalaccounting. R
Documentnumber Identifierforanaccountingdocument. R Entertheparkeddocument
number.
FiscalYear Theyeartowhichtheparkdocumentwascreated. R Enterthefiscalyear.

2. PressEnterorclickon toproceed.
3.ClickonExecute .
4. DoubleclicktheLineItemyouwanttoChange. 28
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5.DisplaythedocumentandafterthatpresstheBack icontogotothemainmenu.

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1.4.4Displaydocumentchangesofparkeddocuments:
Thistransactionwillallowtheusertoviewthechangesinaparkeddocument.

TCode:FBV5
1.OntheParkedDocumentChanges:InitialScreenscreen,enterinformationinthefieldsasspecifiedinthe
tablebelow:

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Input:
FieldName Description R/O/C UserAction&Values
CompanyCode 4characteridentifierofanorganizationalunit Entercompanycode.

withinexternalaccounting. R
Documentnumber Identifierforanaccountingdocument. R Entertheparkeddocumentnumber.
FiscalYear Theyeartowhichtheparkdocumentwascreated. R Enterthefiscalyear.

FromChangeDate Date/timefromwhichchangesshouldbelisted. R Enteradate/timethesystemwill

/time onlydisplaychangesasfromthis
date.

2.ThenPressEnter toproceed. 30
Notes:
Asstandardwhenyouenterthetransaction,thelastposteddocumentmadebyanyuserappearsautomatically.
Otherwise,youhavetoenterthedocumentnumberthatyouneedtoviewitschangesintheDocument
Numberfield.

3. OnscreenParkedDocument:ChangedFields,alistofchangedfieldsshouldbedisplayed.Doubleclickonan
entrytoviewthechangedateandoldandnewvaluesofthefield.Fromhere,click ifyouwanttoidentifytheuser
andtimeofthechanges.

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4.PresstheAllchanges icontodisplayallthechangedfields.

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5.DisplaythedocumentchangesandafterthatpresstheExit icontogotothemainmenu.
1.4.5Post/Deleteparkeddocuments:
ThistransactionwillallowtheusertoPost/Deleteaparkeddocument.
Procedure:
1.Access the transaction on SAP Graphical User Interface SAP GUI :
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerDocumentParked

DocumentPost/Delete

Transactioncode FBV0

2. OnthePostParkedDocument:InitialScreen,enterinformationinthefieldsasspecifiedinthetablebelow:

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Input:

FieldName Description R/O/C UserAction&Values

CompanyCode 4characteridentifierofanorganizationalunit Entercompanycode.


withinexternalaccounting. R
Documentnumber Identifierforanaccountingdocument. R Entertheparkeddocument
number.
FiscalYear Theyeartowhichtheparkdocumentwascreated. R Enterthefiscalyear.

Notes:

Asstandardwhenyouenterthetransaction,thelastposteddocumentmadebyanyuserappearsautomatically 32.
IfyouknowthedocumentnumberthatyouneedtochangetypethenumberdirectintheDocumentNumberfield.
IfyoudonotknowtheDocumentnumberpress thefollowingscreenappears:
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3.Fromtheabovescreenyoucanselectdocumentsbyfieldslike,Postingdate,Documentdate,
Document
TypeetcandthenpresstheExecuteicon ,alistofdocumentsappeariffoundasbelowscreen.

4.DoubleclicktheParkedDocumentyouwanttoPostorDeleteorpress ,thefollowingscreenappears:

(PTO) 33
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5.PressDocumentinthemenubarandchoose Delete todeletethedocumentorPressthe Post icon to



postthedocument.
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1.5ReverseaDocumentEntry
1.5.1Individual/MassReversals.
Use:
Ifyouhaveenteredanincorrectdocument,youcanreverseit.NotethatR/3canreverseadocumentonlyif
thefollowingconditionsaremet:
o Containsnocleareditems
o Containsonlyvendor,customer,orG/Llineitems
oWaspostedwithintheFIsystem
oContainsonlyvalidvalues,suchasbusinessareas,costcenters,andtaxcodes

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Ordinarily,youpostareversingdocumentinthesameperiodyoupostedtheoriginaldocument.Theperiodof
theoriginaldocumentmustbeopentopostareversingdocument.Iftheperiodisnotopen,youcanoverwrite
thepostingdatefieldwithadateinanopenperiod,suchasthecurrentperiod.
Procedure:
1.Access the transaction on SAP Graphical User Interface SAP GUI :
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerDocumentReverse

IndividualReversal
Transactioncode FB08

PleaseNote:ForIndividualReversaluse:FB08,formassreversalsuse:F.80

(PTO)

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2. OntheReverseDocument:HeaderDatascreen,enterinformationinthefieldsasspecifiedinthetablebelow:

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Input:

FieldName Description R/O/C UserAction& Comments


Values
Thedocumentnumberofthedocumentto Enterthedocument
Document R
number bereversed. number.
Thecompanycodeidentifierforthe Enterthepropercompany Youcanselectthedropdownarrowtoviewalist
Companycode R
documenttobereversed code. ofavailablechoices.
Thefiscalyearthatthedocumentwas Enterthefiscalyear.
Fiscalyear R
createdin.
ReversalReason Reasonforreversingadocument. R Enterthedesiredreversal Selectthedropdownarrowtoviewalistof

reason. availablechoices.Youcanusethestandard
reasoncodesorenternewcodesinconfiguration.
Ifthereversedocumentcannotbeposted Leaveblanktoacceptthe Youcanselectthedropdownarrowtoviewa
Postingdate O
tothesameperiodastheoriginal originaldocumentsposting calendar.
document,enterthepostingdateandthe dateorenterthedesired
postingperiodoftheReversingdocument. postingdate. 36
Postingperiod Effectiveperiodofreversalposting Enterifdifferentthanthe

Note:Onbellowtable,incolumnR/O/C,R=Required,O=Optional,C=Conditional

O originaldocumentsperiod
3.Clickon toviewtheDocumentbeforereversalorpressF5.
Notes:
Asstandardwhenyouenterthetransaction,thelastposteddocumentmadebyanyuserappearsautomatically.
IfyouknowthedocumentnumberthatyouneedtochangetypethenumberdirectintheDocumentNumber
field.
IfyoudonotknowtheDocumentnumberpress thefollowingscreenappears:

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Note:GivetheDocumentnumberthatyouwanttoreverse,followthescreenappearsbellow.

4.ThenpresstheExecuteicon ,DoubleclickonbellowmentionedDocumentnumberlineitem.
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5.AfterdoubleclickingonDocumentnumberlineitemyouwillgetthebellowmentionedscreenshot.

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6.PostthereversingdocumentbyselectingDocumentPostorpresstheSave icon.

Note:ForMassReversalpleaseuseF.80&Followthesameprocedure.

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1.5.2ReversalofaReversedDocument:
Use:
Suppose,ifwereversedanentrywithwrongaccountnumordata,wecanusethisoptiontoreverseareversed
document.
Note:Pleasenotethatweusethisoptiontoreversetheonlyreverseddocument.
8.

Procedure: Goto
Document

T.Code:FBR2 Postorclick
on

Icon
.

1. EnterproperDocumentNumberofareversalentry.
2. EnterCompanycode.
3. FiscalYear.
4. SelectGeneratereversepostingcheckbox
5. Clickon
6. Document
7. PressEnter
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1.6 ChangeDocument:
Use:
Thesystempreventsthedataincertainfieldsofaposteddocumentfrombeingchanged.Examplesaretheposting
amount,accountnumber,postingkey,fiscalyearandtaxamount.Becauseaccountinformationfieldsand
balancesareupdatedonposting,thesefieldscannotbechanged.Changingthedatainthesefieldswouldentaila
manipulationofthefigures,withtheresultbeingitwouldnolongerbepossibletoreconcilethedocumentsand
accounts.Somefieldsarechangeableinaposteddocument.Whetherornotdatacanbechangeinchangeablefields
dependonthefollowingfactors:
Thedocumentchangingrulesdefinedbyyoursystemadministrator
WhichotherSAPapplications,suchasCOorMM,youhaveinstalled
Howtheapplicationisconfigured
ThechangedocumentfunctionalitymayalsobeusedtoreleasedownpaymentsforpaymentbychangingthePayment
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Block field .By cancelling the block indicator, down payments will automatically be released and cleared each time
thepaymentprogramisrun.Thepayingprogramclearsbysubtractingthedownpaymentamountfromthe
1.Access thetransaction on SAPGraphical UserInterface (SAP GUI):

correspondinginvoiceamountsandpayingthedifference.
Procedure:
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerDocumentChange

Transactioncode FB02

2. OntheChangeDocument:InitialScreenscreen,enterinformationinthefieldsasspecifiedinthetablebelow:

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Input: (PTO)
FieldName Description R/O/C UserAction&Values Comments
Document Thesystemrequiresthenumberofthe R Enterthedocument Thesystemproposesthe

Number documentyouwishtodisplay. numberyouwishto documentnumberfromthelast


change. processeddocument.
CompanyCode Companycodewhichthedocument R Documentnumbersare Thesystemproposesthe
waspostedunder. companycodespecific. companycodethatwasusedin
thepreviousfunction.
FiscalYear Ifthenumberrangethatthe R Entertheappropriatefiscal Ifyoudonotenterafiscalyear
documenttypeusesisyeardependent, yearthatthedocumentwas andthenumberrangeusedis
youmayusethisfieldtobemore postedin. yeardependent,anadditional
specific. windowwillappearifthe
documentnumberexistsin

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variousyears.

h
Note:Onabovetable,incolumnR/O/C;R=Required,O=Optional,C=Conditional

Notes:
Asstandardwhenyouenterthetransaction,thelastposteddocumentmadebyanyuserappearsautomatically.

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IfyouknowthedocumentnumberthatyouneedtochangetypethenumberdirectintheDocumentNumber

e
field.
IfyoudonotknowtheDocumentnumberpress thefollowingscreenappears:

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3. Fromthisscreenyoucanselect documentsbyfieldslikeDocumenttype,Postingdate,Entrydate,etcand
thenpresstheExecute icon,alistofdocumentsappeariffound.

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4.SelecttheDocumentthenpressChoose (F9).OrDoubleclicktheDocumentyouwanttochange,the
followingscreenappears:

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5. OnthescreenDocument:Overview,selectalineitembydoubleclickingonitorclickoncethenselectingthe
ChangeRowicon.Onlythefieldswhicharenotgrayedoutmaybechanged.Ifthelineselectedcorrespondstoa
vendorpostingandthePaymentBlockfieldisconfiguredaschangeableintheFIConfigurationDocument
ChangeRules,youmaychangethevalueofthisfieldtoreleasethevendorforpayment.Youmayproceedtothe
otherlineitemsbyusingtheupanddownblackarrowsortheSaveand+Next/Previouspushbuttons.Youmay
alsoclickontheDocumentHeadericontochangeselectedfieldsinthedocumentheader.

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6.MakethechangesyouneedandpresstheBack buttonthenpresstheSave button.orpressF11
Note:
YoucannotchangetheDocumentHeader(Postingdate,Documentdate,andDocumenttype.)
YoucannotchangeAmountandCostCentreorOrder.
YoucanchangeText,Assignment,andPaymentMethodonly.
7.Toviewtheuserdetailsorformoredetailsclickon .
8.TogobacktoDataentryviewclickon .

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1.7 DisplayDocumentLineItems:
Use:
Thisprocesswilldisplayapreviouslycreatedaccountingdocument.Todisplayaspecificdocument,enterdocument
number,companycodeandfiscalyear.
Procedure:
SAPEasyAccess AccountingFinancialAccountingGeneralLedgerDocumentDisplay

Transactioncode FB03

1.OntheDisplayDocument:Initial screen,enterinformationinthefieldsasspecifiedinthetablebelow:
Screen

JayanthMaydipalle
Input:
FieldName Description R/O/C UserAction&Values Comments

Document Thesystemrequiresthenumberof R Enterthedocument Thesystemproposesthe


Number thedocumentyouwishtodisplay. numberyouwishto documentnumberfromthe
change. lastprocesseddocument.
CompanyCode Companycodewhichthedocument R Documentnumbersare Thesystemproposesthe
waspostedunder. companycodespecific. companycodethatwasused
inthepreviousfunction.
FiscalYear Ifthenumberrangethatthe R Entertheappropriate Ifyoudonotenterafiscal
documenttypeusesisyear fiscalyearthatthe yearandthenumberrange
dependent,youmayusethisfieldto documentwaspostedin. usedisyeardependent,an 44
bemorespecific. additionalwindowwill
appearifthedocument
numberexistsinvarious
years.
Notes:
Ifyoudonotknowthespecificdocumentnumberyouwishtodisplay,clickontheListbutton,entertheparameters
thatyoudoknow,andrunthesearchinordertofindtheproperdocument.Thendoubleclickonthedesired
documenttodisplayit.
2. PressEntertoproceed.
3. OnthescreenDocumentOverview,youwillseealllineitemsforthedocument.Ifyouwishtoseemoredetails
foraspecificlineitem,doubleclickonit.YoucanalsoclickontheDocumentHeadericonorhitF5toseethe
headerinformationforthedocument.Ifyoudesiretomakechangestothedocument,clicktheDisplay/Change
iconorhitShift+F1.InordertoreturntotheDocumentOverviewscreen,clickontheOverviewiconorclick
ontheBack.

JayanthMaydipalle
4.ToreturntotheDisplayDocument:InitialScreen,presstheBackicon orpressF3.

45
1.8 DisplaychangesinDocument:

Use:
Toviewthelastchangesthathavebeenmadetoacertaindocumentandthefieldsthathasbeenchanged.
Procedure:
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerDocumentDisplayChanges

Transactioncode FB04

1.OntheDocumentChanges:InitialScreen,makethefollowingentries:

JayanthMaydipalle
Input:

Fieldname Description R/O/C

CompanyCode EnterCompanyCodeyouwanttodisplayitsDocChanges. R

Document TheNumberofthedocumentyouwanttodisplayits R
Number
changes .
FiscalYear Theyearyouareworkingin. R
46
Periodof NameoftheUserwhoMadetheChange. O
change:
2.ThenPressEnter,thefollowingscreenappears:(PTO),

Changedby
3. Doubleclickthelineyouneedtodisplaythechangesmadeinitorpress ,orpresstheAllchanges
icon,thefollowingscreenappears:

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Field Description
name

Date Creationdateofthedocument.

Field TheFieldthathasbeenchanged.

New TheNewvalueofthefield.

Old TheOldvalueofthefield.
47
4.DisplaythedocumentchangesandafterthatpresstheBack icontogotothemainmenu
1.9 DisplayG/LAccountsbalances:
Use:
Thesystemdisplaysthedebitandcreditbalancesoftheindividualpostingperiodsaswellasthe
cumulativebalancesoftheG/Laccount
Theaccountbalancedisplaysthefollowing:
Theopeningbalance(thebalancecarriedforwardfromthepreviousyear)
The total of all transactions for each posting period, broken down into debit
and credit postings (transaction figures).
Procedure:
AccountingFinancialAccountingGeneralLedgerAccountDisplayBalances
SAPEasyAccess

Jayanth Maydipall
Transactioncode FS10N

1.OntheG/LAccountBalanceDisplayscreen,entertheinformationinthefieldsasspecifiedinthetablebelow:

Input:
Description R/O/C Comment
Fieldname

AccountNumber G/LaccountnumberthatidentifiesitintheChartof R OneG/Lacct.orRange


Accounts.
CompanyCode EnterCompanyCodeyouneedtodisplaytheaccount R OneCompanyCodeor
balanceinit. range
FiscalYear Theyearyouareworkingin. R 48
Notes:
YoucandisplaymorethanoneaccountinthesametimebypressingtheMultipleselection besidethe
buttonAccountNumberfieldthefollowingwindowopens:

JayanthMaydipalle
Input:
Tab Description
SelectSingle Youcanselectsinglevalues

Values(1)
SelectIntervals Youcanselectranges
ExcludeSingle Youcanremovesinglevalue

Values
ExcludeIntervals Youcanremoveranges

2. PresstheExecuteicon.TheFollowingscreenappears. 49

(PTO)
JayanthMaydipalle
Note:
Thebalancesforeveryperiodintheyeararedisplayed.Ifyouneedmoredetailsofthetotalsdouble
clickontherequiredperiodtoseeitsdetails.
Toshowthesingledocumententriesofaperiod,selectthebalancefieldoftheperiodyouwantto
displaybydoubleclicking.
Toshowallthedocumentsoftheyear,selectthetotalbalancefieldbydoubleclicking.
3.Selectthelineitemyouwanttochangebyclickingtheboxatthestartoftherowandchoosethe
Edit
icon,ifyouwanttodisplayitchoosetheDisplay icon.
Note:
Certainfieldscanbechangedforeachtypeofaccount.
FieldstobechangeddifferswhethertheLineItemwasposted,openorcleared. 50
4.DisplaytheaccountbalancesandpresstheBack icontogotothepreviousscreen.
1.10Display/ChangeG/LAccountsitems:
Use:
Youcandisplaythelineitemsforoneormoreaccounts.
Lineitemsaredocumentitemsthatwerepostedtoaspecificaccount.Incontrasttoadocumentitem,alineitem
onlycontainstheinformationfromthedocumentthatisrelevantfromtheaccountview.
Prerequisites
Inordertodisplaythelineitemsforanaccount,theaccountmustbemanagedwithlineitemdisplay.Thismeans
thatyouhavesettheindicatorLineitemdisplayinthemasterdataoftheaccount.
Procedure:
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerAccountDisplay/Changeline

JayanthMaydipalle
items
Transactioncode FBL3N

1.OntheG/LAccountLineItemDisplayscreen,enterinformationinthefieldsasspecifiedinthetablebelow:

Input:
Fieldname Description R/O/C Comment

G/Laccount G/LaccountnumberthatidentifiesitintheChartof R OneG/Lacct.orRange


Accounts.
CompanyCode EnterCompanyCodeyouneedtodisplaythe R OneCompanyCodeorrange
accountbalanceinit.
(PTO) 51
2. FortheSelectionusingsearchhelp:

Input:

Fieldname Description R/O/C Useraction&values


SearchhelpID Keythatdescribesthesearchcriteria o <G/Laccountdescriptionin

chartofaccounts>
SearchString o

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3.FortheitemstobeDisplayedorChanged:

Note:
Youhave3optionstodisplaylineitems:
Openitems:youcandisplayopenitemstoaspecificdate(openitemsmeansitemsthatnotyetcleared).
Cleareditems:youcandisplaycleareditemsfromadatetoaspecificdate(cleareditemsmeansasexample
invoicespaid) 52
Allitems:youcandisplayallitems(openandcleared)fromadatetoaspecificdate.
(PTO)
4.FortheLineItemsselection:

Note:
Youhave3options:
Normalitems:Invoices,paymentsandcreditmemos.
Noteditems:Notused.

JayanthMaydipalle
Parkeditems:documentsnotyetposted.

5. PresstheExecuteicon,alistofLineItemsisdisplayed.

53

(PTO)
6.Firstyouwillfinddescriptionsforsomesymbolsinthescreen:
IconDescription Icon Description
Meansthisitemisstillopen. Meansthisdocumentisnotyetposted.
Meansthisitemiscleared. Meansthisdocumentwasposted.

7.Secondyouhavesomeiconsinthetoolbar:

Icon Description Icon Description


DisplayDocument Sumicontomakesumtospecificcolumn.

JayanthMaydipalle
ChangeDocument Subtotaliconmakesubtotalstospecificcolumn

Displaycheckinformation Changelayouticonusedtochangethecolumns
displayed.
AccountMasterData Selectlayouticonusedtochangethelayoutby
anothersavedlayout.
Filtericontofilterbyanycategoryavailable. Savelayouticonusedtosavespecificlayout.

Sortascending SortinDescendingOrder

8.ToDisplaytheLineItemclickonthecheckboxthenpresstheDisplay icon.
9.ToChangetheLineItemclickonthecheckboxthenPresstheChange icon.
Note:
Certainfieldscanbechangedforeachtypeofaccount.
FieldstobechangeddifferswhethertheLineItemwasposted,openorcleared.
54
1.11ClearG/LAccount:
Use
RunningtheclearingprogramcanclearopenitemsonaG/Laccount.Thisprogramusespredefinedcriteriato
grouptogetheropenitemsperaccount.Ifthebalanceofthegroupofopenitemsequalszeroinlocal,foreign,and
whereapplicable,theparallelcurrency,theitemsaremarkedascleared.
Procedures :
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerAccountClear

Transactioncode F03

1.OntheClearG/LAccount:HeaderDatascreen,enterinformationinthefieldsasspecifiedinthetablebelow:

JayanthMaydipalle
55

(PTO)
Fieldname Description R/O/C Useraction&values Comment
Account ThenumberoftheG/Laccounttohave R EnterintheG/Laccount Youmayonlyclearitems

itemscleared. number. fromoneaccountata


time.
Companycode Upto4digitcodeinwhichthecustomer R Candefaultfromsettings
exists. inUserParameters.The
systemrequiresthatyou
selectvalidcustomer
companycodecombination.
Clearingdate Dateofclearingtransaction. R Defaultsinastodaysdate. Evenifyouchangethe
clearingdatetoadatein
Currency Thecurrencyoftheamountsinvolvedin R DefaulttoUSDCan thepast,itwillassignthe
defaultdateasthe

ya
Ja
nt
clearingdate.
thetransaction. defaultbysettingediting

Maydipalle
profile.
Period 2charidentifierusedindicatetheperiod R Defaultstocurrentperiod,
inwhichthepostingwillbeplaced. basedontheclearingdate.
NormalOIArea Indicatesthatonlystandardopenitems R Defaultissetsothatonly
aretobetakenintoconsiderationduring normalopenitemswillbe
clearing. takenintoconsiderationfor
clearing.
Additionalselections Aseriesofotherdocumentselection R Thedefaultselectionis
Area criteria.
None.

Clickonanysingle
selectionoptiontolimitthe
Note:OnAbovetableincolumnR/O/C,R=Required,O=Optional,C=Conditional
openitemlistgenerated.
2.PressEnterortheProcessopenitems icon.tocontinue

(PTO) 56
3. OnscreenClearG/LAccount:Processopenitems,doubleclickonthedollaramountfieldoftheitem(s)tobe
cleared.

JayanthMaydipalle
4. Asyouselecteachitemfromthelistofopenitems(doubleclick),thetotalamountwillappearintheAssigned
field.Foranacceptableclearingtransactionsituation,thisfieldmustequalzerobeforeyoupostthetransaction.
5.PressthePost icontoorpress(CtrlS)postthepayment
6. Asystemmessagewillappearindicatingthattheclearingdocumenthasbeencreatedandasystemgenerated 57
numberwillbeattributedtothatdocument.
(PTO)
7. Youhavefourtypesofopenitemsclearing:
a.StandardClearing:

StandardClearingmeansthepaymentamountisequaltotheopenitemamountwithoutany
differences.b.PartialPayment

Apartialpaymentisapaymentthatispostedtoanaccountwithoutanyopenitemsbeingcleared.Youassignthispartial
paymenttoanopenitem.Whenyoupostthepartialpayment,thesystemmarksthedocumentnumberoftheoriginal
openiteminthelineitemforthepartialpayment.Theoriginalopenitemandthepartialpaymentremainopen.
c.Residualitems
Aresidualitemresultswhenapaymentismadeforlessthantheactualamountoutstanding.Youcleartheoriginalopen
item,andthesystempostsanewopenitem.Thisnewopenitemisforthesameamountastheoriginalopenitemminus
theamountpaid.
d.Withholdingtax

Jaya
nth
8. OntheClearG/LAccount:Processopenitemsscreen,theStandardtab,makethefollowing:
9. AfterenteringthescreenClearG/LAccountProcessopenitems,bydefaultallitemsactivated.Todeactivateall

Maydipal
itemsfirstchooseSelectall andthenDeactivateitems .AfterwardsyoucanchooseSelectandthen

le
Activateitems, inordertoselecttheappropriateitems,whichyouwanttoclear.
10.Theactivateditems(representedinbluewriting)canbecomeafterwardscleared,ifinthefieldNotassignedcontainsan
amountof0,00orthedifferencedoesnotexceedthetolerancelimitforusers.
11.OntheEditingStatus,thefollowingdataappears: Comment

Fieldname Description
Numberofitems Numberofitemsdisplayedinthelist.
Displayfromitem Firstitemtobedisplayedonthepage.

Displayinclearing ShowstheDisplayStatus. <Document

currency Currency/Local
Currency>
Amountentered Amounttobecleared. <0>
58
Assigned Totaloftheactiveitemsdisplayed. <0>

Notassigned Showsthedifferencebetweentheamounttobecleared Mustbe=ZERO


andthenettotaloftheactiveopenitemsselectedfor
clearing.
(PTO)
12.Inthetablebelowtherearesomeotheroptions
Icon Description Icon Description

DocumentOverview FieldContentSearch
ClearingText FindAmount

Distributedifference DisplayGross/NetAmount

Chargeoffdifference DisplayCurrency

Select ActivateCashDiscount

SelectBlock DeactivateCashDiscount

JayanthMaydipalle
13.PresstheDocumentOverview Icontodisplaythedocument.

Note:TheClearingDocumentmayhavenolineitems.

14. PressthePosticontoposttheclearing.
15. Thefollowingmessageappearswhere100000059istheclearingdocumentnumber

16. Writedownthedocumentnumberforyourreference.

59
1.12ResetClearedItems:
Use
Youcanresetclearingproceduresforindividualdocuments.Whenresettingclearingpostings,theclearingdatais
removedfromthelineitems(andthereversaldata,whereitexisted,isremovedfromthedocumentheader.)The
documentchangesareloggedandcanbedisplayedinthechangedocuments.Paymenthistoryandcreditlimitwill
becorrected,whenneeded,afterresettingcleareditemsinAccountsReceivable.Thisprocesswillbeutilizedfor
openingmisappliedpaymentsandforreversingandreissuingcreditrefunds.
Procedure
SAPEasyAccess
AccountingFinancialAccountingAccountsPayableDocumentResetClear

Document
Transactioncode FBRA

JayanthMaydipalle
1.OntheResetClearedItemsscreen,enterinformationinthefieldsasspecifiedinthetablebelow:

Fieldname Description R/O/C Useraction&values Comment


Clearingdocument Numberofthedocumentwithwhich R Enterinthe10digitsystem Makesurethatyouhave
thelineitemwascleared. assignednumber.Thisisthe theinformationofwhat
clearingdocumentorthe paymentoroffsetistobe
paymentnumber,oroffset reset.
number.
CompanyCode Fourcharacteridentifierofthe R Enterinthecompanycode. Canbesetasdefault
companycode. parameter.
Fiscalyear Definesaperiod,12monthsasarule, R Enteryearthatthecleareditem Makesureyouenterthe 60
forwhichthecompanyistocreateits wasposted. currentyear,otherwiseit
inventoryandbalancesheet. willaffecttheG/Lreporting
anduppermanagement
reportsregarding.
Notes:
ClickontheAccounts buttontoviewcustomeraccountnumberandcompanycode.
ClickontheItems buttontoviewthedocumentsyouareabouttoreset.Placethecursoratthedisplayed
lineitemsandclickontoviewdetails.
ClickonAccompanyingCorrespondence buttontoviewcorrespondences.

2. Ifthereisanycorrespondencethatiscurrentlyinthequeuetobeprinted,thesystemwillaskyouifyouwanttodeactivateanyopencorrespondence.YoushouldclicktheYesoption.

3.PressResetClearedItems toresetthedocument(s.)
4. Adialogboxwillpopupwith2options:ResettingandResettingandReverse
5. SelectOnlyresettingbydoubleclickingontheselectionbox.Thiscancelsandreopensdocumentsclearedby

JayanthMaydipalle
paymentallocationorothercleareditems.
6. SelectResettingandreversebydoubleclickingontheselectionbox.Thiswillcancelcreditrefundsand
reissue.

Notes:
Ifthedocumentisinvolvedwithanotherclearingdocument,thesystemwillgenerateanerrormessagethatthe
documentisnotpurelyaclearingdocument.
Thiserrormessagewilldisplaythefollowing:
Diagnosis:the system will display what other items are involved and notify you that the document will not be
reset. 61
Systemresponse:notificationthatthepaymentcannotbereset.
Procedure:thesystemwillgiveyouinstructionstocheckyourdataandcorrectyourentry.Itwillinstructyouto
resettheotheritemstobeabletoresetthisone.
Iftheitemsarearchived,thesystemwillcheckthearchivesandifthedocumentisfounditwillbereset
.Otherwise,theA/Rcontrolclerkwillhavetoperformthefollowingprocedure:
oIfthepaymentistoberesetandclearedagain,theclerkshouldutilizePostwithclearing.

oIfthepaymentistoberesetandleftopen,thecontrolclerkshouldutilizePostwithoutclearing.TheopenitemswouldthenberesolvedbytheCreditdepartment.

7. WhenselectingResettingandReverse,ontheReversaldatabox,entertheinformationfromthetable
below:
Fieldname Description R/O/C Useraction&values
Reversalreason Reasonforreversingadocument. R Entertheproperreasoncode

basedontheprocessyouwill
perform.
Postingdate Datewhenadocumentisreversed. R Entercurrentdate.Thishasto

betodaysdateforauditing
purposes.

JayanthMaydipalle
Fiscalyear Definesaperiod,12monthsasarule, R Enteryearthatthecleareditem
forwhichthecompanyistocreateits wasposted.
inventoryandbalancesheet.
Note:OnAbovetableincolumnR/O/C,R=Required,O=Optional,C=Conditional

8.Selecttheinthe Reversaldatabox.

9.Selecttheinthe Informationboxtopostthedocument.
10.Selectthe inthenextInformationboxtocompletetheresetofcleareditems.

11. IfselectingOnlyresettingontheReversalofclearingdocumentbox:
12. ClickontheOnlyresettingbuttontoresetthecleareditem.
13. Ifresettingcleareddocumentsthatwereclearedwithoutposting,afterenteringtheinformationontheResetcleared
itemsscreenandselectingtheSavebutton,amessagewillappearthatthecleareddocumentswerereversed.

62
1.13ProcessAutomaticClearing:
Use
Youcanusetheclearingprogramtoclearopenitemsfromcustomer,vendor,andG/Laccounts.Thisprogram
usespredefinedcriteriatogrouptogetheropenitemsperaccount.Ifthebalanceofthegroupofopenitems
equalszeroinlocal,foreign,andwhereapplicable,theparallelcurrency,theitemsaremarkedascleared.
Procedure
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerPeriodicProcessAutomatic

ClearingWithoutSpecificationofClearingCurrency

Transactioncode F.13

1. OntheAutomaticClearingscreen,enterinformationinthefieldsasspecifiedinthebelowtable

JayanthMaydipalle
GENERALSELECTIONSareacriteriacanbespecifiedastowhichitemstoclear.
Forexample,youcanselectvariouscompanycodes,fiscalyears,documentnumbersorpostingdates.Ifyou
leavetheseselectionsblank,thesystemwillselecteverything.

63
Input:
Fieldname Description R/O/C Useraction&values
CompanyCode Enterthecompanyyouneedtomaketheclearinginit. R <3300>

FiscalYear EntertheFiscalyearofthetransactionsyouneedtoclear. R <2012>

Documentnumber ifyouwanttoclearcertaindocuments,selectthenumbers. O <Doc.No.>

SelectG/Laccounts Indicator.

Assignment Enterassignmentifyouneedtoclearspecialassignments(regularly

notused).
Postingdate Enterpostingdateifyouneedtoclearspecialpostingdates

(regularlynotused).
Assignthisflagifyouneedtoclearcustomersautomatically. R/C
Assignthisflagifyouneedtoclearaspecialcustomerstransactions

automatically.
SpecialG/LIndicator EnterspecialGLcode.

Custom
Customeraccounts Entercustomerscodesyouneedtoclear.

Assignthisflagifyouneedtoclearvendorsautomatically. R/C
Assignthisflagifyouneedtoclearaspecialvendorstransactions

automatically.
SpecialG/LIndicatorVend EnterspecialGLcode.

Vendorsaccounts Entervendorscodesyouneedtoclear.

AssignthisflagifyouneedtoclearGLaccountsautomatically. R/C <Setindicator>

G/Laccounts EnterGLaccountscodesyouneedtoclear

AssignthisflagifyouclearGR/IRaccount
64

Note:OnAbovetableincolumnR/O/C,R=Required,O=Optional,C=Conditional
3. UnderthePOSTINGPARAMETERSarea

Fieldname Description R/O/C Useraction&values Comment


ClearingDate Thedatetheclearingwillbe R/C Entertherelativeperiod: Defaultstothecurrent

JayanthMaydipalle
effective. i.e.EndofMonthEOM. date.
TestRun TheTestModeoptionis O RuntheclearingprograminTestMode
defaultedontheParameter toreviewthedatapriortoaproduction
screen. run.
4.UndertheOUTPUTCONTROLarea

Fieldname Description R/O/C Comment

Detaillistwith Allowsforusertoreview R Defaultsbythesystem.


errorlog accountsnotcleared.

5. ChooseExecuteorpress(F8).
6. ChooseBackorpress(F3).
7. Deselectthefieldtestrun,allfurtherentriesremainunchanged.
65
8. ChooseExecuteorpress(F8).Youwillperformtherealrunthesystemdisplaysthewarning:Thisprogramrunisa
productionrun.
9.ChooseEntertoconfirmthewarningandtostarttherun.
1.14AutomaticClearingwithClearingCurrencySpecified:
Use
Youcanusetheclearingprogramtoclearopenitemsfromcustomer,vendor,andG/Laccounts.Thisprogramuses
predefinedcriteriatogrouptogetheropenitemsperaccount.Ifthebalanceofthegroupofopenitemsequalszero
inlocal,foreign,andwhereapplicable,theparallelcurrency,theitemsaremarkedascleared.
Procedure
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerPeriodicProcessAutomatic

ClearingWithSpecificationofClearingCurrency

Transactioncode F13E

1.OntheAutomaticClearingscreen,thesamestepsas F.13,exceptforthePosting

JayanthMaydipalle
transactionmakethefollowingentries: parameters

Fieldname Description R/O/C Useraction&values Comment

Clearingdate Thedatetheclearingwillbe Entertherelativeperiod:i.e.Endof Defaultstothecurrent


effective. MonthEOM date.

ClearingCurrency Currencyfortheclearing

Clearingcurr. Youcanspecifyclearingcurrency
Fromassignment fromassignmentorentera
66
clearingcurrency
TheTestModeoptionis RuntheclearingprograminTest
defaultedontheParameterscreen. Modetoreviewthedatapriortoa
productionrun.
3.UndertheOUTPUTCONTROLarea.

Fieldname Description R/O/C Comment


Detaillistwith Allowsforusertoreview R Defaultsbythesystem.

errorlog accountsnotcleared.

4. ChooseExecuteorpress(F8).
5. ChooseBackorpress(F3).

JayanthMaydipalle
6. Deselectthefieldtestrun,allfurtherentriesremainunchanged.

7. ChooseExecuteorpress(F8).Youwillperformtherealrunthesystemdisplaysthewarning:Thisprogramrunis
aproductionrun.

8. ChooseEntertoconfirmthewarningandtostarttherun.
Result
Alogoftheprogramrunisprovided.PerGeneralLedgeraccountallgroupsofopenitemsarearranged,whichshowthe
same clearing amount in the debit and credit .If the clearing criteria agree a clearing date as well as a clearing
documentnumberisindicated,underthattheclearingtookplace.

67
1.15RecurringEntries:
1.15.1RecurringDocuments:
Use:
Somebusinesstransactionsarerepeatedregularlyeveryperiodorquartersuchasrentandinsurance.SAPgives
theRecurringEntryoptiontomakethisentryonetimeandruniteveryperiodandhavethesamefinancialeffect.
ThefollowingdataneverchangeintheRecurringEntry:PostingKeyAccountLineitemAmounts.
YouentertherecurringdatainaRecurringEntryoriginaldocumentandthenruntheRecurringEntryProgram.
Procedure:
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerPostingReferenceDocuments
RecurringDocument

JayanthMaydipalle
TransactioncodeFBD1

1.OnthescreenEnterRecurringEntry:Headerdata,enterinformationinthefieldsasspecifiedinthetable
below:

68
Input:(PTO)
Fieldname Description R/O/C Useraction&values Comment

Companycode Fourcharacteridentifierofthecompany R Selectthedropdownarrowto


code. selectfromtheavailablechoices.
Firstrunon Thefirstdaythatdocumentsshouldbe R Selectthedropdownarrowtosee
posted. acalendar.
Lastrunon Thelastdaythatdocumentsshouldbe R Selectthedropdownarrowtosee
posted. acalendar.
Intervalin Thenumberofmonthsbetweenthe R/C Selectthedropdownarrowto EithertheIntervalinmonths
months postings(runfrequency). selectfromtheavailablechoices. ortheRundatemustbe
selected.
Rundate Thedayofthemonththattheaccounting R/C Selectthedropdownarrowtosee EithertheIntervalinmonths
documentsshouldbeposted. acalendar. ortheRundatemustbe
selected.
Runschedule Planwhichcontainstherequiredrundates R/C Selectthedropdownarrowto
forrecurringentryoriginaldocuments. selectfromtheavailablechoices.

Transfer Whengeneratingaccountingdocumentsfrom O Selectifappropriate. Thisindicatormayalsobeuseful


amountsin recurringentryoriginaldocumentsinforeign forpostingsmadeinlocalcurrency,
localcurrency currencies,usuallyonlythecurrencyfieldsare ifmorethanonelocalcurrencyis
adopted.Thelocalcurrencyiscalculatedthen recordedoradditionalcurrencies
accordingtothevalidexchangerateatthattime areusedinthespecialpurpose
.Ifyouwanttogeneratedocumentsusingthe ledger.Ifthisindicatorexistsin
historicalrate,youneedtosetthecorresponding localcurrencydocuments,the
indicator.Thisensuresthatevenlocalcurrency systemtransfersthevaluedatein
amountswillbeadoptedinthenewaccounting thedocumentheader.Thismeans
documents. thatadditionalcurrenciesare
translatedathistoricalrates.
Transfertax Generally,onlythecurrencyfieldsare O Selectifappropriate. Whensettingthisindicator,also
amountsin transferredwhencreatingaccounting notethecustomizingofthe
localcurrency documentsfromrecurringentryoriginal companycodeinwhichthis
documentsinforeigncurrency,andthelocal documentistobecreated.Itcan
currencyispredeterminedaccordingtotherate makesense,forexample,to
validthen.If,however,youwanttotransferthe transferthelocalcurrencyamounts
taxamountswiththe"historicalrate",thenyou ofthenormallineitemsfromthe
shouldsetthisindicator. recurringentryoriginaldocument,
yetnotthetaxamounts,inthecase
ofcompanycodeswhichproposea
separatedateforthetranslationof
thetaxamounts.Thesearethen
alwaystranslatedaccordingtothe
currentratefromtheexchangerate
table.Ifamanualrateistobe
enteredforthetaxamounts,then
thisindicatorshouldbesetinorder
totransfertheamountsspecifically
Fieldname
R

Copytexts

Documentty

Currency/ra

Translation
JayanthMaydipalle

Documenthe
text

Tradingpart
BA

Postingkey

Account

Sp.G/L

I
n
c
o
69 l
u
m
n

/O/Cofabovetable,R=Required,O=Optional,C=Conditional

2.Selectthe Entericontoproceed.

JayanthMaydipalle
7
0
3. OnscreenEnterRecurringEntry:AddG/LorVendoritem,enterinformationinthefieldsasspecifiedinthe
tablebelow
Note:Thisviewchangedependingontheaccountentered(expenseaccountdiffersfromcurrentassetaccountetc.)

MaydipalleJayanth
Input: Description R/O/C Useraction Comment

Field
name &values
Amount Amountofthepostingtoapplytotheaccount R Entertheamount
enteredonthepreviousscreen.
Calculate Automaticallycalculatestaxduring C Checkifapplicable

tax simulationorposting.
Taxcode C Enterifnecessary. Conditionalbasedonaccount.

Keyfordefiningpaymenttermscomposedofcash C Selectthedropdown Masterrecordshaveseparateareasfor


Payment
71
terms discountpercentagesandpaymentperiods. arrowtoselectfrom FinancialAccounting,Sales,andPurchasing
theavailablechoicesif .Youcanspecifydifferenttermsofpayment
enteringforavendoror keysineachoftheseareas.Whenyouthen
customeraccount. enterabusinesstransaction,theapplication
inquestionwillusethekeyspecifiedinits
areaofthemasterrecord.
Comment

Ifthecashdiscountrates
(anddays)havenotbeen
entered,thebaselinedatefor
paymentisthesameasthe

Textswithanasteriskatthe
firstpositionaretransferred
intothelineitemlistforthe
correspondence,forexample,
Jayanthindunningletters
orpaymentconfirmations.It
isarequirement,thatthe
"Segmenttext"ispresent
theformforthe

Maydipalle
Onlyenterifthisisnot
thepreviousaccountwas
correspondence.
notthelast.

Onlyenterifthisisnot
thepreviousaccountwas
notthelast.

72
Fieldname Description R/O/C Useraction&values
Blinedate Datetowhichtheperiodsforthecashdiscount C Acceptproposeddateorenter

deadlineandtheduedatefornetpaymentrefer adifferentdate.
.Thisisthecaseforlineitemsinopenitem
accounts.
ForlineitemsinG/Laccounts,theitemisdue
immediatelyonthisdatebecausetherearenocash
discountspecifications.
Days% Periodwithinwhichapaymentmustbemadein C Acceptproposedvaluesor
ordertotakeadvantageofthefirstcashdiscount enternewvaluesif
terms. applicable.
Text Containsanexplanatorytextonthelineitem. R Enteratextmanuallyor
transferastandardtext.To
transferastandardtextyou
enterthecorrespondingtext
variablewithaprefixed
equalssign=(XXXX.)

Postingkey Twodigitnumerickeythatcontrolstheentryofthe R Selectthedropdownarrow


nextdocumentlineitem.Useanappropriatekeyto toselectfromtheavailable
reflectifthenextentrywillbeadebitoracredit choices.
andifitwillbeavendor,customerorG/Laccount.
Account enterthebalancingG/Laccount(s)whichistobe R Selectthedropdownarrow
postedforthenextlineitem. toselectfromtheavailable
choices.
Sp.G/L IdentifiesaspecialG/Ltransaction(i.e.,down O Selectthedropdownarrow
payments&billsofexchange). toselectfromtheavailable
choices.
Trans.Type ThetransactiontypeinAssetAccountingclassifies O Selectthedropdownarrow
thebusinesstransaction. toselectfromtheavailable
4.ThenPressEnter. choices.

5. NextscreenfortheSecondLine
Item:(PTO)
Jayant
Comment

Fieldname Description R/O/C Useraction


&values
Amount R * The*representthesameamountoftheFirstLine
Item.
ValueDate UsedinBankAccounts R

6.PressOverview icontoviewthedocument.

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7. OntheEnterRecurringEntryDisplayOverviewscreen,youcanseethedocumentthatistobepostedafterwards.
8.Whensatisfiedwiththeresults,selectDocumentPostorPressthePost icontosavetherecurringentryand
recordtheposteddocumentsnumber.
9. Thefollowingmessageappearswhere100000059isthedocumentnumber

10. WritedowntheRecurringDocumentnumberforyourreference.

JayanthMaydipalle
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1.15.2ChangeRecurringDocuments:
Use:
ChangingarecurringdocumentissimilartochangingotherFIdocumentsexceptthatallthelineitemsinrecurring
documentsareopenforchange.Thedocumentheaderinformationontheotherhandisstillveryrestrictiveforchanges
.RecurringdocumentmayalsobeaccessintheGeneralLedger,AccountsPayableandAccountsReceivable.ThisBPP
willdemonstrateonhowtochangearecurringdocumentinAccountsPayable.Theproceduresthoughareverysimilarin
AccountsPayable,AccountsReceivableandGeneralLedger.
Procedure:
SAPEasyAccess AccountingFinancialAccountingGeneralLedgerDocumentReference

DocumentsRecurringEntryDocumentChange

Transactioncode FBD2

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1.OnscreenChangeRecurringDocument:InitialScreen,enterinformationinthefieldsasspecifiedinthebelowtable:

FieldName Description R/O/C UserAction&Values

CompanyCode Identifierofthecompanycodetowhichthe Entercompanycode.


documentwasposted R
Documentnumber Numberthatuniquelyidentifiesthedocumentthat R
wascreatedfortherecurringentryoriginal
document.
FiscalYear Fiscalyearinwhichthedocumentwasposted R Enterthefiscalyear.

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(PTO)
Notes:
Asstandardwhenyouenterthetransaction,thelastposteddocumentmadebyanyuserappearsautomatically.
IfyouknowthedocumentnumberthatyouneedtochangetypethenumberdirectintheDocumentNumberfield.
IfyoudonotknowtheDocumentnumberpress thefollowingscreenappears:

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2. FromthisscreenyoucanselectdocumentsbyfieldslikeDocumenttype,Postingdate,Entrydate,etcandthen
presstheExecuteicon,alistofdocumentsappeariffound.
3. DoubleclicktheDocumentyouwanttochangeorpresstheChooseicon
4.Press tocontinue.

5. OnscreenDocument:Overview,editoneormorelineitemsbydoubleclickingthelineitemandchangingthe
datacontainedinit.
Toeditthedocumentheaderinformation,select Goto Doc.Header.YoucanthenaddorchangetheReferenceNumberand

Textfieldsinthedocumentheader. 76
Toedittherecurringentriesdata,suchastherunschedulegointotheChangeDocumentoverviewscreenandthenselectGotoRecurringentrydata.YoumaychangetheNext
RunDate,LastRunDate,Intervalinmonths,Rundate,Runschedule,NumberofrunsandDeleteCodefields
6.DoubleclicktheLineItemyouwanttochange,forexamplethefirstlineitem.

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7.InordertochangeRecurringEntryDataselectfromtheMenuBarGotoRecurringEntryData

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Note:IncaseyouneedtodeletetheRecurringDocumentforanyreasonsettheDeletionIndicatorField
8.MakethechangesyouneedandpresstheBack buttonthenpresstheSave button,themessage
Note:
YoucannotchangetheDocumentHeader(Postingdate,Documentdate,andDocumenttype.)
YoucannotchangeAmountandCostCentreorOrder.
YoucanchangeText,Assignment,TermsofPayment,BaseLinedate,PaymentMethodonly.

JayanthMaydipalle
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1.15.3DisplayRecurringDocuments:
Procedure:
SAPEasyAccess AccountingFinancialAccountingGeneralLedgerDocumentReference

DocumentsRecurringEntryDocumentDisplay

Transactioncode FBD3

1. Performthesamestepsliketheprevioustransaction,butonlyfordisplayingnotchangingtheDocument.
2. DoubleclicktheRecurringDocumentyouwanttoDisplay
3.DisplaythedocumentandafterthatpresstheBack icontogotothemainmenu.
4. IncaseyouwanttoDisplaytheRecurringEntrydata,FromGotoRecurringDataEntrythefollowingscreenappear:

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5.Press toexitthisscreen.

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1.15.4DisplaychangesinRecurringDocuments:
Use:
Toviewthelastchangesthathavebeenmadetoacertaindocumentandthefieldsthathasbeenchanged.
Procedure:
SAPEasyAccess
AccountingFinancialAccountingGeneralLedgerDocumentReference

DocumentsRecurringEntryDocumentDisplayChanges

Transactioncode FBD4

1.OntheRecurringDocumentChanges:InitialScreen,makethefollowingentries:

MaydipalleJayanth
Fieldname Description R/O/C Useraction&values

CompanyCode EnterCompanyCodeyouneed R
todisplayitsrecurringdocument
changesinit.
DocumentNumber TheNumberofthedocument R
youwanttodisplayits
changes
FiscalYear Theyearyouareworkingin. R

2.ThenPressEnter,thefollowingscreenappears: 80
3.Doubleclickthelineyouneedtodisplaythechangesmadeinit,orpresstheAllchanges icon.

JayanthMaydipalle
4.DisplaythedocumentchangesandafterthatpresstheBack icontogotothemain.

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1.15.5DeleteReferenceDocument(RecurringEntry):
Use
Youcanonlydeleterecurringentrydocumentsthatareflaggedfordeletion.Therecurringentryprogram
automaticallyflagsrecurringentrydocumentsfordeletionifthenextrundatedeterminedbytheprogramisafter
thelastscheduledrundate.Thesystemtherebyindicatesthattherecurringentrydocumentisnottobeused
again.Youcanalsosetthedeletionflagyourselfintherecurringentrydocument.
Whenyouusearunschedule,theprogramflagsarecurringdocumentfordeletionifthereisnorundateinthe
schedulewhichislaterthanthecurrentrundate.Inthiscasetheprogramtellsyouwhichrecurringdocumenthas
beenflaggedfordeletion.Youcanremovethisflagif,forexample,youhavenotyetenteredallrundates.Make
sureyouthencompletetherunschedule.
Therecurringentryprogramnolongerusesrecurringdocuments,whicharemarkedfordeletion.

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Prerequisite:
Recurringdocumentscanonlybedeletediftheyhaveadeleteflaginthedocumentheader.
Procedure:
SAPEasyAccess AccountingFinancialAccountingGeneralLedgerDocumentReference

DocumentsRecurringEntryDocumentDelete

Transactioncode F.56

1.OnthescreenDeleteReferenceDocuments,enterinformationinthefieldsasspecifiedinthetablebelow:

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Note:Onbellowtable,incolumnR/O/C;R=Required,O=Optional,C=Conditional
Fieldname Description R/O/C Useraction&values Comment
Companycode(s) Thecompanycode(s)thatcontainstherecurring R Thisfieldisoptional.Howeveryou

documenttobedeleted. shouldenteracompanycodeto
avoidinadvertentlydeleting
documentsinothercompanycodes.
Documentnumber(s) Thedocumentnumber(s)oftherecurring R
documentthatistobedeleted.
Fiscalyear(s) Thefiscalyear(s),whichcontainstherecurring R
documentthat,istobedeleted.
Referencedocument Thedocumenttypeoftherecurringdocument R InputDocumenttypeas D=Recurringdocuments

type thatistobedeleted. defined.i.e.DorM M=Samplepostingdocuments


Testrun Selectthetestrunfieldtogeneratealistofthe O

Jaya
nth
recurringdocumentsthataretobedeleted
beforetheactualdeletionofthedocuments
occurs.
2. FortheindicatorTestRun,checkifyouwanttorunthisprograminatestmode,wherenochangesaremade.

pall

Ma
ydi
3. ThenPresstheExecute icon.
4. Listofthereferencedocumentsthatcanbedeletedisdisplayed.
5.TakeanotewiththeDocumentNumberyouwanttodelete.
6. PresstheBack iconandremovetheTestrunindicator.
7. WritetheDocumentNumberintheDocumentnumbersfiledandPresstheExecute icon.

8. Thisfollowingwarningappears,PressYesifyouwanttodeletethedocumentorNoorCancelifyoudontwantto
deleteit.

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9.Thismessageappears thatmeansThedocumenthasbeendeleted.
1.15.6EvaluatingRecurringentryDocuments:
Use:
Youcanevaluaterecurringentriesaccordingtothefollowingcriteria:
Timeperiod:Todothis,enterastartand/oranenddate.Thesedatesrefertothespecificationsmadeastothefirst
andlastrundatestoredintherecurringentrydocument.
Documentsnotexecuted
Documentstobeconsideredinthefuture:Toconsiderthesedocumentsforthenextrunoftherecurringentry
program,entertherequiredsettlementperiod.
Ifrequired,youcanrestrictthisevaluationtocertainaccounts.
Procedure:

JayanthMaydipalle
SAPEasyAccess AccountingFinancialAccountingGeneralLedgerPeriodicProcessing

RecurringEntriesLists

Transactioncode F.15

1. OntheRecurringEntryDocumentsscreen,makethefollowingentries:

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Fieldname Description R/O/CUseraction Comment
&values
CompanyCode EnterCompanyCodeyouneedtoviewitsrecurring R Mandatory
documents.
DocumentNumber TheNumberofthedocumentyouwanttodisplayits O
recurringentryonit.
FiscalYear Theyearyouareworkingin. R

FurtherSelection

Createdby TheNameoftheuserwhocreatedtherecurring
documents.
Nonfilleddocuments Ifyouwanttherecurringdocumentswhichhavenot Setindicator Ifneeded

yetbeenexecutedarealsodisplayed.

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CustomerAccounts Todisplaycustomeraccountsthathasrecurring Setindicator Ifneeded

documents.
VendorAccounts TodisplayVendoraccountsthathasrecurring Setindicator Ifneeded

documents.
DisplayG/LAccounts TodisplayG/Laccountsthathasrecurring Setindicator Ifneeded

documents.
2.PresstheExecuteicon
3. Thesystemdisplaysalistoftheexistingrecurringentryoriginaldocuments.Youcanselectdocumentsthatarestill
tobeexecuted,and/ordocumentsthatwillnotbeexecuteduntilthenexttimetherecurringentryprogramisrun.
4. Thelistdisplaysthedateofthenextpostingrun.

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1.15.7ExecuteRecurringEntry:
Use:
Inthisstepyoucreatepostingdocumentsfromtherecurringdocuments.
Tocreateaccountingdocumentsfromrecurringentryoriginaldocuments,youhavetoeitherruntherecurring
entryprogramorscheduleittoberun.Therundatesyouenterintheoriginalrecurringentrydocumentsarenot
sufficienttocreateaccountingdocuments.Youmustruntherecurringentryprogramattheappropriateintervals
andspecify,byenteringasettlementperiod,whichrecurringentryoriginaldocumentsaretobeincludedinthe
run.
Therecurringentryprogramgeneratesabatchinputsession.Thiscontainstheaccountingdocumentsthatareto
becreated.Afterrunningtherecurringentryprogram,processthisbatchinputsessiontocarryoutthepostings.
Prerequisite:

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Recurring documents have to be posted.
Procedure:
AccountingFinancialAccountingGeneralLedgerPeriodicProcessing
SAPEasyAccess
RecurringEntriesExecute

Transactioncode F.14

2. OntheCreatePostingDocumentsfromRecurringDocumentsscreen,makethefollowingentries:

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Fieldname Description R/O/C Useraction&values Comment
CompanyCode EnterCompanyCodeyouneedtomakethe R Mandatory

runthepostinginit.
DocumentNumber TheNumberofthedocumentyouwanttorun O
therecurringentryonit.
FiscalYear Theyearyouareworkingin. R
Settlementperiod Enterthedateoftheperiodyourun(formday Defaultbutcanbechange

1today31)
Batchinputsessionname EnterBatchNamewhichyouhaveauthority

on.

Note:

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Youwillrunthebatchinputsessiontoaffectthefinancialstatement

2.PresstheExecute icon,amessageshouldappeartoyouSessionwascreated.
Thisbatchinputsessionhastobeprocessedsotheactualdocumentsareposted.
Note:
Ifthismessagedoesnotappear,oneofthefollowinghashappened:
Therecurringentryoriginaldocumentwasnotcreatedcorrectly.
Yourselectionfortherecurringentryprogramwasincorrect.
Anotherpersonhasgeneratedyourrecurringentry.

Processonlythesessionthatyoucreatedbyyourself.

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1.15.8RunningBatchInputSession:
Use
Thisactivityrunsthebatchinputsession.
Prerequisites
Abatchinputsessionmustexistorbecreated.
Procedure
SAPEasyAccess
SystemServicesBatchInputSessions

Transactioncode SM35

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1.OntheBatchInput:SessionOverviewscreen,selectasessiontoprocessandchooseProcessSession(F8).

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2. OntheProcessSessionCreatescreen,selectamode(Displayerrorsonlyispreferred,butProcess/foregroundand
Backgroundalsowork.)

3.ThenchooseProcess orEnter.

Process/foreground:AllthescreensaredisplayedandmustbeconfirmedwithEnter Maydipalle

DisplayErrorsOnly:Thedocumentsarenotpostedintheforeground;onlydocumentswitherrorsaredisplayed,which
youcancorrect.
Background:Thedocumentsarenotpostedintheforeground.Documentswitherrorsremaininthesessionandcanthen
beprocessedandcorrectedintheforeground.
Checkmanuallywhetheralldocumentsofasessionwereposted.Youcanseethisinthesessionoverview.Ifasession
wasprocessedintheforeground,theselectionscreenSessionSuccessfullyProcesseddisplaysaftertheposting.Confirm
theselectionscreenwithEnter.
Correctanyerrorsthatshowduringprocessing.
Result

Accountingdocumentsarepostedandrecurringdocumentsareupdatedwithprocessingdata(nextrunonandnumberof
runs
.)Todisplayaposteddocument,usetransactioncodeFBL1N.
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1.15ClosingProcedures:

1.15.1Reports
Reports
Posting KEYS
Posting Debit\Cre Account
keys Name dit Types
General Ledger 40 Debit Entry Debit G\L Account
Balance sheet and Profit & Loss F.01 50 Credit Entry Credit G\L Account
account S_ALR_87012284
Trail Balance S_ALR_87012310 8 Payment Clearing Debit G\L Account
Ledger S_ALR_87100205 10 G\L postings Debit G\L Account

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G/L Account Balances S_ALR_87012277 81 Cost Debit G\L Account
Cash Flow Statement S_ALR_87012253 86 GR\IR Debit Debit G\L Account
Document Journal at summary l S_ALR_87012287 96 GR\IR Credit Credit G\L Account
Document Journal at line item le S_ALR_87012291
GL Account List S_ALR_87012328 14 Other Payables Credit Vendor
Display Changes to GL Accounts S_ALR_87012308 21 Credit Memo Debit Vendor
Check Number Ranges S_P99_41000102 22 Reverse Invoice Debit Vendor
Chart of Accounts S_ALR_87012326 24 Other Receivables Debit Vendor
VAT Return S_ALR_87012357
25 Outgoing payment Debit Vendor
Periods S_ALR_87013642
26 Payment Difference Debit Vendor
27 Clearing Debit Vendor
Accounts Payable
28 Payment Clearing Debit Vendor
Vendor List S_ALR_87012086
Vendor Wise Purchases S_ALR_87012093 29 SPL G\L Debit Debit Vendor
Vendor Outstanding List S_ALR_87012083 31 Invoice Credit Vendor
Age wise Analysis of Vendors S_ALR_87012085 32 Reverse Credit Memo Credit Vendor
Advance Report S_ALR_87012105 34 Other Payables Credit Vendor
Vendor's Ledger S_ALR_87012103 35 Incoming payment Credit Vendor
36 Payment Difference Credit Vendor
Asset 37 Other Clearing Credit Vendor
Asset History Wise S_ALR_87011965 39 SPL G\L Credit Credit Vendor
Asset History By Asset Wise S_ALR_87012075
Depreciation Run AFAB
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70 Debit Asset Debit Asset
Depreciation Forecast S_ALR_87012936
75 Credit Asset Credit Asset
3 Bank Charges Debit Asset
1.17FrequentlyUsedTransactionCodes:

SL Particulars Transactio
No nCode General Ledger
I DocumentPosting

G/L Document Posting F-02


Post Outgoing Payment for G/L Accounts F-07

G/L Account Posting - Enjoy Transaction FB50

Posting a Document with reference to another FBR2

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Document
Display Document FB03

Change Document FB02

Display G/L Account Balances FS10N

Display G/L Account Balances for Open Item FBL3N

Managed A/cs
Block GL Account FS00
Unblock GL Account FS00

IIDocumentParking

Creation of Parked Document F-65

Send System Message SO00

Display Parked Documents FBV0 91


SLNo Particulars Transaction
Code
III RecurringDocuments

Creation of Recurring Document FBD1

Change Recurring Document FBD2

Display of Recurring Document FBD3

Display changes in Recurring Document FBD4

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Define Document Change Rules OB32

Delete Reference Document F.56

Execute Recurring Entry F.14

Evaluating Recurring entry Documents F.15

Running Batch Input Session SM35

IV Reversals

Individual Reversal FB08

Mass Reversal F.80

Reversal of a Reversed Document FBR2

Reversal of a Cleared Item FBRA 92

Accrual/Deferral Reversal F.81


SLNo Particulars Transaction
Code
V Accrual/DeferralDocuments
Creation of Reversal Reason

Creation of Accrual/Deferral Document FBS1

Reversal of Accrual/Deferral Document F.81

VI SampleDocuments

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Creation of Sample Document F-01

Display Sample Documents FBM3

Posting of a Document with reference to FBR2

Sample Document (or) F-02 : From the Menu


Document Post with Reference
VII ForeignCurrenciesBalances
Revaluation
Define Valuation Methods OB59
Creation of G/L Accounts FS00

Prepare Automatic Postings OBA1

Term Loan Receipt in Foreign Currency F-02

Enter Exchange Rates OB08


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Foreign Currency Balances Revaluation (Forex F.05

Run)
SLNo Particulars Transaction
Code
VIII TaxonSales/Purchases
Define Tax Procedures OBQ3

Assign Country to Calculation Procedures OBBG

Define Tax Codes FTXP

Assign Tax Codes for Non-Taxable OBCL

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Transactions
Creation of "VAT Pool A/c" G/L Account FS00

Define Tax Accounts OB40

Assign Tax Codes in G/L Accounts FS00

Posting of Sale or Purchase Invoice to Check F-22/F-43

Input and Output Taxes


IX OtherTransactions
Define Posting Keys OB41

Define Fast Entry Screens O7E6

Display Intercompany Document FBU3

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SLNo Particulars Transaction
Code
I Transactions Accounts Payable
Posting of Vendor Invoice F-43

Posting Outgoing Payment F-53

Posting Vendor Invoice - Enjoy Transaction FB60

To View Vendor Account FBL1N

Vendor Credit Memo F-41

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Vendor Credit Memo - Enjoy Transaction FB65

II Banks(HouseBanks)

CreationofCheckLots FCHI

ManualCheckUpdates FCH5

DisplayCheckRegister FCHN

ChangeCheckIssueDate/Check FCH6

EncashmentDateUpdating
CreationofVoidReasonCode FCHV
VoidCheck/UnissuedCheckCancellation FCH3

Remove Check Encashment Date Data FCHG


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Issued Check Cancellation FCH8
SLNo Particulars Transaction
Code

III AdvancePaymentsorDown
Payments
Down Payment Request (Noted Item) F-47
Down Payment Made F-48
Purchase Invoice Posting F-43
Transfer of Advance from Special G/L to F-54

Normal by clearing Special G/L a/c


ClearingofNormalItemAccountClear F-44

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IV AutomaticPaymentProgram
Assign Payment Method in Vendor Master XK02
Creation of Check Lots FCHI
Payment Run F110

v ExtendedWithholdingTax

Assign PAN & TAN Numbers OBY6


Assign Extended Withholding Tax Codes in XK02

Vendor Master
Purchase Invoice Posting F-43
Create Remittance Challan J1INCHLN

Enter Bank Challan J1INBANK

Creation of TDS Certificate J1INCERT 96

Creation of Annual Return J1INAR


SLNo Particulars Transaction AssetAccounting
I Transactions Code

CreationofAssetMaster AS01

CreationofSubAssetMaster AS11

MainAssetPurchasePosting F90

SubAssetPurchasePosting F90

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AssetExplorer AW01N

AssetHistorySheet S_ALR_870
11965
DepreciationRun AFAB

II SettlementofCapitalWorkin

Progress
CreationofCapitalWorkinProgressAsset AS01
Master
PostingofTransactions(Commissioning F90
Charges)
CreationofMainAssetMastertowhich AS01
AssetUnderConstructionistobesettled
SettlementofCapitalWorkinProgress AIAB

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SLNo Particulars Transaction
Code
III OtherTransactions
Transfer of APC Asset Values - Periodic Asset ASKB

Postings
Reconciliation of Assets with General Ledger ABST2
Sale of Asset F-92

Sale of Asset Without Customer ABAON

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Transfer of Asset ABUMN

Transfer of Asset - Inter company ABT1N


Scrapping of Asset ABAVN

Post Capitalization of Asset ABNAN

Manual Depreciation ABMA

Unplanned Depreciation ABAA

Depreciation Forecast S_ALR_87012

936
Fixation of the Schedule as per the Indian AR02
Company's Act (or) Asset History Sheet

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