XAVIER UNIVERSITY ATENEO DE CAGAYAN

UNITED RELIGIOUS ORGANIZATIONS

MINUTES OF THE FIRST EXECUTIVE MEETING
NOVEMBER 21, 2017

Time Started: 5:39 pm

Time Ended:

Organizations Present and Number of Representatives:

Campus Chapel Aides 3 Christ Youth in Action 4

Christian Life Communities 2 Ateneo Catechetical Instruction League 3
Legion of Mary 2 Associate Missionaries of the Assumption 1
Knights of Columbus 2 Xavier Kristohanong Kabataan 3
Youth for Christ 4 SIRAJ Muslim Religious Organization - 3

AGENDA:

1. PRAISE JAM
a. When: December 1, 2017 ; 9-11pm

b. Theme: not yet decided upon

Suggestion: One in Faith: Faith in Love and Peace

c. Remember: COMMUNICATION IS IMPORTANT

communicate, listen
Good communication to team is good communication to GOD
NOT ONLY CYA AND YFC BUT XU-URO

d. Committes: ORGANIZATIONS UNDER EACH COMMITTEE WILL BE CHOSEN BY COMMITTEE

HEADS

COMMITTEES & HEADS DETAILS

PROGRAM AND PRODUCTIONS: a. Band
Fritz Sister c/o Alt (YFC)
Not only YFC and CYA but XU-URO as a whole

b. Dance Ministry/Production Team

c/o Russel (CCA)
to tap Ria Sabio (YFC)

TEAM OPERATIONS: a. Logistics

Mheg Castillon LOM
CLC
KofC
 b. Crowd Control
XRISTKA
c/o Mehg
c. Food Committee
ACIL

d. Photobooth Area

e. Stage Design
4 suggested designs by Fritz

f. Program
c/o Fritz Sister

PUBLIC RELATIONS: a. Public Relations Team

Dannica Sotto to be chosen by Dannica
to tap some of CYA members

b. Social Media Team

Crestel Acierto
look for: editor (watermark)

OVERALL HEAD:
Maam Dannica

e. Last Years Praise Jam

Evaluation: Rank 9

f. PROGRAM (initial)

RESPONSIBILITIES
PFO TEAM YFC, in coordination with CYA
STAGE MANAGERS Dannica Sotto
Donna
Etc.
DIRECTOR Fritz Sister
Assistant Director: Christian Paasa
VOICEOVER Harold Javier
SEGMENT COORDINATOR/FLOOR MANAGER Clarice Gigje

SEQUENCE OF EVENTS
6:00 pm to a. Call time
7:00 pm b. Dinner
c. Run Down
 d. Final Instructions
e. Standby:
Band
Production Team
Speaker
2 Worship Leaders
f. Logistics set up the stage (if no event on
stage)

7:00 pm to a. Final dry run

8:00 pm b. Soundcheck

8:00 pm to a. Crowd control team will gather people

8:45 pm
b. PROMOTIONAL VIDEOS PER ORG!!
(maximum of 3 minutes)

8:55 pm to a. 5-minute countdown

9:00 pm
b. Moving logo

9:00 pm to a. Opening
9:30 pm Opening worship:
Opening Salvo Russels Team
SIRAJ prayer

Until 11:00 pm **No host, voiceover only (Harold)**

a. Talk by first worship leader

Songs played in the middle of his talk that
relates to the segment of his talk

b. Spoken poetry
Catholic
SIRAJ

c. Exhortation
Closing Worship

d. Community Dance
ALL XU-URO

e. CONFETTI
 g. Video shoot
One XU-URO promotional video

h. Profile Picture Campaign

Picture taking starts November 21 or 22, 2017
Editor: Fritz Sister

2. EVALUATION
a. lack communication
b. commitment

3. 18TH ANNOTATION
November 22, 2017
7:30 pm onwards
CM-MPR

4. GENERAL PLAN OF ACTIVITIES

a. NEED OF CHOIRS AND USHERS!!!:
- XUFD Mass
- Immaculate Concepcion
- Baccalaureate Mass

b. Suggested Activities:
1. Sportsfest (January after midterms KofC and AMA)
2. GA (new)
3. General Cleaning
4. Promotional Video
5. Outreach (GA/Christmas)
6. Christmas Carol (December 5, 2017)
7. Post YE
8. Intercultural faith & dialogue
9. Leadership Forum

5. BULLETIN BOARD
November 25, 2017 Saturday
SEC Walkway

6. XU-URO PROMOTIONAL VIDEO

November 25, 2017 Saturday
SEC Walkway
7. LEADERS FORUM
November 29, 2017
1:00 3:30 PM

Logistics XRISTKA
Registration AMA
Food LOM, YFC
Speaker
SIRAJ
Poster

8. PROFILE PICTURE CAMPAIGN