DEPARTMENT OF FISHERIES

CITIZENS CHARTER FOR FRONTLINE SERVICES

A. PROCESSING OF STUDENTS DEPARTMENT AND TEMPORARY

CLEARANCE
I. Required Documents
Department Clearance Form
II. Schedule of Availability of Service
Two (2) weeks before the scheduled Final Examination from
Monday to Friday 8:00 A.M to 5:00 P.M. (NO NOON BREAK)
III. Procedure

STEP Applicant/Client Office Activity Duration Person In-charge

1 Secures Releases Department 1 min Department

Department Clearance Form and Clerk
Clearance Form enlists name of student in
the Department Clearance
Form Log

2 Accomplishes Checks and facilitates the 10 mins. Department Clerk

Form and submits students compliance and
to the Department signs the clearance.

3 Submits duly Signs the students 30 secs. Department Head

accomplished Department Clearance.
Clearance to the
Department Head
for signature.

4 Presents Signs Temporary 30 secs. Department Head

Temporary Clearance of the student
Clearance

TOTAL DURATION TIME 12 mins.

END OF TRANSACTION

B. ENROLMENT

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 I.
Required Documents
Duly accomplished Temporary Clearance from previous semester
Duly accomplished Exam Permit for final examination of preceding
semester
Updated Plan of Course Work
II. Schedule of Availability of Service
During enrolment period
Monday to Friday 8:00 A.M. to 5:00 P.M. (NO NOON BREAK)
III. Procedure:
STEP Applicant/Client Office Activity Duration Person In-charge

1 Presents duly Issues Registration Permit 2 min Department Clerk

accomplished and Tentative Certificate of
Temporary Clearance Registration (COR) Form
and Exam Permit for
final exam of
preceding semester.

2 Presents filled-out 1. Checks if: 10 min. Academic Adviser

Tentative COR,
Registration Permit a. prerequisites of subjects
and updated Plan of to be enrolled were
Course Work already taken.
complete with final b. number of units is
grades. within the prescribed
limits, and

2. Signs the Registration

Permit and Tentative COR
if aforementioned
conditions are met.

TOTAL TRANSACTION TIME 12 MINS.

END OF TRANSACTION

C. OFFERING OF UNSCHEDULED SUBJECTS

I. Required Documents
Duly accomplished Request Form.

II. Schedule of Availability of Service

Enrolment period
Monday to Friday 8:00 A.M to 5:00 P.M. (NO NOON BREAK)
III. Procedure:

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 STEP Applicant/Client Office Activity Duration Person In-charge

1 Presents filled-out Reviews the request 2 mins. Academic Adviser

Request Form to the & if in order,
Department for endorses the same.
endorsement.

2 Presents endorsed Reviews the request; 10 mins. Department Head

Request Form to the assigns faculty (if
Department Head. available) to handle
requested subject(s);
finalizes schedule;
and signs the
Request Form.

TOTAL TRANSACTION TIME 12 MINS.

END OF TRANSACTION

D. REQUEST FOR OVERLOAD

I. Required Documents
Request Form

II. Schedule of Availability of Service

During enrolment period
Monday to Friday 8:00 A.M to 5:00 P.M. (NO NOON BREAK)
III. Procedure:
STE Applicant/Client Office Activity Duration Person In-charge
P

1 Presents accomplished request form Reviews the request 2 mins. Academic

to the adviser for endorsement. & endorses it if in Adviser
order.

2 Presents the request form duly Reviews the request 2 mins. Department Head
endorsed by the adviser to the and affixes signature.
Department Head.

TOTAL TRANSACTION TIME 4 MINS.

END OF TRANSACTION

E. SHIFTING OF CURRICULUM AND CHANGE OF ADVISER

I. Required Documents

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 Copy of grades from the first to the last semester that the student
completed in VSU.

Application form for shifting of curriculum and change of Academic

Adviser.

II. Schedule of Availability of Service

Before the opening of the semester

Monday to Friday 8:00 A.M to 5:00 P.M. (NO NOON BREAK)

III. Procedure
STEP Applicant/Client Office Activity Duration Person In-charge

1 Presents the correctly Checks if the form 1 min Department Clerk

filled up shifting form is filled up
with computed GPA correctly, the GPA Academic Adviser
and recommendation is computed and
of the Head of the recommended by
Student Services. the Head of
Student Services

Signs the form

Academic Adviser

2 Presents the shifting Checks the request 1 min Department Head

form and application for shifting and
for change of affixes signature if
academic advisers to in order.
the Department Head.

TOTAL TRANSACTION TIME 2 MINS.

END OF TRANSACTION

F. Application for Readmission

I. Required Documents
Filled-out Application for Readmission Form
Copy of grades from the first to the last semester attended at VSU.

II. Schedule of Availability of Service

Before enrolment period
Monday to Friday 8:00 A.M to 5:00 P.M. (NO NOON BREAK)

III. Procedure

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 STEP Applicant/Client Office Activity Duration Person In-charge

1 Presents the required Evaluates if 2 mins Academic Adviser

documents. student is in good
academic standing
and signs the form
with appropriate
notation if needed.

2 Presents the Checks the 1 min Department Head

Application Form accomplished
endorsed by the application form and
Academic Adviser to affixes signature if
the Department Head. in order.

TOTAL TRANSACTION TIME 3 MINS.

END OF TRANSACTION

G. Processing of Application for BFAR-FCEG Scholarship

I. Who are Eligible to Apply?
Enrolled fourth year high school.
One who finished high school but has not entered/enrolled in college.
Not more than 20 years old.

II. Required Documents

Form 137 (Report Card)
Certificate of Good Moral Character
Income Tax Return (Indicating that income is less than Php.
25,000/year)/Certificate of Tax Exemption
Certificate of Residency from Barangay
One or both parents are registered fisherfolk in the municipality.

III. Important Dates

January of every year: Deadline of submission of requirements
February of every year: Schedule of Examination
Schedule of availability of service: Monday to Friday 8:00 A.M to 5:00
P.M. (NO NOON BREAK)
IV. Procedure
STEP Applicant/Client Office Activity Duration Person In-charge

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1 Secures Application Checks if applicant 1 min Department Clerk
Form. passes the
eligibility
requirements and
gives the
Application Form

2 Submits the required Evaluates 2 mins Department Clerk

documents. documents
submitted and Department Head
submits to BFAR
by endorsement of
the Department
Head.

Informs the
applicant of
possible date of
feedback from
BFAR.

TOTAL TRANSACTION TIME 3 MINS.

END OF TRANSACTION

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