Minutes of the meeting to discuss the arrangement for Hon'ble ministers' program

at Bangalore on 12.10.2017. Meeting is held at 1630 hrs on 3rd October, 2017 in

Karnataka
Circle Office. PGM (CFA) Karnataka, PGM BBNW NOC, PGM (MPLS), Addl.GM(MPLS), GM
BBNL Karnataka and GM (S&M), CM Karnataka, GM BNW NOC, GM (HR&A), BGTD,
PGM (CFA), BGTD and other officers were present.
(1) VENUE Finalisation:
It is proposed to have the program in Lalith Ashok Hotel. PGM (CFA) may
enquire
about the availility of about 300 audience capacity. Alternatively other
venues viz.
Taj western and Banquet Hall of Vidhana Soudha also were disicussed. where all
the
participants of the opinion that Lalith Ashoka Hotel is preferred.
(2) It is suggested that PGM (MPLS) and BBNW team may prepare the Press Brief and
send to PGM (CFA), Karnataka for preparing the final press release including the
other telecom services
and submitting it to BSNL Heqdquarters. Copy of the brief may also be given to
GM (S&M) CM Karnataka Circle Office for the purpose of advertisement, back
drop, welcome banner etc.
(3)The brief of Hon'ble minister speech may be prepared by MPLS, BBNW team and send
it to
PGM CFA , Karnataka.
(4) Press Advertisement in English, Kannada and Hindi may be prepared by GM (S&M)
CM and press
advertisement creative may shared with BSNL for approval.
(5) Back drop for the function may be prepared in bilingual and trilingual
lanquages by GM (S&M)CM and submitted.
(6) Welcome Banners of differenet sizes may be created and printed both in English
and Kanna for displaying near the function Hall giviing copy to the invitees.
GM (S&M) CM karanataka may prepare the creative and get it approved.
(7) The invitation cards and envelop may be printed by AGM (PRO) C.O. A draft for
the same may be submitted for approval.
Approximately 500 cards may be required. It is decided to print invitatation
card in the name of Chief General Manager, BSNL Karnataka Circle.
(8) Accommodation and transport arrangement for the dignitaries of the ministry and
BSNL headquarter may be arranged by DGM (Operations), Karnataka Circle Office.
(9) Technical brief and power point may be prepared by DGM (BBNW) in consultation
with
MPLS Team and shared with CGM NCGN for approval.
(10)The video giving the technical details or adminstration of NSM systems may be

shared with PGM BBNO NOC and shared with CGM NCGN for approval.
(11)Inviting Gujest:
it is decided to distribute 100 cards to MPLS team, PGM BBNW NOC and BGTD each
for inviting the guests.
BGTD may invite the guest including state government officers as deemed fit.
PGM (EB)
circle office may invite about 50 EB important customers. PRO section will
invite all the public
representatives after getting approved by CGM Karnataka Circle.
The officers of BSNL Headquarters and OEM may also be invited by PGM BBNW and
MPLS team.
(12)Photograph and video shooting arrangement and compering program the PA system
and displaying function on TV screen, engaging an agency for stage management.
etc. may be taken care by GM S&M CM.
(13)GM MPLS NOC will prepare the agenda of the program minutes by minutes and
submit for
 approval purpose.
(14)Bouquet, garland and momento for the dignitaries and VVIP will be taken care
by operational cell of Circle Office.
(15)The liasion with BSNL Headquarter for the purpose of technical brief PPT and
video will be done by PGM BBNW NOC and all other matter PGM (CFA), Karnataka Circle
Office will liased.
It was decided to meet again at 1100 hrs on 7th of october in Circle Office, in PGM
(CFA) chamber, room No.203, II Floor Circle office to assess the preparation.
However, information and submission of proposal to BSNL Headquarter
after geeting the approval of the same by CGM STR and may continue without
waiting
The moobilisation of audience escort team may have to be organised by
GM (HR&A), BGTD.

PGM (CFA)
Karnataka Circle, Bangalore

Copy to :
All the participants / CGM Karnataka / CGM (STR) / CGM BBNW - for kind
informatiojn.