A PROJECT PROPOSAL OF ONLINE ENROLLMENT IN WMSU

Submitted to:
Prof. Alicia Gonzales
Western Mindanao State University

In Partial Fulfilment of the Requirement in

ENGLISH III Technical and Scientific Writing

Submitted By:
Felipe, Julie Ann F.
Quilantang, Clairole Marie L.
General Engineering 2-A

March 19, 2014

 Western Mindanao State University
College of Engineering and Technology

March 19, 2014

Prof. Alicia Gonzales
Professor of ENG III Technical and Scientific Writing
College of Communication and Humanities
WMSU, Normal Road Baliwasan

Dear Madam,
This is to respectfully submit our project proposal on the online enrollment in Western
Mindanao State Universitys website. This project proposal has the estimated total cost of
20,000 - 60,000 and project duration of 15 days.

Your approval of our project proposal is greatly appreciated and we hope that you will
find the needed information in the attached project proposal.

Respectfully yours,

Approved By:
Felipe, Julie Ann F.

Prof. Alicia Gonzales

Professor of ENG III Quilantang, Clairole Marie L.

Proponents
I. Project Proposal

A. Project Title: Proposal for the Online Enrollment in WMSU

B. Proponents: Julie Ann F. Felipe
Clairole Marie L. Quilantang
C. Project Site: WMSUs website
D. Project Duration: 20 days
E. Project Cost: 20,000 - 60,000
F. Brief Executive Summary:
The proposal for the online enrollment in WMSU will be develop in WMSUs website with the
total estimated cost of 20,000 - 60,000. And the total project duration of 20 days which will be
starting from the date of April 1, 2014 to April 23, 2014.

II. Project Proper

A. Rationale

Western Mindanao State University has a huge amount of students who are having a hard time
in enrolling. This project, Online Enrollment is focusing on helping students in doing their enrollment
easier and faster. This is also for the parents to lessen their expenses and to make sure that their
children is safe. Through this project Western Mindanao State University is opening more doors on the
opportunities to elevate its standard.

B. Project Description

To ensure the success of the proposal ONLINE ENROLLMENT we must take into considerations
some certain procedures:
1. We will ask for the certain budget to the assigned official.
2. Develop the WMSUs website.
3. Create posters and flyers.

This proposal is beneficial not only to the students of WMSU but also the parents of the
students and the budget of this university, because the parents will be at ease for the safety of their
children and the students can enroll quicker and easier.

C. Objectives

Provide the students an additional way of enrolling in order to decrease complications that they
felt during enrolments.
Make the enrolment system more efficient.
Enhance the enrolment system for a quick and easy way to be enrolled.
Assist them better on how to have access in online enrolment.
Lessen the works of employees

D. Significance

The proposal is most significant for the students of Western Mindanao State University.
In a university like Western Mindanao State University, students will have easy and better enrollment
system to follow and to elevate the standard of this university.

E. Highlights

This would have an easy step by step procedure for the students in each of their colleges by
posting and orienting them.
Online enrolment improves the standard of WMSU which introduce advance and easier way of
handling this process.
We could recommend our Computer Engineers to do online enrolment system and have cost-
effective program.
F. Project Component

1. Gathering Information and Opinions Inquiring the MISTO on the development of

WMSUs website.
2. Website Development Developing the WMSUs website.
3. Advertisement Creating stable and comprehensive posters and
flyers.

G. Implementing Schedule

APRIL
1 2 3 4 5 7 8 9 10 1 1 1 1 1 1 1 1 2 2 2
1 2 4 5 6 7 8 9 1 2 3
Gathering of x x
information and
opinions
Web x x x x x x x x x x x x x x x
development
Advertisement x x x

H. Summary of Estimated Budget

Description Costs
A. Item expenses: Posters and Flyers 10,000
B. For the Labor:
Web developer 10,000 - 50,000
layout Artist
Total Estimated Cost: 20,000-60,000
 Freshmen Students Bank Procedures
1. Open the Western Mindanao State For Non-ATM Accounts or Cash
University (WMSU) website: 1. Select the bank you wanted
http://wmsu.edu.ph/ . 2. Click Enroll Now for Non-ATM account
2. Click ADMISSION, then choose and click 3. Read and accept the terms and conditions by
enrollment procedure for more information clicking I AGREE.
about the procedures of paying by automated 4. Input your ID Number and Password to be
teller machine (ATM) or cash in the bank. enrolled and click submit.
3. After reading step 1-7 of part 1, go back to 5. Wait for confirmation via email/SMS.
the WMSUs website and click the logo of 6. After receiving the email/SMS proceed to the
online enrollment. Bank you have chosen and pay the certain amount.
4. Choose your course and year level and then 7. Dont forget to get the receipt from the bank.
click it.
5. Choose your schedules (NOTE: your subjects For ATM Accounts
are automatically arranged by the university 1. Select the bank you wanted
colleges) then press ok. 2. Click Enroll Now for ATM account
6. Choose Partial or Full Payment after reading 3. Read and accept the terms and conditions by
the Payment Assessment. clicking I AGREE.
7. Input the amount to be paid. 4. Input your ID Number and Password to be
8. Decide if you will pay by ATM or Cash. enrolled and click submit.
9. Follow the Banks Procedures. 5. Type your Account number and your PIN.
10. Give the receipt signed by the Bank Teller 6. Wait for confirmation and check if youre
to the cashier and claim your certificate of enrolled.
registration (COR).
11. And surrender the colored one COR to the
department head of your college.
12. You are now officially enrolled.
Old Students
Regular Students Irregular Students
1. Do the same step 1 4 of part 2 written on 1. Do the same step 1 4 of part 2 written on the
the enrollment procedure. enrollment procedure.
2. Choose your schedules (NOTE: Your subjects 2. Choose your schedules (NOTE: Your subjects are
are automatically arranged by the university automatically arranged by the university colleges)
colleges) press ok. but if you have behind or want to advance subjects,
3. Choose Partial or Full Payment after reading click behind or advance.
the Payment Assessment. 3. Choose the year level, click the subjects and
4. Input the amount to be paid. press done. (Note: You can only advance minor
5. Decide if you will pay by ATM or Cash. subjects)
6. Follow the Banks Procedures. 4. Click OK after completing all the subjects and
7. Give the receipt signed by the Bank Teller to their schedules.
the cashier and claim your COR. 5. Do the same step 6-11 of FRESHMENT STUDENT
8. And surrender the colored one COR to the PROCEDURE.
department head of your college. 6. You are now officially enrolled.
9. You are now officially enrolled.
TRANSFEREE RETURNING STUDENTS CROSS ENROLLEE
1. Follow procedure 1-2 of Part 1. Follow procedure 1-2 of 1. Follow procedure 1-3 of Part 5,
4, Step 3-7 of part 1, and Part 3, Step 3-7 of Part1, and Step 3-7 of Part1, and procedure
procedure 4-11 of FRESHMENT procedure 4-11 of 4-11 of FRESHMENT STUDENT
STUDENT PROCEDURE. FRESHMENT STUDENT PROCEDURE.
2. Enrollment is complete. PROCEDURE. 2. Enrollment is complete.
2. Enrollment is complete.
For more information please visit the admissions office located at the back of College of Teacher Education.
 ENROLLMENT PROCEDURE

I. NEW STUDENTS
1. Proceed to the College for Admission
2. Present the following document in two (2) long brown envelopes, Write Name at upper left corner)
NSO Certified Birth Certificate (Original &2 photocopies)
NSO Certified Birth Certificate (Original &2 photocopies)
College Entrance Test Result (Original &1 photocopy)
Form 138 (H.S. Card) (Original &1 photocopy)
Medical Certificate (Original &1 photocopy)
Certificate of Good Moral Character (Original &1photocopy)
College Admission Evaluation Form/College Admission interview form (Original &1photocopy)
3. Fill up the Admission form legibly and submit to Admission officer.
4. Photocopy the Approved Admission form (2copies)
5. Present the original copy of the admission form to the Program Adviser for issuance of Enrolment Advising Form
6. Fill up the Enrolment Advising form, write legibly Name, Course major (if any), College, Year Level, Semester and
School Year; Subject ID, Subject Code, Subject Description, Units, Time, Days and Room.
7. Present duly accomplished advising form to the adviser for approval.
8. Proceed to the Encoding/Advising Center and present the Approved Advising form and the photocopy of the
admission form.
9. Then proceed to Assessment for assessment of fees then pay at the cashier.
10. Proceed to enlistment center for Enlistment to class (for confirmation of enrolment) and will be issued a
Certificate of Registration (COR)
11. Proceed to the college and present COR-Green copy.
12. Enrollment is Complete.
II. OLD STUDENTS
1. Secure clearance for enrolment from the College.
2. Present duly accomplished clearance form to the class/level/program adviser for issuance of enrolment advising
form.
3. Fill up the enrolment advising form, write legibly Name, Course, major (if any), College, Year Level, Semester,
School Year, Subject ID, Subject Code, Subject Description, Units, Time, Days, Room and Student Number.
4. Present duly accomplished Advising form to the Adviser for approval.
5. Proceed to the encoding/Advising Center and present the approved advising form and approved admission
form.
6. Proceed to Assessment for assessment of fees, and then Pay at the Cashier.
7. Proceed to Enlistment Center for Enlistment to Class; confirmation of Enrolment. Certification of Registration
(COR) will then be issued.
8. If section/class is full an alternative class will be provided or a request for increase in class size form will be
issued for approval.
9. Return to the College and Present the green copy of the COR, to the class/program adviser.
10. Enrolment is Complete.
III. RETURNING STUDENTS
1. Secure Clearance for enrolment, present to the Dean your Leave of Absence Form (LOA) duly approved by the
Dean of Admission for re-admission.
2. Present accomplished clearance form and LOA to your program adviser for issuance of enrolment advising form.
Present secure/ present grade from previous subject enrolled.
3. FOLLOW PROCEDURE 3 TO 10 OF PART II.
4. Enrollment is complete.
IV. TRANSFEREE
1. Proceed to the University Dean of Admission Office.
2. Present the following document in two (2) long brown envelopes:
NSO Certified Birth Certificate (Original &2 photocopies)
NSO Certified Birth Certificate (Original &1photocopy)
College Entrance Test Result (Original &1photocopy)
Medical Certificate (Original & 1 photocopy)
Transcript of Records (Original & 2 photocopy)
Certificate of Eligibility to Transfer
College Admission Evaluation Form/College Admission interview form (Original &1photocopy)
3. FOLLOW PROCEDURE 3 TO 11 OF PART I.
4. Enrollment is complete.
V. CROSS ENROLLEE
1. Proceed to the University Dean of Admission Office
2. Present the following document in two (2) long brown envelopes
Certificate of Eligibility to CROSS-ENROLL
Medical Certificate (Original & 1 photocopy)
3. Proceed to the college where the subject/course you intend to cross enroll is offered with a duly accomplished
admission application form; enrollment advising form will be issued.
4. FOLLOW PROCEDURE 3 TO 11 OF PART I.
5. Enrollment is complete.