PROFORMA FOR MOCK INSPECTION BY

EXTERNAL EXPERT

2017-18
PART-I PRELIMINARY

(i) Name and Address of the External Expert

(ii) Date of Inspection

(iii) Overall Performance

PART II BACKGROUND OF THE DEPARTMENT

(The background should include the genesis of establishment of the department, along with its Vision and Mission)
PART III BASIC FACTS OF THE DEPARTMENT

Sl. Items Information provided by External Expert

No. the Department Suggestions
(i) Programmes offered

PART IV - INFRASTRUCTURE

(i) No. of Class Rooms, mentioning the facilities available

(ii) Laboratories and equipment available
(List of equipment to be placed as Annexure along
with the details such as make and model, location
(department), value, present condition, date of
purchase, etc.)
(iii) Details of Departmental Library
a. No. of Books
b. No. of Journals
c. Details of e-journals
d. Magazines
e. Other facilities

(List to be placed as Annexure)

(iv) Student Detail year wise
(a) Resident
(b) Non-Resident
(v) Other facilities provided by the department for
 students

(vi) Are the following infrastructure facilities adequate as

per the norms of the UGC/concerned Statutory
Council(s)?
(a) Class Rooms
(b) Laboratories and equipment
(c) Library
(d) Residential accommodation including hostels
PART V GOVERNANCE

(i) Whether regular meetings of the department were held/ If so,

dates of the meetings held on such bodies during the last 2
years may be given
(Important decisions taken by the department during the last
two years to be placed as Annexure)
PART VII ACADEMIC PROGRAMMES AND STUDENT ENROLMENT

(i) Academic programmes/courses Academic Year 2015-2016

offered, intake capacity and S.NO Department Course
Intake Students
students enrolled during the last Capacity Enrolled
three years (Mention name of the Mechanical
1 B.E 60 42
Engineering
course; B.E., B.Tech., M.Tech, etc.
S.No Dept. Course Intake Students
Academic Year 2016-2017
capacity enrolled Intake Students
S.NO Department Course
Capacity Enrolled
Mechanical
1 B.E 90 88
Engineering
Mechanical
2 Diploma 30 15
Engineering
Academic Year 2017-2018
Intake Students
S.NO Department Course
Capacity Enrolled
Mechanical
1 B.E 90 71
Engineering
2 Mechanical Diploma 30 11
Engineering
(ii) Is the sanctioned intake as per the
norms/intake sanctioned by the
concerned Statutory Yes
Council(s)/UGC? Indicate variations,
if they exist, and reasons thereof
(iii) At what level is the Department
offering courses-
Certificate/Diploma/PG
Diploma/Degree? Give details
(iv) What is the justification for running
the Certificate/Diploma courses?
(v) Whether approval of relevant
Statutory Council(s) such as MCI,
DCI, INC, BCI, NCTE, PCI, etc. have
been taken to start new course and
to increase in-take?
(copy of the approvals of relevant
Statuary Council(s) to be placed as
Annexure)
(vi) Whether approval of UGC has been
The department has established a MOU with NSIC
(National Small Scale Industries). NSIC offers following
certificate courses which are also a part of Curriculum
for the students.
1. CADD using CREO
2. PRO-E
3. Master CAM Software in CNC applications
The department is offering Diploma in Mechanical
Engineering to the students
1. A MOU has been established between
Department of Mechanical Engineering, AMET
University and NSIC (National Small Scale
Industries).
2. The certificate courses are being conducted by
NSIC which could train and nurture the
students to meet the needs of the industry.
3. After the successful completion of the course a
certificate is issued by NSIC.
NO
Yes
 taken to start New
Department(s)/course(es) which are
started in other than allied field(s)
(copy of the UGC
approval/permission to be placed as
Annexure)
(vii) Whether courses are also run in any
other format (second shift/part-
time/week end)? If yes, information
in the following may be provided in
a tabular form:
Name Second No. of Whether
of shift/part- students approval -
The time/week enrolled of UGC
course end or any obtained
other
form

(viii) What M.Phil./Ph.D. programmes (if

any) being run by the Department Ph.D Full Time
are full-time/part-time/distance Ph.D Part Time
mode
(ix) Which of the above programmes are
running as per the UGC Regulations, -
2009?
(x) Number of students (Enrolled under 11 (For further details, refer annexure)
M.Phil./Ph.D. programs
(xi) How many Ph.D. degrees have been 1
awarded during the last three years,
following the norms and standards
laid down by the UGC in their
relevant Regulations?

PART VIII CURRICULAR ASPECTS

(i) Curriculum Design and Development procedure.

Details of the academic flexibility and involvement of
external experts in curricular designing
(ii) Curricular Planning and Implementation Strategy.
Temporal plan of academic work in the Department -
Semester System/Annual system
(iii) Whether course curriculum is prepared by the Department
on its individual merits or adopted from other
institutions/Universities
(iv) Whether courses conducted are innovative in nature? What
is the nature of innovation, give details? Name the experts
involved in this initiate.
(v) Whether the department is engaged in emerging areas of
knowledge? If so, mention the emerging areas of academic
engagement
(vi) Are the courses offered by the Department narrowly
focused or adequately diverse?
(vii) Whether the Department has implemented Choice Based
 Credit System (CBCS)? If yes, the details. If not, the reasons
therefor
(viii) Is the Department following proper procedure for
formulation and revision of curriculum on periodic basis?
Rules/Regulations/Procedure adopted for revision of the
curriculum. When it was last revised?
(ix) Details of the feedback mechanism on curricular aspects to
be ploughed back into the next cycle of revision.

PART IX ADMISSION PROCEDURE

(i) Admission procedure followed by the Department for

various programmes/courses offered by it, including whether
on-line admission test is conducted
(ii) If admission is through a national level test, give details with
number of examination centres
(iii) Procedure for admission adopted by the Department
(iv) Whether information about admission procedure is available
on the University website & in the prospectus
(v) Whether reservation policy of the Government is followed
for admission to various programmes/courses?
(vi) Whether any Management Quota is available for admission?
If yes, number of seats allocated in each course under this
quota
(vii) Admission policy for NRI and Overseas students
PART X FEE STRUCTURE

(i) Course-wise Fee Structure

(ii) Are the students sufficiently informed in advance about the
fees and charges payable?
(iii) Are there any complaints in the mode of fees collection
without receipts?
(iv) Is the fee structure based on a policy or guidelines laid down
by the Government?

PART XI TEACHING-LEARNING, EXAMINATION AND EVALUATION

(i) Whether academic audit was conducted of the Department

by an Expert Committee? If yes, provide details of the
reports and the observations of the Expert Committee
(ii) Strategies of teaching-learning apart from classroom
instruction provided to the students (Projects, Internships,
Field Trainings, Seminars, etc.)
(iii) Does the Department follow the system of continuous
internal evaluation? The extent of correlation between
internal and external evaluation outcomes in the various
courses offered by the Institution
(iv) To what extent is technology incorporated into teaching-
learning process?
(v) Examination reforms implemented by the Department, in
terms of quality of testing instruments, conduct of
 examination, evaluation procedures and announcement of
internal marks.
(vi) Student performance and learning outcomes as reflected
by course-wise results for the last three years
(vii) Placement record of students, especially those enrolled in
professional courses (Give full detail, year-wise for the last
five years)
(viii) Is there a Grievance Redressal Mechanism as per UGC
Regulations and is that working properly
PART XII FACULTY

(i) Number of Permanent Faculty.

Department Faculty required as per the Faculty actually available

norms of UGC/ other
Statutory Council(s)
Prof. Assoc. Asstt. Prof. Assoc. Asstt.
Prof. Prof. Prof. Prof.

(ii) Information about permanent/regular faculty to be provided in the

following format

Departme Name Desig Ag Educationa Teaching Teaching Research Date of No. of

nt of the na e l Experien Experien Experien Appointme Publicaito
Teache tion Qualificati ce ce ce nt ations
r on
(iii) Details of Temporary/Visiting/Guest Faculty
(iv) Whether Faculty is available commensurate with the number of
students enrolled and as per the norms of the UGC/other Statutory
Councils
(v) Is the proportion of permanent faculty adequate or is the
Department being mainly run by deploying contractual faculty/guest
faculty/part-time faculty?
(vi) Whether Faculty available is well qualified and experienced for the
courses as per the norms of the UGC and other Statutory Council(s)
(vii) Teacher quality

(viii)How is faculty appraisal conducted?

-self-appraisal
-Peer Review
-Student Evaluation
-Others (specify)
(ix) Facilities provided to the Teaching Staff
(x) Faculty with Ph.D. qualification
(xi) National/International Award/Honour for the Faculty
(xii) Faculty Empowerment Strategies
PART-XIII RESEARCH

I. Faculty

(i) Whether permanent qualified teachers are available to guide

students in research?, If, yes:
 a) Number of permanent Teachers
b) How long they have been there?
c) Whether qualified to be a Research Guide in terms of
conditions laid down by the University for approving a
faculty be a Research Guide?
d) Maximum number of students per Research Guide
e) Total number of students under all the Research Guides
(ii) Attrition rate of Teachers
II. Research Students

a) Criteria for selection/admission to Ph.D.

b) Number of NET qualified Ph.D. Students
c) Number of Stipendiary students
d) Source(s) for the stipend
e) Number of Non-stipendiary students
f) Number of Ph.D. Degrees awarded during the last three years
g) Procedure followed for Evaluation of Ph.D.
h) Conditions for submitting Ph.D. synopsis
i) Policy on Overseas/NRI students
j) Whether outsourcing of Research Guides (External Guides) in the
name of collaboration has been resorted to in the institution? If,
yes, provide details
III. Publication (during the last 5 years)

a) Number of publications of the Institution Department, year-wise,

for last 5 years with details
 (documentary evidence to be placed as Annexure)
b) Cumulative impact factor of all faculties for the last five years
c) h-index of the Department from Scopus for the Assessment period
d) h-index of individual from Scopus for the Assessment period
e) Citation index of all faculty (individual) for the last five years
f) Number of papers of individual faculty with first
authorship/corresponding author/or last author of Faculties for the
last five years
(documentary evidence to be placed as Annexure)
g) Books by reputed Publishers
h) Number of Patents awarded/filed with their details

i) Details of five best papers with impact factor of each teacher from
the institution

IV. Research Funding (during the last five years) and related details

(i) Sponsored funding from Government Agencies such as

DST/DBT/ICMR/UGC, etc.
(documentary evidence to the placed as Annexure)
(ii) Consultancy through Industries
(documentary evidence to be placed as Annexure)
(iii) Details of Foreign Collaboration / MoU signed & Funding after MoU
 (documentary evidence to be placed as Annexure)
(iv) Any noteworthy outcomes of foreign collaboration?
(v) Steps taken by the Department for promotion of research
(vi) Details of Resource Mobilization for Research
(vii) Research facilities available
(viii) Details of the Research Laboratories available
(ix) Details of the Extension Activities and Institutional Social
Responsibility
(x) Collaboration with other Institutions/Industry
(documentary evidence to be placed as Annexure)
(xi) Complete detail about students fellowship and projects from
various agencies
(documentary evidence to be placed as Annexure)
(xii) Scholarship/Fellowships instituted by the Deemed to be University
(xiii) How would you rate the research profile of the Institution Deemed
to be University in terms of research orientation, environment,
facilities and output?

PART XIV STUDENT SUPPORT AND PROGRESSION

(i) Details of Student Mentoring and Support

(ii) Details of the Student Progression
(iii) Participation by students in various activities
(iv) Are the prospective students and students adequately informed?
(v) Any other facilities for students to enrich their life on the campus
PART-XV MISCELLANEOUS

(i) Details of extension, co-curricular and extra-curricular activities

(ii) Future growth plan of the Department
(iii) List of innovations by the Department
(iv) Steps launched by the Department towards creating environmental
consciousness in the Department
(v) List of some of the best practices which characterize the
Department
(vi) Some major areas of strength of the Department
( vii) Areas of weakness of the Department which can be improved upon

PART-XVI OBSERVATIONS ON INTERACTION WITH

(A) FACULTY

(B) STUDENTS

PART-XVII GENERAL OBSERVATIONS

PART-XVIII SUGGESTIONS
PART-XIX RECOMMENDATIONS

(Names and signature of External Expert)

Place and Date: