Professional Documents
Culture Documents
Note:
(i) Corrections if any in the Quotation will be rejected automatically either fully or part thereof.
(ii) Your offer should remain valid for 90 days from the date of opening.
(iii) Parties who are not registered in our approved Vendor list may get themselves enlisted downloading Vendor Registration
form available in our website http://irel.gov.in. Filled in application form along with the credentials and all relevant
documents may be forwarded to DGM(Materials), Indian Rare Earths Limited, OSCOM.
(iv) All correspondences with regard to the below tender may be made with DGM(Materials), Purchase Dept, Indian Rare
Earths Limited, OSCOM, PO- Matikhalo, Dist. Ganjam, Orissa-761045. Phone No. 06811-257890 to 257895; Fax No.
06811-257988: Email : headireo@sancharnet.in
(v) In case tenderer is interested to claim benefits owing to their unit/firm/company being registered under MSMED Act
2006, they are required to submit documentary evidence in proof of their registration while submitting their offer.
(vi) Exemption for EMD/SD: Valid NSIC Registered (for the tendered items) firms who produce documentary evidence i.e.
self-attested and NOTARISED, issued by the Govt. authorities are exempted from submission of EMD/SD. However, NSIC
registered firms shall be exempted from Security Deposit only up to their monetary limit, if any, indicated in the
registration certificate. In case value of order placed is above such monetary limit indicated in the registration certificate,
the successful tenderer have to furnish the security deposit in the form of Demand Draft / Bank Guarantee.
Dear Sirs,
Please submit your sealed quotation in duplicate for the under mentioned stores as per the terms and conditions
enclosed herewith: (FAX /Email quotations is not acceptable).
Sl.No. Description Unit Quantity
Supply, Installation and Commissioning of CCTV
Cameras and Surveillance System as per enclosed
BOQ, Technical specification & scope of work
9 5 nos.
junction box
10 cat 6 cable 300(Three Hundred) mtr
Display unit 40" with HDMI port Full 40" Full HD LED with HDMI port ( Brands
5
HD LG/SAMSUNG/Sony/Panasonic/Philips or equivalent)
6 HDMI splitter 1 by 4 Multiple port HDMI transmitter with extensive coverage
PoE NVR, also support IVA
7
NVR 16 channel instant replay, pre-record, post-record
8 HDD 4 TB 4TB SATA (Brands WD/Seagate/Toshiba/Sony or equivalent)
1. Site: The said Administrative building (Site) is located in the OSCOM Plant of Indian rare
Earths Limited at Matikhalo, Ganjam, Odisha, 761045.
2. Site Inspection: The Bidder shall inspect and examine the Site and its surrounding and shall
satisfy himself before submitting his tender as to the nature of the Site, the quantities and nature
of works and material necessary for the completion of the Works and the means of access to the
Site, the accommodation he may require and in general shall himself obtain all necessary
information as to risks, contingencies and other circumstances which may influence or affect this
tender.
3. Scope of Work:
m. The bidder has to prepare and install the cameras, hardwares/softwares /systems for all
weather conditions.
n. The cameras should be enough to work withstanding wind, rainfall, hailstorm and other
inclement weather conditions.
o. The work has to be carried out in neat and tidy manner to the satisfaction of the IREL,
OSCOM and all care has to be taken to ensure that no part of the building gets damaged
during execution of works. Materials used for carrying out the work shall be of standard
quality as per technical specifications.
p. If the bidder fails to undertake the job satisfactorily or violates the terms conditions or not
attending the work effectively, IREL, OSCOM has every right to cancel the contract and
forfeit the security deposit without assigning any reason whatsoever.
q. The party has to comply with all the norms of municipal and other authorities as per
regulations. A proper training for operation of the CCTV installed has to be given to all the
concerned to enable them to operate the system. Clearance from all local authorities for
carry out the work shall be scope of bidder without any extra cost.
r. The bidder shall have to remove all malba/debris if any from the site on same day at his
own cost and cleaning of the site has to be done on daily basis. No assistance for cleaning
work shall be provided by IREL, OSCOM.
s. All the Hardware & Software supplied by the Vendor should be ONVIF compliant and
should seamlessly integrate with the Existing CCTV surveillance System installed at IREL,
OSCOM.
t. The proposed CCTV surveillance system should have a recorded data backup capacity for
atleast a month (31 days)
(a) Party should have experience in successful execution of similar supply during last Seven
years ending 31st August 2015 of followings.
One similar supply for a value not less than amount equal to Rs. 5,60,000/-
OR
Two similar supply(s) costing not less than the amount equal to Rs.3,50,000/-
OR
Three similar supply(s) costing not less than the amount equal to Rs.2,80,000/-
The Bidder has to furnish documentary evidence in support of the qualification criteria from
concerned authority/department/organization for similar supplies executed like
i) Copy of purchase orders
ii) List of customers with address and contact numbers.
The bidder should be OEM or OEM authorized system house preferably with a office in the state
of Odisha. Authorization letter / certificate to be submitted along with the offer.
SCHEDULE OF PRICE
WARRANTY: The IP based CCTV surveillance system supplied & installed by the bidder shall be
warranted against any defective material or poor workmanship for a minimum period of
12 months from the date of successful installation and commissioning of IP based CCTV
surveillance system.
The time period of supply shall be for a period of 60 days (Sixty) days from the date of acceptance of
order for delivery on FOR destination basis .The time period of installation & commissioning shall be
within 15 days of clearance from our end.
Annexure to Invitation to tender
Terms & Conditions:
1. The due time of receipt of tender on the due date of opening shall be upto 14.30 Hrs on the due date as in NIT.
2. The sealed envelope containing the quotations submitted by the tenderers should be superscribed with the tender
reference, Name and Address of the Tenderer and the due date of opening or else the quotation will be rejected.
Separate sealed envelope should be submitted for different tenders or else the quotation would be rejected. Also it is to
be ensured by the tenderer that offer is submitted before the due date and time.
3. Representatives of the Tenderers carrying the tender for submission by hand are required to contact our nominated
officials whose names are displayed at the entrance of the Purchase Dept. In case the representative want
acknowledgement towards having handed over their tender, they are requested to handover their quotation to our Central
dispatch Section located in Ground Floor of Administrative Building.
4. Tenderers should note that the Limited Tender Box is located at the entrance of Purchase Department in Administrative
Building and they are required to drop in this tender box only failing which the tender shall not be entertained.
5. FAX quotation is not acceptable unless until specifically mentioned in the NIT. IREL shall not accept any responsibility for
delay/loss or non-receipt of tender documents by post. IREL reserves the right to postpone the date of opening of tenders
without assigning any reason thereof.
6. The tendered rates and amount shall be preferably type written in ink and in English both in figures and in words. In case
of any discrepancy between rates and amounts only the rate will govern. In the case of discrepancy between the figures
and words, only the words will govern. All alterations and corrections shall be date initialed and dated by the tenderer. No
erasers or over writings are permissible.
7. Taxes and duties, P&F charges & freight should be indicated in specific terms. Offers simply stating extra will not be
considered.
8. In case tenderer is interested to claim benefits owing to their unit/firm/company being registered under MSMED Act
2006, they are required to submit documentary evidence in proof of their registration while submitting their offer.
9. Tenderer has to indicate Tax Identification Number (TIN no.) & date/ CST No. & date/ PAN No. in their offer.
10. The prices should be quoted on For destination /IREL-OSCOM stores basis. Approx. weight of each of the item
description is to be clearly mentioned in the offer.
11. The detailed breakup of prices should be given by the tenderer as given below:
Basic Price in Rs
Terms of price
i.e. Ex-Works basis/ FOR Destination basis
P&F Charges
Excise duty & Edn. cess
CST/ VAT
Freight Charges
Insurance
Entry Tax
Landed Cost
12. The offer submitted by the tenderer should remain valid for 90 days from the date of opening.
13. The tenderer has to clearly indicate the guarantee provisions in their offer. Our standard guarantee terms is 18 months
from the date of supply or 12 months from the date of use, whichever is earlier.
14. The offers submitted by the dealers must accompany valid authorized dealership certificate.
15. Tender Document Cost (TDC): Quotations submitted by the tenderer must accompany non refundable tender document
cost of Rs ______315/-_____________________ in the shape of Demand Draft drawn in favour of Indian Rare Earths
Ltd. payable at State Bank of India (Branch code 6086) / Indian Bank, Konamana Branch, OSCOM Complex , Matikhalo-
761045, Dist-Ganjam.
16. Earnest Money Deposit (EMD): The tenderer has to submit EMD of Rs ______10000/-_____________________ in the
form of DD for amount as indicated below by a crossed demand draft drawn in favour of Indian Rare Earths Ltd payable at
State Bank of India, IRE Ltd. Campus branch, Matikhalo 761 045 (Branch code 6086) / Indian Bank, Konamana Branch,
(Branch code 6086), OSCOM Complex, Matikhalo 761045 as a token of their earnestness in submitting their offer to
undertake the supplies and conclude a contract if entrusted to them on the basis of their tender as accepted.
EMD can also be submitted in shape of Bank Guarantee valid for a period of 120 days from the date of opening of the
tender. The bank guarantee should be issued by State Bank of India including its subsidiaries or any Nationalized bank or
any other schedule A commercial bank. Bank guarantee given by the co-operative banks or private banks will not be
accepted. No interest is payable on the EMD. EMD should be attached to the tender form in a separate sealed envelope
with proper identification marking.
EMD is liable to be forfeited if the tenderer changes the terms & conditions or prices or withdraws his quotation
subsequent to the date of opening or fails to accept the order when placed or fails to commence supplies after accepting
the order. IREL reserves the right to accept or reject the tender without EMD. EMD of unsuccessful tenderer shall be
refunded immediately on finalisation of the contract. However, EMD may be adjusted with security deposit of the party on
whom order is being released.
17. Security Deposit(SD): For Order value above Rs 5.00 lakhs, the successful tenderer has to submit Security Deposit
@5% of the contract value in the form of demand draft/ irrevocable bank Guarantee within 15 days of receipt of our PO
as security for satisfactory completion of the order. The SD shall not bear any interest and is liable to be forfeited for
unsatisfactory completion or on abandonment of the supply order. The EMD can be adjusted towards Security Deposit. If
the Supplier fails to provide the security deposit within the period specified, such failure shall constitute a breach of the
Contract and IREL shall be entitled to make other arrangements for the repurchase of the stores contracted for at the risk
and expense of the Supplier and/or to recover from the Supplier the damages arising from such cancellation. No claim
shall lie against IREL either in respect of interest, if any, due on Security Deposits or depreciation in value.
18. Exemption for EMD/SD: Valid NSIC Registered (for the tendered items) firms who produce documentary evidence i.e.
self-attested and NOTARISED, issued by the Govt. authorities are exempted from submission of EMD/SD. However,
NSIC registered firms shall be exempted from Security Deposit only up to their monetary limit, if any, indicated in the
registration certificate. In case value of order placed is above such monetary limit indicated in the registration certificate,
the successful tenderer have to furnish the security deposit in the form of Demand Draft / Bank Guarantee.
30. Counter terms and conditions of tenderer: Where counter terms and conditions have been offered by the tenderer, the
same shall not be deemed to have been accepted by IREL unless specific written acceptance thereof is given by IREL.
31. For meeting the increased requirements which were not foreseen at the time of placement of orders, we can place repeat
purchase orders on the same party for the same item with the same terms and conditions within a period of 12 months of
the original order and the party has to accept the same.
32. Legal jurisdiction: Only the Civil Courts of Chatrapur- 761 020, Dist. Ganjam (Orissa) shall be the jurisdiction to deal with
and decide upon any legal matters of dispute whatsoever arising out of this tender.
33. All correspondences with regard to the tender may be made with Sr. Manager(Materials), Purchase Dept, Indian Rare
Earths Limited, OSCOM, PO- Matikhalo, Dist. Ganjam, Orissa-761045. Phone No. 06811-257890 to 257895; Fax No.
06811-257988: Email : headireo@sancharnet.in
Yours truly,
for Indian Rare Earths Limited.,
-sd-
Sr. Manager(Materials)
ETHICS IN TENDERING & OTHER BUISNESS DEALINGS
Indian Rare Earths Limited a Government of India Undertaking under the administrative
control of Department of Atomic Energy is doing its business as per the rules and
regulation of the Public Sector Undertaking and other statutory agencies. The business
is done in a ethical, rational & impartial manner with good Corporate governance.
In our endeavor to be more transparent in our dealings and to support our ideology all
Vendors, Customers and Business Partners are requested not to provide any gift and /or
inducement to any of our employees for securing/being granted favour in dealings with
our Company. In assurance of your commitment to the aforesaid, it will be highly
appreciated if you fill up, sign and abide by the attached undertaking.
Report of any gifts and /or inducements sought by any employee of the company(IREL)
should be immediately reported to any one of the following:
Dr. R N Patra,
Chairman & MD Chief Vigilance Officer
Indian Rare Earths Ltd Indian Rare Earths Ltd
1207 VS Marg,Prabhadevi 1207 VS Marg,Prabhadevi
Mumbai 400 028 Mumbai 400 028
Ph.022-24225778 Ph.022-24221068
Email:irelcvo@rediffmail.com
We assure you that complaints if any made by you on the subject will be kept
confidential and fair investigation will be conducted and appropriate action will be taken.
Similarly, we expect your commitment to the under taking and its violation will have
consequences as per prevailing rule of the company.
Thanking you,
-Sd-
Dy.Gen. Manager(Materials)
UNDERTAKING TO BE SUBMITTED BY TENDERER
Date:
To
OSCOM, Matikhalo.
(i) Not to provide any gift and/ or inducement to any employee of the
company in connection with securing/ being granted favour (s) in my/our
dealings with the company and its field Unit namely OSCOM at Orissa,
(ii) To immediately report any gift and / or inducement sought by any
employee of the company in exchange of the company and /or its field
Units granting favour (s) to me/us in my/our dealings with the company
and /or its field units.
Signature:..
Name:
Title:.
In accordance with Notice invited Tender (NIT) No . Dated for the work of
(herein after referred to as the said Works) for Rs. (Rupees only), under
(MK unit/Chavara unit /OSCOM unit /Red unit /Corporate office) of M/s Indian Rare Earths
Limited, a company incorporated under Indian companies Act, having its registered office at Plot
No. 1207, ECIL building, Opp. to Siddhivinayak temple, Veer savarkar Marg, Mumbai -
400028, India (Herein after referred to as IREL), M/s Address
[Herein after referred to as Contractor (s)] wish / wishes to participate in the said tender and a
Bank Guarantee for the sum of Rs. (in words) valid for a period of days (in
words) is required to be submitted by the Bidder towards the Bid Security.
We Bank further agree with the IREL that the IREL shall have the
fullest liberty without our consent and without our consent and without affecting in any manner
our obligations hereunder to vary any of the terms and conditions of the NIT and/or terms and
conditions governing the contract or to extend the time of validity of the offer from the said
tenderer from time to time or to postpone for any time or from time to time any of the powers
exercisable by the IREL against the said tender and to forbear on enforce any of the terms and
condition of the NIT and we shall not be relieved from our liability hereunder by reason of any
such variation, or extension being guaranteed to the Sid tenderer or for any forbearance, act or
omission on the part of the IREL or any indulgence by the IREL to the said tenderer or by any
such matter or thing whatsoever which under the law relating to surety/guarantee would but for
this provision have effect of so relieving us
We Bank lastly undertake not to revoke this guarantee during its currency
except with the previous consent of the IREL in writing.
Dated the day of 20
--------------------------------------Bank
-------------------------------------------Bank.