Professional Documents
Culture Documents
Section 1- Introduction
The BHPB Coal Exploration Incident Management Manual (IMM) has been developed and implemented to provide
a coordinated response in an emergency situation. Any person can activate this procedure at any time.
Risk Management
The Risk Assessment process was used to identify potential emergency situations at BHPB Coal
Exploration sites and includes controls and monitoring of control outcomes to minimise risk associated
with potential emergency situations to ensure effectiveness.
First Aid
In the event of an incident occurring at site the Supervisors are Senior First Aiders who can provide
immediate first aid to the injured person/s.
First Aid kits, located in all light vehicles, are inspected and re-stocked as required.
The Coal Exploration ERP will be activated, if required.
Site The site has a clear understanding of Desktop exercises (once per year)
the BHPB Coal wide emergency Level 2 Mock exercises (once per two-years)
response and business recovery
procedures.
All emergency exercises will be audited and reviewed as part of the debrief process (Appendix 3: Incident Debrief
form)
Activation of Emergency
Due to the remoteness of site in the event of an emergency the first responder must use Mobile
Phone/Satellite phone or vehicle UHF two-way radio.
Mobile/Satellite Phone:
Dial 000 (an operator will ask what service you require Fire- Ambulance-Police)
Your name
The location of the emergency
Type of emergency injury, fire, environment
Number of people injured (if applicable)
Assistance required.
Remain on the phone ad follow all instructions given by the dispatcher.
Your name
The location of the emergency
Type of emergency injury, fire, environment
Number of people injured (if applicable)
Assistance required.
Note: Be direct in your request for assistance. Emergency monitors are not trained to give
medical advice.
Immediately after activating the emergency response the first responder must contact the Manager
Exploration or the managers 1UP Head of Geoscience and Exploration
The First responder is to remain at the scene, assume the role of Onscreen Coordinator (OSC) and
coordinate actions as required.
The EMT role is to ensure more people and resources are provided to support the first responder/s who
have activated the emergency.
Aero-Medical Evacuation
All requests for evacuation by a helicopter rescue service are to be made through QAS. No calls are to be
made directly to the helicopter service. QAS will manage this evacuation from the incident site.
Each of the roles involved in the management of an incident shall be designated to the most appropriate
person who responds.
NOTE: Due to the limited number of personnel working on or near the work site, BHPB Coal Exploration
may engage BHPB Coal personnel external to Exploration to assist in the management of the incident.
Duty Cards
Each role has a designated Duty Card which should be adhered to in an emergency. Each Duty Card
holder shall utilise an Actions Log that shall be completed by the person responsible for that Duty Card.
Section 6 Communication
Communication Response
When an emergency occurs, the sites Emergency Desk (Duty card 4) must advise the BHPB Coal
Community/ External Affairs Manager.
BHPB Coal is responsible for managing all stakeholder, media enquiries and releases; however, the EMT
and Emergency Desk must be prepared to manage media that arrive on site. In the event that media is
expected to arrive on site Emergency Services (Police) will be called to manage the situation.
If the members next-of-kin live local to the site of the injury, the senior manager on site and the victims
immediate supervisor should notify the next-of-kin in a face-to-face visit. In the event that families of
impacted employees are not local to the mine site where the incident occurred, BHPB Coal will co-ordinate
notification through other BHP Billiton Assets in the familys location.
To coordinate with OSC and relay information from the emergency scene to EMT.
RESPONSIBILITIES Tick as
IMMEDIATE ACTIONS Completed
1. Confirm nature and level of alert of emergency 1.
DURING INCIDENT
5. Communicate directly with OSC on all aspects of emergency 5.
10. Pass on the names and details of the affected personnel to the EMT HR
representative 10.
11. Assist the OSC in providing a comprehensive hand over brief should the Emergency 11.
Services take control of the emergency
12.
12. Manage all aspects of the emergency until it has been declared over by the OSC
POST INCIDENT
13.
15. Complete the full emergency management report and communicate this report to all 15.
the appropriate parties
RESPONSIBILITIES Tick as
IMMEDIATE ACTIONS Completed
1. Activate emergency services if required and follow their instructions 1.
DURING INCIDENT
10.
10. Establish communication, exchange information and coordinate activities with
other relevant response organisations (IMT Leader, Emergency Services) and
appropriate personnel
11.
11. Ensuring the IMT Leader is always informed of the progress of the response
12.
12. Provide assistance and hand over to emergency services when they arrive
13.
13. Liaising with external agencies at the incident scene
POST-INCIDENT
DURING INCIDENT
4.
4. Wait for emergency services to arrive and on arrival escort to emergency
scene.
5.
5. Record arrival time of emergency services at mine entrance and incident scene
on Individual Action Log.
6.
6. Check with OSC if more or other services are arriving and escort as required.
POST-INCIDENT
8. Attend the debrief (Appendix 4) 8.
10.
10. Contribute to the incident report
2. Record all actions, responses and other critical information and decisions 2.
in the Individual Action Log 3.
3. Manage all incoming calls Do not provide any information to any person
unless advised to do so by the BHPB Coal Communications / External
Affairs representative. Politely redirect enquiries to the BHPB Coal 4.
Communications / External Affairs representative
DURING INCIDENT
5. Making/answering calls and relaying messages as requested 5.
POST INCIDENT
10.
10. Attend the debrief (Appendix 4)
11.
11. Attend the incident post-crisis review
12.
12. Contribute to the incident report
DURING INCIDENT
7. On arrival at the incident scene: conduct risk assessment & communicate 7.
with the OSC. If not present take control of the area until the OSC arrives
8.
8. Look for the persons involved in the emergency (stress panic etc.) organise
assistance and keep them separated from others that were involved
9.
9. Attend to any injured personnel within competencies
10. Provide Assistance and hand over to Emergency Services, if required, when 10.
they arrive
11.
11. Remain at the scene, unless required to move for medical or safety reasons
POST INCIDENT
12. Attend the FRT debrief (Appendix 4) 12.
14. Provide accurate details of the incident and accurate and factual witness 14.
statements
15.
15. Contribute to the incident report
TIME ACTIVITY/EVENT
Attendees at debrief
Resources/Equipment Required
Improvements
Equipment damage
Actions or things to be
investigated
ENVIRONMENTAL INCIDENTS
General spills
ELECTRIC SHOCK(cont.) 1. All spills are to be reported to the supervisor.
2. Contain any spill as soon as possible.
Power line contact 3. Call for assistance using the emergency procedure if
required.
a) Be aware of downed electrical wires 4. Spills are to have a windrow/bund established
b) Evacuate area in case of tyre explosion around the area to contain all the material.
c) Power isolated by qualified electrician before 5. Treat the affected area with absorbent material.
extraction 6. Remove contaminated material by placing into drums
or a skip.
d) Extraction by:
7. Contaminated material must be disposed of by a
o Jumping across to truck of similar size licensed contractor.
o Jumping away from truck and quickly exit area
from front of truck SUBMERSION
o Do not touch both truck / truck and ground at
the same time 1. Secure scene (OSC)
2. Devise Rescue Plan
HAZARDOUS SUBSTANCES 3. Do not enter water unless secured and wearing a
1. Secure scene (OSC)
flotation device
2. Devise Rescue Plan
4. Make People / area safe
3. Identify Hazmats & obtain copy of MSDS
5. Secure & throw line
4. Monitor
6. Preserve scene
5. Safe approach
6. Minimise environmental contamination
7. Make people/area safe
8. Decontaminate
9. Preserve scene
10. Maintain personal hygiene
Environmental Spill
a) Contain spill using windrow, spill response
materials
Chemical/fuel Spill
b) Follow MSDS guidelines
Radiation
a) Contact Radiation safety officer
b) Follow Hazmat guidelines