FFIC Users Guide

NetFile Agency System
E-Filer Users Guide
Version 2
© 2010 NetFile, Inc. All rights reserved.
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LLC. All other trademarks or registered trademarks are the property of their respective owners.
This Netfile manual is copyrighted and all rights are reserved. Information in this document is subject to change without
notice and does not represent a commitment on the part of NetFile, Inc. The software described in this document is
furnished under a license agreement. The document may not, in whole or in part, be copied, photocopied, reproduced,
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Inc.
Netfile, Inc. makes no warranties, either express or implied, regarding the computer software package, its merchantability,
or its fitness for any particular purpose, except as explicitly stated in any enclosed product warranty. The exclusion of
implied warranties is not permitted by some states. The above exclusion may not apply to you. This warranty provides you
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NetFile, Inc.
2707-A Aurora Rd.
Mariposa, CA 95338
USA
Support e-mail filerhelp@netfile.com

WWW www.netfile.com
Version History
Date Created 9/12/2007

Last Date Modified 5/18/2010
i
E-Filer Users Guide Table of Contents
Table of Contents
Introduction ............................................................................................ 1
The NetFile E-Filer System ....................................................................... 1
Requirements ....................................................................................... 1
System Requirements ......................................................................... 1
Software Requirements ....................................................................... 1
Terminology ........................................................................................ 1
Entity ............................................................................................ 2
Left Navigation Menu ......................................................................... 2
Calendar Pop-Up ............................................................................... 3
Back Link ........................................................................................ 3
Refresh Page Link .............................................................................. 3
Function Buttons ............................................................................... 4
Information Icon ............................................................................... 4
Tables ........................................................................................... 5
Required Field ................................................................................. 5
Drop-down Lists ................................................................................ 6
Search Fields ................................................................................... 6
Users Guide - Conventions ....................................................................... 7
Note Icon ........................................................................................ 7
Caution Icon .................................................................................... 7
Shorthand Menu Notation .................................................................... 7
Links ............................................................................................. 7
Getting Started ........................................................................................ 8

Logging In and Out ................................................................................. 8
Logging In to Your Account ................................................................... 8
Logging Out of Your Account ................................................................ 9
Entering Data .......................................................................................... 10

Money In ............................................................................................ 10
Add an Individual .............................................................................. 10
Add a New Organization ...................................................................... 12
Add a New Committee ........................................................................ 13
Monetary Contributions ....................................................................... 15
Unitemized Contributions .................................................................... 17
Non-Monetary Contributions ................................................................. 17
Miscellaneous Increases to Cash ............................................................. 19
Loan Received .................................................................................. 21
Receive Payment on a Loan Made to Others .............................................. 23
Forgiveness of a Loan Received ............................................................. 25
Money Out .......................................................................................... 27
Add an Individual .............................................................................. 28
Add a New Organization ...................................................................... 30
Add a New Committee ........................................................................ 31
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Add a New Candidate ......................................................................... 32

Add a New Measure ........................................................................... 34
Disbursements .................................................................................. 35
Unitemized Payments ......................................................................... 44
Enter Bills ....................................................................................... 44
Pay Bills ......................................................................................... 46
Payment on a Loan Received ................................................................ 48
Enter Loan Made to Others ................................................................... 50
Forgiving or Guaranteeing a Loan Made to Others ....................................... 52
Returned Contributions ........................................................................... 53
Add an Election .................................................................................... 53
Upload a .CAL File ................................................................................. 54
Affiliated Entities .................................................................................. 55
Add Affiliated Entities ........................................................................ 55
Delete Affiliate Entities ...................................................................... 57
Related Committees .............................................................................. 58
Adding Related Committees ................................................................. 58
Editing Related Committees ................................................................. 59
Deleting Related Committees ............................................................... 59
Edit or Delete an Individual ...................................................................... 60
Edit an Individual .............................................................................. 60
Delete an Individual ........................................................................... 60
Edit or Delete an Organization/Committee ................................................... 60
Edit an Organization/Committee ........................................................... 60
Delete an Organization/Committee ........................................................ 61
Edit or Delete a Candidate ....................................................................... 61
Edit a Candidate ............................................................................... 61
Delete a Candidate ............................................................................ 61
Edit or Delete Measure Information ............................................................ 62
Edit a Measure ................................................................................. 62
Delete a Measure .............................................................................. 62
Edit or Delete an Election ........................................................................ 62
Edit an election ................................................................................ 62
Delete an Election ............................................................................. 63
Edit or Delete a Transaction ..................................................................... 63
Edit a Transaction ............................................................................. 63
Delete a Transaction .......................................................................... 73
Edit or Delete a Third Party Transaction/Independent Expenditure ...................... 74
Edit a Third Party Transaction/Independent Expenditure .............................. 74
Delete a Third Party Transaction/Independent Expenditure ........................... 74
Carrying Forward Totals .......................................................................... 75
Creating Dummy Accounts ................................................................... 76
Entering Transactions from the Previous Reporting Period ............................. 77
Document Index ....................................................................................... 85

E-Filing Process .................................................................................... 85
Create New Disclosure Statements ............................................................. 85
Create New Form 450 ......................................................................... 86
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Create New Form 460 ......................................................................... 87

Create New Form 461 ......................................................................... 88
Create New Form 465 ......................................................................... 91
Create New Form 470 ......................................................................... 94
Create New Form 496 ......................................................................... 96
Create New Form 497 ......................................................................... 97
View Draft Disclosure Statements ............................................................... 99
E-File Draft Disclosure Statement ............................................................... 101
Delete Draft Disclosure Statement .............................................................. 103
View E-Filed Disclosure Statements ............................................................ 103
Print E-Filed Disclosure Statements ............................................................ 104
Create an Electronic Amendment ............................................................... 104
Appendix A - Frequently Asked Questions ....................................................... 106

How do I login? ..................................................................................... 106
What does my computer need to have to navigate within the system? ................... 106
I have forgotten my password. What do I do? ................................................. 106
If I use 3rd party software, do I still need to input data into your system? .............. 106
What if I keep my data in other software that is not approved by the Secretary of State as
a vendor for e-filing? .............................................................................. 106
If I exit the system before completing my e-filing, will I lose all my data? .............. 106
How do I know what I need to disclose on my report? ....................................... 107
How do I find help? ................................................................................ 107
Can I view my filing before I e-file it? .......................................................... 107
Can I see my previously e-filed documents? ................................................... 107
What about amendments? How do these work? ............................................... 107
Does any of my committee data pre-populate into my form? .............................. 107
Does the system provide sums for me in the appropriate places? ......................... 108
Do I need to still need to file my wet signature copy? ....................................... 108
Does my e-filed document show on the Internet? ............................................ 108
Appendix B - Filing Scenarios ...................................................................... 109

Disbursements ...................................................................................... 109
Entering a Disbursement to a Vendor for the Support of, or Opposition to, a Committee,
Candidate or Measure ......................................................................... 109
Entering a Disbursement as a Contribution to Committee .............................. 112
Entering Third Party Disbursements ........................................................ 114
Entering Independent Expenditures ........................................................ 129
Entering Credit Card Payments or Charges Where the Actual Disbursement is to Party A,
but the Memo Entries are Required to Show that Money was Paid on the Committee’s
Behalf by Part A to Entities B and C ........................................................ 136
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E-Filer Users Guide Introduction - The NetFile E-Filer System
Introduction
The NetFile E-Filer System
The NetFile E-Filer System is designed to allow users to enter all the transactions needed to
fill out disclosure statements for filing electronically as well as on paper. Transactions include
contributions, disbursements, loans and bills. The NetFile E-Filer System stores this
information for future use allowing the user to add, edit and delete information in reference
to the disclosure statement being filed.
Once e-filed, a paper copy of this disclosure statement can be printed allowing the user to
hand in an exact duplicate of the e-filed document in paper form to their filing authority. The
system is not designed to provide extra reports or banking functions beyond filing disclosure
statements.
NetFile will continue to update and refine this system and we welcome comments or
suggestions. Contact us at filerhelp@netfile.com.
Requirements
The NetFile E-Filer System is a web-based service allowing anyone with Internet access to use
the system.
System Requirements
Because the NetFile E-Filer System is web browser-based, any computer with Internet access
will work.
Software Requirements
• Web browser software such as Internet Explorer (6+), Mozilla Firefox (1+), Safari (1+)
and some others.
• A compression utility such as WinZip or StuffIt Expander. (Windows XP and Vista have
a built-in compression utility so there is no need to install a compression utility.)
• PDF reader such as Adobe Reader or Foxit Reader.
Web browsers, compression utilities and PDF reader software are available free for download.
(Links above will open a new window to the software home page.)
Terminology
The following labels, terms and concepts help you better understand the E-File System.
1
E-Filer Users Guide Introduction - Terminology
Entity
A general term that refers to a contributor, vendor, borrower, lender, recipient or a
miscellaneous source of a transaction. You use these entities to create records of
transactions such as contributions, loans, bills, disbursements, etc. There are currently five
types of entities in the E-Filer System:
• Individuals
• Organizations
• Committees
• Candidates
• Measures
Left Navigation Menu

The left navigation menu is present on the page from all screens in the system so you can
quickly move to another area of the program.
Figure 1-1
The EFS Menu contains the following options:

• EFS Home - Returns your browser to the EFS home page.
• Document Index - Create, review and e-file campaign disclosures using the links on
the Document Index page.
• Enter Data - Add contributions, expenditures and other features using the links on
the Enter Data page.
• Detailed Users Guide - The PDF guide contains comprehensive documentation to help
you use the EFS.
• Quick Start Guide - This guide provides basic instructions to get you working in the
system as quickly as possible.
• CAL Upload Guide - Lists information you need to quickly upload your raw data in a
CSV (comma separated values) file.
• Logout - Logs out of your account.
2
Calendar Pop-Up
The pop-up calendar provides an easy way to select a date as an alternative to typing in a
date.
Figure 1-2
Use the forward and back arrows to move between days, months and years (Figure 1-3).
Figure 1-3
Back Link
Click the back link to go back to previous page. You may also use your browser’s back
button to move to the previous page. On some browsers, pressing the Backspace key also
moves to the previous page.
Refresh Page Link
Some pages in the E-File System display the Refresh Page link which refreshes the
browser page to show updated information. You may also use your keyboard’s F5 function key
to refresh the page.
3
Function Buttons
Browse Button
Click on the Browse button to find a file to upload from your computer.
Figure 1-4
Submit Button
Click the Submit button to add or update information to the system. If information is added
or updated successfully a message at the top of the screen confirms this. If there are errors
(e.g., a required field is not completed) you will receive a message at the top of the screen
‘Please correct these error(s) to continue’ and gives the reason for the error. To continue,
correct the error and click the Submit button.
Figure 1-5
Radio Button
A radio button, also known as an option button, is a type of graphical user interface element
that allows the user to choose only one of a predefined set of options. In the example shown
in Figure 1-6, the user chose the Support option by clicking on the option’s radio button.
Figure 1-6
Information Icon
The information icon provides users with context-sensitive help. When you move your mouse
pointer over the information icon (Figure 1-7), a short paragraph appears on the page in
floating window that explains the associated command, link or object. When you move your
mouse pointer away from the information icon, the floating window containing the context-
sensitive help disappears.
4
Figure 1-7
Tables
The E-Filer System presents some information using a tables (Figure 1-8).
Figure 1-8
If the information presented in the table requires more than one page to display, the
following bar appears at the bottom of the table (Figure 1-9):
Figure 1-9
Required Field
A red asterisk in front of a field’s label denotes that information must be entered into this
field otherwise you will receive an error message.
Figure 1-10
5
Drop-down Lists
Drop-down lists (Figure 1-11) provide you with a list of items to choose from that are defined
by the application itself. Clicking the down arrow opens the list that you can select from by
clicking on one of the choices. You cannot type a selection in the list box, nor can you add to
the list through any other means.
Figure 1-11
Search Fields
Several areas of the NetFile Agency System require users to search for entities (individuals,
candidates, organizations, measures, committees) or other data. All search fields have the
capability for partial text searches. You begin typing in the search field and a list of matches
appears below the search field (Figure 1-12).
Figure 1-12
As you continue typing, the list of matches decreases (Figure 1-13). In this way, you can
quickly find the entity or other data you are searching for. Select the entry from the list and
then click the Search button to find the record for the entry.
6
E-Filer Users Guide Introduction - Users Guide - Conventions
Figure 1-13
To return a listing of all entities, leave the search field blank and click the Search button. Be
aware that as your list of entities and data grows, it takes longer for the system to list all
data.
Users Guide - Conventions

This help manual uses the following conventions:
Note Icon
The note icon at left highlights information that can provide time saving tips or point out
information that you may need to remember for future use.
Caution Icon
The caution icon at left warns of situations that can cause problems that may require time-
consuming work to correct.
Shorthand Menu Notation

This guide uses shorthand notation to denote multiple menu commands. For instance, Enter
Data>Money In>Add a New Committee is a shortened form of “select the Enter Data link on
the left navigation menu, then select the Money In link on the Enter Data page and then
select the Add a New Committee link.”
Links
Words that are in color and underlined are links to:
• Other areas of the help documentation e.g. “Edit or Delete a Transaction” on page 63
• Links to other helpful web sites e.g. WinZip (This link opens a new window to the
software home page for this compression utility software)
• A link to your e-mail program to send an e-mail to NetFile support at
filerhelp@netfile.com.
7
E-Filer Users Guide Getting Started - Logging In and Out
Getting Started
Logging In and Out
To log in to the NetFile E-Filer System, you must have your own filer ID and password. These
are assigned by your filing authority. If you lose your filer ID and/or password you need to
contact your filing authority. Your filer ID will not change but if you have forgotten your
password a new password will need to be assigned to you.
Logging In to Your Account

Using your web browser, browse to the Filer Login page.
1. Type in your filer ID and password (Figure 2-1) in the appropriate fields.
Figure 2-1
2. Click the Login button. If an error occurs, check for incorrectly typed filer ID and/or
password. Carefully retype both, and then click the Login button again. If you are still
unable to log in, contact your filing authority to verify your filing ID and password. Once
you are logged in to your account, you will be on the Filer Home page (Figure 2-2).
Filer IDs and passwords are not case sensitive.
Figure 2-2
8
E-Filer Users Guide Getting Started - Logging In and Out
The News section shows items that we feel are important to our agency filers. For example,
updates to the system or updates to user documentation.
Logging Out of Your Account

To log out of your account, click the Logout link on the left navigation menu (Figure 2-3).
Figure 2-3
To maintain data integrity and security, we recommend that you log out of your account when
you finish using the NetFile E-Filer System.
9
E-Filer Users Guide Entering Data - Money In
Entering Data
Money In
The Money In section of the Enter Data page enables you to enter transactions for all money
that will be coming into your account through contributions, loans from others to you, loan
payments from those you have loaned money to, bank interest, and non-monetary (in-kind)
contributions.
Unless the number of transactions you process is very small, we recommend that you enter
transactions at least once a month to avoid a last minute rush and finding errors just before
the filing is due.
If the individual, organization or committee from which you receive monetary or non-
monetary contributions is not already in your account, you must add them before entering
the transaction. You add them on the appropriate Money In page at the time of entering the
transaction as follows:
Money In Section1 Entity Type Add an New Entity
Monetary Contributions Contributor
Non-Monetary Contributions Contributor
Miscellaneous Increases to Cash Source Add an Individual

Add a New Organization
Loans Received from Others Lender Add a New Committee
Payment Received on a Loan Made to Others Lendee
Forgiveness of a Loan Received Lender

1. Major Donors and Independent Expenditure Committees see a sub-set of options in the Money In sec-
tion of the Enter Data page.
Add an Individual
1. Click the Enter Data link on the left navigation menu. The Enter Data page loads.
2. Click the appropriate Money In icon (Monetary Contributions, Non-Monetary
Contributions, etc.).
3. Click on Add an Individual in the New Contributor Type (New Source Type, New Lender
or New Lendee Type) section. The Add a new Individual form loads (Figure 3-1).
10
Figure 3-1
4. Type the individual’s first name in the First Name field.
5. (Optional) Type the individual’s middle name in the Middle Name field.
6. Type the individual’s last name in the Last Name field.
7. (Optional) Type the individual’s nickname in the Nickname field.
8. (Optional) Select the individual’s prefix from the Prefix drop-down list.
9. (Optional) Select the individual’s suffix from the Suffix drop-down list.
10. Type the individual’s address in the Address Line 1 field.
11. Use the Address Line 2 field to enter additional address information such as a suite or
apartment number.
12. Type the individual’s city in the City field.
13. Select the individual’s state from the State drop-down list or type the first letter of the
state and select the appropriate state to populate the field.
14. Type the individual’s zip code in the Zip Code field.
11
15. (Optional) Type the individual’s e-mail address in the Email Address field.
16. (Optional) Type the individual’s business phone number as a number string (e.g.,
1231212345) in the Business Phone field.
17. (Optional) Type the individual’s home phone number as a number string (e.g.,
1231212345) in the Home Phone field.
18. Type the individual’s employer in the Employer field.
19. Type the individual’s occupation in the Occupation field.
Employer and Occupation are required fields. If unemployed type “Unemployed” (without
the quotation marks) in both fields, if retired type “Retired” in both fields, if a homemaker
type “Homemaker” in both fields. If self-employed fill in the information as best as possible
and type “Self-employed” if necessary.
20. Click the Submit button to add the individual to the system. The following message
displays: Your information was entered successfully.
Any fields marked with a red asterisk must be completed otherwise you will receive an error
message. You must correct the error(s) before continuing.

(E.g. a business, a non-profit organization)
3. Click the Add a New Organization link in the New Contributor Type (New Source Type,
New Lender or New Lendee Type) section. The Add a new Organization form loads
(Figure 3-2).
12
Figure 3-2
4. Type the name of the organization in the Name field.
5. Type the organization’s address in the Address Line 1 field.
apartment number.
7. Type the organization’s city in the City field.
8. Select the organization’s state from the State drop-down list or type the first letter of
the state and select the appropriate state to populate the field.
9. Type the organization’s zip code in the Zip Code field.
10. (Optional) Type the organization’s e-mail address in the Email address field.
11. (Optional) Type the organization’s business phone number as a number string (e.g.
12. Click the Submit button to add the organization to the system. The following message
displays: Your organization information was entered successfully.
Add a New Committee

(E.g. a Political Action Committee, a Candidate Committee, etc.)
3. Click the Add a New Committee link in the New Contributor Type (New Source Type,
New Lender or New Lendee Type) section. The Add a new Committee form loads (Figure
3-3).
13
Figure 3-3
4. Type name of the committee in the Committee Name field.
5. Type the committee’s address in the Address Line 1 field.
apartment number.
7. Type the committee’s city in the City field.
8. Select the state from the State drop-down list or type the first letter of the state and
select the appropriate state to populate the field.
9. Type the committee’s zip code in the Zip Code field.
10. (Optional) Type an e-mail address for the committee in the Email Address field.
11. (Optional) Type the committee’s business phone number as a number string (e.g.,
12. Type the FPPC ID for the committee FPPC ID field. If not available, enter “Pending”
(without the quotation marks).
13. Select committee type from the Committee Type drop-down list.
14. Click the Submit button to add the committee to the system. The following message
displays: Your committee information was entered successfully.
14
Monetary Contributions
To enter monetary contributions:
2. Click the Monetary Contributions link in the Money In section.
3. Search to see if the contributor is already in your system by entering the name in the
Contributor's name box. Searching by the partial name of a contributor, such as “Smith”,
finds the name “Joe Smith” as well as the business “Smith Bakery” and the committee
“Friends of Smith”. Click the Search button. The page refreshes to display the search
results.
Start a search with only a portion of the name entered to insure the maximum chance of the
contributor being found. To view all contributors in your system, leave the Contributor's
name field empty and click the Search button. Depending on the size of your database this
list may be long and take time to load.
a. If the system finds no matches to your search, you receive a message similar to the
following:
Figure 3-4
b. Click the Back link and follow the directions to “Add an Individual” on page 10, “Add
a New Organization” on page 12, “Add a New Committee” on page 13.
c. Search for the contributor again.
4. Click the select link on the line of that contributor in the search results (Figure 3-5). The
Monetary Contribution page updates with the contributor’s information (Figure 3-6).
Figure 3-5
15
Figure 3-6
5. Complete the information in the Add a Monetary Contribution form:
a. Type the date of the transaction in MMDDYY format (e.g., enter 031306 for March
13th 2006) in the Date field or click on the calendar pop-up and select the date.
b. Type the amount of the contribution in the Amount field.
Do not enter the dollar sign ($) or commas in the Amount field. Only enter a period if the
amount includes cents.
c. Select the election from the Election drop-down list if you are required by your filing
authority to calculate for “Per Election to Date” totals. If the election you need is not
in the drop-down list, add the election under Add Election for ‘Election to Date’
Totals. See “Add an Election” on page 53 for instructions on adding an election.
Not all filers are required to total transactions per election cycle. Please check with your
filing authority.
16
d. (Optional) Type check number.

e. Click the Submit button to add the monetary contribution to the contributor’s
transaction history. The system loads the Monetary Contribution>Search for an
existing Contributor page and displays the following message: The monetary
contribution was entered successfully. To enter another, search for or add the
contributor below.
6. To edit this transaction either search for the contributor again and click Edit in the
Transaction History for the contributor or go to the Edit Transactions page. See “Edit a
Transaction” on page 63.
7. To add another monetary contribution from the same or a different contributor, search
for the contributor and then repeat Step 5.
Unitemized Contributions
To enter multiple small contributions as one transaction (contributions that do not require
itemization):
2. Click the Monetary Contributions link in the Money In section.
3. Using the search function, select Unitemized Receipts as the contributor.
4. Follow Step 8 under Monitary Contributions on page 16 to enter the transaction.
Transactions added with Unitemized Receipts as the contributor populate line 2 on the
Schedule A Summary of FPPC Form 460.
Non-Monetary Contributions
To enter non-monetary contributions:
1. On the left navigation menu, click the Enter Data link. The Enter Data page loads.
2. Click the Non-Monetary Contributions link in the Money In section.
3. Search to see if the contributor is already in your system by entering the name in the
Contributor's Name box. Searching by the partial name of a contributor, such as “Smith”,
results.
contributor being found. To view all contributors in your system, leave the Contributor's
following:
17
Figure 3-7
c. Search for the source again.
4. Click the select link on the line of that contributor in the search results. The Non-
Monetary Contribution page updates with the contributor’s information (Figure 3-8).
Figure 3-8
5. Complete the information under Add a Non-Monetary Contribution:
18
Do not enter the dollar sign ($) or commas. Only enter a period if the amount includes cents.
filing authority.
d. Enter a description of the non-monetary contribution in the Description field (the

description cannot be more than 255 characters long including spaces and
punctuation).
e. Click the Submit button to add the non-monetary contribution to the contributor’s
transaction history. The system loads the Non-Monetary Contribution>Search for an
existing Contributor page and displays the following message: The non-monetary
contribution was entered successfully. To enter another, search for or add the
contributor below.
6. To edit this transaction either search for the contributor again and click the Edit link
under the Transaction History for the contributor or go to the Edit Transactions page.
See “Edit a Transaction” on page 63.
7. To add another non-monetary contribution from the same or a different contributor,
search for the contributor and then repeat Step 5.
Miscellaneous Increases to Cash

To enter a miscellaneous increase to cash transaction:
2. Click the Miscellaneous Increases to Cash link in the Money In section.
3. Search to see if the source for this transaction is already in your system by entering the
name in the Source's name field. Searching by the partial name of a source, such as
“Smith”, finds the name “Joe Smith” as well as the business “Smith Bakery” and the
committee “Friends of Smith”. Click the Search button. The page refreshes to display the
search results.
source being found. To view all entities in your system, leave the Source's Name field empty
and click the Search button. Depending on the size of your database this list may be long and
take time to load.
following:
19
Figure 3-9
b. Click on the Back link and follow the directions to “Add an Individual” on page 10,
“Add a New Organization” on page 12, “Add a New Committee” on page 13.
c. Search for the source again.
4. Click the select link on the line of that source in the search results. The Miscellaneous
Increase to Cash page updates with the source’s information (Figure 3-10).
Figure 3-10
20
5. Complete the information in the Add a Miscellaneous Increase to Cash section:

c. Select the source of the miscellaneous increase to cash from the Source drop-down
list.
d. Select the election from the Election drop-down list if you are required by your filing
filing authority.
e. (Optional) Describe the type of miscellaneous increase to cash transaction in the

Description field if you specified Other Income in the Source field (the description
cannot be more than 255 characters long including spaces and punctuation).
f. Click the Submit button to add the miscellaneous increase to cash to the
contributor’s transaction history. The system loads the Miscellaneous Increase to
Cash>Search for an existing Source page and displays the following message: The
miscellaneous increase to cash was entered successfully. To enter another, search
for or add the source below.
6. To edit this transaction either search for the source again and click the Edit link in the
Transaction History for the source or go to the Edit Transactions page. See “Edit a
7. To add another miscellaneous increase to cash from the same or a different source,
search for the source and repeat Step 5.
Loan Received
To enter a loan received:
2. Click the Loans Received from Others link in the Money In section.
3. Search to see if the lender is already in your system by entering the name in the Lender's
name field. Searching by the partial name of a lender, such as “Smith”, finds the name
“Joe Smith” as well as the business “Smith Bakery” and the committee “Friends of
Smith”. Click the Search button. The page refreshes to display the search results.
lender being found. To view all entities in your system, leave the Lender's name field empty
take time to load.
21
following:
Figure 3-11
b. Click on the Back link and follow the directions to “Add an Individual” on page 10,
“Add a New Organization” on page 12, “Add a New Committee” on page 13.
c. Search for the lender again.
4. Click the select link on the line of that lender in the search results. The Loan Received
page updates with the lender’s information (Figure 3-12).
Figure 3-12
22
5. Complete the information under Add a Loan Received from Others:

c. (Optional) Enter the loan’s interest rate in the Interest Rate field.
d. (Optional) Enter the duration of the loan in the Loan Duration (in months) field.
e. Select the election from the Election drop-down list if you are required by your filing
filing authority.
f. Click the Submit button to add the loan to the lender’s transaction history. The
system loads the Loan Received>Search for an existing Lender page and displays
the following message: The loan was entered successfully. To enter another,
search for or add the lender below.
6. To edit this transaction either search for the lender again and click the Edit link under
the Transaction History for the lender or go to the Edit Transactions page. See “Edit a
7. To add another loan received from the same or a different lender, search for the lender
and then repeat Step 5.
Receive Payment on a Loan Made to Others

In order to receive payment on a loan you have made to another entity (the lendee), you
must first enter the loan using the Money Out>Loan made to Others option (see “Enter Loan
Made to Others” on page 50). You will receive an error if you attempt to record a payment on
a loan made to another entity if you have not first entered the loan to the entity in the
NetFile E-Filer System.
To receive a payment on a loan made to others:
2. Click the Payment Received on a Loan Made to Others link in the Money In section. The
Payment on a Loan Made page loads.
3. Search for the lendee for this transaction. Searching by the partial name of a lendee,
such as “Smith”, finds the name “Joe Smith” as well as the business “Smith Bakery” and
the committee “Friends of Smith”. Click the Search button. The page refreshes to display
the search results.
23
lendee being found. To view all entities in your system, leave the Lendee's name field empty
take time to load.
4. Click the select link on the line of that lendee in the search results. The Payment on a
Loan Made page updates with the lendee’s information (Figure 3-13).
Figure 3-13
5. Complete the information under Payment Received on a Loan Made to Others:
24
b. Select the election from the Election drop-down list if you are required by your filing
filing authority.
c. (Optional) Type check number.

d. The outstanding loans for this lendee are listed in the Unpaid Loans to Others
section. Type the amount of the payment(s) received next to the appropriate loan(s).
Partial payments or payments in full are accepted. If a partial payment is made the
loan will continue to show in the Unpaid Loans to Others section with the unpaid
balance of the loan showing in the Amount column. Once the loan has been paid in
full, the loan will no longer show in Unpaid Loans to Others.
e. Click the Enter Loan Payment button. The system loads the Enter Data page. The
loan payment just entered is now added to the Transaction History for the lendee.
Once a payment on a loan has been entered the transaction is locked. Loan payment
transactions cannot be edited after the initial entry. If a mistake is made on a loan payment,
delete the payment and re-enter.
6. To receive another payment on a loan made to others from the same or different lendee,
search for the lendee and then repeat Step 5.
Forgiveness of a Loan Received

A loan cannot be forgiven in the e-filer system unless the loan has already been entered in
the system using the Enter Data>Money In>Loan Received from Others link.
To enter forgiveness of a loan received:
2. Click the Forgiveness of a Loan Received link in the Money In section. The Forgiveness
on a Loan Received page loads.
3. Search for the lender for this transaction by entering the name in the Lender's name
field. Searching by the partial name of a lender, such as “Smith”, finds the name “Joe
Smith” as well as the business “Smith Bakery” and the committee “Friends of Smith”.
Click the Search button. The page refreshes to display the search results.
lender being found. To view all entities in your system, leave the Lender's name field empty
take time to load.
25
4. Click the select link on the line of the lender in the search results. The Forgiveness on a
Loan Received page updates with the lender’s information (Figure 3-14).
Figure 3-14
5. Complete the information under Add a Forgiveness of a Loan Received:
filing authority.
26
E-Filer Users Guide Entering Data - Money Out
c. The outstanding loans for this lender are listed under Outstanding Loans. Type the
amount that is being forgiven on the line in the Amount column next to the
appropriate loan(s). Amounts entered can be for partial forgiveness or forgiveness in
full. If a partial forgiveness is made the loan will continue to show in Outstanding
Loans with the balance of the loan that has not been forgiven showing in the amount
column. If the loan is forgiven in full, the loan will no longer show in Outstanding
Loans.
d. Click the Submit button to add the loan forgiveness information to the lender’s
transaction history. The system loads the Forgiveness on a Loan Received>Search
for an existing Lender page and displays the following message: The loan
forgiveness information was entered successfully. To enter other forgivenesses,
search for or add the lender below.
Once a loan or portion of a loan has been forgiven the transaction is locked. Loan payment
transactions cannot be edited after the initial entry.
6. To add forgiveness to loans received from other lenders, search for the Lender and then
repeat Step 5.
Money Out
The Money Out section of the Enter Data page enables you to enter transactions for all money
that is leaving your possession through checks written to others, bill payments, payments on
loans to you, and loans to others. Bills entered in this area as outstanding bills are also
reflected on your disclosure statements.
Unless the number of transactions you process is very small, we recommend that you enter
transactions at least once a month to avoid a last minute rush and finding errors just before
the filing is due.
If the individual, organization or committee to which you disburse funds is not already in your
system you must add them before entering the transaction.
You add candidates and measures during the transaction process when the transaction must
be associated with supporting or opposing a candidate or measure.
You add individuals, organizations or committees on the appropriate Money Out pages as
follows:
27
Money Out Section1 Entity Type Add a New Entity
Disbursements Recipient
Bills from Others Recipient Add an Individual

Pay Bills Recipient Add a New Organization
Add a New Committee
Pay Loans from Others Lender
Loans made to Others Lendee

1. Major Donors and Independent Expenditure Committees see a sub-set of options in the Money Out sec-
tion of the Enter Data page.
Add an Individual
2. Click the appropriate Money Out icon (Disbursements, Bills From Others, etc.).
3. Under New Recipient Type (New Lender or New Lendee Type), click on the Add an
Individual link. The Add a new Individual form loads (Figure 3-15).
4. Type the individual’s first name in the First Name field.
5. (Optional) Type the individual’s middle name in the Middle Name field.
6. Type the individual’s last name in the Last Name field.
7. (Optional) Type the individual’s nickname in the Nickname field.
8. (Optional) Select the individual’s prefix from the Prefix drop-down list.
9. (Optional) Select the individual’s suffix from the Suffix drop-down list.
10. Type the individual’s address in the Address Line 1 field.
apartment number.
12. Type the individual’s city in the City field.
13. Select the individual’s state from the State drop-down list or type the first letter of the
14. Type the individual’s zip code in the Zip Code field.
15. (Optional) Type the individual’s e-mail address in the Email Address field.
16. (Optional) Type the individual’s business phone number as a number string (e.g.,
17. (Optional) Type the individual’s home phone number as a number string (e.g.,
1231212345) in the Home Phone field.
18. Type the individual’s employer in the Employer field.
28
19. Type the individual’s occupation in the Occupation field.
Employer and Occupation are required fields. If unemployed type “Unemployed” (without
the quotation marks) in both fields, if retired type “Retired” in both fields, if a homemaker
type “Homemaker” in both fields. If self-employed fill in the information as best as possible
and type “Self-employed” if necessary.
20. Click the Submit button to add the individual to the system. The following message
displays: Your information was entered successfully.
Figure 3-15
29

(E.g. a business, a non profit organization)
2. Click the appropriate Money Out icon (Disbursements, Bills From Others etc).
3. Under New Recipient Type (New Lender or New Lendee Type), click on Add a New
Organization.
4. Type the name of the organization in the Name field.
5. Type the organization’s address in the Address Line 1 field.
apartment number.
7. Type the organization’s city in the City field.
8. Select the organization’s state from the State drop-down list or type the first letter of
the state and select the appropriate state to populate the field.
9. Type the organization’s zip code in the Zip Code field.
10. (Optional) Type the organization’s e-mail address in the Email address field.
11. (Optional) Type the organization’s business phone number as a number string (e.g.
12. Click the Submit button to add the organization to the system. The following message
displays: Your organization information was entered successfully.
Figure 3-16
30
Add a New Committee

(E.g. a Political Action Committee, a Candidate Committee etc)
3. Under New Contributor Type (New Source Type, New Lender or New Lendee Type), click
on Add a New Committee.
4. Type name of the committee in the Committee Name field.
apartment number.
10. (Optional) Type an e-mail address for the committee in the Email Address field.
11. (Optional) Type the committee’s business phone number as a number string (e.g.,
12. Type the FPPC ID for the committee FPPC ID field. If not available, enter “Pending”
(without the quotation marks).
13. Select committee type from the Committee Type drop-down list.
14. Click the Submit button to add the committee to the system. The following message
displays: Your committee information was entered successfully.
31
Figure 3-17
Add a New Candidate

Add a new candidate when entering a disbursement that supports or opposes the candidate
(e.g., “Entering a Disbursement to a Vendor for the Support of, or Opposition to, a
Committee, Candidate or Measure”, “Entering an Independent Expenditure Allocated to
Support or Oppose a Single Committee, Candidate or Measure”, “Entering an Independent
Expenditure Allocated to Support or Oppose Multiple Committees, Candidates and/or
Measures”) and the candidate is not currently in the system. Furthermore, a candidate should
never be used as the primary recipient in a parent transaction.
on Add a New Candidate. The Add a new candidate form loads (Figure 3-18).
4. Type the candidate’s first name in the First Name field.
5. Type the candidate’s last name in the Last Name field.
6. Use the Jurisdiction drop-down list to select the candidate’s jurisdiction.
7. Enter the candidate’s jurisdiction if you selected City (enter the city), County (enter the
county) or Other to define the Jurisdiction field.
8. Select the candidate’s office using the Office drop-down list.
9. Enter the candidate’s office if you selected Other to define the Office field.
32
10. Type the candidate’s district number (if applicable) in the District Number, if applicable
field.
11. Select the election from the Election drop-down list if you are required by your filing
authority to calculate for “Per Election to Date” totals. If the election you need is not in
the drop-down list, add the election under Add Election for ‘Election to Date’ Totals.
See “Add an Election” on page 53 for instructions on adding an election.
filing authority.
12. Enter the candidate’s address in the Address Line 1 field.

apartment number.
14. Enter the candidate’s city in the City field.
16. Type the candidate’s zip code in the Zip Code field.
17. Click the Submit button to add the new candidate. The following message displays: Your
committee information was entered successfully.
33
Figure 3-18
Add a New Measure

Add a new measure when entering a disbursement that supports or opposes the measure
(e.g., “Entering a Disbursement to a Vendor for the Support of, or Opposition to, a
Committee, Candidate or Measure”, “Entering an Independent Expenditure Allocated to
Support or Oppose a Single Committee, Candidate or Measure”, “Entering an Independent
Expenditure Allocated to Support or Oppose Multiple Committees, Candidates and/or
Measures”) and the measure does not currently exist in the system. Furthermore, a measure
should never be used as the primary recipient in a parent transaction.
on Add a New Measure. The Add a new measure form loads (Figure 3-19).
34
4. Enter the name of the measure in the Measure Name field.

5. Enter the measure’s letter or number designation in the Measure Letter/Number field.
6. Enter the measure’s jurisdiction in the Jurisdiction field.
filing authority.
8. Click the Submit button to create the new measure. The following message displays:
Your committee information was entered successfully.
message. You must correct the error(s) before continuing.Any fields marked with a red
asterisk must be completed otherwise you will receive an error message. You must correct
the error(s) before continuing.
Figure 3-19
Disbursements
To enter disbursements:
2. Click the Disbursements link in the Money Out section. The Disbursements page loads.
3. Search to see if the recipient is already in your system by entering the name in the
Recipient's name field. Searching by the partial name of a recipient, such as “Smith”,
results.
recipient being found. To view all entities in your system, leave the Recipient's name field
35
empty and click the Search button. Depending on the size of your database this list may be
long and take time to load.
following:
Figure 3-20
c. Search for the recipient again.
4. Click the select link for the recipient of this disbursement in the search results and the
Disbursement page updates with the recipient’s information (Figure 3-21).
36
Figure 3-21
5. Complete the information in the Add a Disbursement section:
b. Type the amount of the disbursement in the Amount field.
c. Select the type of expense for the transaction from the Expense Type drop-down
list.
d. Type a description for the expense type in the Description field (the description
cannot be more than 255 characters long including spaces and punctuation). This
37
description populates Schedule E/Description of Payment column on the FPPC Form

460.
filing authority.
f. (Optional) Type the check number.

g. Click the Submit button.
i. For all expense types except Independent Expenditures, the system displays the
Third Party Transaction page (Figure 3-22). See “Third Party Transaction” for
instructions on how to proceed with a third party transaction.
ii. For the Independent Expenditure expense type, the system displays the
Expenditure Supporting/Opposing a Committee page (Figure 3-26). See
“Independent Expenditure” on page 40 for instructions on how to proceed with an
independent expenditure.
Third Party Transaction

1. Click the No button if no amount of the transaction goes to a third party. The system
enters your transaction and loads the Enter Data page.
Figure 3-22
2. Click the Yes button if any portion of this transaction goes to a third party. The Third
Party Transaction>Search for an existing Vendor page loads.
3. Search to see if the vendor is already in your system by entering the name in the Vendor's
name field. Searching by the partial name of a recipient, such as “Smith”, finds the name
“Joe Smith” as well as the business “Smith Bakery” and the committee “Friends of
Smith”. Click the Search button. The page refreshes to display the search results.
recipient being found. To view all entities in your system, leave the Vendor's name field
38
a. If no matches are found you will receive a message similar to the following:
Figure 3-23
c. Search for the vendor again.
4. Click the select link on the line of that vendor in the search results and the Third Party
Transaction page updates with the vendor’s information and the Parent Transaction
Details section shows the original disbursement (Figure 3-24).
Figure 3-24
5. Type the date of the transaction in MMDDYY format (e.g., enter 031306 for March 13th
2006) in the Date field or click on the calendar pop-up and select the date.
39
6. Type the amount of the disbursement in the Amount field. An error message occurs if the
amount is more than the original transaction.
filing authority.
8. Select the type of expense for this transaction from the Expense Type drop-down list.
9. Type a description for the expense type in the Description field.
10. Click the Submit button. The system adds the third party transaction to the transaction
history for the parent recipient (Figure 3-25).
Figure 3-25
Third party transactions can be edited or deleted only through the parent transaction that
created them. See “Edit or Delete a Third Party Transaction/Independent Expenditure” on
page 74.
Independent Expenditure
Independent expenditures pay for communications that expressly advocate the nomination,
election, or defeat of a clearly identified candidate or measure, but which is not made to, or
at the behest of, a candidate.
40
Figure 3-26
1. Search to see if the committee, candidate or measure is already in your system by enter-
ing the name in the Committee/Candidate/Measure's name field. Searching by the par-
tial name, such as “Smith”, finds the name “Joe Smith” as well as the committee
results.
recipient being found. To view all entities in your system, leave the Committee/Candidate/
Measure's name field empty and click the Search button. Depending on the size of your
database this list may be long and take time to load.
a. If no matches are found you will receive a message similar to the following:
Figure 3-27
b. Click on the Back link and follow the directions to “Add a New Committee” on
page 31, “Add a New Candidate” on page 32 or “Add a New Measure” on page 34.
c. Search for the committee, candidate or measure again.
2. Click the select link next to the committee, candidate or measure.
41
3. The Expenditure Supporting/Opposing a Committee/Candidate/Measure page updates

to display the Committee/Candidate/Measure Information and Parent Transaction Details
that show the original disbursement (Figure 3-28).
4. Type the date of the transaction in MMDDYY format (e.g., enter 031306 for March 13th
5. Type the amount of the disbursement in the Amount field.
filing authority.
7. Type a description for the expense in the Description field (the description cannot be
more than 255 characters long including spaces and punctuation).
8. Click the appropriate radio button for Support or Oppose in answer to the question Does
this support or Oppose? the committee, candidate or measure.
42
Figure 3-28
9. Click the Submit button. The disbursement just entered is added to the transaction
history for the primary recipient (Figure 3-29).
Third party transactions and independent expenditures can only be edited or deleted through
the parent transaction that created them. See “Edit or Delete a Third Party Transaction/
Independent Expenditure” on page 74.
10. To add another disbursement for the same or different contributor, click on Enter Data
on the left navigation menu, select the Disbursements link in the Money Out section and
follow the instructions in “Disbursements” on page 35.
43
Figure 3-29
Unitemized Payments
To enter multiple small payments as one transaction (payments that do not require
itemization):
2. Click the Disbursements link in the Money Out section. The Disbursements page loads.
3. Using the search function, select Unitemized Disbursements as the recipient.
4. Click the select link for the Unitemized Disbursements entry and the Disbursement page
updates with the recipient’s information.
5. Follow Step 5 under “Disbursements” on page 35 to enter the transaction.
Transactions added using Unitemized Disbursements as the recipient populate line 2 on the
Schedule E Summary of the FPPC Form 460.
For further information about entering disbursements see...
Enter Bills
If you receive a bill and pay it in the same filing period you are not required to enter the bill
first. Instead, enter payment on the bill under Money Out>Disbursements. If you incur a bill
in one filing period but you are not paying it until a future filing period, you must enter the
bill information here.
To enter bills:
2. Click the Bills from Others link in the Money Out section. The Enter Bill page loads.
Recipient's name field. Searching by the partial name of a recipient, such as “Smith”,
44
results.
following:
Figure 3-30
a New Organization” on page 30, “Add a New Committee” on page 31, “Add a New
Candidate” on page 32 or “Add a New Measure” on page 34.
c. Search for the recipient again.
4. Click the select link for the recipient (Figure 3-31).
5. Complete the information under Enter a Bill from Others:
b. Type the amount of the disbursement in the Amount field.
c. Select the type of expense for this transaction from the Expense Type drop-down
list. If you do not know the expense type for the transaction, select Other.
d. Type a description of the expense in the Description field (the description cannot be
more than 255 characters long including spaces and punctuation).
filing authority.
f. Click the Submit button.

i. For all expense types except Independent Expenditures, the system displays the
Third Party Transaction page (Figure 3-22). See “Third Party Transaction” on
page 38 for instructions on how to proceed with a third party transaction.
ii. For the Independent Expenditure expense type, the system displays the
Expenditure Supporting/Opposing a Committee page (Figure 3-26). See
45
“Independent Expenditure” on page 40 for instructions on how to proceed with an

independent expenditure.
6. To edit this transaction search for the recipient again and click Edit under the
Transaction History for the recipient or go to the Edit Transactions page. See “Edit a
7. To add another bill received from the same or different recipient, search for the
recipient, select the recipient and then repeat Step 5.
Figure 3-31
Pay Bills
If you receive a bill and pay it in the same filing period enter the transaction under Money
Out>Disbursements. If you incur a bill in one filing period but you are not paying it until a
future filing period, you must enter the payment information here. However, a bill cannot be
46
paid in the E-Filer System under Pay Bills unless the original bill has already been entered in
the system under Money Out>Bills from Others.
To pay a bill:
2. Click the Pay Bills link in the Money Out section.
Recipient's name search field. Searching by the partial name of a recipient, such as
committee “Friends of Smith”. Click the Search button. The page refreshes to display the
search results.
4. Click select for the recipient. If you have selected a recipient that does not have an
outstanding bill entered in the system you will receive the following message:
Figure 3-32
If the recipient has an outstanding bill entered in the system, the Pay a Bill page refreshes to
display the recipient’s information, transaction history and the Pay a Bill from Others form.
(Figure 3-33).
5. Complete the information under Pay a Bill from Others:
filing authority.
c. (Optional) Enter check number.

d. The unpaid bills for this recipient are listed under Unpaid Bills. Type the amount of
the payment(s) received next to the appropriate bill(s).
e. Click the Submit button. The Third Party Transaction page loads.
6. See “Third Party Transaction” on page 38 to complete this transaction.
47
Once a payment on a bill has been entered the transaction is locked. Bill payment
transactions cannot be edited after the initial entry. If a mistake is made on a bill payment,
7. To pay a bill for the same or different recipient, click on Enter Data on the left
navigation menu. Select Money Out>Pay Bills and then repeat Step 3 through Step 6.
Figure 3-33
Payment on a Loan Received

A payment cannot be made on a loan received unless the loan has already been entered in
the system using the Money In>Loan Received from Others link.
To enter a payment on a loan received:
48
2. Click the Pay Loan from Others link in the Money Out section. The Payment on a Loan
Received page loads.
3. Search to see if the lender is already in your system by entering the name in the Lender's
name search field. Searching by the partial name of a recipient, such as “Smith”, finds
the name “Joe Smith” as well as the business “Smith Bakery” and the committee “Friends
of Smith”. Click the Search button. The page refreshes to display the search results.
lender being found. To view all entities in your system, leave the Lender's name field and
click the Search button. Depending on the size of your database this list may be long and take
time to load.
4. In the search results click the select link for the lender you are making this payment to.
The Payment on a Loan Received page refreshes to display the lender’s information,
transaction history and the Payment on a Loan From OThers form (Figure 3-34). If there is
no outstanding loan from this lender in the E-Filer System, you receive the following
message:
Figure 3-34
5. Complete the information under Pay On a Loan Received from Others (Figure 3-35):
filing authority.
c. (Optional) Enter the check number.

d. The outstanding loans from this lender are listed under Unpaid Loans from Others.
Type the amount of the payment(s) next to the appropriate loan(s). Partial payments
or payments in full are accepted. If a partial payment is made the loan will continue
to show in Unpaid Loans From Others with the unpaid balance of the loan showing in
the Amount column. Once the loan has been paid in full, the loan will no longer show
in Unpaid Loans From Others.
e. Click the Enter Loan Payment button and the loan payment entered is now added to
the lender’s transaction history. The Payment on a Loan Received>Search for an
Existing Lender page loads.
49
Once a payment on a loan has been entered the transaction is locked. Loan payment
transactions cannot be edited after the initial entry. If a mistake is made on a loan payment,
6. To add a loan payment on a loan received from a different lender, search for the lender,
select the lender and then repeat Step 5.
Figure 3-35
Enter Loan Made to Others

To enter a loan made to others:
2. Click the Loan Made to Others link in the Money Out section. The Loan Made page loads.
50
3. Search to see if the lendee is already in your system by entering the name in the
Lendee's name search field. Searching by the partial name of a lendee, such as “Smith”,
results.
lendee being found. To view all entities in your system, leave the Lendee's name field empty
take time to load.
following:
Figure 3-36
4. If the lendee you are searching for is already in your system, click the select link for the
lendee in the search results. The Loan Made page refreshes to display the lendee’s
information, transaction history and the Make a Loan to Others form (Figure 3-37).
5. Complete the information under Make a Loan to Others:
b. Type the amount of the loan in the Amount field.
c. (Optional) Enter the interest rate in the Interest Rate field. Enter numbers only and
do not include the percent (%) sign.
d. (Optional) Enter the loan’s duration in months in the Loan Duration (in months)
field.
filing authority.
f. (For Major Donors and Independent Expenditure Committees only) Enter a

description of the loan in the Description field (up to 255 characters). This
description does not appear on any form unless you are forgiving or guaranteeing a
51
loan made to others. This description will then appear on the Form 461. See
“Forgiving or Guaranteeing a Loan Made to Others” on page 52 for details on forgiving
or guaranteeing a loan made to others.
g. Click the Submit button. The loan just entered is added to the lendee’s transaction
history and the Loan Made>Search for an Existing Lendee page loads.
6. To edit this transaction search for the Lendee again and click Edit under the Transaction
History for the lendee or go to the Edit Transactions page. See “Edit a Transaction” on
page 63.
7. To add another loan made to the same or different lendee, search for and select the
lendee and then repeat Step 5.
Figure 3-37
Forgiving or Guaranteeing a Loan Made to Others

These instructions are meant for Major Donors and Independent Expenditure Committees
only.
In order to forgive or guarantee a loan made to others you must first delete the original Loan
made to Others (if you have already entered the loan). To delete the original loan:
52
E-Filer Users Guide Entering Data - Returned Contributions
2. Click the Edit Transactions link in the Edit section. The Transaction Search Page loads.
3. Search for the loan. The Transaction Search Page refreshes to show the transaction
search results table.
4. Click the Delete link for the loan. The Delete? page loads.
5. Click the Delete button to delete the loan.
Be sure you are deleting the correct loan. Once you click the Delete button the loan you are
deleting cannot be recovered.
Next, you need to enter a new Loan made to Others (see “Enter Loan Made to Others” on
page 50) and:
1. Enter the date of the forgiveness or guarantee in the Date field.

2. Enter the amount of the loan being forgiven or guaranteed in the Amount field.
3. Describe the loan forgiveness or guarantee in the Description field. The description will
appear on Form 461.
Returned Contributions
The process for entering a returned contribution varies depending on how you need to report
the contribution. If you are not sure how to report the returned contribution, contact your
filing authority and/or refer to the FPPC Campaign Disclosure Manual for your type of
committee. If necessary, you may report a negative transaction to offset the original
transaction by adding a new transaction (contribution or disbursement) using a negative
number in the amount field. The negative amount is shown in parentheses () on the
transactions page.
Add an Election
In order for filers to total transactions per election cycle on their disclosure statements you
need to create the election cycle in the system.
filing authority to see whether you are subject to contribution limits that may require you
disclose cumulative amounts received from each contributor during a specified period.
To add an election cycle to your account:
2. Click the Add Election for ‘Election to Date’ Totals link in the Add section.
3. Type a caption for the election cycle (e.g., if the election cycle you are entering is for
the Primary Election in 2008, enter Primary 2008) in the Caption field.
53
E-Filer Users Guide Entering Data - Upload a .CAL File
4. Type the date of the election in MMDDYY format (e.g., enter 031306 for March 13th 2006)
in the Date field or click on the calendar pop-up and select the date.
5. Select the election type from the drop-down list.
6. Click the Submit button.
Upload a .CAL File

Use this function to upload data created with third-party software into the NetFile E-Filer
System. The system accepts complete .CAL filings only. No partial .CAL filings are accepted.
Depending on your filing authority’s rules, when a .CAL file is uploaded and validated the
transactions are entered into your account and then e-filed with the filing authority. The file
then becomes the e-filed Disclosure Report for the period stated within the .CAL and can be
reviewed under Document Index>View E-filed Disclosure Statements.
Contact your filing authority for details about using .CAL files.
To be uploaded, a .CAL document must be valid per the CAL 2.01 specifications. If you have
previously filed with the Secretary of State and the filing was accepted, then the .CAL should
be acceptable for uploading into your account.
To upload a .CAL file:
2. Click the Upload a .CAL document in the Add section.
3. Select the form type being uploaded from the Type of Form drop-down list (FPPC Form
460, FPPC Form 461, FPPC Form 465, FPPC Form 496, or FPPC Form 497).
4. Type a valid e-mail address to receive validation results in the E-mail address field.
5. Click the Browse… button to select the .CAL file to upload.
a. In the File Upload selection box, browse to and select the file to upload.
b. Click the Open button on the File Upload selection box to select the file for upload.
6. Click the Submit button to upload the selected .CAL.
7. You will receive the following message: Your upload has been received. This means that
the .CAL file has been uploaded and is waiting to be validated and e-filed. This can take
several minutes depending on the size of the .CAL file.
8. An e-mail is sent to the e-mail address entered in Step 4 regarding the creation of the
paper copy and the e-filing itself.
The system will reject an e-filing if a completed, accepted e-filing for that period has already
been found in the system.
9. Check Document Index>View E-filed Disclosure Statements to confirm the e-filing has
been accepted and filed.
54
E-Filer Users Guide Entering Data - Affiliated Entities
It is the filer’s responsibility to ensure e-filings and paper filings are correct and filed before
the filing deadline has passed.
Affiliated Entities
Affiliated entities are individuals and entities that have an association with each other and
whose contributions and expenditures need to be aggregated on your FPPC filing. In order to
display the aggregated totals on your FPPC filing, you must first join the entities into an
affiliation in the E-Filer System.
Before you make an affiliation between two entities, the entities must already be in the E-
Filer System. If the entities you want to associate with each other are not yet in the E-Filer
System, add them to the system and then create associations.
Each time you affiliate one entity with another, the E-Filer System creates two entries in the
Entity Affiliation table. For instance, if you affiliate John Jones with the XYZ Insurance
Agency, the Entity Affiliation table displays one entry where Jones, John (the table lists
individuals by last name first) is Entity One and XYZ Insurance Agency is Entity Two. The table
also lists the XYZ Insurance Agency as Entity One and Jones, John as Entity Two (Figure 3-38).
Be aware that CAL files do not contain any affiliated relationships. If you upload a CAL file
and retain the data, you will still need to use the E-File System to create the affiliations
between entities so that their contributions or disbursements are aggregated on your FPPC
filing.
Add Affiliated Entities

To add affiliated entities:
2. Click the Affiliated Entities link in the Add section of the Enter Data page. The Affiliate
Entities page loads.
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Figure 3-38
3. Add the first entity in the Entity One field by typing the entity’s name in the field or by
selecting the entity using the drop-down list.
4. Add the second entity in the Entity Two field by typing the entity’s name in the field or
by selecting the entity using the drop-down list.
5. Click the Submit button to affiliate the two entities. The page refreshes and the Entity
Affiliation table now displays two new rows of information:
Figure 3-39
56
After adding affiliations between two entities, the Entity One and Entity Two fields continue
to display the entity names just associated. To continue adding associations, remove one or
both of the entity names and add the entities to those fields that you want to create
affiliations with.
For instance, if Robin Nayle also has an affiliation with the Plumbers Union #345, leave Nayle,
Robin in the Entity One field. Delete Nayle’s Nails from the Entity Two field (highlight the
name and press the Delete key, Backspace key or begin typing the new name) and add the
Plumbers Union #345 to the field. Click the Submit button. The Entity Affiliation table now
contains four affiliations associated with Robin Nayle (Figure 3-40).
Figure 3-40
Delete Affiliate Entities

To delete affiliate entities:
2. Click the Affiliated Entities link in the Add section of the Enter Data page. The Affiliate
Entities page loads.
3. Click the Delete link in the Entity Affiliation table for the affiliation you want to delete.
The Delete page loads. Note the message explaining that deleting one side of an
affiliation also deletes the other side of the affiliation as well. In effect, you delete two
entries from the Entity Affiliation table.
4. To cancel the deletion, click the Cancel button and the system returns you to the
Affiliate Entities page. A message appears at the top of the page verifying that the
system cancelled the deletion.
5. To continue with the deletion, click the Delete button to delete both entity affiliations.
You are returned to the Affiliate Entities page. A message appears at the top of the page
verifying that the system deleted the affiliations.
57
E-Filer Users Guide Entering Data - Related Committees
Related Committees
Related committees are displayed on section five, part 2 of the Form 460’s cover page under
the heading, “Related Committees Not Included in this Statement”. These are committees
that are controlled by the officeholder or candidate that are primarily formed to receive
contributions or make expenditures on behalf of the candidate.
Enter as many committees in the system as necessary. All the committees you enter are
included in the .CAL file.
Adding Related Committees

To add related committees:
2. Click on the Related Committes link in the Add section. The Add a Related Committee
page opens containing the Committee form.
3. Enter the name of the committee in the Name field.
4. Enter the committee treasurer’s first name in the Treasurer First Name field.
5. Enter the committee treasurer’s last name in the Treasurer Last Name field.
6. Enter the committee’s FPPC ID in the FPPC ID field. Enter “Pending” if the ID number is
pending.
7. Select the committee type using the Committee Type drop-down list.
apartment number.
11. Select the committee’s state from the State drop-down list or type the first letter of the
13. Select the type of address from the Address Type drop-down list.
14. Enter the committee’s email address in the Email Address field.
15. Enter the committee’s business telephone number in the Business Phone field. Type in
the number and the system takes care of the formating.
16. Enter the committee’s home telephone number in the Home Phone field. Type in the
number and the system takes care of the formating.
17. Click the Submit button to enter the committee.
58
E-Filer Users Guide Entering Data - Related Committees
Editing Related Committees

To edit a related committee,
2. Select the Edit Committee/Business/Measure link in the Edit section. The Organization
Search Page opens.
3. Enter the name of the committee in the Organization Name field and then click the
Search button. A table containing the search results appears below the search form.
4. Click the Edit link for the committee you want to edit. The Edit Organization page opens.
5. Edit the incorrect information.
6. Click the Submit button to enter your changes.
You can not edit the treasurer information. If you need to change the treasurer for a related
committee, you must delete the committee and then add the committee with the new
treasurer.
Deleting Related Committees

Before you delete a Related Committee you must first delete all employees that are tied to
the committee.
Deleting Employees Tied to a Related Committee
To delete employees tied to a related committee,
2. Select the Edit Individuals Info link in the Edit section. The Individual Person Search Page
opens.
3. Enter the first and last name of the person in the Individual Person form and then click
the Search button. A table containing the search results appears below the search form.
4. Click the Delete link for the individual you want to edit. The Delete? page opens.
5. Click the Delete button to delete the individual.
Deleting a Related Committee
To delete a related committee,
2. Select the Edit Committee/Business/Measure link in the Edit section. The Organization
Search Page opens.
3. Enter the name of the committee in the Organization Name field and then click the
Search button. A table containing the search results appears below the search form.
4. Click the Delete link for the committee you want to edit. The Delete? page opens.
59
E-Filer Users Guide Entering Data - Edit or Delete an Individual
5. Click the Delete button to delete the committee.
You must delete all employees of a committee before the system allows you to delete the
committee.
Edit or Delete an Individual

Edit an Individual
2. Click on the Edit Individuals Info link in the Edit section.
3. Search by first or last name (or leave both fields empty to display a list of all individuals
in your system). A list of possible individuals to match the search shows on the next
screen.
4. Click the Edit link next to the individual whose information you want to edit.
5. Update the fields as necessary and click the Submit button. You will receive the following
message: Your information was entered successfully.
Delete an Individual
Individuals cannot be deleted if there are transactions tied to them in the system. If you need
to delete an individual, first remove all linked transactions from the individual. To find out
which transactions are linked to the individual and delete them use Edit a Transaction and
search by Name.
2. Click on the Edit Individuals Info link in the Edit section.
3. Search by first or last name. A list of possible individuals to match the search shows on
the next screen.
4. Click the Delete link next to the individual you want to delete.
Deleting an individual is permanent - there is no way to undo the deletion.
Edit or Delete an Organization/Committee

Edit an Organization/Committee
2. Click on the Edit Committee/Business Info link in the Edit section.
3. Search by the name of the organization, business or committee by typing in a partial
name in the Organization Name box. A list of possible organizations or committees to
match the search shows on the next screen.
4. Click Edit next to the organization or committee whose information needs to be edited.
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E-Filer Users Guide Entering Data - Edit or Delete a Candidate
5. Update the fields as necessary and click the Submit button. You receive the following
message: Your information was entered successfully.
Delete an Organization/Committee
Organizations or committees cannot be deleted if there are transactions tied to them in the
system. If you need to delete an organization or committee, first remove all linked
transactions from the organization or committee. To find out which transactions are linked to
the organization or committee and delete them use “Edit a Transaction” on page 63 and
search by name.
2. Click on the Edit Committee/Business Info link in the Edit section.
3. Search by the organization or committee name.
4. The system displays a list of possible organizations or committees to match the search.
5. Click Delete next to the organization or committee to be deleted.
Deleting an organization or committee is permanent - there is no way to bring the item back.
Edit or Delete a Candidate

Edit a Candidate
To edit candidate information:
2. Select Edit Candidate Info in the Edit section.
3. Search for the candidate on the Candidate Search page.
4. Click the Edit link next to the name of the candidate. The Edit an existing Individual
page loads.
5. Edit the candidate’s information as needed.
6. Click the Submit button to record your changes to the candidate’s information.
Delete a Candidate
To delete a candidate:
2. Select Edit Candidate Info in the Edit section.
3. Search for the candidate on the Candidate Search page.
4. Click the delete link next to the name of the candidate. The Delete? confirmation page
loads.
5. If you are sure you want to delete the candidate, click the Delete button to delete the
candidate.
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E-Filer Users Guide Entering Data - Edit or Delete Measure Informa-
6. If you do not want to delete the candidate, click the Cancel button to cancel the deletion
process.
Edit or Delete Measure Information

Edit a Measure
To edit measure information:
2. Select Edit Committee/Business/Measure Info in the Edit section.
3. Search for the measure under Organization Name.
4. Click the Edit link next to the name of the measure.
5. Edit the measure’s information as needed.
6. Click the Submit button to record your changes to the measure’s information.
Delete a Measure
2. Select Edit Committee/Business/Measure Info in the Edit section.
3. Search for the measure under Organization Name.
4. Click delete link next to the name of the measure. The Delete? confirmation page loads.
5. If you are sure you want to delete the measure, click the Delete button to delete the
candidate.
6. If you do not want to delete the measure, click the Cancel button to cancel the deletion
process.
Edit or Delete an Election

Edit an election
2. Click the Edit Elections for 'Election to Date' totals link in the Edit section. A list of the
elections entered in your system shows on the next screen.
3. Click select next to the election you want to edit. The following fields can be edited:
a. Caption: The caption is the name that appears in the drop-down list for areas in the
filer system where an election cycle can be selected.
b. Date of Election: Type the date of the election in MMDDYY format (e.g., enter
031306 for March 13th 2006) in the Date field or click on the calendar pop-up and
select the date.
c. Election Type: Select from the drop-down list.
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E-Filer Users Guide Entering Data - Edit or Delete a Transaction
4. Click the Submit button to enter your changes. The updated election cycle is now
available to use during data entry.
Delete an Election
Elections cannot be deleted if there are transactions tied to them in the system. If you need
to delete an election, first remove the election reference from all linked transactions. To
find out which transactions are linked to the election and delete them use “Edit a
Transaction” on page 63 and search by Election.
2. Click the Edit Elections for 'Election to Date' totals link in the Edit section. A list of the
elections entered in your system shows on the next screen.
3. Click the delete link next to the election you want to delete.
Deleting an election is permanent - there is no way to bring the item back.
Edit or Delete a Transaction

Edit a Transaction
3. Search for the transaction to edit using one of the following search methods:
a. Leave all fields blank to show all transactions in your account. Be aware that the
resulting list can become very large.
b. Name (name of the entity the transaction is associated with): Enter a partial name of
the entity to insure the maximum chance the entity is found.
c. Date Range:
i. Type the first day of the date range in the Start Date field in MMDDYY format
(e.g., enter 031306 for March 13th 2006) or click on the calendar pop-up to select
the date.
ii. Type the last day of the date range in the End Date field in MMDDYY format or
click the calendar pop-up to select the date.
d. Election: Select the election associated with the transaction from the drop-down list.
You must have associated an election with a transaction to be able to search by election.
4. Click the Search button and page refreshes to display the results.
5. Click the Edit link next to the transaction you want to edit. If the transaction was a
disbursement, the Disbursements page loads (Figure 3-41) allowing you to view and edit
the recipient’s information, view the recipient’s transaction history, edit the transaction
you chose, add a third party transaction and allocate your disbursement as an in-kind or
63
direct monetary contribution. If the transaction was a contribution, either the Monetary
Contribution or Miscellaneous Increase to Cash page loads (Figure 3-42).
If the link in the Edit Transaction column is Locked, you cannot edit the transaction.
6. To make changes to the recipient's information, click on the recipient’s name link. Make
appropriate changes on the Edit an existing Organization page and click the Submit
button. Use your browser’s back button to return to edit your transaction.
7. If you want to edit a different transaction than the one you chose, find the transaction
you want to edit in the Transaction History and click its Edit link. The data for that
transaction populates the appropriate fields in the Edit a Disbursement, Edit a Monetary
Contribution or Edit a Miscellaneous Increase to Cash forms.
Figure 3-41
64
Figure 3-42
8. See “Add Third Party (Schedule G) Transaction” on page 66 for instructions on adding a
third party transaction to a disbursement.
9. See “Allocate Disbursement to Candidate/Measure as In-Kind Contribution” on page 68
for instruction on allocating a disbursement to a candidate or measure as an in-kind
contribution to a disbursement.
10. See “Allocate Disbursement to Candidate/Measure as direct Monetary Contribution” on
page 71 for instruction on allocating a disbursement to a candidate or measure as a direct
monetary contribution to a disbursement.
After adding a third party transaction or allocating your disbursement as an in-kind or a direct
monetary contribution, use your browser’s back button to return to the Disbursements page
and complete any changes you want to make to your transaction.
11. Edit your disbursement or monetary contribution by making appropriate changes to the
transaction fields.
12. Click the Submit button to process your changes.
65
13. To edit other transactions for this entity click on Edit next to the transaction to be edited
in the transaction history for the entity. Make appropriate changes to the transaction
field and click the Submit button.
Add Third Party (Schedule G) Transaction
When you select the Add Third Party (Schedule G) Transaction link in the Edit a
Disbursement section of the Disbursements page (Figure 3-41), the E-Filer System asks if any
portion of the transaction went to a third party on your behalf (Figure 3-43). Select the Yes
button to continue adding a third party transaction or the No button to return to the Enter
Data page.
Use your browser’s Back button to move back to the Disbursements page.
Figure 3-43
Selecting the Yes button loads the Third Party Transaction page where you search for an
existing vendor, or add a new individual, organization, committee, candidate or measure
(Figure 3-44).
To search for an existing vendor, enter the vendor’s name in the search field (or a portion of
the name) and click the Search button. A list of vendors that match your search criteria
loads. Alternatively, leave the search field empty and select the Search button to return a
list of all your vendors.
To add a new individual, organization, committee, candidate or measure, choose the

appropriate link in the Add A New Vendor section and enter the appropriate information for
your selection. Use your browser’s back button to return to the Third Party Transaction page
and then search for your newly added vendor.
Click the select link next to the vendor for which you are applying the third party
transaction. The Third Party Transaction page loads (Figure 3-45) displaying the vendor’s
information, the parent transaction details, the third party transaction(s) and a section
where you enter sub-payment information.
66
Figure 3-44
1. Enter the date of the sub-payment in MMDDYY format (e.g., enter 031306 for March 13th
2. Enter the amount of the sub-payment in the Amount field.
filing authority.
4. Choose the type of expense from the Expense drop-down list.

5. Enter a description of the sub-payment in the Description field.
6. Click the Select button to add your vendor sub-payment.
67
Figure 3-45
Allocate Disbursement to Candidate/Measure as In-Kind Contribution
When you select the Allocate Disbursement to Candidate/Measure as In-Kind Contribution

link in the Edit a Disbursement section of the Disbursements page (see Figure 3-46), the In-
Kind Contribution Supporting / Opposing a Committee/Candidate/Measure page loads
where you search for an existing—or add a new—committee, candidate or measure.
68
Figure 3-46
To search for an existing entity, enter the entity’s name in the search field (or a portion of
the name) and click the Search button. A list of entities that match your search criteria
loads. Alternatively, leave the search field empty and select the Search button to return a
list of all your committees, candidates and measures.
To add a new committee, candidate or measure, choose the appropriate link in the Add A
New Committee/Candidate/Measure section and enter the appropriate information for your
selection. Use your browser’s back button to return to the In-Kind Contribution Supporting /
Opposing a Committee/Candidate/Measure page and then search for your newly added
committee, candidate or measure.
Click the select link next to the committee, candidate or measure for which you are applying
the in-kind contribution. The In-Kind Contribution Supporting / Opposing a Committee/
Candidate/Measure page loads displaying the committee, candidate or measure information,
the parent transaction details and a section where you enter information about the in-kind
contribution.
69
Figure 3-47
1. Enter the date of the in-kind contribution in MMDDYY format (e.g., enter 031306 for
March 13th 2006) in the Date field or click on the calendar pop-up and select the date.
2. Enter the amount of the in-kind contribution in the Amount field.
filing authority
4. Enter a description of the in-kind contribution in the Description field (the description
70
5. Select the radio button next to either Support or Oppose to denote whether you made
the in-kind contribution in support of or opposition to the committee, candidate or
measure.
6. Select the benefit type using the Select the type of benefit drop-down list.
7. Click the Select button to add your in-kind contribution.
Allocate Disbursement to Candidate/Measure as direct Monetary Contribution
To search for an existing entity, enter as much of the entity’s name in the search field and
click the Search button. A list of entities that match your search criteria loads. Alternatively,
leave the search field empty and select the Search button to return a list of all your
committees, candidates and measures.
Figure 3-48
To add a new committee, candidate or measure, choose the appropriate link in the Add A
New Committee/Candidate/Measure section and enter the appropriate information for your
selection. Use your browser’s back button to return to the Monetary Contribution
Supporting / Opposing a Committee/Candidate/Measure page and then search for your
newly added committee, candidate or measure.
71
Click the select link next to the committee, candidate or measure for which you are applying
the monetary contribution. The Monetary Contribution Supporting / Opposing a
Committee/Candidate/Measure page loads displaying the committee, candidate or measure
information, the parent transaction details including third party transactions and a section
where you enter information about the direct monetary contribution.
Figure 3-49
72
1. Enter the date of the direct monetary contribution in MMDDYY format (e.g., enter 031306
for March 13th 2006) in the Date field or click on the calendar pop-up and select the
date.
2. Enter the amount of the direct monetary contribution in the Amount field.
filing authority.
4. Enter a description of the direct monetary contribution in the Description field (the
description cannot be more than 255 characters long including spaces and punctuation).
5. Select the radio button next to either Support or Oppose to denote whether you made
the direct monetary contribution in support of or opposition to the committee, candidate
or measure (required).
6. Select the benefit type using the Select the type of benefit drop-down list.
7. Click the Select button to add your direct monetary contribution.
Delete a Transaction
3. Search for the transaction to delete using one of the following criteria:
a. Name (name of the entity the transaction is associated with): Enter a partial name of
the entity to insure the maximum chance the entity will be found.
b. Start Date: Enter the first day of the date range in MMDDYY format (e.g., enter
031306 for March 13th 2006) or click on the calendar pop-up to select the date.
c. End Date: Enter the last day of the date range in MMDDYY format or click the
calendar pop-up to select the date.
d. Election: Select the election associated with the transaction from the drop-down list.
You must have previously associated an election with a transaction to be able to search by
election.
e. To show all transactions in your account leave all fields blank. This list can become
very large.
4. Click the Search button. The page refreshes to display the search results.
5. Click the Delete link next to the transaction you want to delete. The Delete?
confirmation page loads.
6. Click the Cancel button if you do not want to delete the transaction.
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E-Filer Users Guide Entering Data - Edit or Delete a Third Party
7. Click the Delete button to delete the transaction. The Transaction Search Page loads and
displays the following message: The Item was deleted successfully.
Deleting a transaction is permanent - a transaction cannot be recovered once it is deleted.
Edit or Delete a Third Party Transaction/Independent Expenditure

You edit or delete third party transactions and independent expenditures only through the
parent transaction that created them (Figure 3-50).
Edit a Third Party Transaction/Independent Expenditure

1. Click the Edit Transactions link in the Edit section.
2. Search for the parent recipient.
3. Click the Edit link for the parent transaction with the third party transaction associated
with it.
4. Click the Edit link to edit the third party transaction.
Delete a Third Party Transaction/Independent Expenditure

1. Click the Edit Transactions link in the Edit section.
2. Search for the parent recipient.
3. Click the Edit link for the parent transaction with the third party transaction/
independent expenditure associated with it.
4. Click the Delete link to delete the third party transaction/independent expenditure.
74
E-Filer Users Guide Entering Data - Carrying Forward Totals
Figure 3-50
Carrying Forward Totals

New filers to NetFile can follow the instructions in the relevant flowchart to carry forward
cash balances, loans made, etc., from a previous report. This allows the beginning balances
in the current reporting period to be populated correctly.
• If your current reporting period is the first report for the calendar period follow the
flowchart instructions in Figure 3-51 on page 83.
75
• If your current reporting period is not the first report for the calendar period follow
the flowchart instructions in Figure 3-52 on page 84.
Creating Dummy Accounts

Before carrying forward totals, you need to create dummy accounts for adjusting entries.
Adjusting Entry for Receipts
Create this dummy account if your report is the first report for the calendar period or if your
report is not the first report for the calendar year:
2. Click the Monetary Contributions link in the Money In section. The Monetary
Contributions page loads.
3. Click the Add an Individual link in the New Contributor Type section.
4. Complete the following fields only as specified below:
First Name: Pre-Electronic Filing
Last Name: Adjusting Entry for Receipts
Address Line 1: Lump Sum Adjustments
City: Lump Sum
State: CA
Zip Code: 99999
Employer: N/A
Occupation: N/A
Adjusting Entry Disbursements
Create this dummy account only if your report is not the first report for the calendar year:
2. Click the Disbursements link in the Money In section. The Disbursements page loads.
3. Click the Add an Individual link in the New Contributor Type section.
4. Complete the following fields only as specified below:
First Name: Pre-Electronic Filing
Last Name: Adjusting Entry Disbursements
Address Line 1: Lump Sum Adjustments
City: Lump Sum
State: CA
Zip: 99999
76
Employer: N/A
Occupation: N/A
Entering Transactions from the Previous Reporting Period

Beginning Cash Balance
These instructions step you through the process of carrying forward the ending cash balance
from a previous reporting period so the beginning cash balance in this reporting period is
correctly populated.
2. Select the Monetary Contributions link in the Money In section. The Monetary
Contributions page loads.
3. In the Contributor’s name search field, type “receipts” (without the quotes).
4. Click the Search button.
5. Click the select link for the Unitemized Receipts entry in the search results.
6. Enter a date in the Date field prior to the disclosure statement’s filing period. For
instance, if this is the period 1/1/07 - 6/30/07, enter “12/31/2006” in the date field. You
want to keep this transaction from showing on the 1/1/07 - 6/30/07 report so the date
must be prior to the reporting period being reported.
7. If you are only carrying forward the ending cash balance of the prior reporting period,
enter that amount in the Amount field. If you are also carrying forward any loans, loan
payments or bill payments then the amount you enter here needs to be adjusted to
reflect those amounts. Failure to make this adjustment will cause your Beginning Cash
Balance to populate incorrectly.
8. Click the Submit button to finish.
Unpaid Bills
These instructions step you through the process of carrying forward unpaid bills received from
others in a previous reporting period so the beginning cash balance in the reporting period is
populated correctly.
2. Select Bills From Others from the Money Out section. The Enter Bill page loads.
3. Search for a recipient using the Recipient’s name search field or enter a new recipient
using the links in the New Recipient Type section.
4. Click the select link for the recipient you want to edit.
5. Enter date you received the original bill in the Date field.
6. Enter the dollar amount of the original bill in the Amount field.
77
7. Choose an Expense Type for this bill from the options in the drop-down list.
filing authority.
9. Click the Submit button. The Third Party Transaction page loads.
10. Select the No button. The Enter Data page loads with a message stating that your bill
entered the system successfully.
Repeat Step 2 through Step 10 to enter another unpaid bill.
Unpaid Bills with Partial Payment Made
These instructions step you through the process of carrying forward unpaid bills received from
others in a previous reporting period with partial payments made so the beginning cash
balance in this reporting period is populated correctly.
2. Select Bills From Others from the Money Out section.
3. Search for a recipient using the Recipient’s name search field or enter a new recipient
using the links in the New Recipient Type section.
4. Click the select link for the recipient you want to edit.
5. Enter date you received the original bill in the Date field.
6. Enter the dollar amount of the original bill in the Amount field.
7. Choose an Expense Type for this bill from the options in the drop-down list.
filing authority.
9. Click the Submit button. The Third Party Transaction page loads.
10. Select the No button. The Enter Data page loads with a message stating that your bill
entered the system successfully.
11. Select Pay Bills from the Money Out section.
12. Search for the recipient to pay.
13. Click the select link in the search results for the recipient.
78
14. Enter the date of payment in the Date field.

15. Enter the dollar amount to be applied to the bill, next to the bill being paid.
16. Click the Submit button to apply payment to the bill.
Repeats Step 2 through Step 16 to enter another unpaid bill with partial payment made.
Loans Made to Others - Not Paid
These instructions step you through the process of carrying forward loans made to others—
where no payment has been made on the loan—in a previous reporting period so the beginning
balance in this reporting period is populated correctly.
2. Select the Loan made to Others link from the Money Out section.
3. Search for the lender using the Lender’s name search field or enter a new lender using
the links in the New Lender Type section.
4. Enter date you made the original loan in the Date field.
5. Enter the dollar amount of the original loan in the Amount field.
6. (Optional) Enter the interest rate of the loan in the Interest Rate field.
7. (Optional) Enter the loan’s duration in months in the Loan Duration (in months) field.
filing authority.
9. Click the Submit button to enter the loan. The Enter Data page loads.
Repeat Step 2 through Step 9 to enter other loans to others that have not been paid on.
Loans Made to Others - Payments Applied
These instructions step you through the process of carrying forward loans made to others—
where a portion of the loan has been paid—in a previous reporting period so the beginning
cash balance in this reporting period is populated correctly.
2. Select Loan made to Others in the Money Out section.
3. Search for the lendee using the Lendee’s name search field or enter a new lendee using
the links in the New Lendee Type section.
4. Enter date you made the original loan in the Date field.
79
7. Enter the loan’s duration in months (optional) in the Loan Duration (in months) field.
filing authority.
9. Click the Submit link. The Loan Made page updates displaying the new loan in the
lendee’s transaction history.
10. Click the Enter Date link on the left navigation menu. The Enter Data page loads.
11. Select Payment Received on a Loan Made to Others in the Money In section.
12. Enter the lendee’s name in the Lendee’s name search field.
13. Click the Search button. The page refreshes to display the search results.
14. Click the select link for the lendee.
15. Enter a date in the Date field that is prior to the disclosure statement’s filing period. For
instance, if this is the 1/1/07 – 6/30/07 period, enter 12/31/2006 in the date field. We
want to keep this transaction from showing on the 1/1/07 - 6/30/07 report so the date
must be prior to the reporting period being reported.
16. Enter the total of the payments received (up to the beginning of the reporting period
being worked on) next to the loan a payment is being paid on in the Unpaid Loans to
Others area of the Payment Received on a Loan Made To Others section.
17. Click the Enter Loan Payment button to finish.
Repeat Step 2 through Step 17 to enter another loan made to others with payment(s) applied.
Loans Received From Others - Not Paid
These instructions step you through the process of carrying forward loans received from
others—where you have not yet made a payment on the loan—in a previous reporting period
so the beginning cash balance in this reporting period is populated correctly.
2. Select Loan Received From Others in the Money In section.
3. Search for the lender information or enter a new lender using the supplied links.
4. Enter date you received the original loan.
5. Enter the dollar amount of the original loan.
6. Enter the interest rate of the loan (optional).
80
7. Enter the loan’s duration in months (optional).

8. Enter the election only of the loan is tied directly to an election.
9. Click the Submit button to enter the loan.
Repeat steps 3 through 9 to add additional loans.
Loans Received From Others - With Payment(s) Applied
These instructions step you through the process of carrying forward loans received from
others—where you have paid a portion of the loan—in a previous reporting period so the
beginning cash balance in this reporting period is populated correctly.
2. Select Loan Received From Others in the Money In section.
3. Search for the lender using the Lender’s name search field or enter a new lender using
the links in the New Lender Type section.
4. Enter date you received the original loan in the Date field.
7. (Optional) Enter the loan’s duration in months in the Loan Duration (in months) field.
filing authority.
9. Click the Submit button to enter the loan.

11. Click the Pay Loan from Others in the Money Out section.
12. Search for the lender using the Lender’s name search field. The page refreshes to display
the search results.
13. Click the select link next to the lender in the search results.
14. Enter a date in the Date field prior to the disclosure statement's filing period so that this
transaction does not show on the report. For example, if the filing period for this
disclosure statement is 1/1/07 - 6/30/07 enter 12/31/06 in the date field.
15. Type the total of the payments made (up to the beginning of the reporting period being
worked on) next to the loan a payment is being made against in the Unpaid Loans from
Others in the Pay on a Loan From Others section.
16. Click the Enter Loan Payment button.
81
Repeat Step 2 through Step 16 to add additional loans received from others that have
payment(s) applied.
82
Figure 3-51
83
Figure 3-52
84
E-Filer Users Guide Document Index - E-Filing Process
Document Index
The Document Index is where all disclosure statements from your account are created,
viewed and e-filed. A paper copy that you can file with your filing authority can be printed
from here as well.
E-Filing Process
The process for e-filing a disclosure statement through the NetFile E-Filer System is,
1. Create a new disclosure statement which is based on all the information entered into
your account up to the date of creation of the disclosure statement. At this point the dis-
closure statement is a draft version. For information about creating disclosure statements
see “Create New Disclosure Statements” on page 85.
2. The draft disclosure statement is placed in View Draft Disclosure Statements for review.
For information about viewing draft disclosure statements see “View Draft Disclosure
Statements” on page 99.
3. If the draft disclosure statement is acceptable, proceed to e-file the statement. For
information about e-filing disclosure statements see “E-File Draft Disclosure Statement”
on page 101. For information about viewing e-filed disclosure statements see “View E-
Filed Disclosure Statements” on page 103.
4. If the draft disclosure statement is not acceptable, and changes need to be made to the
transactions in your system, delete the draft statement and make the necessary account
changes and create a new draft disclosure statement. For information about deleting
draft disclosure statements see “Delete Draft Disclosure Statement” on page 103.
5. Once a disclosure statement has been e-filed correctly:
• A copy is placed in Document Index>View E-Filed Disclosure Statements for you to
view and print as necessary. For information about printing e-filed statements see
“Print E-Filed Disclosure Statements” on page 104.
• A copy is sent to your filing authority.
• A copy with no addresses (redacted copy) is placed on the public viewing section of
your filing authority’s e-filing system.
Create New Disclosure Statements

The NetFile E-Filer System currently has the capability to create several different disclosure
statements. For information about creating:
• FPPC Form 450, see “Create New Form 450” on page 86.
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E-Filer Users Guide Document Index - Create New Disclosure State-
Create New Form 450

The process for creating a new Form 450 disclosure statement through the NetFile E-Filer
System is,
1. Select the Document Index link in the left navigation menu. The Document Index page
loads.
2. Select the Create Disclosure Statements link. The Create Disclosure Statement page
appears.
3. Click on FPPC Form 450. The Create DRAFT FPPC Form 450 Campaign Statement page
loads.
4. Edit the date in the Start Date field, if necessary, to match the first date of the filing
period for this disclosure statement.
5. Edit the date in the End Date field, if necessary, to match the last date of the filing
period for this disclosure statement.
6. Edit the date in the Filing Date field, if necessary, to match the date you are filing this
disclosure statement.
7. Select the statement type using the Type of Statement drop-down list.
8. (Optional) Select a sort order for the transactions being placed on the disclosure
statement from the Sort Order drop-down list. The default sort order is by date.
9. If the report is an amendment enter the amendment number in the Amendment field. If
this is the first amendment for the disclosure statement, enter ‘001’. If this is the second
amendment, enter ‘002’, etc.
To change the default amendment number, either highlight the ‘000’ and type in ‘001’ or
‘002’, etc. (remember to add the leading zeroes otherwise the number entered will be ‘100’
or ‘200’, etc.), or place your cursor before the ‘0’ to be changed and type in the correct
number.
Type the correct amendment number. The system does not check the number sequencing of
any prior amendments.
10. If the report is an amendment, enter a brief description of the reason for the amendment
(up to 300 characters) in the Amendment Description field.
11. Enter the start date for calculating cumulative Column B totals in the Starting Date
Override field.
This field is available only for specific agencies. If the system displays this field, complete it
only if instructed to do so by a filing official.
86
12. (Optional) Enter a valid e-mail address in the E-mail Address field to be notified by e-
mail when your draft document is ready for review from Document Index>View Draft
Disclosure Statements.
13. Click the Create Draft Report button. The Draft Document Request Received
notification page loads. Once the disclosure statement is finished it is placed into the
Document Index>View Draft Disclosure Statements table.
Depending on how large the report is, the creation of the disclosure statement could take a
few seconds to several minutes. You can leave this screen and continue working in your
account.
To view your draft Form 450, see “View Draft Disclosure Statements” on page 99.
To e-file your draft Form 450, see “E-File Draft Disclosure Statement” on page 101.
To delete your draft Form 450, see “Delete Draft Disclosure Statement” on page 103.
To view your e-filed Form 450, see “View E-Filed Disclosure Statements” on page 103.
Create New Form 460

The process for creating a new Form 460 disclosure statement through NetFile E-Filer System
is,
loads.
appears.
loads.
4. Enter the date of the first day covered by this filing in the Start Date field. Use the MM/
DD/YYYY format.
5. Enter the date of the last day covered by this filing in the End Date field. Use the MM/
DD/YYYY format.
6. Edit the Filing Date field as needed. The default date is the current date.
7. Enter the date of election in the Election Date field if you are filing this statement as a
pre-election statement in connection with an election.
8. Select the Type of Statement from the drop-down list.
87
number.
12. Enter the start date for calculating cumulative Column B totals in the Starting Date
Override field.
This field is available only for specific agencies. If the system displays this field, complete it
only if instructed to do so by a filing official.
13. (Optional) Enter a valid e-mail address in the E-mail Address field to be notified by e-
mail when your draft document is ready for review from Document Index>View Draft
account.
Create New Form 461

System is,
loads.
appears.
3. Select the Create FPPC 461 link. The Create DRAFT Form 461 page appears.
88
DD/YYYY format.
DD/YYYY format.
7. Include the election date if you are filing the Form 461 as a city or a county major donor
or independent expenditure committee and the city or county election will be held this
year.
8. Select a Filer Type from the drop-down list.
9. Enter information in the following fields only if you selected Individual in the Filer Type
field:
a. Employer Name
b. Employer Business Address
c. Employer City
d. Employer State
e. Employer Zip
f. Employer Business Interests
10. Enter the Activity or Interests of Filer only if you selected Business, Organization or
Other in the Filer Type field.
89
Figure 4-1
number.
90
14. Enter your e-mail address if you want to receive a message notifying you when a draft
form is ready for you to view, or when there has been a technical problem with the draft.
15. Select the Create Draft Report button to create your draft Form 461. The Draft
Document Request Received notification page loads (Figure 4-2).
Figure 4-2
Create New Form 465

System is,
loads.
2. Select the Create New Disclosure Statements link. The Create Disclosure Statement
page appears.
3. Select the Create FPPC 465 link. The Create DRAFT Form 465 page appears.
4. Search for the candidate or measure you support or oppose by entering the name of the
candidate or measure into the Recipient’s name field (Figure 4-3). Searching with the
recipient’s name field empty returns a list of all candidates and measures from which to
select the desired candidate or measure.
91
Figure 4-3
5. Click on the Select link next to the candidate or measure you support or oppose. The
Create DRAFT Form FPPC 465 page appears.
DD/YYYY format.
DD/YYYY format.
9. Enter the date of the election in the Election field if this statement is being filed in
connection with expenditures to support or oppose a candidate or measure being voted
on this year.
10. Enter the names and addresses of each filing officer with whom you have filed your most
recent Forms 450, 460 or 461 in the Part 5, Agency fields (Figure 4-4).
92
Figure 4-4
93
11. Select a sort order (optional) for the transactions being placed on the disclosure
number.
14. Enter your e-mail address if you want to receive a message notifying you when a draft
form is ready for you to view, or when there has been a technical problem with the draft.
15. Select the Create Draft Report button. The Draft Document Request Received
notification page displays (Figure 4-5).
Figure 4-5
Create New Form 470

System is,
94
loads.
appears.
loads.
4. Edit the date in the Any Date within Reporting Year field as necessary. The Form 470
requires only the declaration of the reported calendar year.
5. Add a date to the Election Date field only if you are filing a pre-election statement in
connection with an election.
6. Add the date to the Threshold Date field when contributions or expenditures totaling
$1000 or more were received or made. Leave this field blank if this has not yet occurred.
number.
9. (Optional) Enter a valid e-mail address in the E-mail Address field to be notified when
your draft document is ready for review.
account.
95
Create New Form 496

System is,
1. On the left navigation menu, click on the Document Index link. The Document Index
page loads.
2. Click the Create Disclosure Statements link. The Create Disclosure Statements page
loads.
3. Click the Create FPPC Late Reports link. The Create DRAFT FPPC Form 496/497 Late
Report page loads.
4. Select FPPC Form 496 from the Type of Statement drop-down list.
5. Select the candidate or measure supported/opposed via an independent expenditure
from the Candidate or Measure Supported/Opposed drop-down list. Start typing in the
name to narrow the list. For candidates, type Last Name, First Name.
6. Assign a unique identifying number in the Report Number field to each Form 496 report
that you file. You may use any numbering system (e.g. 1, 2, 3, PR-1, PR-2, PR-3).
7. Enter the date of the election in the Election Date field that is triggering this late report.
8. Enter the transaction dates (of the Independent Expenditure or contributions received)
covered by this report in the Start Date and End Date fields. Transactions before the end
date and after the start date will be displayed on the next page for you to select which
transactions to appear on the report.
If the 496 needs to disclose contributions of $100 or more received since the closing date of
your last campaign statements or from the beginning of the current calendar year make sure
that the transaction date range reflects these dates. If you have previously filed a 496 for this
reporting period and do not want to review or include the contributions of $100 or more
received that were listed in the last 496 report adjust the transaction date range accordingly
to exclude them from the transaction list.
9. Edit the minimum transaction amount in the Minimum Amount field (if necessary). The
pre-populated default amount is $100. This means that within the date parameters set in
Step 8, all transactions of $100 and above will be displayed. Change the amount if you
want to see transactions of amounts lower than $100 or to set the minimum transaction
amount higher.
amendment, enter ‘002’, etc. Ignore this field when this is an original 496 form.
number.
96
(up to 300 characters) in the Amendment Description field. Ignore this field when this is
an original 496 form.
12. Enter a valid e-mail address in the Email Address field to be notified by e-mail when your
draft document is ready for review from Document Index>View Draft Disclosure
Statements. This is an optional field.
13. Click the Create Report button.
a. A list of transactions is displayed based on the date range set in Step 8 and the
minimum transaction amount set in Step 9. To review or change the report options
selected, click the Show Form Options link.
b. The transaction list includes the independent expenditure transactions for the
candidate or measure selected in Step 5 plus contributions. To sort the list click on
Date, Source, Amount or Type on the header row.
The list only includes Independent Expenditures for the candidate or measure selected in
Step 5. If you have Independent Expenditures to be reported for a different candidate or
measure, repeat the process for a new 496.
c. Select the transactions you want to place on the 496 by clicking the check box next to
the transaction. If all transactions are to be selected click the check box on the
header row. To de-select an item, click the box next to the transaction to remove the
check mark.
If transactions from a single source cumulatively are greater than the reporting threshold you
must select all transactions from that source.
d. Click the Create Draft with Selected Transactions link. The Request Received page
displays.
14. Once the draft 496 statement is finished it is placed into the Document Index>View
Draft Disclosure Statements section.
Create New Form 497

System is,
97
1. On the left navigation menu, click on the Document Index link. The Document Index
page loads.
2. Click on the Create Disclosure Statements link. The Create Disclosure Statements page
loads.
3. Click on the Create FPPC Late Report link. The Create DRAFT FPPC Form 496/497 Late
Report page loads.
4. Choose the Type of Statement using the drop-down list. Depending on which late
statement you are filing select FPPC Form 497 LCR (Late Contributions Received) or
FPPC Form 497 LCM (Late Contributions Made).
5. Assign a unique identifying number in the Report Number field to each Form 497 report
that you file. You may use any numbering system (e.g. 1, 2, 3, PR-1, PR-2, PR-3).
6. Enter the date of the election in the Election Date field that is triggering this late report.
7. Enter the transaction dates (of the contributions made or received) covered by the late
report in the Start Date and End Date fields. Transactions before the end date and after
the start date will be displayed on the next page for you to select which transactions to
appear on the report.
8. Edit the minimum transaction amount in the Minimum Amount field (if necessary). The
pre-populated default amount is $100. This means that within the date parameters set in
Step 7, all transactions of $100 and above will be displayed. Change the amount if you
want to see transactions of amounts lower than $100 or to set the minimum transaction
amount higher.
amendment, enter ‘002’, etc. Ignore this field when this is an original 497 form.
number.
(up to 300 characters) in the Amendment Description field. Ignore this field when this is
an original 497 form.
11. Enter a valid e-mail address in the Email Address field (optional) to be notified by e-mail
when your draft document is ready for review from Document Index>View Draft
12. Click the Create Report button.
a. A list of transactions is displayed based on the date range set in Step 7 and the
minimum transaction amount set in Step 8. To review or change the report options
selected, click on the Show Form Options link.
b. To sort the list click on Date, Source, Amount or Type on the header row.
98
E-Filer Users Guide Document Index - View Draft Disclosure State-
c. Select the transactions you want to place on the Form 497 by clicking the check box
next to the transaction. If all transactions are to be selected click the check box on
the header row. To de-select an item, click the box next to the transaction to remove
the check mark.
If transactions from a single source cumulatively are greater than the reporting threshold you
must select all transactions from that source.
d. Click the Create Draft With Selected Transactions button. The Request Received
page displays.
13. Once the 497 statement is finished it is placed into the Document Index>View Draft
Disclosure Statements section.
View Draft Disclosure Statements

The draft disclosure statement is a 'snapshot' of the transactions in your account at the time
it was created.
If changes were made to the data after the creation date of the report and these changes
need to be reflected in this disclosure statement then you will need to create a new
disclosure statement.
To view a draft disclosure statement:
1. On the left navigation menu, click on Document Index.

2. Click on View Draft Disclosure Statement.
3. A list of disclosure statements available for review/e-filing is shown.
4. To review the disclosure statement, click on the link to the statement itself (Figure 4-6).
Figure 4-6
99
E-Filer Users Guide Document Index - View Draft Disclosure State-
If you have recently created the draft statement you want to review and it is not showing on
the list, click the Refresh Page link.
5. After clicking on the statement, the Opening document.zip dialog box displays as the
disclosure statement is in a compressed file. Click OK and the folder unzips. If the folder
does not unzip you will need to download and install a compression utility program. See
“Software Requirements” on page 1.
Figure 4-7
6. There are 3 different files inside of the compressed file:
Figure 4-8
a. Original, non-redacted PDF file:
The non-redacted version of the disclosure statement. This file is the one to open and
review as all the address information is viewable.
b. Redacted PDF file:
The redacted version of the disclosure statement. This copy of the disclosure
statement is placed on the public site. It is identical to the non-redacted version
except that all address information is removed due to privacy issues.
c. .CAL comma separated values (CSV) file:
This is the actual e-filing file but is only used by those filers who have an obligation to
file with the California Secretary of State. You will need to use a third party software
100
E-Filer Users Guide Document Index - E-File Draft Disclosure State-
program to e-file this with the Secretary of State since their e-filing system is not
compatible with the NetFile E-Filer System.
7. Double click on the non-redacted file and it will open in your PDF Viewer.
If the file does not open in a PDF viewer you will need to download and install a PDF Viewer.
See “Software Requirements” on page 1.
8. If you wish to print the statement, print a copy from your PDF viewer to your local
printer. If this copy is correct, close the PDF viewer and the compressed file and you are
returned to the draft section of your account. Continue to “E-File Draft Disclosure
Statement” on page 101.
Once a disclosure statement is acceptable and ready to e-file, we recommend that you delete
all other draft copies of this document from your document index draft section to avoid e-
filing an incorrect copy by mistake. Click on the trash icon next to the document to
delete it.
E-File Draft Disclosure Statement

1. From the list of disclosure statements available for review/e-filing in the View Draft Dis-
closure Statement section of your Document Index, click on the lightning bolt icon
next to the document to be e-filed (Figure 4-6).
2. On the first e-file submission page (Figure 4-9):
Figure 4-9
a. Type your password (the same password used to log into the system) in the Enter
Password field.
b. Type a valid e-mail address in the Enter Email field. The filing results will be sent to
this e-mail address confirming acceptance or rejection of the e-filing.
c. Click the Next button.
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E-Filer Users Guide Document Index - E-File Draft Disclosure State-
3. On the second e-file submission page (Figure 4-10) enter the following e-signature
verification information for each signer:
Figure 4-10
a. Enter the date of this filing.
b. Type First and Last name of the person signing.
c. Select the position of the signer from the drop-down list.
d. Repeat the information for each person signing the disclosure statement (up to four
signers with a minimum of one signer). Check with your filing authority for signer
requirements for the form you are filing.
Complete only Signer #1 for the FPPC Form 461.
e. Click E-File Statement to submit the document to the e-filing system for validation.
As soon as processing is complete, an e-mail is sent to the e-mail address entered in
Step 2 confirming that the e-filing has been accepted or rejected.
4. If accepted, a copy is placed in View E-filed Disclosure Statements for a record. This final
copy (the non-redacted version) should be printed, signed and filed with your local filing
authorities. The e-filed version and the paper version are identical.
5. If rejected, make the appropriate changes in your account; create a new draft document
and e-file again.
Until your e-filed document is accepted and a copy is placed in your Document Index>View E-
filed Disclosure Statements, it has not been e-filed. It is the responsibility of the filer to
insure the filing was accepted and e-filed.
102
E-Filer Users Guide Document Index - Delete Draft Disclosure
Delete Draft Disclosure Statement

1. Click on View Draft Disclosure Statement under the Document Index. The Document
Index - Drafts page loads displaying a list of disclosure statements available for review/e-
filing.
2. Click on the trash can icon in the Action column next to the draft disclosure
statement that you want to delete.
View E-Filed Disclosure Statements

1. Click on View E-filed Disclosure Statements under the Document Index. The Document
Index - E-Filed page loads displaying a table containing disclosure statements that have
been e-filed.
2. To review the a disclosure statement, click on the link to the statement itself (Figure 4-
11). The Opening document.zip dialog displays (Figure 4-12) because the disclosure
statement is in a compressed file.
Figure 4-11
3. Make sure that Open with option is selected and then click the OK button to unzip the
file.
If the file does not unzip, you will need to download and install a compression utility
program. See “Software Requirements” on page 1.
103
E-Filer Users Guide Document Index - Print E-Filed Disclosure
Figure 4-12
4. There are 3 different files inside of the compressed file:
Figure 4-13
5. Double-click on the non-redacted file (all address information is viewable) and it will
open in your PDF Viewer.
If the file does not open in a PDF viewer you will need to download and install a PDF Viewer.
See “Software Requirements” on page 1.
Print E-Filed Disclosure Statements

If you wish to print the form you successfully e-filed, open the original, non-redacted PDF file
and print a copy from your PDF viewer to your local printer.
Create an Electronic Amendment

A previously e-filed disclosure statement can be amended electronically.
The amendment that is e-filed is not a partial amendment (showing only the data that was
corrected and/or added) but a full amendment (showing both the original and amended data
without differentiation). To file a partial amendment you must file a paper amendment.
To file an amendment electronically:
1. Edit the data in your system that was incorrect and/or add data that was omitted.
2. On the left navigation menu, click on Document Index.
3. Click on Create Disclosure Statements.
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E-Filer Users Guide Document Index - Create an Electronic Amend-
4. Choose the form for which you want to create an amendment.

5. Follow the directions for the specific form for which you are creating an amendment:
a. For an amendment to a Form 460, see “Create New Form 460” on page 87. Pay
special attention to Step 10 and Step 11.
b. For an amendment to a Form 461, see “Create New Form 461” on page 88. Pay
c. For an amendment to a Form 465, see “Create New Form 465” on page 91. Pay
d. For an amendment to a Form 496, see “Create New Form 496” on page 96. Pay
e. For an amendment to a Form 497, see “Create New Form 497” on page 97. Pay
Be sure to enter the start and end dates that correspond to the original statement you are
amending.
6. View the draft amendment. Follow the instructions for “View Draft Disclosure
7. E-file the amendment. Follow the instructions for “E-File Draft Disclosure Statement” on
page 101.
8. View the e-filed amendment. Follow the instructions for “View E-Filed Disclosure
105
E-Filer Users Guide Appendix A - Frequently Asked Questions
Appendix A - Frequently Asked Questions

How do I login?
Go to the URL: http://www.netfile.com/agency/xxx (where xxx = the abbreviation for your
city/county).
Click the Filer Access Portal link directing you to the filer web site. You will need your filer
ID and password which will be provided to you by your filing authority.
What does my computer need to have to navigate within the sys-

tem?
Your computer will need to have Internet access with a fairly current browser. The only
software you will need to have loaded on the computer will be a PDF viewer (like Adobe
Acrobat Reader or Foxit Reader) and a zip utility (like WinZip or Stuffit Expander).
I have forgotten my password. What do I do?

Contact your filing authority. They can retrieve it for you.
If I use 3rd party software, do I still need to input data into your
system?
It depends on the 3rd party software. If your software is approved by the Secretary of State as
a vendor for e-filing, then the software can create an electronic version of your filing in a CAL
format. All you have to do is upload that CAL format file to the system and once the system
validates the upload, you are done.
What if I keep my data in other software that is not approved by

the Secretary of State as a vendor for e-filing?
Then you must manually input your data into the e-filing system. There is no way to upload a
file in another format other than the CAL format.
If I exit the system before completing my e-filing, will I lose all my

data?
No, you can come and go in the system as you desire. Any data input is automatically added
to the database.
106
How do I know what I need to disclose on my report?

Contact your filing authority or the FPPC.
How do I find help?

Before contacting your filing authority, please refer to the documentation located at the left
of your screen titled “Users Guide”.
Can I view my filing before I e-file it?

Yes, you can create any number of draft statements that you can view on screen or print off
to review. Once you are happy with the draft version, you simply click the lightening bolt next
to the draft and follow the unscrewing instructions. When the document successfully e-files,
the system automatically removes it from your draft document inbox and permanently places
it into your e-filed document section.
Can I see my previously e-filed documents?

Yes, the documents that successfully e-file are permanent and will always remain in your e-
filed document section and cannot be deleted. If you want to see a previously e-filed
document, just log into the system and go to your e-filed document index.
What about amendments? How do these work?

After you have successfully e-filed your document you can amend this document simply by
changing the incorrect data. Regenerate a draft document with the same filing period date
but make sure you key in the amendment number and reason for the amendment when you go
to generate your draft document. View your draft document and if correct, e-file the
document as you did the original.
Does any of my committee data pre-populate into my form?

Yes, a lot of the cover sheet elements will pre-populate from the admin database into your
form. If you see any incorrect information in the system, make sure your filing authority has
your most current 410 on file so they can change the information in the system so it will
correct your draft document information. You must regenerate your draft document for the
updated information to appear.
107
Does the system provide sums for me in the appropriate places?

Yes, the system automatically totals your numbers for you and automatically page numbers
the report. Keep in mind, a number that is incorrectly input will give you an incorrect total. It
is the treasurer's responsibility to make sure the filing is accurate.
Do I need to still need to file my wet signature copy?

Yes, you must file your wet signature copy even though you have e-filed your document. The
wet signature copy is still the copy of record and it must be filed before the deadline date or
it is considered late (even if you e-filed prior to the deadline).
Does my e-filed document show on the Internet?

Yes, your e-filed document will appear over the Internet in redacted form (the copy does not
have signatures or address information shown) the instant it is successfully e-filed to the
system. It can be viewed by going to the URL http://www.netfile.com/agency/xxx (where
xxx = the abbreviation for your city/county) and clicking on the Public Access Portal link.
108
E-Filer Users Guide Appendix B - Filing Scenarios - Disbursements
Appendix B - Filing Scenarios

Disbursements
Entering a Disbursement to a Vendor for the Support of, or Opposition to, a
Committee, Candidate or Measure
There are two major steps to enter a disbursement to a vendor for the purpose of supporting
or opposing a committee, candidate or measure:
• Step 1 - Enter the disbursement to the vendor.

• Step 2 - Edit the transaction to designate whether the disbursement supports or
opposes the committee, candidate or measure.
1. Enter the disbursement to the vendor:
a. Click the Enter Data link on the left navigation menu. The Enter Data page loads.
b. Click the Disbursements link in the Money Out section. The Disbursements page
loads.
c. Search to see if the recipient is already in your system by entering the name in the
Recipient's name field. Searching by the partial name of a recipient, such as
committee “Friends of Smith”. Click the Search button. The page refreshes to display
the search results.
i. If no matches are found you will receive a message similar to the following:
Figure 6-1
ii. Click the Back link and follow the directions to “Add an Individual” on page 28, or
“Add a New Organization” on page 30.
d. Search for the recipient again.
e. Click the select link for the recipient of this disbursement in the search results and
the Disbursement page updates with the recipient’s information.
f. Complete the information in the Add a Disbursement section:
i. Type the date of the transaction in MMDDYY format (e.g., enter 031306 for March
109
ii. Type the amount of the disbursement in the Amount field.
iii. Select the type of expense from the Expense Type drop-down list based on how
you want to report this transaction. The page updates.
For the purpose of this scenario, do not choose Contributions to Committees or Independent
Expenditure as the expense type. See “Entering a Disbursement as a Contribution to
Committee” on page 112 or “Entering Independent Expenditures” on page 129 for
information about entering transactions of those expense types.
Schedule D on the 460 shows CTB for the payment code and the actual Expense Type selected
shows in the Description of Payment field.
iv. Type a description for the transaction in the Description field (the description
v. Select the election from the Election drop-down list if you are required by your
filing authority to calculate for “Per Election to Date” totals. If the election you
need is not in the drop-down list, add the election under Add Election for
‘Election to Date’ Totals. See “Add an Election” on page 53 for instructions on
adding an election.
filing authority.
g. (Optional) Type the check number.

h. Click the Submit button to enter the disbursement. The Third Party Transaction
page loads.
i. Click the No button on the Third Party Transaction page. The Enter Data page loads.
2. Edit the disbursement transaction to designate the disbursement as supporting or
opposing the committee, candidate or measure.
a. Click the Edit Transactions link in the Edit section on the Enter Data page. The
Transaction Search Page loads.
b. Search for the transaction you entered in Step 1.
c. Click the Edit link for the transaction.
d. Select the Allocate Disbursement To Candidate/Measure as In-Kind Contribution
link in the Edit a Disbursement section. Because you disbursed the funds to a vendor,
the benefit to the committee, candidate or measure is non-monetary (in-kind). The
In-Kind Contribution Supporting/Opposing a Committee/Candidate/Measure page
loads.
e. Search to see if the committee, candidate or measure is already in your system by
entering the name in the Committee/Candidate/Measure's name field. Searching by
the partial name, such as “Smith”, finds the name “Joe Smith” as well as the
110
the search results.
Figure 6-2
ii. Click the Back link and follow the directions to “Add a New Committee” on
iii. Search for the committee, candidate or measure again.
f. Click the select link next to the committee, candidate or measure. The page reloads
to display the committee, candidate or measure information and the parent
transaction details.
g. Enter the transaction details:
This date should match the date in the Parent Transaction Details section.
ii. Type the amount of the disbursement in the Amount field. This amount should
match the amount in the Parent Transaction Details section.
iii. Select the election from the Election drop-down list if you are required by your
adding an election.
filing authority.
iv. Type a description for the expense in the Description field (the description
v. Click the appropriate radio button for Support or Oppose in answer to the
question Does this support or Oppose? the committee, candidate or measure.
vi. Verify that the Select the type of benefit field is set to Non-Monetary
Contribution.
vii.Click the Submit button. The Expenditure Supporting / Opposing a Committee/
Candidate/Measure page loads providing details of the parent transaction (the
111
transaction you entered in Step 1) and the third party transaction for the
committee, candidate or measure that benefitted from the disbursement.
Entering a Disbursement as a Contribution to Committee

There are two major steps to enter a disbursement as a contribution to a committee:
• Step 1 - Enter the disbursement.

• Step 2 - Specify whether the contribution is in support of, or opposition to, the
committee.
1. Enter the disbursement.
loads.
c. Search to see if the recipient committee is already in your system by entering the
committee name in the Recipient's name field. Searching by the partial name of a
recipient, such as “Smith”, finds the name “Joe Smith” as well as the business “Smith
Bakery” and the committee “Friends of Smith”. Click the Search button. The page
refreshes to display the search results.
Figure 6-3
page 31.
d. Search for the recipient committee again.
e. Click the select link for the recipient of this disbursement in the search results and
the Disbursement page updates with the recipient’s information.
f. Complete the information in the Add a Disbursement section:
112
iii. Select Contributions to Committees from the Expense Type drop-down list. The
page updates. Choosing the Contributions to Committees expense type adds
another field to the form (see Step h below).
For the purpose of this scenario, do not choose Independent Expenditure as the expense
type. See “Entering Independent Expenditures” on page 129 for information about entering
independent expenditures.
adding an election.
filing authority.
g. (Optional) Type the check number.

h. Choose the type of contribution from the Specify the type of contribution drop-
down list. This field displays only if you chose Contributions to Committees as the
contribution type.
i. Click the Submit button. If your disbursement is a monetary contribution, the
Monetary Contribution Supporting / Opposing a Committee/Candidate/Measure
page loads. If your disbursement is a non-monetary (also known as in-kind)
contribution the In-Kind Contribution Supporting / Opposing a Committee/
Candidate/Measure page loads.
2. Enter the transaction details again in either the Monetary Contribution Supporting /
Opposing a Committee/Candidate/Measure page or the In-Kind Contribution
Supporting / Opposing a Committee/Candidate/Measure page depending on which
expense type you chose.
a. Search for the recipient committee by entering the committee name in the
Recipient's name field. Searching by the partial name of a recipient, such as
the search results.
b. Click the select link for the committee. The page updates to show the committee
information and the parent transaction detail.
113
c. Type the date of the transaction in MMDDYY format (e.g., enter 031306 for March
13th 2006) in the Date field or click on the calendar pop-up and select the date. The
date should be the same as the date for the parent transaction.
d. Type the amount of the disbursement in the Amount field. The amount should equal
the amount for the parent transaction.
e. Type a description for the transaction in the Description field (the description cannot
be more than 255 characters long including spaces and punctuation). This description
populates Schedule E/Description of Payment column on the FPPC Form 460.
f. Select the election from the Election drop-down list if you are required by your filing
filing authority.
g. Describe this transaction in the Description field.

h. Click the appropriate radio button for Support or Oppose in answer to the question
Does this support or Oppose? the committee.
i. Verify that the Select the type of benefit field is populated with the transaction type
(monetary or non-monetary) you specified when you entered the parent transaction.
j. Click the Submit button to complete the process of adding a contribution to a
committee and specifying whether the contribution is in support of, or opposition to,
the committee. The Expenditure Supporting/Opposing a Committee/Candidate/
Measure page loads displaying the parent transaction details and the third party
details.
Entering Third Party Disbursements

Entering Third Party Disbursements with more than One Sub-vendor
There are three major steps to enter a transaction where you disburse funds to more than
one sub-vendor:
• Step 1 - Enter the parent transaction to the primary vendor.

• Step 2 - Add the transaction to the first sub-vendor.
• Step 3 - Edit the parent transaction to add the second and subsequent sub-vendors.
1. Enter the parent transaction to the primary vendor:
loads.
114
c. Search to see if the primary vendor is already in your system by entering the name in
the Recipient's name field. Searching by the partial name of a recipient, such as
the search results.
Figure 6-4
iii. Search for the primary vendor again.
d. Click the select link for the primary vendor in the search results and the
Disbursement page updates with the recipient’s information (Figure 6-5).
115
Figure 6-5
e. Complete the information in the Add a Disbursement section:
you want to report this transaction. For this scenario, we used the Fundraising
Events expense type. The page updates.
116
adding an election.
filing authority.

g. Click the Submit button to enter the disbursement. The Third Party Transaction
page loads.
2. Click the Yes button on the Third Party Transaction page so that you can enter the
disbursement for the first sub-vendor. The Third Party Transaction page refreshes.
a. Search to see if the sub-vendor is already in your system by entering the name in the
Vendor’s name field. Searching by the partial name of a recipient, such as “Smith”,
finds the name “Joe Smith” as well as the business “Smith Bakery” and the
the search results.
Start a search with only a portion of the sub-vendor’s name entered to insure the maximum
chance of the recipient being found. To view all entities in your system, leave the Vendor's
Figure 6-6
iii. Search for the sub-vendor again.
a. Click the select link for the sub-vendor in the search results and the Third Party
Transaction page loads with the sub-vendor’s information (Figure 6-5).
117
Figure 6-7
b. Enter the sub-payment information:
The date should match the date for the parent transaction to the primary vendor.
ii. Type the amount of the disbursement to the sub-vendor in the Amount field.
adding an election.
filing authority.
118
iv. Select the type of expense from the Expense Type drop-down list based on how
Events expense type.
v. Type a description for the transaction in the Description field (the description
vi. Click the Submit button to enter the sub-vendor disbursement. The Third Party
Transaction page loads providing the parent and third party transaction details.
3. Edit the parent transaction to add the disbursement to the second sub-vendor.
b. Click the Edit Transactions link in the Edit section of the Enter Data page.
c. Search for parent transaction that you entered in Step 1.
Start a search with only a portion of the second sub-vendor’s name entered to insure the
maximum chance of the recipient being found. To view all entities in your system, leave the
Name field empty and click the Search button. Depending on the size of your database this
d. Select parent transaction by clicking its Edit link. The Disbursements page loads
displaying the parent transaction data in the Edit a Transaction section.
e. Click the Add Third Party (Schedule G) Transaction link in the Edit a Transaction
section. The Third Party Transaction page loads.
f. Click the Yes button on the Third Party Transaction page so that you can enter the
disbursement to the second sub-vendor. The Third Party Transaction page refreshes.
a. Search to see if the second sub-vendor is already in your system by entering the name
in the Vendor’s name field. Searching by the partial name of a recipient, such as
the search results.
Vendor's name field empty and click the Search button. Depending on the size of your
119
Figure 6-8
iii. Search for the second sub-vendor again.
b. Click the select link for the second sub-vendor in the search results and the Third
Party Transaction page loads with the second sub-vendor’s information, the parent
transaction details and the third party transaction for the first sub-vendor (Figure 6-
9).
c. Enter the date of the sub-payment in the Date field. This should be the same date as
the date for the parent transaction.
d. Enter the amount paid to the second sub-vendor in the Amount field.
The total amount paid to all sub-vendors cannot exceed the amount disbursed to the primary
vendor in the parent transaction.
filing authority.
f. Select the expense type using the Expense Type drop-down list. For this scenario, we
used the Fundraising Events expense type.
g. Describe the payment in the Description field (the description cannot be more than
255 characters long including spaces and punctuation).
h. Click the Submit button to enter the second sub-payment. The Third Party
Transaction page refreshes to display the parent transaction information and both
third party transactions.
120
Figure 6-9
To add subsequent sub-vendors for the same parent transaction, repeat these procedures
beginning with Step 3.
Entering Disbursements to Third Parties to Support or Oppose Multiple Candidates, Com-

mittees or Measures
There are four major steps to enter disbursements to third party vendors to support or oppose
multiple candidates committees or measures:
• Step 1 - Enter the parent transaction to the organization or individual (primary

vendor) receiving the original disbursement.
• Step 2 - Enter the transaction to add the sub-payment to the first sub-vendor.
121
• Step 3 - Edit the parent transaction to add the sub-payment to the second sub-
vendor.
• Step 4 - Edit the parent transaction to allocate the support of, or opposition to, the
first candidate, committee or measure.
• Step 5 - Edit the parent transaction to allocate the support of, or opposition to, the
second candidate, committee or measure.
1. Enter the parent transaction to the individual or organization receiving the original dis-
bursement.
loads.
c. Search to see if the individual or organization is already in your system by entering
the name in the Recipient's name field. Searching by the partial name, such as
“Smith”, finds the name “Joe Smith” as well as the committee “Friends of Smith”.
Figure 6-10
iii. Search for the individual or organization again.
d. Click the select link next to the individual or organization. The Disbursement page
loads.
Events expense type. The page updates.
122
adding an election.
filing authority.

g. Click the Submit button to enter the disbursement. The Third Party Transaction
page loads.
2. Click the Yes button on the Third Party Transaction page so that you can enter the
disbursement for the first sub-vendor. The Third Party Transaction page refreshes.
a. Search to see if the sub-vendor is already in your system by entering the name in the
Vendor’s name field. Searching by the partial name of a recipient, such as “Smith”,
finds the name “Joe Smith” as well as the business “Smith Bakery” and the
the search results.
Start a search with only a portion of the sub-vendor’s name entered to insure the maximum
chance of the recipient being found. To view all entities in your system, leave the Vendor's
Figure 6-11
iii. Search for the sub-vendor again.
b. Click the select link for the sub-vendor in the search results and the Third Party
Transaction page loads with the sub-vendor’s information.
c. Enter the sub-payment information:
123
The date should match the date for the parent transaction to the primary vendor.
ii. Type the amount of the disbursement to the sub-vendor in the Amount field.
adding an election.
filing authority.
iv. Select the type of expense from the Expense Type drop-down list based on how
Events expense type.
v. Type a description for the transaction in the Description field (the description
vi. Click the Submit button to enter the sub-vendor disbursement. The Third Party
Transaction page loads providing the parent and third party transaction details.
3. Edit the parent transaction to add the sub-payment to the second sub-vendor.
Name field empty and click the Search button. Depending on the size of your database this
d. Select parent transaction by clicking its Edit link. The Disbursements page loads
displaying the parent transaction data in the Edit a Transaction section.
e. Click the Add Third Party (Schedule G) Transaction link in the Edit a Transaction
section. The Third Party Transaction page loads.
f. Click the Yes button on the Third Party Transaction page so that you can enter the
disbursement to the second sub-vendor. The Third Party Transaction page refreshes.
124
a. Search to see if the second sub-vendor is already in your system by entering the name
in the Vendor’s name field. Searching by the partial name of a recipient, such as
the search results.
Vendor's name field empty and click the Search button. Depending on the size of your
Figure 6-12
iii. Search for the second sub-vendor again.
b. Click the select link for the second sub-vendor in the search results and the Third
Party Transaction page loads with the second sub-vendor’s information, the parent
transaction details and the third party transaction for the first sub-vendor.
c. Enter the date of the sub-payment in the Date field. This should be the same date as
the date for the parent transaction.
d. Enter the amount paid to the second sub-vendor in the Amount field.
The total amount paid to all sub-vendors cannot exceed the amount disbursed to the primary
vendor in the parent transaction.
filing authority.
f. Select the expense type using the Expense Type drop-down list. For this scenario, we
used the Fundraising Events expense type.
125

g. Describe the payment in the Description field (the description cannot be more than
255 characters long including spaces and punctuation).
h. Click the Submit button to enter the second sub-payment. The Third Party
Transaction page refreshes to display the parent transaction information and both
third party transactions.
4. Edit the parent transaction to allocate the support of, or opposition to, the first
candidate, committee or measure.
d. Click the Edit link for the parent transaction in the serach results.
e. Select the Allocate Disbursement To Candidate/Measure as In-Kind Contribution
loads.
f. Search to see if the committee, candidate or measure is already in your system by
the search results.
Figure 6-13
iv. Click the select link next to the committee, candidate or measure. The page
reloads to display the committee, candidate or measure information and the
parent transaction details.
126
ii. Type the amount of the original disbursement that benefits this committee in the
Amount field.
adding an election.
filing authority.
iv. Type a description for the benefit in the Description field (the description cannot
be more than 255 characters long including spaces and punctuation).
Contribution.
transaction you entered in the first step) and the third party transactions for the
committee, candidate or measure that benefitted from the disbursement.
5. Edit the parent transaction to allocate the support of, or opposition to, the second
candidate, committee or measure.
d. Click the Edit link for the parent transaction in the serach results.
e. Select the Allocate Disbursement To Candidate/Measure as In-Kind Contribution
loads.
f. Search to see if the committee, candidate or measure is already in your system by
the search results.
127
Figure 6-14
iv. Click the select link next to the committee, candidate or measure. The page
reloads to display the committee, candidate or measure information and the
parent transaction details.
ii. Type the amount of the original disbursement that benefits this committee in the
Amount field.
adding an election.
filing authority.
iv. Type a description for the benefit in the Description field (the description cannot
be more than 255 characters long including spaces and punctuation).
Contribution.
transaction you entered in Step 1) and the third party transactions for the
committees, candidates or measures that benefitted from the disbursement.
128
Entering Independent Expenditures

Entering an Independent Expenditure Allocated to Support or Oppose a Single Committee,
Candidate or Measure
There are three major steps to enter an independent expenditure that is made in support of,
or opposition to, a committee, candidate or measure:
• Step 1 - Enter the parent transaction to the individual or organization receiving the
disbursement making sure to select Independent Expenditures as the expense type.
• Step 2 - Select the committee, candidate or measure the independent expenditure
supports or opposes.
• Step 3 - Enter the independent expenditure’s data again and specify its support or
opposition to the committee, candidate or measure.
bursement.
loads.
Figure 6-15
d. Click the select link next to the individual or organization. The Disbursement page
loads.
129
iii. Select Independent Expenditures from the Expense Type drop-down list.
iv. Type a description for the independent expenditure in the Description field (the
punctuation).
adding an election.
filing authority.
vi. (Optional) Type the check number.

vii.Click the Submit button. The the system displays the Expenditure Supporting/
Opposing a Committee/Candidate/Measure page.
2. Specify the committee, candidate or measure the independent expenditure supports or
opposes.
a. Search for the committee, candidate or measure by entering the name in the
Committee/Candidate/Measure's name field. Searching by the partial name, such as
Figure 6-16
b. Click the select link next to the committee, candidate or measure. The Expenditure
Supporting/Opposing a Committee/Candidate/Measure page updates to display the
committee, candidate or measure information and the parent transaction details that
show the original disbursement.
130
3. Enter the independent expenditure’s data again and specify its support or opposition to
the committee, candidate or measure.
13th 2006) in the Date field or click on the calendar pop-up and select the date. This
date should be the same as the parent transaction’s date.
b. Type the amount of the disbursement in the Amount field. This amount should be the
same as the parent transaction’s amount.
filing authority.
d. Type a description for the independent expenditure in the Description field (the
punctuation).
e. Click the appropriate radio button for Support or Oppose in answer to the question
Does this support or Oppose? the committee, candidate or measure.
f. Verify that the Select the type of benefit field is set to Independent Expenditure.
g. Click the Submit button to complete the process of adding an independent
expenditure in support of, or opposition to, a single committee, candidate or
measure. Expenditure Supporting/Opposing a Committee/Candidate/Measure page
updates to show the parent transaction details along with the benefit to the
committee, candidate or measure in the Third Party Transaction section.
Entering an Independent Expenditure Allocated to Support or Oppose Multiple Commit-

tees, Candidates and/or Measures
The process to add an independent expenditure in support of, or opposition to, more than
one committee, candidate and/or measure requires you to:
• Step 1 - Enter the parent transaction to the individual or organization receiving the
disbursement making sure to select Independent Expenditures as the expense type.
• Step 2 - Select the first committee, candidate or measure the independent
expenditure supports or opposes.
• Step 3 - Enter the independent expenditure’s data again and specify the portion of
the independent expenditure allocated to the first committee, candidate or measure
and the independent expenditure’s support or opposition to the committee,
candidate or measure.
• Step 4 - Edit the parent transaction.
• Step 5 - Enter the independent expenditure’s data again and specify the portion of
the independent expenditure’s benefit allocated to the second committee, candidate
131
or measure and the independent expenditure’s support or opposition to the

bursement.
loads.
Figure 6-17
d. Click the select link next to the individual or organization receiving the original
disbursement. The Disbursement page loads.
e. Complete the information in the Add a Disbursement section for the parent
transaction:
iii. Select Independent Expenditures from the Expense Type drop-down list.
iv. Type a description for the independent expenditure in the Description field (the
punctuation).
132

adding an election.
filing authority.
vi. (Optional) Type the check number.

vii.Click the Submit button. The the system displays the Expenditure Supporting/
Opposing a Committee page.
2. Specify the first committee, candidate or measure the independent expenditure supports
or opposes.
a. Search for the committee, candidate or measure by entering the name in the
Figure 6-18
b. Click the select link next to the committee, candidate or measure. The Expenditure
Supporting/Opposing a Committee/Candidate/Measure page updates to display the
Committee/Candidate/Measure Information and Parent Transaction Details that show
the original disbursement.
3. Enter the independent expenditure’s data again with the portion of the parent
transaction allocated to the first committee, candidate or measure and specify its
support or opposition to the committee, candidate or measure.
b. Type the portion of the parent transaction’s benefit to the first committee,
candidate or measure in the Amount field.
133
filing authority.
punctuation).
f. Verify that the Select the type of benefit field is set to Independent Expenditure.
g. Click the Submit button to complete the process of adding the independent
expenditure in support of, or opposition to, the first committee, candidate or
measure.
4. Edit the parent transaction to add the benefit for the second (and subsequent)
b. Click the Edit Transactions link in the Edit section. The Transaction Search Page
loads.
c. Search for the parent transaction.
d. Click the Edit link for the parent transaction. The Disbursement page loads.
e. Click the Allocate Disbursement to Candidate/Measure as In-Kind Contribution link
in the Edit a Disbursement section. The In-Kind Contribution Supporting / Opposing
a Committee/Candidate/Measure page loads.
a. Search for the second committee, candidate or measure by entering the name in the
Figure 6-19
134
iii. Search for the second committee, candidate or measure again.

b. Click the select link next to the second committee, candidate or measure. The
Expenditure Supporting/Opposing a Committee/Candidate/Measure page updates
to display the Committee/Candidate/Measure Information and Parent Transaction
Details that show the original disbursement.
5. Enter the independent expenditure’s data again with the portion of the parent
transaction’s benefit allocated to the second committee, candidate or measure and
specify its support or opposition to the committee, candidate or measure.
b. Type the portion of the parent transaction’s benefit to the second committee,
candidate or measure in the Amount field.
filing authority.
punctuation).
f. Change the Select the type of benefit field to Independent Expenditure using the
drop-down list.
g. Click the Submit button to complete the process of adding the independent
expenditure in support of, or opposition to, the second committee, candidate or
measure. The Expenditure Supporting / Opposing a Committee/Candidate/Measure
page loads showing the parent transaction details and both third party transactions
benefitting the two committees, candidates or measure (Figure 6-20).
135
Figure 6-20
To add additional independent expenditures, repeat the procedures starting with Step 4.
Entering Credit Card Payments or Charges Where the Actual Disbursement is

to Party A, but the Memo Entries are Required to Show that Money was Paid
on the Committee’s Behalf by Part A to Entities B and C
Payment Directly to Credit Card Company (Schedule E), but Showing Payments to Sub-
vendors (Schedule G)
1. Select Enter Data from the main menu.
2. Select Disbursements from the Money Out menu.
3. Search for the Recipient - the name of the credit card company receiving the payment. If
necessary, add the credit card company as a new organization.
4. Select the Organization.
5. Enter the Date of the disbursement.
6. Enter the Amount of the disbursement.
7. Select the Expense Type.
8. Enter the Description as “Itemizations on Schedule G”.
9. Enter the Election (optional).
10. Enter the Check # (optional).
11. Click the Submit button. The Third Party Transaction page opens.
12. Click the Yes button to indicate that a portion of this transaction went to a third party.
13. Search for one of the sub-vendors on the credit card bill. If necessary, add the sub-vendor
as a new organization.
14. Select the sub-vendor.
15. Enter the Date of the transaction.
16. Enter the Amount from the credit card bill that is specific to this sub-vendor.
136
17. Select the Election (optional).

18. Select the Expense Type for this transaction.
19. Enter a Description that fits this expense.
20. Click the Submit button to enter this third party transaction.
21. If you have additional sub-vendors on the credit card bill, select Edit Transactions from
the Edit section of the Enter Data page
22. Search for the credit card transaction you just entered and click its Edit link.
23. Select Add Third Party (Schedule G) Transaction.
24. Repeat steps 12 through 20 for the second sub-vendor.
25. Continue to repeat steps 21 through 24 until you have added all sub-vendors on the credit
card bill that you are required to report.
Credit Card Bill is Unpaid - Need to Enter the Bill as an Accrued Expense on Schedule F,
but Show the Money Paid to Sub-vendors on Schedule G
It is not necessary to re-itemize sub-vendors when payments are made on accrued expenses.
In the following example, the sub-vendors must be reported on the first statement disclosing
the accrued expense owed to the credit card company. On subsequent statements, only the
credit card company must be itemized.
1. Select Enter Data from the main menu.

2. Select Bill from Others in the Disbursements section of the Enter Data page.
3. Search for the recipient credit card company. If necessary add the credit card company as
a new organization.
4. Select the credit card company.
5. Enter the Date of the Bill From Others.
6. Enter the Amount of the bill.
7. Select the Expense Type.
8. Enter the Description as “Itemizations on Schedule G”.
10. Select the Submit button. The Third Party Transaction page opens.
11. Click the Yes button to indicate that a portion of this transaction went to a third party.
12. Search for one of the sub-vendors on the credit card bill. If necessary, add the sub-vendor
as a new organization.
13. Select the sub-vendor.
14. Enter the Date of the transaction.
15. Enter the Amount from the credit card bill that is specific to this sub-vendor.
17. Select the Expense Type for this transaction.
137
18. Enter a Description that fits this expense.

19. Click the Submit button to enter this third party transaction.
20. If you have additional sub-vendors on the credit card bill, select Edit Transactions from
the Edit section of the Enter Data page
21. Search for the credit card transaction you just entered and click its Edit link.
22. Select Add Third Party (Schedule G) Transaction.
23. Repeat steps 12 through 19 for the second sub-vendor.
24. Continue to repeat steps 20 through 23 until you have added all sub-vendors on the credit
card bill that you are required to report.
138

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NetFile Agency System

E-Filer Users Guide

Support e-mail filerhelp@netfile.com

Date Created 9/12/2007

Getting Started ........................................................................................ 8

Entering Data .......................................................................................... 10

Add a New Candidate ......................................................................... 32

Document Index ....................................................................................... 85

Create New Form 460 ......................................................................... 87

Appendix A - Frequently Asked Questions ....................................................... 106

Appendix B - Filing Scenarios ...................................................................... 109

Left Navigation Menu

The EFS Menu contains the following options:

Refresh Page Link

Users Guide - Conventions

Shorthand Menu Notation

Logging In to Your Account

Filer IDs and passwords are not case sensitive.

Logging Out of Your Account

Money In Section1 Entity Type Add an New Entity

Monetary Contributions Contributor

Non-Monetary Contributions Contributor

Miscellaneous Increases to Cash Source Add an Individual

Payment Received on a Loan Made to Others Lendee

Forgiveness of a Loan Received Lender

Add a New Organization

Add a New Committee

d. (Optional) Type check number.

b. Type the amount of the contribution in the Amount field.

d. Enter a description of the non-monetary contribution in the Description field (the

Miscellaneous Increases to Cash

5. Complete the information in the Add a Miscellaneous Increase to Cash section:

e. (Optional) Describe the type of miscellaneous increase to cash transaction in the

5. Complete the information under Add a Loan Received from Others:

Receive Payment on a Loan Made to Others

To receive a payment on a loan made to others:

c. (Optional) Type check number.

Forgiveness of a Loan Received

To enter forgiveness of a loan received:

Money Out Section1 Entity Type Add a New Entity

Bills from Others Recipient Add an Individual

Loans made to Others Lendee

19. Type the individual’s occupation in the Occupation field.

Add a New Organization

Add a New Committee

Add a New Candidate

12. Enter the candidate’s address in the Address Line 1 field.

Add a New Measure

4. Enter the name of the measure in the Measure Name field.

description populates Schedule E/Description of Payment column on the FPPC Form

f. (Optional) Type the check number.

Third Party Transaction

3. The Expenditure Supporting/Opposing a Committee/Candidate/Measure page updates

For further information about entering disbursements see...

f. Click the Submit button.

“Independent Expenditure” on page 40 for instructions on how to proceed with an

c. (Optional) Enter check number.

Payment on a Loan Received

To enter a payment on a loan received:

c. (Optional) Enter the check number.

Enter Loan Made to Others

f. (For Major Donors and Independent Expenditure Committees only) Enter a

Forgiving or Guaranteeing a Loan Made to Others