Significance of the project:

Significance of the project:

Prison Management System (PRMS) is aimed at developing a prison management
Prison Management System (PRMS) is aimed at developing a prison management
system.
system.
Collection of registers and reports for the effective management of
Collection of registers and reports for the effective management of
prisons.
prisons.
This system is useful for user to manage and store the data of the
This system is useful for user to manage and store the data of the
prisoners.
prisoners.
DBA can do works more easy to ensure the data are completely secured
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.
Creates a safe way in the matter of managing the prisoner's information.
. This is due to the need of username and password in order to use the system. So,
. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.
streamline their human resource tasks and manager their prisoners more efficiently.
1.6. FEASIBILITY STUDY
1.6. FEASIBILITY STUDY

UNIVERSITY OF GONDAR

FACULITY OF INFORMATICS

DEPARTMENT OF INFORMATION SYSTEMS

PROJECT PROPOSAL ON PRISION INFORMATION MANAGEMENT SYSTEM FOR ANGERVE

CHAPTER ONE 1

1.1. INTRODUCTION ............................................................................................................. 1

1.2. Background of the organization ......................................................................................... 1

I|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

1.1. INTRODUCTION ........................................................... Error! Bookmark not defined.

1.2. Background of the organization ....................................... Error! Bookmark not defined.

1.3. Statement of the problem ................................................. Error! Bookmark not defined.

1.4. Objective of the project .................................................... Error! Bookmark not defined.

1.4.1. General objective ....................................................................................................... 3

1.4.2. Specific objective ....................................................................................................... 3

1.5. Scope of the project ......................................................... Error! Bookmark not defined.

1.6. Limitations of the project ................................................................................................... 6

1.7. Significance of the project ............................................... Error! Bookmark not defined.

1.8. Methodology .................................................................... Error! Bookmark not defined.

1.8.1. Systems analysis and design methodology .............. Error! Bookmark not defined.

1.8.2. Design process model methodology ........................ Error! Bookmark not defined.

1.8.3. Data collection methodology ................................... Error! Bookmark not defined.

II | P a g e
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

1.9. Feasibility analysis ........................................................... Error! Bookmark not defined.

1.9.1. Operational Feasibility ............................................. Error! Bookmark not defined.

1.9.2. Technical Feasibility ................................................ Error! Bookmark not defined.

1.9.3. Economic Feasibility................................................ Error! Bookmark not defined.

1.10. Hardware and Software tools used............................................................................... 10

1.10.1. Hardware tools ......................................................................................................... 10

1.10.2. Software Tools ......................................................................................................... 11

III | P a g e
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

Chapter one

1. Introduction

Angerve prison is one of the most popular prisons around Gondar. In fact this big governmental
organization uses traditional way of file managing system which is very tedious and time wasting
activity having this in mind our team choose this system to be automate. Angerve prison
management system is the title which we work on it .It is the system which will reduce manual work
and time wasting activity than before, these system will be so user friendly. Generally Angerve
prison management system will be more preferable software application and hop fully our users will
easily adapt to the system.

1.1. Background of the organization

Angerve prison was established in 19E.C with the objective of preventing crime and providing other
security issue for the people, after the establishment of this institution they are able to prevent most
of the crime with the help of people, scope of the project requirement specification use case

1|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

description and diagram, sequence diagram, ER diagram, class diagram and finally implementing the
desired system.

1.4.3. Existing system

The existing system is still using manual file system such as interview requests by the relatives of the
prisoner, registering the prisoner, written clearance, estimation for statistical l report. To solve this
problem, this project will automate business process and plus, other modules will be added to the
system like adding the specific interface that required all the information about prisoner and their
relatives.

The existing system of Angerve prison is that used a manual recording system (i.e. the main tools of
recording a prison information are pen, pencil, paper, shelf and others) by using such manual
recording for the existing system it has the following problem, these problem are discovered
through interviewing and questioners.

Problem of the statement:

Loss of prisoner files because of manual handling.

2|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

Since everything is handle manually there is stress and work over load of the prison
employees.
Unorganized record keeping system
Absence of simple and comfortable working system
No data insurance .
Difficult to manage the overall system
Difficult to have statistical report
Inaccurate Evidences
So, after the completion of this project will fill the gap through develop web based
application to the prison.

Objective of the project

General objective

The main objective of this project is to develop prison information management system for Angerve.

3|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

Specific objective

In order to attain the general objective, the following list of specific objectives will be

Study the existing system and find out the problem.

Design a new system that can overcome the problem of the current system
Identifying the actors of the system.
Generate a software requirement specification
Discover suggested solution.
Identify the functional and non-functional requirements of the system.
Design a user friendly system that supports both Amharic and English languages.
Provide reliable search, delete and update for every activities.

scope
The scope of the project is about tasks that will be performed throughout the system.Our main target
in this system is making the existing manual based Angerve prison information management system
into automate, more efficient, less time consuming and overall a better working system. The purpose

4|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

of the new system focuses on the activities done in the organization.. And the new system is expected
to perform the following tasks.

Store prisoner detail information.

Register new prisoner information.

Take attendance for prisoner.

assign Job for prisoners.

View job.
report missing prisoners details.
generate report.
view prisoners personal information.
receive transfer request from prisoner.
Send Transfer Request
Reserve visiting date and time online
See Visiting time and date

5|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

Approve Request

1.1. Limitations of the project

In the process of conducting the study there would be many constraints limit to our study.

Some of the limitations are the listed below

Because of the restricted supply of data, the team members unable to get all the
needed data from the institution.
The team was unable to get all the staff members of the institution during the period
of data collection.
Shortage of sufficient time to understand the detail activities of the institution

significance of the project:

6|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

Prison Management system (PRMS) is aimed at developing a prison management system .

Register new prisoner and reports for the effective management of prison.
This system is useful for user to manage and store the data of the prisoners.
The database Administrator can do works more easy to ensure the data are completely
secured .
To minimize prison resources like paper, pen, shelf and other additional resources that spent
during register.
Avoid data redundancy, which means extended data can be retrieve without affect other
data.
Enable to perform different activities within short period of time & less cost.
To allow prisoner to view their job.
Data Gathering Methodology:

1. Document analysis: - This helps us to satisfy our data requirement. We have referred some
of written documents for detail information about the organization.
2. Observation: - We will be able to see exactly what is being done in the existing system.

7|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

3. Interview: -It gives as an opportunity to motivate the interviewee to respond freely and
openly and it allows us to prove for more feedback from the interviewee.

Data modeling technique

Various methodologies are used for different types of software development depending on
the scale of the software to be built. Hence one follows the various stages of development
methods, such as the planning stage, followed by the requirement stage, design stage. These
are the type of framework that can minimize time consumption, allow for good control in
the process stage and reduce the complexity and uncertainties of the software development.
This project involves building a dynamic web-based prison information management system.
In order to achieve our project, an appropriate software design methodology would be chosen
iterative data model.

Iterative development is a way of breaking down the software development of a large

application into smaller chunks. In iterative development, feature code is designed, developed
and tested in repeated cycles. With each iteration, additional features can be designed,

8|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

develop and teste until there is a fully functional software application ready to be deployed to
customers.

Typically iterative development is used in conjunction with incremental development in

which a longer software development cycle is split into smaller segments that build upon
each other.

The phases which come under the iterative data model method are as follows:
Requirement gathering
Requirement Analysis
Designs
Implementation and testing
Feasibility study is used to investigate the proposed system in multiple dimensions. It
used to indicate whether the system feasible or not. Our system can be seen according
to the following literals.
1.8.1 Technical feasibility

9|Page
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

In technical feasibility we should notify that our new system can implement with
current technology and also the customer has enough experience using that
technology.

Technology (Software and Hardware) Hardware and Software tools used

Hardware tools

The following hardware tools are used to develop the system.

Personal computer (pc)used to develop the system

o Hard disk -450GB
o RAM-4GB
Flash disk-8GB to take backup

10 | P a g e
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

Paper and pen to take notes essential for the system.

Software Tools
The following software tools will be used.

My SQL Server:-used to develop the database that store necessary information

Window 8 operating system
Notepad++ :-used to develop to write programming.
PHP:-used to implement project.
Microsoft office that contains
Power point-for presentation
Microsoft word- for preparing documentation

2.1.1. Functional requirements

Functional requirements defines the functions that provide by the system. The system that the team
develops has different functions or features which are actions of the system to satisfy the system need

11 | P a g e
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

and be acceptable to the user. The functional requirements that will provided by the new system
include:

Register New prisoner one of the major functions of the new system is registering new prisoner

Update prisoner Information- update prisoner information.

Deactivate prisoner information- delete/deactivating prisoner information.

Transfer Request - another main functional requirement of the new system is prisoners to send
transfer request.

Receive Transfer Request- receive transfer request from prisoner.

Generate report- Police commissioner to generate report
View visiting time and date-Visitor to view visit date and time.
Reserve Visiting- Visitor to reserve time and date.

View personal information- prisoners to view personal information

Non Functional requirement

12 | P a g e
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

Non-functional requirements describe constraints or performance expectation. The new system has
some advantage those are :-it provide security for prisoner information, attractive user interface,
availability and it has error handling techniques.

Performance: Requirement represents the performance the system is required to exhibit to meet t he
needs of the prisoner. The system should provide response for the prisoner is less time than the
previous system.

Performance requirement

1. Response Time
Upon request for user inquiry the system under normal condition should display results
as quickly as possible.
2.Processing Time
the system is developing with efficient programming language and database upon request for
users Activities the system under normal condition should `process the request as quickly as
possible.
2.Concurrent Processing: the system is web based can execute multiple users.

Quality requirements

13 | P a g e
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

1. Reliability
The new system under normal condition should keep service without any fault within 24 hours.
2. Usability
o User operability
The system will offer simple navigation function so, can be operated by any user.
o Language support
The system supports both English and Amharic language.
3. Portability
o
The new system will capable of working on less irrespective operating system used in user
computer. Since this is a web based system only need a web browser to run the system
4. Security
o User authentication
The system should authenticate the users when they try to access by asking user name
and passwords.
The system should keep the personal information protection guideline during
authentication.

14 | P a g e
Significance of the project:
Prison Management System (PRMS) is aimed at developing a prison management
system.

Collection of registers and reports for the effective management of

prisons.
This system is useful for user to manage and store the data of the
prisoners.
DBA can do works more easy to ensure the data are completely secured
and have a backup if something bad happen to the system and database.
Creates a safe way in the matter of managing the prisoner's information.

. This is due to the need of username and password in order to use the system. So,
the PRMS can be accessed only by authorized users which are the SA. Here, the
system is protected from intrusion of unauthorized users. The Prison management
system is a powerful application designed to allow Gondar prisoners authority to
streamline their human resource tasks and manager their prisoners more efficiently.

1.6. FEASIBILITY STUDY

o User accessibility control
The system will only be accessed by registered users and administrative.
User will be given access privilege only in certain areas of the system components

Availability: The system must be available at all hours during the prision schedule.

Efficiency: efficiency requirement represent the system ability to produce out puts with minimal
wastage of resources and time.

15 | P a g e