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Appendix X - Scheme Risk Register

Scheme Risk Register IMPACT OF EVENT OCCURING

A49 & A57 Corridors Improvements 1 2 3 4 5


NEGLIGIBLE LOW MEDIUM HIGH SEVERE

1
1 2 3 4 5
NEGLIGIBLE

LIKELIHOOD OF EVENT OCCURING


2
2 4 6 8 10
VERY LOW

3
3 6 9 12 15
LOW

4
4 8 12 16 20
MEDIUM

5
5 10 15 20 25
HIGH

Risk Risk Mitigation


ID Description Likelihood Impact Consequence Management Owner
Category Rating Measures
Preparation of documents and information is Programme delay. Monitor progress against programme and accelerate as Control measures in place with regular liaison progress
1 Operational 2 3 6 WBC
delayed Contract does not start as scheduled necessary . meetings scheduled.
Resources are No service reviews or changes to staffing structures
2 Operational Change of key personnel 1 2 2 Monitor and consider contingency plan WBC
lost in delivery of the scheme have been identified
Pre scheme planning meetings will be scheduled along
3 Operational Lack of contractor availability 1 4 4 Programme delayed Ensure regular meetings and good communication with regular scheme progress meetings to quickly WBC
identify any emerging issues.
Scheme sites will use standard materials or innovative
4 Operational Lack of supply of standard specified materials 1 4 4 Programme delayed Ensure regular meetings and good communication WBC
materials that are readily available.
Establish monitoring measures and performance Effectively address performance shortfalls, escalating
5 Operational Poor Contractor Performance 1 4 4 Poor quality, increased cost or programme delay WBC
management processes to achieve desired performance poor performance and penalising where necessary

Scheme costs increase due to unforeseen site Ensure detailed estimates are secured for individual In-house site specific knowledge and pre scheme history
6 Financial 2 3 6 Delays in scheme progress and increased costs WBC
conditions sites and include known site history / investigation. is known on the majority of sites identified.
identify contingency funding arrangements and
Scheme unable to be funded for delivery in part / Secure / maintain funding commitment from senior
7 Financial Funding cut / withdrawn 2 4 8 establish plan for scheme prioritisation in event of WBC
whole. decision makers.
funding cut.
Ensure regular scheduled progress meetings take place.
Scheme overrun due to contractor lack of Ensure progress and performance is monitored on site. On site scheme monitoring will take place and any
8 Programme 2 2 4 Delays to scheme completion WBC
performance Contractor performance issues will be dealt with emerging concerns will be addressed on site.
through the contract.
Scheduled coordination meeting are in place to deliver
Ensure planned utility company coordination meetings
Scheme interruption due to emergency or Delays in scheme progress and increased costs through our annual capital programme, therefore these
9 Programme 2 3 6 are scheduled where scheme plans can be shared and WBC
unplanned Utility works possible contractor claims. meetings will be used to discuss the challenge fund bid
analysed.
also
May affect residents and the business community going Ensure scheme information is delivered pre scheme and
about their daily business caused by undue delays, Ensure Members and residents are notified in detail published on Council website road works bulletin.
10 Programme Programme delivery delays 2 2 4 WBC
which may raise the number of member enquiries which about forthcoming road works in their wards. Ensure members are notified of schemes well in
may damage Council reputation. advance of the works.

Engage members for scheme support, providing clear Scheduled steering committee / stakeholder
11 Stakeholder Lack of political support from Members 1 3 3 May affect delivery of programme. WBC
demonstration of wider benefits of the scheme. engagement sessions to maintain member confidence.
On site scheme monitoring will take place and any
Scheme overruns leading to extended road Delays in scheme progress and prolonged road user Ensure regular scheduled progress meetings take place.
12 Commercial 2 3 6 emerging concerns will be addressed with contractors WBC
closures delays and diversions. Ensure progress and performance is monitored on site.
site supervisor / project manager.
Journey delays during operational works on site Management of incurred road user delay by means of
Assesment of road traffic sensitivity and appropriate TM
13 Stakeholder because of road closures and temporary 5 3 15 Short term network disruptionand delay during works. effective network management and use of minimised WBC
specification.
diversions impact, traffic management measures.

Poor customer perception of the Borough Council and Ensure local press are proactively engaged regarding the Ensure details of the scheme and temporary measures
Negative press on the local authority due to road
14 Reputational 4 2 8 its ability to appropriately plan works associated to the sucessful DfT Challenge Fund award and provided clear to be implemented are effectively communiated and the WBC
access being restricted
scheme. details of the scheme delivery plan to publish. scheme delivered in adherence to this.

On-site delays, health and safety of site operatives, Ensure that the statutory noticing process is robustly
Early noticing of works to statutory undertakers and
15 Construction Not identifying statutory undertakers apparatus 2 4 8 utility service disruption, prolonged programme and followed and utility records are provided to the WBC
engagement to identify site utility apparatus.
network delay. contractor for the full scheme extent.
Appendix X - Scheme Risk Register

Risk Risk Mitigation


ID Description Likelihood Impact Consequence Management Owner
Category Rating Measures
Programme development / management activity to Programme weather dependant activities appropriately
Delays to the delivery of weather sensitive site
16 Construction Unforseen weather conditions 3 3 9 consider seasonal weather variations and treatment with knowledge of typical, annual local weather WBC
operations.
weather requirements. conditions.
Ensure compliance with operational process and
May affect delivery to programme and quality of works Quality Management Processes established in
17 Construction Human error, mistakes leading to delays 1 3 3 procedures and the competency requirements of the WBC
implemented. accordance with ISO9001
delivery team are met.
Ensure programming efficiency and adequate resourece
Undertake ECI at early stage to ensure resource
18 Construction Inadequate programme 1 3 3 Works overrun targeted completion date of March 2018 is in place to deliver the scheme within the stipulated WBC
requirements are understood from the outset
programme window.
Undertake pre-construction site materials testing to Ensure ECI is undertaken at the earliest opportunity and
Removal of arrisings non-contaminated and increased waste management costs and timescales,
19 Construction 3 4 12 identify any contaminated / extraordinary waste establish early works commencement to accommodate WBC
contaminated from site. programme delay
management requirements waste management activities.
All parties to adhere to legal duties under CDM 2015
Plan, manage and monitor site work in a way that
20 Construction Accident on site 2 5 10 Injury to employees or members of the public. and construction work related Health and Sfety WBC
ensures the health and safety of anyone it might affect.
Legislation.
Undertake ECI at earliest opportunity and engage local Ensure ECI is undertaken at the earliest opportunity and
21 Construction Noise requirements- Restriction of working hours 3 3 9 Programme delay, increased costs Environmental Health officer to determine any working establish early works commencement to accommodate WBC
hours restrictions. working hours restrictions.

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