Introduction

In a meeting, two or more people come together to discuss one or more topics, often in a formal
setting.One Merriam-Webster dictionary defines a meeting as "an act or process of coming together.

A meeting is a gathering of two or more people that has been convened for the purpose of achieving a
common goal through verbal interaction, such as sharing information or reaching agreement.[2]
Meetings may occur face-to-face or virtually, as mediated by communications technology, such as a
telephone conference call, a skyped conference call or a videoconference.
One can distinguish a meeting from other gatherings, such as a chance encounter (not convened), a sports
game or a concert (verbal interaction is incidental), a party or the company of friends (no common goal is
to be achieved) and a demonstration (whose common goal is achieved mainly through the number of
demonstrators present, not through verbal interaction).
Meeting planners and other meeting professionals may use the term "meeting" to denote an event booked
at a hotel, convention center or any other venue dedicated to such gatherings.[2][3] In this sense, the term
"meeting" covers a lecture (one presentation), seminar (typically several presentations, small audience,
one day), conference (mid-size, one or more days), congress (large, several days), exhibition or trade
show (with manned stands being visited by passers-by), workshop (smaller, with active participants),
training course, company-building session and kick-off event.
When two or more than two persons get together atone place to discuss any common issue, it is called
Meeting. Meetings of the shareholders or of the directors orthe debenture holder or of the contributories,
arecalled Meeting of a company.
AIM
A concurrence or coming together of at least a quorum of members by previous notice or mutual
agreement for transaction business for a common interest is meeting.

OBJECTIVE

meeting is the congregation of several persons in a particular place for the purpose of discussing some
important matters and expressing their opinion on the questions raised.
 Need of company meetings
It is extremely beneficial to keep an accurate record of everything that occurs in board meetings and
general meetings in case any disagreements should arise at a later date. Minutes serve as evidence of
the proceedings and they should contain details such as:
 Company name and registered office address.
 Time, date and location of meeting.
 Names of all persons in attendance.
 Apologies for absences.
 Proposals put forth for consideration.
 Proposed resolutions.
 Decisions that were taken – resolutions that were passed.
 Names of those who supported or opposed any proposed resolutions.
 Queries or objections that were raised.
 Any other matters raised or discussed during the course of the meeting.
 Signature of director or company secretary.

IMPORTACE

Here are some reasons why I think company meetings are important.

1. They’re great for building supportive relationships – company meetings give company
members a place to help each other and offer their support.

2. They’re vital for learning about our colleagues’ motivations, fears, hopes, troubles,
etc. – even when it isn’t actually said. 55% of any communication is conveyed through non-verbal
means, and face-time is the only way you can read it.

3. company meetings provide us with a ‘safe’ environment – it’s an opportunity to share

information we wouldn’t be so comfortable sharing by email, or in a report. Chatham House Rules are
typical for company meetings.

4. A company meeting is a level playing field and an open forum – everybody present shares
the same opportunity to communicate and listen. Everybody gets the chance to speak, and hear what’s
said!

5. They play a vital role in leadership – the company leader uses company meetings to rally
the troops, clarify the mission, and everybody’s part in it. Leadership is difficult if a leader doesn’t
engage with followers.

6. Nothing can replace the intimacy – the closeness, security and intimacy of a company
meeting, especially in times of crisis, can be vital. It’s difficult to replace a physical meeting with
conference calls and video conferencing.

7. company meetings allows attendees to lift their head out of day-to-day operations – it’s
so easy to stay on mission and in the weeds. company meetings create an air-pocket for attendees to
focus on something else, and work on cross-functional tasks together.

8. They create a space for giving each other feedback – members can use meetings to offer
feedback to each other, as long as it is pitched at the right level. company meetings shouldn’t be used to
provide feedback that is critical, but rather should be done in one-on-one meetings.
9. company meetings are a learning and improvement opportunity – meetings are an
inevitable part of business and organizations. Whether you like them or not. So company meetings are
a good place to learn about the wider organization, how to work in a company, how to manage a
company towards its objectives, and what improvements a company can achieve together.

10. They’re a great reminder, after all, that we are in fact in a company – and not alone!

DATA

eight main types of company meetings. The types are: 1. Statutory Meeting 2. Annual General Meeting
3. Extraordinary General Meeting 4. Meeting of the Board of Directors 5. Class Meeting 6. Meeting of
Creditors 7. Meeting of Debenture Holders 8. Meeting of Creditors and Contributories.

Company Meeting Type # 1. Statutory Meeting:

Every public company limited by shares—and every company limited by guarantee and having a share
capital—must, within a period of not less than one month and not more than six months from the date
at which the company is entitled to commence business, hold a general meeting of the members which
is to be called the Statutory Meeting.

Company Meeting Type # 2. Annual General Meeting:

General Meeting of a company means a meet 颅 ing of its members for specified purposes.

There are two kinds of General Meetings:

(i) The Annual General Meeting and

(ii) Other General Meetings.

Company Meeting Type # 3. Extraordinary General Meeting:

Any general meeting of the company which is not an Annual General Meeting or a Statutory Meet 颅
ing is called Extraordinary General Meeting. An Extraordinary General Meeting is held for dealing
with some business of special or extraordinary na 颅 ture and which is outside the scope of the Annual
General Meeting.

Company Meeting Type # 4. Meeting of the Board of Directors:

The management of the company is vested on the Board of Directors. Therefore, the Directors are to
meet frequently to decide both policy and rou 颅 tine matters.

The provisions regarding Board Meeting are:

1. Board Meeting must be held once in every three calendar months and at least four times in every
year. This provision may be exempted by the Central Govt.

2. Notice of Board Meeting shall be given in writing to every director for the time being in India and at
his usual address in India.

3. The Quorum:
Quorum means the mini 颅 mum number of members required to hold a meet 颅 ing. According to the
Act, quorum is constituted by 5 members personally present in the case of a public company and 2
members personally present in the case of other companies.

Company Meeting Type # 5. Class Meeting:

These meetings are held by a particular class of shareholders for the purpose of effecting varia 颅 tion
in the Articles in respect of their rights and privileges or for conversion of one class into an 颅 other.

The provision for variation must be contained in the Memorandum or Articles and this variation must
not be prohibited by the terms of issue of shares of that particular class. Such resolutions are to be
passed by three-fourth majority of the mem 颅 bers of that class.

Company Meeting Type # 6. Meeting of Creditors:

These meetings are called when the company proposes to make a scheme of arrangement with its
creditors. The Court may order a meeting of the creditors or a class of creditors on the application of
the company or of liquidator in case of a com 颅 pany being wound-up.

Such a meeting is held and conducted in such a manner as the Court directs. If arrangement is passed
by a majority of three-fourth in value of creditors and the same is sanctioned by the Court, it is binding
on all the creditors.

Company Meeting Type # 7. Meeting of Debenture Holders:

These meeting are called according to the rules and regulations of the Trust Deed or Debenture Bond.
Such meetings are held from time to time where the interests of debenture holders are in 颅 volved at
the time of re-organisation, reconstruction, amalgamation or winding-up of the company. The rules
regarding the appointment of Chairman, no 颅 tice of the meeting, quorum etc. are contained in the
Trust Deed.

Company Meeting Type # 8. Meeting of Creditors and Contributories:

These meetings are held when the company has gone into liquidation to ascertain the total amount due
by the company to its creditors. The main purpose of these meetings is to obtain the approval of the
creditors and contributories to the scheme of compromise or rearrangement to save the company from
financial difficulties. Sometimes, the Court may also order for such a meeting to be held.

suggetion

Efficiency is one of the most important assets of any business. The ability to be productive and make
good use of time and resources is critical for a company's success long term, and important for
maximizing profits. To optimize efficiency, many companies will dedicate time, resources, and even
employees to making sure that everything is accounted for. Ironically enough, while companies often
hold meetings with the intention of increasing efficiency and productivity, meetings often have the
opposite effect. Here are five reasons why your company should have fewer meetings.
It takes time away from work

It hurts Productivity

They can be an inefficient use of time

They can often be replaced by individual dialogues or emails

Reference

- www.google.com

- https://en.wikipedia.org/wiki/Meeting

-http://www.yourarticlelibrary.com/company/meetings/company-meetings-8-main-types-of-company-
meetings/75910

- www.youtube.com/meeting