Following Are the Step By Step Process for Tender & Auction

1. Login with Your Admin Login Id & Password (Already With You).
2. After Login -> select Client Option on Dashboard ->go to Menu option Manage &
click on add user You have to add 3 Users in your Admin Panel i.e.
1. Entry User Already created for you i.e. user id = patspin1 , pwd =
patspin@123
2. Modify User or Approval Level1 User (will be use only in case of auction
approval) user id = patspin2 , password = patspin@123
3. Final Approval User i.e. approval level2 user.(Will be use in tender approval
& auction approval) User id = patspin3, Password = patspin@123

(We have created 3 id for you in your panel, if you want to create more ,you can
create through given process OR you can use above id for tender & auction)

3. Now you have to create a standard Terms & Condition document in word or pdf. for all
type of tender. i.e Common Terms & Condition for Purchase. Save it in desktop or any drive
for uploading purpose.

4. Now login with your entry level login.

5. After login you will see a dashboard having 3 Buttons

1. Tender/Enquiry (Purchase/Sale)
2. Reverse Auction or Purchase Auction
3. Forward Auction or Sale Auction
6. Click On Tender/Enquiry Button

7. Now you will see a Tender list page having some menu option above list.

8. Click On "Operation" Menu Option.

9. Here You Will Get All the Options Like

A. Create Tender - Through this you can create tender for purchase & sale. There
are 3 option to create a tender. There are 3 option to create a tender , you can
choose any one as per your convenient.
1. Option 1 You can create a tender with detail specification & attachment like email.
This is a traditional way of sending enquiry.
2. Option 2 you can create tender with detail specification, attachment & item ,unit
,quantity, Modvat/set off condition. In this type tender vendor will enter their basic
rate,discount,vat,excise,entry tax,freight ,other cost. System will calculate their
Landed rate/bill rate , amount(auto calculate) for each item. After closing of tender
you can view/download a tabular auto generated comparative statement with all the
details like vendor name,basic rate,vat,exicise,freight , landed cost & their rank
(whether he is L1 or L2 or L3 in case of procurement)
L1 = Lowest Bidder .
After creation of tender ,an auto mail send to approval authority to approve the tender.
Approval authority will check the tender & approve it if it is ok else he will call & send a
mail to end user who created the tender to make required changes , after changes ,
approval authority can approve the tender.

3. Manage T&C - Here you have to upload your standard terms & condition for
purchase & sale. Both can be same or both can be separate. You can upload n-number
of terms & condition based on your business requirement.
4. Reminder - you can send reminder to vendor before tender closing date. It may be 1
or 2 times.

5. Forceful Bidder List - list of vendors added in a tender during tender creation that
belongs to other product group but you want to send them your enquiry as they are
also a supplier of your tender item but due to some reason they have not registered
in your tender product group i.e. registered in apnajugaad with other product group.

6. Tender Read Report - will display list of vendor who viewed your selected tender.
7. Extends Tender Closing Date -if you want, you can extend your tender closing date
before closing date of tender. Once tender closed will not extend.

8. Approve Tender - this option is available in approval login only. Through this you
can approve your tender. After your approval it will published in website & an auto
mail send to all the pan India vendor regarding your requirement.

9. Your tender will also display in our website's home page in tender list section.

10. After getting auto mail vendor will start responding on tender & you will get some
call for technical/commercial clarification (if not mentioned it in your tender
properly).

11. Vendor will submit their offer online through apnajugaad portal.

12. After closing of tender you will be able to see/download all the offers.
 13. Now you have to prepare a comparative statement & negotiate the vendor through
our online auction or manually.

14. If you want to negotiate vendor online, please login with your credential in
apnajugaad & create an auction w.r.t. comparative statement & add all the vendor
with item & price mentioned in comparative statement in auction panel.

15. Its up to you whether you want to do auction with all vendor or some selected
vendor. If want to run auction only between some selected vendor then during
auction creation, you have to select those vendor.

16. After auction you will get an auction MIS report with L1 price & vendor detail.

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